CM 1999-08-10 MINUTES OF AUGUST 10, 1999
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 10, 1999, at 6:00 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Marsha Tunnell, Mayor Pro Tern
Jayne Peters, Councilmember
Pat Keenan, Councilmember
Doug Stover, Councilmember
Larry Wheeler, Councilmember
Councilmembers Greg Garcia and Bill York were absent from the meeting. Also
present were City Manager Jim Witt, Interim City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order and adjourned into Executive
Session.
EXECUTIVE SESSION (Closed to 'the Public)
(Concerning items on the agenda)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Land Acquisition West of Denton Tap Road.
Mayor Sheehan convened into Executive Session at 6:16 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
6:22 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Defining a Capital Improvement.
B. Discussion of Agenda Items.
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REGULAR SESSION {Open to the Public}
4. Invocation.
Frank Pope, Coppell Police Chaplain, led those present in the Invocation.
5. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Mayor Sheehan advised that Item 14 will be continued and Item 15 will have to
be denied and both will come back to Council on August 24, 1999. Mayor
Sheehan also advised that Councilmember Stover had filed a Conflict of
Interest on Item 16 and the Economic Development Committee's quarterly
presentation would be continued until September 14, 1999.
6. Presentation by the Bond Advisory Steering Committee.
Tim Branchau, Chair of the Bond Advisory Steering Committee, made a
presentation to the Council and thanked everyone who had served on the
various committees. Ken Griffin, Director of Engineering and Public Works
made a presentation regarding the streets and drainage projects. Gary Sims,
Director of Parks and Leisure Services, made a presentation concerning the
parks projects and answered inquiries from Council regarding the ball fields.
[The Bond Advisory Steering Committee Recommendations are on file in the
City Secretary Department.]
Mayor Sheehan announced there would be a Council Work Session to discuss
the bond matters on Saturday, August 21, 1999 at 8:30 a.m.
7. PUBLIC HEARING:
To receive citizen input regarding bond proposal for
enhancements for streets~ parks and drainage.
Mayor Sheehan opened the Public Hearing and asked for those persons
wishing to speak regarding the bond proposal. Len Gillespie, 124 Dickens
Drive; Lynn Gipson, 710 Alendale; Jared Dubbs, 809 Shorewood Drive;
Stephen DeCordova, 319 Martel Lane; Terry Sivothoson, 330 Tanglewood Lane;
Mark Connor, 304 Garden Grove; Peg Waldschmidt, 317 Beechwood; and Rosie
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Kurtz, 352 Cedar Crest Drive ail spoke in favor of more tennis facilities; John
Crocker, 402 Waterview Drive; spoke in support of more access to the hike and
bike trails behind Vistas of Coppell; Jim Cheatham, 508 Parkview Place; Kirk
Wensel, 620 Shadowcrest Lane; Beth Sparks, 508 Parkview Place; Bob Coens,
436 Parkview Place; Fred Pensotti, 615 Lake Park Drive; Joan Lueck, 512
Parkview; Gordon Hines, 416 N. Moore; Michael Kincade, 428 Parkview Place;
Steve Wright, 663 Glen Lakes; Shahram Iranzad, 516 Parkview Place; Mike
Smith, 304 Clearhaven and Jim Federer, 528 Parkview spoke against lighted
bail fields in Andy Brown East. David Hanan, 324 Brushy Creek; Kay Gill, 216
Pecan Hollow and Chris Claudio, 724 Villawood spoke in favor of more ball
fields and Tim Hecktman, 132 San Point Court spoke in favor of acquiring
more park space.
A short recess was taken at this time.
Mayor Sheehan closed the Public Hearing.
8. Quarterly presentation to Council by the Economic
Development Partnership Committee.
This item was postponed until the September 14, 1999 meeting.
9. Citizen's Appearances.
A. Tim Lasater, 409 Martel Lane, addressed Council concerning the
addition to Coppell High School.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: July 27, 1999.
B. Consider approval of accepting the resignation of Lynne
Hubbard as an American Red Cross Representative.
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Resolutions
C. Consider approval of a Resolution extending the Bank
Depository Agreement with Frost National Bank, formerly
Overton Bank, for an additional one (1) year period, and
authorizing the Mayor to sign.
Budget Items
D. Consider approval of the certification of the 1999
anticipated collection rate for the period of July 1~ 1999
through June 30, 2000 and the amount of excess debt
collections during the period of July 1, 1998 through
June 30, 1999.
Mayor Pro Tem Tunnell moved to approve Consent Agenda Items A with
correction to Item 12 showing that Mayor Pro Tem Tunnell and Councilmember
Wheeler voted against the item, B, C carrying Resolution #081099.1 and D.
Councilmember Peters seconded the motion; the motion carried 5-0 with Mayor
Pro Tem Tunnell and Councilmembers Peters, Keenan, Stover and Wheeler
voting in favor of the motion.
City Manager Jim Witt discussed and clarified Item D.
11. Consider approval of a vote to propose a tax revenue increase
while maintaining the tax rate of .6486 and to announce the
Public Hearing at the next regularly scheduled Council Meeting
on August 24, 1999 at 7:30 p.m.
City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem
Tunnell moved to approve the proposed tax revenue increase while maintaining
the tax rate of .6486 and to call a Public Heating at the next regularly
scheduled Council Meeting on August 24, 1999 at 7:30 p.m. Councilmember
Peters seconded the motion; the motion carried 5-0 with Mayor Pro Tern
Tunnell and Councilmembers Peters, Keenan, Stover and Wheeler voting in
favor of the motion.
12. Consider approval of a resolution directing publication of
notice of intention to issue Certificates of Obligations Series
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1999A, in an amount not to exceed $4,500,000°00, for
purchasing land and constructing City facilities, and
authorizing the Mayor to sign.
City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem
Tunnell moved to approve Resolution No. 081099.2 directing publication of
notice of intention to issue Certificates of Obligation, Series 1999A, in an
amount not to exceed $4,500,000.00 for purchasing land and constructing City
facilities, and authorizing the Mayor to sign, said resolution being corrected to
refer to the attachment as Exhibit A. Councilmember Stover seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Tunnell and
Councilmembers Peters, Keenan, Stover and Wheeler voting in favor of the
motion.
13. PUBLIC HEARING:
Consider approval of Case No. S-1165, Ole's Tex-Mex
Restaurant, zoning change request from R {Retaill to R-S.U.P.
{Retail Special Use Permit}, to allow a 2,600 square foot private
club restaurant located at 600 E. Sandy Lake Road.
Gary Sieb, Director of Planning and Community Services, made a presentation
-- to the Council. Mayor Sheehan opened the Public Hearing and advised that no
one had signed up to speak. Mayor Pro Tem Tunnell moved to close the Public
Hearing and approve Case No. 8-1165, Ole's Tex-Mex Restaurant, zoning
change request from R (Retail) to R-S.U.P. (Retail Special Uge Permit}, to allow
a 2,600 square foot private club restaurant located at 600 E. Sandy Lake Road
subject to the following conditions:
1) The proposed hours of operation will be as follows:
Sunday through Thursday - 11 a.m. to 9 p.m.
Friday and Saturday - 11 a.m. to 10 p.m.
2) Permit the sale of beer, wine and alcohol on the premises.
3) A 750 gal. (minimum) grease trap will be required to be furnished
with finish out package.
Councilmember Peters seconded the motion; the motion carried 5-0 with Mayor
Pro Tern Tunnell and Councilmembers Peters, Keenan, Stover and Wheeler
voting in favor of the motion.
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14. PUBLIC HEARING:
Consider approval of Case No. S-1077R, Sonic Restaurant,
zoning change from C-S.U.P. and C (Commercial and
Commercial, Special Use Permit} to C-S.U.P. [Commercial,
Special Use Permit}, to incorporate approximately 5,40-2 square
feet of land to an existing .658-acre site and allow the
development of 13 additional parking spaces, 9 to include
menu boards, located at 201 N. Denton Tap Road.
Mayor Pro Tem Tunnell moved to continue the Public Hearings and table Case
No. S-1077R, Sonic Restaurant zoning change to come back to Council on
August 24, 1999 and to deny and reconsider at the August 24, 1999 meeting
the Sonic Addition, Replat of Lot IR, Block A and Minor Plat. Councilmember
Wheeler seconded the motion; the motion carried 5-0 with Mayor Pro Tem
Tunnell and Councilmembers Peters, Keenan, Stover and Wheeler voting in
favor of the motion.
15. PUBLIC HEARING:
Consider approval of the Sonic Addition, Replat of Lot 1R,
Block A and Minor Plat, to incorporate approximately 5,422
square feet of land to an existing .658-acre site and allow the
development of 13 additional parking spaces located at 201 N ......
Denton Tap Road.
This item was considered under Item 14. See Item 14 for minutes.
16. Consider approval the Coppell High School Addition, Amending
Plat and Site Plan amendment, to allow the construction of
concession stands, a press box, additional seating at the
existing football stadium, as well as a multipurpose building,
tennis court, tennis center, storage facility and additional
parking on property located at 185 W. Parkway Boulevard.
Councilmember Stover filed a Conflict of Interest with the City Secretary on
this case and stepped down from and dais. Gary Sieb, Director of Planning
and Community Services, made a presentation to Council regarding the site
plan. Robert Howman, representing Glenn Engineering, addressed the issue
regarding the screening fence. Councilmember Keenan inquired as to the
location of baseball fields, tennis courts and the time frame of a joint use
agreement between the city and the school. Mayor Sheehan expressed her
concerns about the public not being able to access the tennis courts until late
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evening and the lights being turned off at 10:00 p.m. Buddy Echols,
Superintendent of Schools, addressed some of Council's questions. City
Manager Jim Witt advised he felt they could come to a timely agreement
regarding tennis court usage. Mayor Sheehan questioned the brick pavers
being changed to concrete and the issue of meandering hedges. Mr. Howman
advised the pavers were changed to concrete to match the existing lot. Mr.
Sieb stated the code calls for a solid 3-foot planting. Mr. Howman stated they
would work with staff on this issue. Mayor Sheehan asked for clarification
about the flood plain issue. Ken Griffin, Director of Engineering and Public
Works, addressed the flood plain questions. Councilmember Wheeler asked if
the stamped concrete could be used instead of brick pavers and would
therefore still have the texture desired. Mayor Pro Tem Tunnell inquired
regarding the size of parking spaces, the number of parking spaces, the
location of EIFS, reclamation of flood plain and the 11:00 p.m. shutoff of the
lights on the tennis courts. Councilmember Wheeler stated he felt a time
restriction should not be placed on the tennis courts.
Gary Sieb, Director of Planning and Community Services, made a presentation
regarding the Amending Plat.
Mayor Pro Tem Tunnell moved to approve the Coppell High School Addition,
Amending Plat and Site Plan amendment, to allow the construction of
concession stands, a press box, additional seating at the existing football
-- stadium, as well as a multipurpose building, tennis court, tennis center,
storage facility and additional parking on property located at 185 W. Parkway
Boulevard subject to the following conditions:
1) Subject to the Board of Adjustment, which granted the following
special exemptions and variances:
a) Allow the size of the new parking spaces to be 9' by 18';
b) Reduce the required parking spaces from 3,333 to 1,940;
c) Permit a single row of parking to contain more than 15
parking spaces;
d) Authorize concrete planting islands at the end of each row of
parking, said concrete islands to result in a brick paver
surface pattern;
e) Approve 18 landscape islands with tree preservation to fulfill
the 88 planting island requirement, as well as allow the 1
tree requirement per planting island to be planted along the
northern edge of the proposed parking pavement;
f) Allow some parking islands to be under the minimum area of
150 square feet and the minimum width of 9';
g) Meet provisions of the Code relative to meandering/staggered
-- hedges/trees along the 6-foot high screening wall adjacent to
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the flood plain and parking area that will screen the
Copperstone subdivision to the north;
h) Allow the four rows of parking by the tennis courts with
handicap parking spaces to not having planting islands at
the northern end;
2) Correct the following items on the Amending Plat document:
a) Title block should read as "Amending Plat";
b) Correct legal description to reflect the entire 63.54 acre site;
c) Show all adjacent land ownership and zoning, as well as
correct land ownership and zoning to the east and west;
d) Modify the school district's signature blocks and delete
reference to River Chase Elementary School Addition;
e) Modify the utilities certificate to reflect TXU Electric and Gas
(formerly known as TU Electric and Lone Star Gas);
f) Modify City Secretary's signature block to reflect an
amending plat not final plat;
g) Rename High School Access Road to Cowboy Drive;
3) Install wheel stops for the 18 parking spaces adjacent to the
stadium's chain link fence at the northwest corner of the football
field. As volunteered by the applicant, the fence will be moved 5' to
the east, thereby allowing a minimum 5' landscape buffer between
the proposed pavement and chain-link fence;
4) Correct and reconcile building square footage of the multi-purpose
building shown on the Site Plan and the Al.2 Floor Plan;
5) EIFS shown on the multi-purpose building can not exceed 20% of
the exterior structure. Submit sample for staff review;
6) All exterior building materials shall match the submitted color
board;
7) Notify the Leisure Services Department after the areas of
improvements have been marked on the site so that they can
review construction methods around the trees to be preserved;
8) No improvement will be allowed in the flood plain until a flood
study is submitted and approved.
Councilmember Wheeler seconded the motion. Councilmember Keenan asked
for an Executive Session.
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EXECUTIVE SESSION {Closed to the Public}
-- Convene Executive Session
Section 551.071, Texas Government Code - Consultation with
City Attorney.
Mayor Sheehan convened into Executive Session at 11:20 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned the Executive
Session at 11:27 p.m. and re-opened the Regular Session.
REGULAR SESSION {Open to the Public}
Mr. Sieb advised that any new construction would have to meet ADA
requirements, but existing construction can exist as is. Councilmember
Keenan asked for a friendly amendment to the motion to limit the hours on the
tennis courts. Mayor Pro Tem Tunnell asked the status of the joint use
agreement. City Manager Jim Witt discussed the joint use agreement.
Councilmember Keenan withdrew his request for an amendment to the motion.
Vote was taken on the motion; the motion carried 4-0 with Mayor Pro Tem
Tunnell and Councilmembers Peters, Keenan and Wheeler voting in favor of the
-- motion and Councilmember Stover abstaining from the vote.
Councilmember Stover returned to his place on the dais.
17. Consider approval the Northlake 635 Business Park, Lot 2,
Block D, (McCollister's Moving & Storage, Inc.), Site Plan
Amendment, to allow the construction of a 26,000 square foot
warehouse addition and the development of 40 parking spaces
and 21 truck spaces on property located at 1303 Crestside
Drive.
Gary Sieb, Director of Planning and Community Services, made a presentation
to the Council. Councilmember Wheeler moved to approve the Northlake 635
Business Park, Lot 2, Block D, (McCollister's Moving & Storage, Inc.), Site Plan
Amendment, to allow the construction of a 26,000 square foot warehouse
addition and the development of 40 parking spaces and 21 truck spaces on
property located at 1303 Crestside Drive subject to the following conditions:
1) All exterior building materials shall match those submitted on the
color board;
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2) Against the screening wail along Crestside Drive, substitute a plant
material on the City's approved Plant Palette for the Variegated
Privet.
Councilmember Peters seconded the motion; the motion carried 5-0 with Mayor
Pro Tern Tunnell and Councilmembers Peters, Keenan, Stover and Wheeler
voting in favor of the motion.
18. Consider approval of entering into a contract with Railroad
Controls Limited for the design and installation of gate arms,
flashing lights and warning control circuits for the railroad
crossing signalization at Belt Line Road and the
Thompson/Lattimore Material crossing in the amount of
$144,225.64; and authorizing the Mayor to sign.
City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem
Tunnell moved to approve a contract with Railroad Controls Limited for the
design and installation of gate arms, flashing lights and warning control
circuits for the railroad crossing signalization at Belt Line Road and the
Thompson/Lattimore Material crossing in the amount of $144,225.64; and
authorizing the Mayor to sign. Councilmember Peters seconded the motion;
the motion carried 5-0 with Mayor Pro Tem Tunnell and Councilmembers
Peters, Keenan, Stover and Wheeler voting in favor of the motion.
19. Consider approval of awarding Bid/Contract #Q-0199-03 for
the construction of Coppell Road from S.H. 121 to Sandy Lake
Road to Ed Bell Construction Company in the amount of
$2,000,949.251 and authorizing the Mayor to sign.
City Manager Jim Witt made a presentation to the Council. Mayor Pro Tem
Tunnell moved to approve awarding Bid/Contract #Q-0199-03 for the
construction of Coppell Road from S.H. 121 to Sandy Lake Road to Ed Bell
Construction Company in the amount of $2,000,949.25; and authorizing the
Mayor to sign conditional on the eminent domain award on August 11, 1999 by
the Special Commissioners' Court. Councilmember Wheeler seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Tunnell and
Councilmembers Peters, Keenan, Stover and Wheeler voting in favor of the
motion.
20. Consider approval of a Resolution supporting the use of the .
State Infrastructure Bank to expedite the development of SH
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121 main lanes from the Denton/Collin County Line to DFW
Airport, and authorizing the Mayor to sign.
Mayor Sheehan advised she had attended several meetings regarding this
issue. City Manager Jim Witt made a presentation to the Council.
Councilmember Peters moved to approve Resolution No. 081099.3 supporting
the use of the State Infrastructure Bank to expedite the development of SH 121
main lanes from the Denton/Collin County Line to DFW Airport, and
authorizing the Mayor to sign. Councilmember Keenan seconded the motion;
the motion carried 5-0 with Mayor Pro Tern Tunnell and Councilmembers
Peters, Keenan, Stover and Wheeler voting in favor of the motion.
21. Consider approval of rejecting all bids received for Bid No. Q-
0499-01 in conjunction with the sale of the North Service
Center property.
Mayor Pro Tern Tunnell moved to approve rejecting all bids received for Bid No.
Q-0499-01 in conjunction with the sale of the North Service Center property.
Councilmember Wheeler seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Tunnell and Councilmembers Peters, Keenan, Stover and
Wheeler voting in favor of the motion.
22. Necessary action resUlting from Work Session.
There was no action necessary under this item.
23. City Manager's Report.
There was no report under this item.
24. Mayor's Report.
A. Mayor Sheehan reminded Council they were scheduled to pick up litter
in their area for this quarter.
B. Mayor Sheehan advised the Community Garden had harvested over
5,000 pounds of produce.
C. Mayor Sheehan expressed her thanks to Officer Mary Seck and all of the
Coppell Police Officers for National Night Out.
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D. Mayor Sheehan reported that Dickey's Barbeque would be holding their
groundbreaking soon.
E. Mayor Sheehan stated there would be a ribbon cutting at W. J. Donovan
on South Royal Lane and at the new dry cleaners at the Tom Thumb
shopping center.
F. Mayor Sheehan reported she had attended meetings at the Dallas
Regional Mobility Coalition and Metroplex Mayors' Association where
topics had been air quality.
G. Mayor Pro Tern Tunnell advised she had taken a tour of the new
aquatic/recreation center and the facility is moving along.
H. Councilmember Stover congratulated Officer Seck on a successful
National Night Out.
I. Councilmember Stover wished everyone a good school year.
J. Councilmember Stover discussed the free smoke detectors available in
the Coppell Fire Department.
K. Councilmember Stover requested an update on the water usage. City
Manager Jim Witt gave an update.
EXECUTIVE SESSION (Closed to the Public)
{Concerning items not on the agenda)
25. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Land Acquisition Related to Town Center.
Mayor Sheehan convened into Executive Session at 11:59 p.m. as allowed
under the above-stated article. Mayor Sheehan adjourned thc Executive
Session at 19.:00 midnight and opened the Regular Session.
REGULAR SESSION (Open to the Public)
26. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
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There being no further business to come before the City Council, the meeting
was adjourned, ,
Candy Sheehan, ~May0r
ATTEST:
Libby Ball, Interim City Secretary
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