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CP 2007-07-26(sp) NOTICE OF SPECIAL CITY COUNCIL MEETING & BUDGET WORKSHOP AND AGENDA JULY 26, 2007 DOUG STOVER, BRIANNA HINOJOSA-FLORES, Place 3 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 JAYNE PETERS, Place 2 MARVIN FRANKLIN, Place 6 MARSHA TUNNELL, Place 4 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 6:00 p.m. Council Chambers (Open to the Public) Work Session Immediately Following 2nd Fl. Conf. Room (Open to the Public) Special Session Immediately Following Council Chambers (Closed to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Special Called Session on Thursday, July 26, 2007, at 6:00 p.m. for Work Session and Special Session will follow immediately thereafter to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag072607 Page 1 of 3 ITEM # ITEM DESCRIPTION WORK SESSION (Open to the Public) 2. Convene Work Session A. Review Property from DCAD. B. Service Organization Allocation. C. Final Review of General Fund. D. Budget Calendar Review. SPECIAL SESSION (Open to the Public) 3. Consider approval of the certification of the 2007 anticipated collection rate for the period of July 1, 2007, through June 30, 2008, and the amount of excess debt collections during the period of July 1, 2006, and June 30, 2007. 4. PUBLIC HEARING: Consider approval of a proposal to maintain a tax rate of .64146 for the 2007 tax year and to set the Public Hearings on the proposed tax rate for the next regularly scheduled Council Meeting on August 14, 2007 and on August 28,2007 at 7:00 P. M. Adjournment. ____________________________________ Douglas N. Stover, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 20th day of July, 2007, at __________________. ____________________________________ Libby Ball, City Secretary ag072607 Page 2 of 3 ITEM # ITEM DESCRIPTION DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag072607 Page 3 of 3 KEY TO COUNCIL GOALS ICONS 2007 Economic Development • Promote highest and best use of Lesley tract • Continue to explore large tract development options • Continue “hot spot” focus • Refine “Old Coppell” vision • Assess use/sale/acquisition of City property • Develop strategy to attract and retain high value office/retail/development Quality Public Facilities & Infrastructure • Explore funding sources for IMF • Implement ½-cent sales tax reallocation for parks • Continue focus on local/regional transportation efforts • Provide quality park and recreation facilities Excellent City Services & High Citizen Satisfaction • Continue strategic planning for future costs of service delivery • Timely response with quality service delivery • Optimize citizen communication efforts • Promote citizen involvement • Actively participate in the legislative process Sense of Community • Develop and support community special events • Encourage and evaluate teen initiatives • Reassess viability of City cemetery • Evaluate services and programs for senior citizen community • Continue support for social services benefiting Coppell citizens • Continue partnership with public entities serving our community Fiscal Stability • Continue and refine financial planning and forecasting • Continue systematic management of debt and expenditures • Balance expenditures with ability to maintain over time • Perform cost analysis on all approved projects and programs prior to implementation • Minimize potential impact of external factors and developments Neighborhood Integrity & Code Enforcement • Maintain communication with neighborhoods and the community • Update Master Plan and Zoning as required • Continue proactive neighborhood integrity programs Safe Community • Maintain and improve existing excellent level of service • Continue focus on Homeland Security • Provide quality public education programs • Continue traffic/speed control efforts AGENDA REQUEST FORM DATE: July 22, 2007 ITEM #:WS-2 WORK SESSION A. Review Property from DCAD. B. Service Organization Allocation. C. Final Review of General Fund. D. Budget Calendar Review. Agenda Request Form - Revised 02/04 Document Name: %wksessn WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance July 26, 2007 3 ✔ PROCEDURAL Consider approval of the certification of the 2007 anticipated collection rate for the period of July 1, 2007, through June 30, 2008, and the amount of excess debt collections during the period of July 1, 2006, and June 30, 2007. See Attached. Staff Recommends. $TaxColl-1AR(Consent) MEMORANDUM Date: July 18, 2007 To: Jennifer Armstrong, Director of Finance From: Stephanie Tumlison, Tax Assessor/Collector Subject: Anticipated Collection Rate for 2007 & Excess Debt Collections in 2006 =========================================== Pursuant to Section 26.04 of the Texas Property Tax Code, I have certified the anticipated collection rate for the period of July 1, 2007 through June 30, 2008 to be 99%. The purpose of this law is to permit a taxing unit to adjust the debt portion of its effective/rollback tax rate to account for anticipated delinquencies. The truth-in-taxation laws of Chapter 26 also require the Tax Assessor/Collector to compare the amount of debt tax dollars actually collected during the period from July 1, 2006 through June 30, 2007, with the amount of debt tax dollars that should have been collected according to the 2006 anticipated collection rate. If a taxing unit collects more debt tax dollars than should have been collected, the collector certifies the excess amount to the governing body. The adjusted amount of debt tax dollars levied in 2006 was $6,672,706.00, however, the actual debt collections during the same period was $6,902,398.19. Therefore, I have certified that $229,692.19 is the full, true and correct amount of excess debt collections. The above stated anticipated collection rate and the amount of excess debt collections will be used in the calculation of the effective/rollback tax rate for 2007. Attached is the certification of these two items to be approved by the City Council. Sheet1 INTEREST & SINKING COLLECTED July 1, 2006 thru June 30, 2007 I. 7-1-06 thru 9-30-06 Current $25,938.91 Delinquent $716.85 P & I $6,353.52 Rollback $0.00 $33,009.28 II. 10-1-06 thru 06-30-07 Current $6,732,397.96 Delinquent $29,021.73 P&I $29,687.31 Rollback $78,281.91 $6,869,388.91 Total I&S Collections $6,902,398.19 2006 Adj. Debt Service (per 06 ETR Calc. Worksheet line 34)$6,672,706.00 EXCESS DEBT COLLECTIONS $229,692.19 Page 1 CERTIFICATE OF THE TAX ASSESSOR/COLLECTOR STATE OF TEXAS X COUNTY OF DALLAS X CITY OF COPPELL X I, Stephanie Tumlison, the undersigned, Tax Assessor/Collector of the City of Coppell, Texas, a municipal corporation, in the performance of the functions of my office, hereby certifies that 99% is my estimate of the anticipated collection rate for the period of July 1, 2007 through June 30, 2008, and, that $229,692.19 is the full, true and correct amount of excess debt taxes collected for the period of July 1, 2006 through June 30, 2007, in accordance with Section 26.04 of the Texas Property Tax Code. WITNESS MY HAND AND THE OFFICIAL SEAL of the City of Coppell, Texas, on this the 18 day of July , 2007. (seal) Stephanie Tumlison Tax Assessor/Collector City of Coppell SWORN TO AND SUBSCRIBED BEFORE ME on this the ______day of _____________,2005. _______________________ Notary Public WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance July 26, 2007 4 ✔ PUBLIC HEARING Consider approval of a proposal to maintain a tax rate of .64146 for the 2007 tax year and to set the Public Hearings on the proposed tax rate for the next regularly scheduled Council Meeting on August 14, 2007 and on August 28,2007 at 7:00 P. M. Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the notice-and-hearing tax rate limit as calculated in the effective/rollback tax rate worksheets, the taxing unit's governing body must take a record vote on the desired rate. The governing body must also announce the date, time and place of the two (2) public hearings to be held on the proposed tax rate. Staff Recommends. $TaxRate-1AR CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: July 26, 2007 Department Submissions: Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)