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CM 1999-03-23 MINUTES OF MARCH 23, 1999 The City Council of the City of Coppell met in Regular Called Session on Tuesday, March 23, 1999, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Marsha Tunnell, Mayor Pro Tern Greg Garcia, Councilmember Jayne Peters, Councilmember Pat Keenan, Councilmember Doug Stover, Coundlmember Larry Wheeler, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, Deputy City Secretary Libby Ball and City Attorney Peter G. Smith. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. DFW Airport Land Use Agreement. 2. Sowell, et al vs. City of ~Coppell, et al. 3. Mavex Coppell Crossing vs. The City of Coppell, Texas. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Acquisition/donation of Parkland near Denton Creek Park. C. Section 551.075, Texas Government Code - Conference with City Manager and Employees. 1. Public Information Act. CM032399 Page I of 8 Mayor Sheehan convened into Executive Session at 6:10 p.m. as allowed under the above- stated article Mayor Sheehan adjourned the Executive Session at 6:58 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion of Homestead Exemption for Citizens over Sixty-five and People with Disabilities. B. Discussion of Environmental Awareness Coordinator Position. C. Discussion of BB Gun Ordinance. D. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Invocation. Pastor Wayne McDonald of the Metrocrest Community Church led those present in the Invocation. 5. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. 6. Quarterly presentation to Council by the Parks and Recreation Board. Diana Raines, Chair of the Parks and Recreation Board, made the Board's quarterly presentation to the Council. A. Presentation on Y2K readiness by Stacia Sims, CoServ Electric. B. Update on City of CoppeH Y2K readiness by Rhonda Brothers. CM032399 Page 2of$ A. Steve Goram, Director of Information and Customer Services, introduced Stacia Sims from CoServ Electric who made a presentation concerning her company's Y2K readiness status. B. Rhonda Brothers, Administrative Support Supervisor, made a presentation concerning the City's Y2K readiness status of imbedded systems. Rick Moore, Information Systems Manager, made' a presentation concerning the Y2K readiness status of the City's core technology systems, 8. PROCLAMATION: Consider approval of a Proclamation proclaiming April 23 and 24, 1999 "Spedal Olympics Spring Games Weekend", and providing City Council support and endorsement of Special Olympics activities; and authorizing the Mayor to sign. Mayor Sheehan read the proclamation for the record and presented the same to Roy Osborne, Police Chief. Chief Osborne announced some of the upcoming activities. Councilmember Stover moved to approve a Proclamation proclaiming April 23 and 24, 1999 "Special Olympics Spring Games Weekend", and providing City Council support and endorsement of Special Olympics activities; and authorizing the Mayor to sign. Mayor Pro Tem Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 9. Citizen's Appearances. A. Arthur Kwast, 123 Sandy Oak Lane, addressed the Council concerning the new security measures at Town Center. B. Walter Pettijohn, 525 Oak Grove Road, expressed his concerns to Council about a document he had viewed regarding a list from a Police Department file and addressed the issue of the new security at Town Center. CONSENT AGENDA 10. Consider approval of the following consent agenda items: A. Consider approval of minutes: March 9, 1999. B. Consider approval of an ordinance amending Ordinance No. 91500-A- 214 by changing the number designation to Ordinance No. 99866, and authorizing the Mayor to sign. CM032399 Page 3 of 8 C. Consider approval of an ordinance abandoning a 7.5 foot utility easement along the rear of Lot 7, Block 8 Village of Cottonwood Creek Section I (250 Winding Hollow Lane); and authorizing the Mayor to sign. D. Consider approval of an ordinance abandoning a 7.5 foot utility easement along the rear of Lot 8, Block 8 Village of Cottonwood Creek Section I (246 Winding Hollow Lane); and authorizing the Mayor to sign. E. Consider approval of a Resolution amending Resolution #010996.3, as heretofore amended, with regard to the Refuse Collection Fees, as presented at the February 23, 1999 City Council Meeting, and authorizing the Mayor to sign. F. Consider approval of an application to the Texas Natural Resources Conservation Commission for the City of Coppell to be designated a member of the CLEAN CITIES 2000 program and authorizing the Mayor to sign. G. Consider approval of the Texas Parks and W'fldlife Department Grant Contract Documents for the Andrew Brown Park Phase IV project, and authorizing the Mayor to sign. Mayor Pro Tem Tunnell moved to approve Consent Agenda Items A, B carrying Ordinance No. 99866, C carrying Ordinance No. 99867, D carrying Ordinance No. 99868, E carrying Resolution No. 032399.1, F and G. Councilmember Garcia seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 11. Consider approval of an Ordinance canceling the May 1, 1999 City Council Election and declaring the unopposed candidates elected to office; and authorizing the Mayor to sign. Mayor Sheehan reviewed thc procedure wherein an election may be cancelled if no candidate has any opposition. Mayor Pro Tern Tunnell moved to approve an ordinance, carrying Ordinance No. 99869, canceling the May 1, 1999 City Council Election and declaring the unopposed candidates elected to office; and authorizing the Mayor to sign. Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. CM032399 Page 4 of S -- 12. Consider approval of an Ordinance increasing the homestead exemption for citizens over sixty-five and people with disabilities; and authorizing the Mayor to sign. City Manager Jim Witt made a presentation to the Council. Councilmember York moved to approve an ordinance, carrying Ordinance No. 99870, increasing the homestead exemption to $75,000 for citizens over sixty-five and people with disabilities; and authorizing the Mayor to sign. Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 13. Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No. 98848, and the budget for Fiscal Year October 1, 1998 through September 30, 1999, and authorizing the Mayor to sign. Jennifer Armstrong, Finance Director, made a presentation to the Council. Councilmember York moved to approve an ordinance of the City of Coppell, Texas, carrying Ordinance No. 99871, approving an amendment to Ordinance No. 98848, and the budget for Fiscal Year October 1, 1998 through September 30, 1999, and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carded 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 14. Consider approval of awarding bid to Harrison Quality Construction for the construction of the Coppell Animal Services and Adoption Center to be located at 801 S. Coppell Road, in an amount not to exceed $600,000.00 for the base bid and $13,282.00 for the alternate bid #1, totaling $613,282.00, and authorizing the Mayor to sign. Bob Kruse, Fire Chief, made a presentation to the Council. Mayor Pro Tem Tunnell moved to approve awarding Bid #Q-0199-01 to Harrison Quality Construction for the construction of the Coppell Animal Services and Adoption Center to be located at 801 S. Coppell Road, in an amount not to exceed $600,000.00 for the base bid and $13,282.00 for the alternate bid #1, totaling $613,282.00, and authorizing the Mayor to sign. Councilmember Keenan seconded the motion; the motion carried 7-0 with Mayor Pro Tern Turmell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 15. Consider approval of awarding Bid #Q-0199-06 to Crescent Machinery Company/Moody Day Division for the purchase of a Telescoping Material CM032399 Page $of8 Handler for the handling of commodities and other materials which are delivered to the Service Center in the amount of $43,325.10, as budgeted. Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. Mayor Pro Tem Ttmnell moved to approve awarding Bid # Q-0199-06 to Crescent Machinery Company/Moody Day Division for the purchase of a Telescoping Material Handier for the handiing of commodities and other materials which are delivered to the Service Center in the amount of $43,325.00, as budgeted. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 16. Consider approval of awarding Bid # Q-0199-02 to H & W Utility Contractors in the amount of $180,217.54 for the construction of the S.H. 121 Water Line; and authorizing the Mayor to sign. Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. Mayor Pro Tem Tunnell moved to approve awarding Bid #Q-0199-02 to H & W Utility Contractors in the amount of $180,217.54 for the construction of the S.H. 121 Water Line, and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 17. Consider approval of awarding Bid # Q-1298-03 for the purchase of a multi- purpose vehicle to be used by the Water Utilities Division for water infrastructure maintenance and repair to Durant/Classic Chevrolet in the amount of $114,653.00, as budgeted. Ken Griffin, Director of Engineering and Public Works, and Ernie Ramos, Fleet Services Manager, answered questions of Council. Councilmember York moved to approve. awarding Bid #Q-1298-03 for the purchase of a multi-purpose vehicle to be used by the Water Utilities Division for water infrastructure maintera~nce and repair to Durant/Classic Chevrolet in the amount of $114,653.00. Councilmember Garda seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 18. Consider appointment of Council Member Jayne Peters as a member of the Trinity River Common Vision Commission. Mayor Sheehan advised the purpose of this commission. Councilmember Garcia moved to approve the appointment of Councilmember Jayne Peters as a member of the Trinity River Common Vision Commission. Mayor Pro Tern Tunnell seconded the motion; the motion CM032399 Page 6 of $ carried 7-0 with Mayor Pro Tern Tunnell and Couneilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 19. Necessary action resulting from Executive Session. City Manager Jim Witt advised that the City will be hiring an outside legal firm to handle all future requests for exceptions regarding the Public Information Act. 20. City Manager's Report. A. City Manager Jim Witt congratulated Council on the canceling of the election. B. City Manager Jim Witt discussed the potential bond election and suggested a Work Session to be held either March 30t~ or April 8~. Council advised they would like to hold the Work Session on March 30~' beginning at 7:00 p.m. 21. Mayor's Report. .A. Mayor Sheehan asked Coundl to get with the City Manager or Deputy City Manager about the Community Summit with Lyle Sumek. B. Mayor Sheehan advised an invitation had been received from the Greater Dallas Crime Commission for Wednesday, April 14a' for their awards luncheon. C. Mayor Sheehan stated the Council would adopt Denton Tap between Bethel School and Wyrmpage for the Adopt-a-Location program. D. Councilmember Keenan commented on the investigation of coaches for the City recreational activities and addressed security in general. E. Councilmember Wheeler addressed the issues of service to the citizens and commended City Staff on their service. F. Mayor Pro Tem Tunnell addressed the issue of security in Town Center. G. Councilmember Garcia discussed the security issue. H. Mayor Sheehan asked the City Attorney about a certified mail letter, received by several members of Coundl, requesting open records and what should be done to encourage the individual to make requests to the proper party. City Attorney Peter G. Smith stated the City had tried to communicate with the individual to no _ avail. City Manager Jim Witt stated the City would inform the individual by letter where business is to be transacted and the formal process. CM032399 Page 7of$ I. Councilmember Stover stated he was appreciative of staff's focus on the open record issue to try to lower the controversy by having a separate legal review. There being no further business to come before the City Council, the meeting was adjourned. Candy Sheehan, Mayor ATTEST: Libby Ball, Deputy City Secretary CM032399 Page 8 of 8