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CM 1999-07-27 MINUTES OF JULY 27, 1999 The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 27, 1999, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Marsha Tunnell, Mayor Pro Tem Greg Garcia, Councilmemb~r Jayne Peters, Councilmember Pat Keenan, Councilmember Doug Stover, Councilmember Larry Wheeler, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, Interim City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION (Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order and adjourned into Executive Session. EXECUTIVE SESSION (Closed to the Public) (Concerning items not on the agenda) 2. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Land Acquisition and Sale Related to Relocation of City Service Center. 2. Land Acquisition Related to Town Center. 3. Land Acquisition West of Denton Tap Road. Mayor Sheehan convened into Executive Session at 6:12 p.m. as allowed under the above- stated article. Mayor Sheehan adjourned the Executive Session at 7:01 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion of Board/Commission Interview Process. B. Review of Town Center Plan. C. Discussion of Agenda Items. CM072799 Page 1 of 9 REGULAR SESSION (Open to the Public) 4. Invocation. Pastor Rob Smith of The Church of the Apostles led those present in the Invocation. 5. Pledge of Allegiance. Mayor Sheehan led those present in the Pledge of Allegiance. Mayor Sheehan welcomed Boy Scout Troop 840 who were in attendance. 6. Quarterly presentation to Council by the Library Board. Lex Anne Seifert, Chair of the Library Board, made their quarterly presentation highlighting the library's 25* Anniversary celebration and the Summer Reading Program and indicating the Board would soon be reviewing the planning and policy manual which will address building and staffing needs as well as predicting needs for services the library can provide in the future. 7. A. Presentation of Y2K readiness by Joe Thompson representing Dallas Water Utilities. B. Update on City of Coppell Y2K readiness by Rhonda Brothers and Rick Moore. A. Joe Thompson, Dallas Utilities Department Y2K Coordinator, made a presentation to the Council concerning the Y2K compliance of their utility. B. Rhonda Brothers, Services Coordinator, made a presentation to the Council concerning imbedded systems. C. Rick Moore, Information Systems Manager, made a presentation concerning the City's operation system. 8. PROCLAMATION: Consider approval of a proclamation proclaiming "National Night Out" on Tuesday, August 3, 1999, and providing City Council Support and endorsement of National Night Out festivities and authorizing the mayor to sign. .... Mayor Sheehan read the proclamation for the record and presented the same to Mary Seck, Crime Prevention Officer. Officer Seck advised Council of the activities scheduled to CM072799 Page 2 of 9 support this year's National Night Out. At Councilmember Stover's request Officer Seck discussed the "Citizens' Police Academy" which will be starting its first class soon. Mayor Pro Tem Tunnell moved to approve a proclamation proclaiming "National Night Out" on Tuesday, August 3, 1999, and providing City Council Support and endorsement of National Night Out festivities and authorizing the Mayor to sign. Councilmember Stover seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 9. Citizen's Appearances. A. Lynn Johnson, 1041 Creek Crossing, addressed the Council concerning pedestrian traffic on Heartz Road at the First Methodist Church. CONSENT AGENDA 10. Consider approval of the following consent agenda items: A. Consider approval of minutes: July 13, 1999. B. Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to prohibit parking on both sides of Heartz Road between Bethel School Road north to Vanbebber as requested by the First United Methodist Church; and authorizing the Mayor to sign. C. Consider approval of a License Agreement between Touch America, Inc., a wholly owned subsidiary of Montana Power Company, and the City of Coppell for use of right-of-way to install a below ground fiber optics telecommunications cable, and authorizing the Mayor to sign. Resolutions D. Consider approval of a resolution affirming support for the generalized design concept of an express/managed facility as the preferred alternative of the Major Investment Study to improve mobility in the S.H. 121/S.H. 114 corridor; and authorizing the Mayor to sign. Item B was pulled for separate consideration. Items A, C and D -- Mayor Pro Tem Tunnell moved to approve Consent Agenda Items A, C and D carrying Resolution No. 072799.1. Councilmember York seconded the motion; the motion carried CM072799 Page 3 of 9 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. Item B -- Councilmember York had questions for Ms. Jotmson regarding time periods for the no parking. Ms. $otmson stated it would be easier for the church to have no parking all the time. Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. Mayor Pro Tern Tunnell stated the road was built wide in order have parking on the road and she would not be in favor of restricting parking on the street. Councilmember Wheeler inquired as to whether an announcement had been made at church regarding parking. Councilmember Garda asked if people were parking there because of all other parking being utilized. Ms. Johnson stated that was not the case and that people were parking there because it was more convenient for them. Councilmember Stover asked for City Manager ~lim Witt's recommendation. Mr. Witt stated the simplest remedy would be to prohibit parking on both sides of the street. Councilmember Keenan stated he had no problem with the no parking restriction and asked if the crosswalk could be placed at the corner instead of the middle of the street. Councilmember Peters pointed out there was a large parking lot across the street from the church. Councilmember Wheeler requested the Council to take this matter under advisement and allow the Engineering Department to take a more in-depth look at the issue. Councilmember York moved to approve Ordinance No. 99884 amending Article 8-3, Parking, Section 8-3-1(A) of the Code of Ordinances for the city of Coppell to prohibit parking on both sides of Heartz Road between Bethel School Road north to Vanbebber near the First United Methodist Church; and authorizing the Mayor to sign and to allow Ken Griffin to place the crosswalk in the most appropriate place. Councilmember Stover seconded the motion; the motion carried 5-2 with Councilmembers Garda, Peters, Keenan, Stover and York voting in favor of the motion and Mayor Pro Tem Tunnell and Councilmember Wheeler voting against the motion. 11. Reconsider approval of an Ordinance for Case No. PD-178, Town Center West, zoning change request from C (Commercial) to PD-C (Planned Development, Commercial) to allow the dedication of Town Center West Boulevard right-of-way and the development of commercial buildings on 4.7 acres of property located along the west side of N. Denton Tap Road, approximately 280' north of North Texas Court, and authorizing the Mayor to sign. Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Councilmember Keenan inquired regarding Staffs approval of the ordinance and asked about the security problem with the trees. Alan Hinkley, Applicant, addressed the questions regarding the parking spaces and trees. Mayor Pro Tem Tunnell inquired about problems with visibility at other sites that meet the landscape requirements. Councilmember Wheeler moved to approve Case No. Pal-178, Town Denton West, zoning change request from C (Commercial) to PD-C (Planned Development, Commercial) to CM072799 Page 4 of 9 allow the dedication of Town Center West Boulevard right-of-way and the development of commercial buildings on 4.7 acres of property located along the west side of N. Denton Tap Road, approximately 280' north of North Texas Court, subject to the removal of Item J under Section 2, and authorizing the Mayor to sign. Mayor Pro Tem Tunnell seconded the motion. Councilmember York indicated he would like to hear from Mr. Hinkley. Mr. Hinkley stated the parking spaces were essential for the plan and he could work around the landscape requirements. Councilmember Keenan moved to amend the motion to include the following wording as Item J: "Due to the shallow depth of the land, planting islands may be up to twenty (20) parking spaces apart., Councilmember York seconded the motion to amend; the motion to amend carried 5-2 with Councilmembers Garcia, Peters, Keenan, Stover and York voting in favor of the motion to amend and Mayor Pro Tem Tunnell and Councilmember Wheeler voting against the motion to amend. Vote was taken on the amended motion; the motion carried 5-2 with Councilmembers Garcia, Peters, Keenan, Stover and York voting in favor of the amended motion and Mayor Pro Tem Tunnell and Councilmember Wheeler voting against the amended motion. 12. Consider approval of the Park 'N Fly Addition, Site Plan Amendment, to allow the construction of carport structures and providing limited access to the same along the eastern, northeastern, and southeastern portions of said site located at 800 Royal Lane. Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Councilmember York moved to approve the Park 'N Fly Addition, Site Plan Amendment, to allow the construction of carport structures and providing limited access to · the same along the eastern, northeasten, and southeastern portions of said site located at 800 Royal Lane, subject to the following conditions: 1) all structures shall meet code requirements, including the 80% masonry condition (unless Board of Adjustment relief is procured.); 2) the color the awning fabric will be Sun Ports International, Inc., Silver #2- 0019. This cover will be maintained in a top-quality/first-class condition free from fraying, rips or fading; 3) there will be sufficient variation in the height of the awning structures; such variation to be in accordance with the diagram shown to the Commission on June 17, 1999; 4) if any existing landscape vegetation is damaged, it will be replaced by equal or larger plant material. This landscaping must be maintained and placed directly across the fence from where it is presently located; 5) the awnings on the covered structures will have a hip roof; and 6) compliance with the Fire Department comments as follows: (a) no portion of the gate controllers can encroach into the fire lane; (b) all gates to be equipped with an Opticom device with a Knox override. Opficom device to be capable of sensing from both directions; (c) on activation, the gates must open to the full 24' width of the fire lane. Councilmember Keenan seconded the motion. Councilmember Garcia moved to amend the motion to have the awning color be Forest Green. The motion to amend died for lack of second. Councilmember Keenan moved to amend the motion to have the awning color be one of each color. The motion to amend died for lack of second. Councilmember Keenan moved to amend the motion to have the awning color be Royal Blue #0014. Councilmember Stover seconded the motion. Councilmember Keenan withdrew his motion to amend. Councilmember Stover withdrew his second to the motion to amend. The vote was taken on the original motion; the original motion carried 5-2 with CM072799 Page 5 of 9 Councilmembers Garcia, Peters, Keenan, Stover, and York voting in favor of the motion and Mayor Pro Tem Tunnell and Councilmember Wheeler voting against the motion.. 13. Consider approval of awarding Bid No.Q-0599-02 for Newspaper Advertising to the Citizens'Advocate for the period August 1, 1999, to July 31, 2000. City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem Tunnell had questions regarding circulation. Councilmember Stover inquired as to the costs involved. Jim Ragsdill, Purchasing Agent, stated the City spends between $8,000 and $9,000 per year on advertisements through the Advocate and job applications are advertised through newspapers with broader circulation. Councilmember Keenan moved to approve awarding Bid No. Q-0599-02 for Newspaper Advertising to the Citizens' Advocate for the period August 1, 1999 to Suly 31, 2000. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 14. Consider approval of an ordinance amending Chapter 3, Section 3-1-12 of the Code of Ordinances to amend the Daily Water Conservation Plan; and authorizing the Mayor to sign. Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. The vacation variance was discussed. Councilmember Keenan moved to approve Ordinance No. 99885 amending Chapter 3, Section 3-1-12 of the Code of Ordinances to amend the Daily Water Conservation Plan; and authorizing the Mayor to sign. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 15. Consider approval of authorizing change order number one to the Aquatics/Recreation Center construction contract with Hisaw and Associates, increasing the contract amount by $43,411.00, allowing for an upgrade to the exterior finish of the building and increasing the contract period by five calendar days. Mayor Sheehan pointed out that the amount listed on the Agenda Request Form was correct in the amount of $47,752.00 and should be noted on the agenda. Gary Sims, Director of Parks and Leisure Services, made a presentation to the Council indicating that the change order would not put the building amount over the cap placed by Council. Patrick Schoenfeldt, of Brinldey Sargent, made a presentation to the Council indicating they wanted to upgrade the outside masonry on the building. Mayor Pro Tern Tunnell moved to approve change order number one to the Aquatics/Recreation Center construction contract with Hisaw and Associates, increasing the contract amount by $47,752.00, allowing for an upgrade to the exterior finish of the building and increasing the contract period by five calendar days. Councilmember York seconded the motion; the motion carried 7-0 with CM072799 Page 6 of 9 Mayor Pro Tem Tunnell and Councilmembers Garda, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. 16. Necessary action resulting from Work Session. There was no action necessary under this item. 17. City Manager's Report. A. Update on Council Priorities. A. City Manager Jim Witt discussed the Council priorities and advised that staff had been assigned to each as follows: 1) Capital Improvement Policy and Direction: Jennifer Armstrong, Sharon Logan, Jim Witt; 2) Old Coppell: Gary Sieb, Clay Phillips, Bob Kruse; 3) Comprehensive Plan Review: Gary Sieb, Ken Griffin, Gary Sims; 4) Senior Center: Gary Sims, Jennifer Armstrong, Vivyon Bowman; 5) Community Focal Point: Gary Sims, Roy Osborne, Gary Sieb; 6) Charter Review: Clay Phillips, Jim Witt, Jennifer Armstrong; 7) Road System Development Expansion: Ken Griffin, Roy Osborne, Clay Phillips; 8) Economic Development Policy and Action Plan: Gary Sieb, Jim Witt, Jennifer Armstrong. B. City Manager Jim Witt reported the Bond Advisory Committee continues to meet and the Steering Committee would make recommendations to the Council on August 10m. 18. Mayor's Report. A. Mayor Sheehan discussed North Lake and the fence that had been placed around it. B. Mayor Sheehan advised they had seen the Coppell Community Theatre presentation of Fiddler of the Roof and it was a great performance. C. Councilmember York reminded everyone that August 4m and 5~ would be freshman orientation at Coppell High School. D. Councilmember York announced the Coppell High School football team would begin their practice next week. E. Councilmember York extended his and Mayor and Council's appreciation to the Police Department for protecting our community. E Councilmember Stover reminded everyone that the New Teacher Breakfast would be held at the high school on Tuesday, August 3rd at 7:00 a.m. G. Councilmember Stover also reminded everyone of the tax free shopping weekend August 6~ through the 8t~. CM072799 Page 7 of 9 H. Mayor Pro Tem Tunnell also discussed North Lake and her concern about the fence. I. Councilmember York congratulated Jean Murph on her winning the newspaper bid. 19. Council Liaison Reports. A. Mayor Sheehan reported she and Ken Griffin had attended ameeting on the Highway 121 project. B. Mayor Sheehan had a meeting with the Northwest Corridor regarding DART transportation. C. Councilmember Garcia stated there was nothing new to report on Coppell Recreation Development Corporation except that the aquatic/recreation center was on schedule. D. Councilmember Garcia recognized Sharon Logan for her work on the 4t~ of July festivities. E. Councilmember Garcia advised Pigfest would meet in September to begin planning for next year. E Councilmember Peters reported that Senior Adult Services was about to lose their office space in Carrollton and the City of Carrollton approved their CDBG money to be used to renovate a building for SAS. G. Mayor Pro Tem Tunnell advised that the Coppell Recreation Development Corporation was looking at Wagon Wheel Park. H. Councilmember York announced the business meeting for the Coppell Seniors would be Wednesday, July 28 and they would have Becky Oliver from Channel 4. EXECUTIVE SESSION (Closed to the Public) (Concerning items not on the agenda) 20. Convene Executive Session A. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Land Acquisition and Sale Related to Relocation of City Service Center. 2. Land Acquisition Related to Town Center. 3. Land Acquisition West of Denton Tap Road. The Executive Session was completed at the beginning of the meeting and Council did not adjourn into Executive Session at this time. CM072799 Page 8 of 9 21. Necessary Action Resulting from Executive Session. A. Consider approval of land acquisition related to Town Center. B. Consider approval of land acquisition west of Denton Tap. Mayor Pro Tem Tunnell moved to approve the purchase of 46.57 acres of land located at the southeast corner of Coppell Road and Bethel Road, at a cost of not more than $2.00 per square foot, subject to financing approval; and authorizing the Mayor to sign the contract. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover, Wheeler and York voting in favor of the motion. There being no further business to come before the City Council, the meeting was adjourned. Candy Sheehan,Mayor - ATTEST: , Libby Ball, Interim City Secretary CM072799 Page 9 of 9