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CM 1999-05-25 MINUTES OF MAY 25, 1999 -- The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 25, 1999, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Marsha Tunnell, Mayor Pro Tem Greg Garcia, Councilmember Jayne Peters, Councilmember Pat Keenan, Councilmember Doug Stover, Councilmember Larry Wheeler, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Kathleen Roach and City Attorney Bob Hager. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Recreational Land Acquisition. Mayor Pro Tem Tunnell was not in attendance at the Executive Session or Work Session. Mayor Sheehan convened into Executive Session at 6:17 p.m. as allowed under the above- stated article_ Mayor Sheehan adjourned the Executive Session at 6:25 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion of Board/Commission/Committee Schedule. B. Discussion of Appointments to Council Committees. .... C. Discussion of Council Retreat Agenda. CM052599 Page 1 of 6 D. Discussion of Spedal Events Committee. E. Discussion of' Agenda Items. Mayor Pro Tern Tunnell rejoined Council at the beginning of the Regular Session. REGULAR SESSION (Open to the Public) 4. Invocation. The Reverend C. A. McBride of the First Assembly of God Church led those present in the Invocation and shared some thoughts and comments regarding his upcoming retirement and the growth of the City of Coppell. 5. Pledge of Allegiance. Mayor Sheehan led those presem in the Pledge of Allegiance. 6. Presentation to Jeanine McDonald, Coppell Woman of the Year for 1999. Mayor Sheehan presented Jeanine McDonald, Coppell Woman of the Year for 1999, with a plaque commemorating her service to the community. Heidi Milosevich, Woman of the Year for 1998, presented Ms. McDonald with a rose, Mayor Sheehan recognized the former Women of the Year who were in attendance. 7. Presentation of Scholarship sponsored by Community Credit Union. Ashley Farley of the Community Credit Union awarded a scholarship to Rogelio Pier- Martinez who is a graduating senior at Coppell High School. 8. PROCLAMATIONS: A. Consider approval of a Proclamation naming the month of June 1999, Library Silver Jubilee Month in Coppell, and authorizing the Mayor to sign. B. Consider approval of a proclamation naming June 6, 1999 as Reverend C. A. and Mrs. McBride Appreciation Day in honor of their 35 years of ministry and commitment to the First Assembly of God Church in CM052599 Page 2 of 6 Coppell and the Coppell community, and authorizing the Mayor to sign. A. Mayor Sheehan read the proclamation for the record and presented the same to Judi Biggerstaff, Library Manager, and Lex Anne Seifert, Chair of the Library Board. Mayor Pro Tern Tunnell moved to approve a Proclamation naming the month of June 1999, Library Silver Jubilee Month in Coppell, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garda, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. Ms. Seifert reported on the activities planned for the June 120' celebration. B. Mayor Sheehan read the proclamation for the record and presented the same to Reverend C. A. and Mrs. McBride. Mayor Pro Tern Tunnell moved to approve a proclamation naming June 6, 1999 as Reverend C. A. and Mrs. McBride Appreciation Day in honor of their 35 years of ministry and commitment to the First Assembly of God Church in Coppell and the Coppell community, and authorizing the Mayor to sign. Councilmem~r Wheeler seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. City Manager Jim Witt commended Reverend McBride for his love of the community and mankind. 9. Report on Y2K readiness by Clem Lear of Southwestern Bell Telephone. Clem Lear of Southwestern Bell Telephone made a presentation to Council regarding her company's Y2K readiness. 10. Citizen's Appearances. A. Manjit Lobrecht, 2801 Denton Tap Road, Lewisville, addressed the Council regarding drug abuse. CONSENT AGENDA 11. Consider approval of the following consent agenda items: A. Consider approval of minutes: May 11, 1999. B. Consider approval of an .Agreement of Cooperation with Dallas County for the Urban County CDBG program, and authorizing the Mayor to sign. CM052599 Page 3 of 6 Mayor Pro Tem Tunnell moved to approve Consent Agenda Items A and B. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in ..... favor of the motion. 12. Consider approval of awarding Bid/Contract #Q-0399-01 for the construction of Public Improvement District (PIE)) Drainage, Water, Sewer and Paving improvements for Dividend Drive, Gateway Business Park No. li to McMahon Contracting, Inc. in the amount of $552,801.15; and authorizing the Mayor to sign. City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem Tunnell moved to approve awarding Bid/Contract #Q-0399-01 for the construction of Public Improvement District (PID) Drainage, Water, Sewer and Paving improvements for Dividend Drive, Gateway Business Park No. II to McMahon Contracting, Inc. in the amount of $552,801.15; and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garda, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 13. Consider approval of the creation of a Criminal Investigations Division Secretary in the Coppell Police Department to become effective immediately. City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem Tunnell inquired about budget implications. Mayor Pro Tern Tunnell moved to approve the creation of a Criminal Investigations Division Secretary in the Coppell Police Department to become effective immediately. Councilmember Keenan seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 14. Consider approval of appointments to Council's Committees. Mayor Sheehan read the list of committees and the Councilmembers who had volunteered to serve on each. Councilmember York moved to approve the appointments as read by the Mayor. (A copy of these appointments is attached to these minutes and made a part hereof.) Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Coundlmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. Mayor Sheehan stated there would be reports from the Councilmembers regarding these committees on the second meeting of each month. 15. Discussion of establishing parameters for the operation of the Coppell Aquatic and Recreation Center (CARC). CM052599 Page 4 of 6 City Manager Sim Witt made a presentation to the Council indicating staff would be working on parameters of having the recreational side becoming a general cost to the community and parameters of having reasonable costs to the residents of Coppell and premium fees for non-residents with a number of packages being developed. Mr. Witt indicated a proposal would be brought to Council in the budget package in June or early Suly. 16. Necessary action resulting from Executive Session. There was no action necessary under this item. 17. City Managers Report. A. Pigfest/Coppell Celebrates Report. A. City Manager Jim Witt advised thc Pigfest/CoppeH Celebrates event had been a very successful venture. B. City Manager Jim Witt announced a legislative briefing would be held at the Sheraton Hotel in Austin on June 28, 1999. -- C. City Manager handed off to City Secretary Kathleen Roach. City Secretary Kathleen Roach advised this would be her last official meeting and thanked Mayor and Council for all their support during her tenure as City Secretary. Mayor and Council each reminisced and commended Ms. Roach for her service and contributions to the City. 18. Mayors Report. A. Mayor Sheehan congratulated Councilmember Keenan on being asked to serve on the Education Foundation for the Carrolltort/Farmers Branch School District. B. Mayor Sheehan announced the Coppell High School Seniors would be graduating on Saturday, May 29~ and Project Graduation would be held at 10:00 p.m. at the high school. C. Mayor Sheehan advised the Budget Hearing which had been scheduled for June 3ra had been cancelled and would be rescheduled. D. Mayor Sheehan reminded Council of the Council Retreat to be held Friday, June 4~, and Saturday, June 5~. CM052599 Page 5 o1'6 E. Mayor Sheehan stated the Chamber Golf Tournament would be held on June 7~ at Riverchase. E Mayor Sheehan announced the City of Coppell had received a Call to Action Award from the Denton County Substance Abuse Commission. G. Mayor Sheehan advised the EMS Fair had been a wonderful event and asked the City Manager to pass along the Council's appreciation to the Staff involved. H. Mayor Sheehan asked Council to provide theft proposed vacation schedule for the summer. I. Councilmember York congratulated Jeanine McDonald on being named Coppelrs Woman of the Year and thanked Ms. McDonald, Richard Murphy, Gary Sims, Linda Hayes and all those who had joined them on providing assistance to the tornado victims in Oklahoma and DeKalb. J. Councilmember York wished good luck to the upcoming Coppell High School football team. Councilmember York congratulated the Coppell High School baseball team on their showing in the playoffs. L. Mayor Sheehan stated there were three National Merit winners at the Coppell High School. M. City Manager Jim Witt advised the first of the bond committee meetings had been held and they would be meeting on a regular basis and thanked those taking leadership roles on the subcommittees. There being no further business to come before the City Council, the meeting was Candy Sheehan, Mayor ATTEST: Kathleen Roach, City Secretary CM052599 Page 6 of 6 ...... COUNCIL'S COMMITTEES CARROLLTON/FARMERS BRANCH ISD/LEWISVILLE ISD Council: Pat Keenan Appointed: 05/25/99 C1TY/COPPELL LSD LIAISONS Council: Bill York Appointed: 05/25/99 Council: Doug Stover Appointed: 05/25/99 CISD: Kathie Gaufille Appointed: 05/99 CISD: Dianne Miller Appointed: 05/99 COPPELL CELEBRATES/PIGFEST Council: Greg Garcia Appointed: 05/25/99 COPPELL RECREATION DEVELOPMENT CORPORATION Council: Marsha Tunnell Appointed: 05/25/99 Council: Greg Garda Appointed: 05/25/99 COPPELL SENIORS Council: Bill York Appointed: 05/25/99 D/FW NOISE FORUM Council: Jayne Peters Appointed: 05/25/99 Council: Larry Wheeler Appointed: 05/25/99 DALLAS CENTRAL APPRAISAL ADVISORY BOARD Council: Marsha Tunnell Appointed: 05/25/99 D/FW FILM COMMISSION Council: Marsha Tunnell Appointed: 05/25/99 REV.: 05/26/99 ECONOMIC DEVELOPMENT PARTNERSHIP Council: Doug Stover Appointed: 05/25/99 Jayne Peters Appointed: 05/25/99 METROCREST HOSPITAL AUTHORITY Council: Pat Keenan Appointed: 05/25/99 NCTCOG _(NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS) (Appointed by City Council - annual basis) Council: Candy Sheehan -Voting Rep. Appointed: 05/25/99 NORTH TEXAS COMMISSION Council: Candy Sheehan Appointed: 05/25/99 SENIOR ADULT SERVICES Council: Jayne Peters Appointed: 05/25/99 TOWN CENTER/ARCHITECTURAL COMMITTEE Council: Larry Wheeler Appointed: 05/25/99 Staffi. Greg Jones, Chief Building Official TRINITY RIVER COMMON VISION COMMISSION Council: Jayne Peters Appointed: 05/25/99 TRINITY TRAIL ADVISORY COMMITTEE Council: Jayne Peters Appointed: 05/25/99 Staff. Gary Sims, Director of Leisure Services u:\usemxJimil\electionXsl~lycomm