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CP 2007-11-12 NOTICE OF CITY COUNCIL MEETING AND AGENDA NOVEMBER 12, 2007 DOUG STOVER, BRIANNA HINOJOSA-FLORES, Place 3 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 JAYNE PETERS, Place 2 MARVIN FRANKLIN, Place 6 MARSHA TUNNELL, Place 4 BILL YORK, Place 7 JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Special Session 7:00 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Special Called Session on Monday, November 12, 2007, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag111207 Page 1 of 6 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045- 107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3; and CB Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court. B. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road. C. Section 551.074, Texas Government Code - Personnel Matters. 1. City Manager Evaluation. WORK SESSION (Open to the Public) 3. Convene Work Session A. Streamlined Sales Tax Update. B. Farmers’ Market Update. C. Appraisal District Discussion. D. Discussion of Agenda Items. Adjourn Work Session. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. SPECIAL SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. ag111207 Page 2 of 6 ITEM # ITEM DESCRIPTION 7. Presentation by Captain Matthew Trayler of the Salvation Army regarding their annual Red Kettle Campaign. 8. Citizens' Appearances. CONSENT AGENDA 9. Consider approval of the following consent agenda items: A. Consider approval of minutes: October 23, 2007. B. Consider approval of a Memorandum Of Understanding between the City of Coppell, North Central Texas Council of Governments and Texas Department of Transportation providing for the "de- federalization" of funding for the extension of Freeport Parkway from West Sandy Lake Road to SH 121; and authorizing the City Manager to sign. C. Consider approval of an agreement with Oncor Electric Delivery to provide street lighting in the median of Parkway Boulevard from the intersection of Graham Drive to the intersection of Coppell Road in the amount of $116,758.00; and authorizing the City Manager to sign. D. Consider approval an Ordinance for Case No. PD-108R9-SF-9, The Chateaus of Coppell, zoning change from PD-108R7-SF-9 (Planned Development-108R7-Single Family-9) to PD-108R9-SF-9 (Planned Development-108R9-Single Family-9), to attached a Detail Site Plan, to allow the development of 56 single-family homes and common/open space lots on 20 acres of property located at the southwest corner of Bethel and Denton Tap Roads, and authorizing the Mayor to sign. E. Consider approval of an Ordinance for Case No. PD-108R10-H, Grapevine Springs Community Center, Lot 1, Block A. zoning change request from PD-108-H (Planned Development 108-Historic) and H (Historic) to PD-108-R10-H (Planned Development 108-Revised 10-Historic) to allow the construction of a 13,560-square-foot Recreation/Community Center building on 26.09 acres of property located south of Bethel Road and west of Park Road, and authorizing the Mayor to sign. ag111207 Page 3 of 6 ITEM # ITEM DESCRIPTION F. Consider approval of an Ordinance for Case No. PD-230-O, Riverchase Golf Course, zoning change from SF-12 and SUP-1037-A (Single Family-9 and Special Use Permit-1037-A) to PD-230-O (Planned Development-230-Office, for golf course and related uses, and to amend Ordinance 297-A-83 (S-1037.1) to delete condition 2., on approximately 95.5 acres of property located east and west of Riverchase Drive, north Belt Line Road, and authorizing the Mayor to sign. END OF CONSENT 10. PUBLIC HEARING: Consider approval of Case No. PD-231-H, Oroza Office Addition, Lots 1 & 2, Block A, a zoning change request from H (Historic) to PD-231-H (Planned Development 231-Historic) to allow the construction of a two-story, 3,620- square-foot office building and the retention of the existing residence on approximately 0.44 acres of property located at 528 and 532 Coppell Road. 11. Consider approval of the Oroza Office Addition, Lots 1 and 2, Block A, Minor Plat to allow the construction of a two-story, 3,620-square-foot office building and retention of the existing residence on approximately 0.44 acres of property located at 528 and 532 Coppell Road. 12. PUBLIC HEARING: Consider approval of Case No. S-1244-LI, Rolling Oaks Memorial Center zoning change request from LI (Light Industrial) to SUP-1244-LI (Special Use Permit-1244-Light Industrial) to allow the development of a Municipal Cemetery and ancillary uses on 33.50 acres of property, including a detail site plan for Phase 1 including; Mortuary, Columbarium, Pavilion and burial areas on 16.27 acres of property located at the northeast corner of Ruby Road and Freeport Parkway. 13. Consider approval of the Arbor Manors Phase II, Final Plat, to allow the development of two (2) single-family homes, one (1) common area lot and street right-of-way on approximately 0.87 acres of property located north of the Whispering Hills Addition and east of the Georgian Place Addition. 14. Consider approval of City of Coppell Change Order #6 to the Bethel Road Project #ST 99-05 in the amount of $270,088.40 as provided for in the ag111207 Page 4 of 6 ITEM # ITEM DESCRIPTION Development Agreement with CH Realty IV/Bethel L.P. approved by Council on October 9, 2007; and authorizing the City Manager to sign. 15. Consider approval of additional funding as provided for in the existing City/County Agreement in the amount of $134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour road needed during construction of Bethel Road in the Old Town area. 16. Consider approval of a resolution casting a vote for the fourth member of the Board of Directors of the Dallas Central Appraisal District, and authorizing the Mayor to sign. 17. Consider approval of a resolution casting two votes for members of the Board of Directors of the Denton Central Appraisal District, and authorizing the Mayor to sign. 18. Mayor and Council Reports. A. Report by Mayor Stover regarding the Sales Tax Election Results. B. Report by Mayor Stover regarding Coppell High School Football. C. Report by Mayor Stover regarding Coppell High School Volleyball. 19. Necessary action resulting from Work Session. 20. Necessary action resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 9th day of November, 2007, at __________________. ____________________________________ Libby Ball, City Secretary ag111207 Page 5 of 6 DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag111207 Page 6 of 6 KEY TO COUNCIL GOALS ICONS 2007 — 2012 Maintain Sustainable, Financially Sound City Government with Excellent Services • Maintain quality customer service resulting in 90+% customer satisfaction ratings • Ensure adequate resources to support defined services and service levels • Retain reserves consistent with city policy • Invest in the city’s future: operations & capital • Ensure residents are aware of city vision, goals, services and programs Develop & Revitalize Commercial Areas & Corridors • Continue development: corporate offices and major distribution businesses • Revitalize aged or deteriorating strip centers • Maintain and expand business tax base • Develop a quality hotel serving residents and guests • Retain and support expansion of current businesses located in Coppell Maintain & Upgrade City Infrastructure • Maintain and improve quality of roads, alleys, and sidewalks • Improve quality of storm water management systems • Improve and maintain quality of city facilities • Facilitate efficient traffic flow within and through the city • Improve municipal utilities where necessary and maintain existing Develop an Alive Old Coppell – A Community Destination • Develop a community destination: residents think of Old Coppell as a place to go • Attract small, niche retail businesses • Attract more restaurants • Maintain and expand the Farmers’ Market • Attract non-residents to come and return for dining, shopping and entertainment Maintain Attractive, Livable Neighborhoods with Quality Homes • Protect the integrity and identity of current neighborhoods • Enhance the attractiveness of neighborhood infrastructure (trees, streetscapes) • Maintain and increase property values in older homes • Have infill developments that add value to the neighborhood • Have a high percentage of owner-occupied single-family homes Create a City for a Lifetime • Provide leisure and recreational opportunities for all family generations • Maintain a reputation as a safe community for all • Have all generations and diverse populations feel welcome • Maintain top quality schools in partnership with ISD’s • Rejuvenate community events with a high level of participation AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: ES-2 EXECUTIVE SESSION A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3; and CB Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court. 2. Seek legal advice from the City Attorney regarding applicability of City of Coppell Zoning Ordinance and actions of the Planning and Zoning Commission. B. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road. C. Section 551.074, Texas Government Code - Personnel Matters. 1. City Manager Evaluation. Agenda Request Form - Revised 02/04 Document Name: %exsessn AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: WS-3 WORK SESSION A. Streamlined Sales Tax Update. B. Farmers’ Market Update. C. Appraisal District Discussion. D. Discussion of Agenda Items. Agenda Request Form - Revised 02/07 Document Name: %wksessn WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ City Manager November 12, 2007 7 ✔ PRESENTATION Presentation by Captain Matthew Trayler of the Salvation Army regarding their annual Red Kettle Campaign. !SalvationArmy AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: 8 CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary November 12, 2007 9/A ✔ PROCEDURAL Consider approval of minutes: October 23, 2007. Minutes of the City Council meeting held on October 23, 2007. Staff recommends approval. %minutes CM102307 Page 1 of 11 MINUTES OF OCTOBER 23, 2007 The City Council of the City of Coppell met in Regular Called Session on Tuesday, October 23, 2007 at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor (late arrival) Brianna Hinojosa-Flores, Mayor Pro Tem Tim Brancheau, Councilmember Jayne Peters, Councilmember (late arrival) Marsha Tunnell, Councilmember Billy Faught, Councilmember Marvin Franklin, Councilmember Bill York, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. 1. Call to order. Mayor Pro Tem Hinojosa-Flores called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. The City of Coppell and Coppell Independent School District opposition to a change of zoning request of the Billingsley Corporation in the City of Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway Business Center VI, et al in the County Court at Law No. 3; and CB Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et al vs. City of Dallas, et al in the 101st District Court. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Property acquisition in Old Coppell. CM102307 Page 2 of 11 C. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road. Councilmember Peters arrived at this time. Mayor Pro Tem Hinojosa-Flores convened into Executive Session at 5:39 p.m. as allowed under the above-stated article. Mayor Pro Tem Hinojosa- Flores recessed the Executive Session at 6:07 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding proposed revisions to Section 6-15-6 Temporary On-Premise Signs. B. Discussion regarding Natural Gas Exploration. C. Discussion regarding the use of CDBG Funds. D. Discussion regarding circulation in Old Coppell and Farmers’ Market parking. E. Discussion of Agenda Items. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. Mayor Stover arrived at the beginning of the Regular Session. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Councilmember Franklin led those present in the Invocation. CM102307 Page 3 of 11 6. Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 7. Consider approval of a Proclamation naming the week of October 23 through October 31, 2007 as Red Ribbon Week, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to Officer R.J. Harr and McGruff. Action: Councilmember Peters moved to approve a proclamation naming the week of October 23 through October 31, 2007 as Red Ribbon Week, and authorizing the Mayor to sign. Mayor Pro Tem Hinojosa-Flores seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. 8. Consider approval of a Proclamation naming the month of November 2007 as Coppell ISD Education Foundation Month, and authorizing the Mayor to sign. Presentation: Mayor Stover read the Proclamation for the record and presented the same to the Directors of the Education Foundation. Action: Councilmember Franklin moved to approve a proclamation naming the month of November 2007 as Coppell ISD Education Foundation Month, and authorizing the Mayor to sign. Councilmember York seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. CM102307 Page 4 of 11 9. Presentation by Vonita White from the Get Connected Committee. Presentation: Vonita White made a presentation to the council. 10. Citizens' Appearances. Mayor Stover advised no one signed up to speak. CONSENT AGENDA 11. Consider approval of the following consent agenda items: A. Consider approval of minutes: October 9, 2007. B. Consider approval of canceling the regular City Council meetings scheduled for November 13 and December 25 and calling a special meeting for November 12. C. Consider approval of a Resolution of the City of Coppell, Texas, in support of the City of Dallas' Trinity Parkway Project, and authorizing the Mayor to sign. D. Consider approval of a Resolution of the City of Coppell, Texas, in support of state funding highway projects, as provided for in Proposition 12, and authorizing the Mayor to sign. E. Consider approval of a contract with Innovative Transportation Solutions, Inc. in the amount of $34,375.00, for assisting in the implementation of State and Federally assisted projects, and authorizing the City Manager to sign. F. Consider approval of an Interlocal Agreement for Expanded Regional Storm Water Management Program between the City of Coppell and North Central Texas Council of Governments (NCTCOG) as administrative CM102307 Page 5 of 11 agent; to allow for cost-sharing in the amount of $3,271.00 for 2008; to accomplish a broad range of objectives relative to Storm Water Management for a period of five years beginning October 31, 2007, automatically renewing each year until September 30, 2012; and authorizing the Mayor to sign. G. Consider approval of signing an Interlocal Purchasing Agreement between City of Coppell and County of Tarrant and authorizing the Mayor to sign. H. Consider approval of awarding bid to Professional Turf Products in the amount of $134,694.50 for the purchase of Grounds Maintenance Equipment; and authorizing City Manager to sign. I. Consider approval of a Resolution authorizing the establishment and operation of the Coppell Farmer's Market, and authorizing the Mayor to sign. Action: Councilmember Tunnell moved to pull Item C to be considered separately, and to approve Consent Agenda Items A, B, and D, carrying Resolution No. 2007-1023.2, E, F, G, H and I, carrying Resolution No. 2007-1023.3. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. 11/C. Consider approval of a Resolution of the City of Coppell, Texas, in support of the City of Dallas' Trinity Parkway Project, and authorizing the Mayor to sign. Action: Councilmember Peters moved to approve Consent Agenda Item C, carrying Resolution No. 2007-1023.1 as amended. Councilmember Brancheau seconded the motion; the motion carried 6-1 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Faught, Franklin and York voting in favor of the motion, and Councilmember Tunnell voting against the motion. CM102307 Page 6 of 11 12. PUBLIC HEARING: Consider approval to provide for the taxation of goods-in- transit otherwise to be exempt under the Texas property tax code. Presentation: City Manager Jim Witt made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing for Item 12, and advised that no one had signed up to speak on this proposal. Action: Councilmember Peters moved to close the Public Hearing for Item 12, and approve: Item 12: The taxation of goods-in-transit otherwise to be exempt under the Texas property tax code; And Item 13: Resolution No. 2007-1023.4 to provide for the taxation of goods-in- transit otherwise exempt under section 11.253 of the Texas Tax Code, and authorizing the Mayor to sign; And Item 14: Resolution No. 2007-1023.5 approving the terms and conditions of the interjurisdictional interlocal agreement by and among the political subdivisions within the North Central Texas Council of Governments for the mutual interest to show intent to impose ad valorem taxes upon goods-in-transit, and authorizing the Mayor to sign. CM102307 Page 7 of 11 Councilmember Franklin seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. 13. Consider approval of a Resolution to provide for the taxation of goods-in-transit otherwise exempt under section 11.253 of the Texas Tax Code, and authorizing the Mayor to sign. This item was considered with Item 12. See Item 12 for minutes. 14. Consider approval of a resolution approving the terms and conditions of the interjurisdictional interlocal agreement by and among the political subdivisions within the North Central Texas Council of Governments for the mutual interest to show intent to impose ad valorem taxes upon goods-in-transit, and authorizing the Mayor to sign. This item was considered with Item 12. See Item 12 for minutes. 15. PUBLIC HEARING: Consider approval of Case No. PD-108R10-H, Grapevine Springs Community Center, Lot 1, Block A. a zoning change request from PD-108-H (Planned Development 108-Historic) and H (Historic) to PD-108-R10-H (Planned Development 108-Revised 10-Historic) to allow the construction of a 13,560-square-foot Recreation/Community Center building on 26.09 acres of property located south of Bethel Road and west of Park Road. Presentation: Gary Sieb, Director of Planning, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and asked for those who had signed up to speak. A. Joy McCabe, 289 Willingham, spoke in favor of the proposal. CM102307 Page 8 of 11 Action: Councilmember York moved to close the Public Hearing and approve Case No. PD-108R10-H, Grapevine Springs Community Center, Lot 1, Block A. a zoning change request from PD-108-H (Planned Development 108-Historic) and H (Historic) to PD-108-R10-H (Planned Development 108-Revised 10-Historic) to allow the construction of a 13,560-square- foot Recreation/Community Center building on 26.09 acres of property located south of Bethel Road and west of Park Road. Councilmember Faught seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. 16. Mayor and Council Reports. A. Report by Mayor Stover regarding Oaktober Fest. B. Report by Mayor Stover regarding the Halloween Scare Fair. A. Mayor Stover reported on Oaktober Fest. He said the attendance was great, the evening was pleasant, and there was plenty of food, families and games. He thanked all the community members who participated in the festival, and thanked all the city employees for their work. B. Mayor Stover reminded the Council that the Halloween Scare Fair is being held on October 31st from 5:30-8:00p.m. at the Coppell Aquatic and Recreation Center. There will be games, candy and fun. Admission for children 3 and under is free, and 3 and older is $5.00. 17. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Councilmember Tunnell. B. Coppell ISD – Councilmembers Peters and Faught. C. Coppell Seniors – Councilmembers Brancheau and Faught. D. Dallas Regional Mobility Coalition – Councilmember Peters. E. Economic Development Committee – Mayor Pro Tem Hinojosa-Flores and Councilmember Franklin. F. International Council for Local Environmental Initiatives (ICLEI) – Councilmember Brancheau CM102307 Page 9 of 11 G. Metrocrest Hospital Authority – Councilmember Tunnell. H. Metrocrest Medical Foundation – Councilmember Tunnell. I. Metrocrest Medical Services – Mayor Pro Tem Hinojosa- Flores. J. Metrocrest Social Service Center – Councilmember Tunnell. K. North Texas Council of Governments – Councilmember Brancheau. L. NTCOG/Regional Emergency Management – Councilmember Franklin. M. North Texas Commission – Councilmember York. N. Senior Adult Services – Councilmember Faught. A. Councilmember Tunnell reported on the CFBISD Education Foundation. Their Employee Drive ends October 31st and has already raised $71,000. Riverchase Elementary was honored with the State’s “Recognized” status. LISD will be hosting a Veterans’ Day Breakfast at Timbercreek Elementary on November 9th. B. Councilmember Faught informed the Council that there will not be any school November 19-23rd due to teacher in-service and Thanksgiving. Nine students were awarded National Merit Scholar Semifinalists at Coppell High School. On November 16th, the school district will review plans for redistricting and present the chosen plans to the Board of Trustees on November 26th. C. Councilmember Brancheau announced that the Coppell Seniors have a Pot Luck Luncheon scheduled for October 24th and a trip to the Catfish Plantation planned. They will also be hosting a Costume Halloween Lunch next week. D. Councilmember Peters reported that the Collin County portion of SH 121 has received its environmental clearance and is waiting on the NTTA to close. This means $3.3 billion in revenue for the region. Councilmember Peters also informed the Council that the construction on the non-tollway portion of SH 121 and 2499 has begun and will run 24 hours a day for approximately 12 months. E. Mayor Pro Tem Hinojosa-Flores said the committee welcomed their new board members and elected chair positions. William Rohloff will be the chairperson and Gary Roden will be the Vice Chairperson. F. Councilmember Brancheau updated the Council on ICLEI’s two- day conference. The Local Government Climate Session is a free event and is tied to the United Nations summit. G. There was nothing to report on this item. CM102307 Page 10 of 11 H. Councilmember Tunnell announced that the Stetsons and Turquoise Annual Gala raised $97,000 and 250 people attended. I. There was nothing to report on this item. J. Councilmember Tunnell said a report should be coming out soon on the short and long term goals. K. There was nothing to report on this item. L. There was nothing to report on this item. M. There was nothing to report on this item. N. Councilmember Faught reminded the Council that November 5th is the Golf Tournament at Indian Creek Country Club, and November 2-3rd is the Annual Book Worm Bash at the Addison Circle Pavilion. EXECUTIVE SESSION (Closed to the Public) 18. Convene Executive Session A. Section 551.074, Texas Government Code - Personnel Matters. 1. City Manager Evaluation. Mayor Stover reconvened into Executive Session at 8:25 p.m. as allowed under the above-stated article. Mayor Stover adjourned the Executive Session at 10:14 p.m. and reopened the Regular Session. REGULAR SESSION (Open to the Public) 19. Necessary action resulting from Work Session. There was no action necessary under this item. 20. Necessary action resulting from Executive Session. Action: Councilmember Peters moved to increase the City Manager’s base annual salary effective October 1, 2007 with a 3% merit increase and a 2.5% market increase, and a one-time additional, immediate contribution of $15,000 to his deferred compensation fund. Councilmember Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters, Tunnell, Faught, Franklin and York voting in favor of the motion. CM102307 Page 11 of 11 There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 12, 2007 9/B ✔ CONTRACT/BID or PROPOSAL Consider approval of a Memorandum Of Understanding between the City of Coppell, North Central Texas Council of Governments and Texas Department of Transportation providing for the "de-federalization" of funding for the extension of Freeport Parkway from West Sandy Lake Road to SH 121; and authorizing the City Manager to sign. This MOU will provide for additional funding and de-federalization of Freeport Parkway. Staff recommends approval of the MOU with NCTCOG. #MOU with NCTCOG / Freeport Pkwy MEMORANDUM TO: Mayor and City Council FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works DATE: November 12, 2007 REF: Consider approval of a Memorandum Of Understanding between the City of Coppell, North Central Texas Council of Governments and Texas Department of Transportation providing for the "de-federalization" of funding for the extension of Freeport Parkway from West Sandy Lake Road to SH 121; and authorizing the City Manager to sign. Approval of this Memorandum Of Understanding (MOU) will provide for the de-federalization of the money that will be used to construct Freeport Parkway. However, before I begin, here’s a brief background that led us to this point. On September 7, 2004, Council approved an MOU for State Highway 121 Funding Strategy. The S.H. 121 Funding Strategy was brought about by TxDOT’s position that all new and proposed state highways undergo scrutiny to determine whether or not they would be better served as toll roads, rather than freeways. The MOU approved by Council was ratified and executed in March 2005. The section of SH 121 from northwest Coppell to IH 35E was built last year and now operates as a tollway. That 2005 MOU included a number of projects in communities around Coppell as well as the one presented on the agenda tonight. Freeport Parkway from S.H. 121 to Sandy Lake Road (our project number ST 05-02B) and Freeport Parkway from Sandy Lake Road to Ruby Road (our project number ST 05-02A) are listed on the 2005 MOU to be “de-federalized” for funding through North Central Texas Council of Governments. Specifically for the City of Coppell, the 2005 MOU states that NCTCOG would agree to: 1) Fund $3.64 million toward construction of Freeport Parkway from S.H. 121 to Sandy Lake Rd. This is a new roadway through property that is currently undeveloped. 2) Fund $3.368 million toward the widening of Freeport Parkway from Sandy Lake Rd. to Ruby Rd. This is the widening of State Road from Sandy Lake Rd. to Wagon Wheel Park from its current 2-lane asphalt to a 4-lane divided boulevard. 3) Work with TxDOT to expedite construction of the “Funnel” project on S.H. 121/S.H. 114. This project impacts traffic flow along the western boundary of Coppell Road and has long been a high priority of Coppell and Grapevine. 4) Work with TxDOT to ensure placement of a northbound exit ramp from S.H. 121 to serve Sandy Lake Road. The main concern here is having an exit ramp in the general proximity of Sandy Lake Road, not 9000 feet and several intersections south of Sandy Lake Road. A byproduct of any ramp to serve Sandy Lake Road would be to protect the integrity of the proposed diamond interchange at Freeport Parkway. Now that the history lesson is complete, the remainder of this memo will discuss the current MOU being presented to Council this evening. The MOU will accomplish two very distinct tasks that are in Coppell’s favor. One is the appropriation of additional money to the Freeport Parkway project and the other is de-federalization of the funding. Initially NCTCOG had committed $7,008,000 to the construction of Freeport Parkway from Ruby Road to SH 121. The commitment was made in 2005 and since that time construction prices have escalated. Based on this MOU, NCTCOG will be committing $9,193,886 to the Freeport Parkway projects. This is an increase of $2,185,886 or approximately a 31% increase in funding. While the increase in funds is greatly appreciated on this project, the flip side is that if the share of the project increases, the City’s 20% contribution also increases. Initially our 20% was estimated at $1,752,000. If the most recent construction estimates are correct, the City’s 20% share would be approximately $2,297,972. The second item this MOU seeks to address is the “de-federalization” of the project. As mentioned early in the history, funding was initially appropriated in 2005. However, because it was a federal project, numerous conversations were held with NCTCOG concerning de- federalizing the money. Early on the estimates provided to me by NCTCOG ranged from a 1% to 3% chance that the project would be de-federalized. In other words, there was a 97% chance that the project would stay federal. However, with the recent completion of the bid for construction of the tollways, and the execution of various agreements by the NTTA concerning additional funding to the region, NCTCOG can now say with almost certainty that the project will be de-federalized and built as a local project. This not only saves time but also money in the actual construction of the project. You may notice on the front page of the MOU before you this evening, there is a DRAFT stamp. While the MOU is not completely finalized, the city of Coppell has offered no objections or proposed modifications to the basic document. NCTCOG has verbally stated that the final approval of the MOU and all funding and de-federalization, etc. could be complete by the middle of December 2007. Staff recommends approval of the draft MOU between the city of Coppell, NCTCOG and the state of Texas with flexibility provided to the Manager’s office to accept minor modifications to the MOU that may be presented by NCTCOG or state of Texas if any proposed modifications do not change the funding or the intent of the Draft MOU. Staff will be available to answer any questions at the Council meeting. DRAFT MEMORANDUM OF UNDERSTANDING Defederalization of Freeport Parkway Projects City of Coppell, TxDOT Dallas District, NCTCOG This memorandum of understanding (MOU) is intended to outline the agreement regarding the Freeport Parkway funding strategy in the City of Coppell. In March 2005, the North Central Texas Council of Governments (NCTCOG) and the Regional Transportation Council (RTC), which serves as the policy board for the Dallas-Fort Worth Metropolitan Planning Organization (MPO), along with other communities along the S.H. 121 corridor in Dallas and Denton counties, executed a MOU, which identified projects that would be implemented using proceeds of the S.H. 121 toll project. Two projects on Freeport Parkway were included in this MOU: TIP Project 11532, CSJ 0918-47-983: Freeport Parkway from S.H. 121 to Sandy Lake Road, Construct new 6-lane facility Authorized Funding: $7,114,858 total cost ($5,691,886 DFW RTR Funds and $1,422,972 local)* TIP Project 11533, CSJ 0918-47-984: Freeport Parkway from Sandy Lake Road to Ruby Road, Widen 2 to 4 lanes Authorized Funding: $4,377,500 total cost ($3,502,000 DFW RTR Funds and $875,500 local)** *The original project cost of $4,550,000 total ($3,640,000 DFW RTR funds and $910,000 local) will come from the Denton County allocation of the S.H. 121 proceeds. The additional increment of funding $2,564,858 total ($2,051,866 DFW RTR funds and $512,972 local) will come from the Dallas County allocation of the S.H. 121 proceeds. ** The original project cost of $4,210,000 total ($3,368,000 DFW RTR funds and $842,000 local) will come from the Denton County allocation of the S.H. 121 proceeds. The additional increment of funding $167,500 total ($134,000 DFW RTR funds and $33,500 local) will come from the Dallas County allocation of the S.H. 121 proceeds. These projects were originally funded with federal Surface Transportation Program – Metropolitan Mobility (STP-MM) funds. Since that time, NCTCOG and TxDOT staff have agreed to defederalize these projects to expedite the implementation timeframe. On October 11, 2007, the RTC approved additional funding and changed the funding source from STP-MM to the Dallas-Fort Worth Regional Toll Revenue (DFW RTR) funds (as represented above). These project changes were submitted to the State for inclusion in the 2008-2011 Statewide Transportation Improvement Program on November 1, 2007. Final State approval is anticipated in the January 2008 timeframe. This Memorandum of Understanding outlines the terms of agreement and commitments made as a part of this funding strategy. I. RTC/NCTCOG COMMITMENTS The RTC/NCTCOG staff commits to facilitate State approval of the project modifications (cost and funding type) listed above. In addition, NCTCOG staff will draft and execute a master agreement with the State to gain access to the DFW RTR funds. Subsequently, NCTCOG staff will draft and execute an agreement with the City of Coppell in order to implement these projects. If the State does not approve the defederalization proposal or execute a master agreement with RTC/NCTCOG to allow for local vs. state project implementation, the project will revert to a federal funding/implementation process. Under these circumstances and as a one time occurrence, the RTC/NCTCOG will reimburse Coppell for engineering costs incurred prior to contract execution (up to the current engineering estimate of $1,400,000). Page 1 of 2 II. COPPELL COMMITMENTS Coppell will initiate the engineering phase for both projects in the November/December 2007 timeframe. Any design costs paid in advance of contract execution by the City of Coppell will count toward the 20 percent local match requirement for the project. However, local costs incurred prior to receipt of a notice to proceed by RTC/NCTCOG will not be reimbursed. As a defederalized project, Coppell staff certifies that City procurement, design standards, and construction inspection, and auditing rules and procedures will be followed. If the defederalization proposal fails, the project funding would revert back to federal. As a one-time good faith measure, RTC/NCTCOG will reimburse Coppell for engineering costs incurred prior to contract execution (up to the current engineering estimate of $1,400,000). Under this scenario, the City of Coppell would still have to provide a 20 percent local match to federal funds. III. TxDOT COMMITMENTS TxDOT staff will facilitate execution of a master funding agreement between RTC/NCTCOG and TxDOT for receipt of DFW RTR funds and subsequent implementation of off system transportation and air quality projects. TxDOT concurs that any design costs paid in advance of contract execution by the City of Coppell will count toward the 20 percent local match requirement for the project. IV. SIGNATURE OF AGREEMENT This agreement is contingent upon approval of the terms outlined herein by the policy body of each impacted party. ____________________________________ ___________________________ Mike Eastland Date North Central Texas Council of Governments ____________________________________ ___________________________ Michael Morris, P.E. Date North Central Texas Council of Governments ____________________________________ ___________________________ Jim Witt Date City of Coppell ____________________________________ ___________________________ William L. Hale Date TxDOT Dallas District Page 2 of 2 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 12, 2007 9/C ✔ CONTRACT/BID or PROPOSAL Consider approval of an agreement with Oncor Electric Delivery to provide street lighting in the median of Parkway Boulevard from the intersection of Graham Drive to the intersection of Coppell Road in the amount of $116,758.00; and authorizing the City Manager to sign. Approval of this agreement will provide for the installation of street lights in the median of Parkway Boulevard from Graham Drive to Coppell Road. Funds are available in General Fund fund balance for this project. Staff recommends approval of the agreement with Oncor to provide median street lighting in Parkway Boulevard from Graham Drive to Coppell Road North. #Oncor Street Light Agreement MEMORANDUM TO: Mayor and City Council FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works DATE: November 12, 2007 REF: Consider approval of an agreement with Oncor Electric Delivery to provide street lighting in the median of Parkway Boulevard from the intersection of Graham Drive to the intersection of Coppell Road in the amount of $116,758.00; and authorizing the City Manager to sign. This agenda item is a follow-up to the September 11, 2007 Work Session item when the installation of street lights along Parkway Blvd. and a portion of MacArthur Blvd. was discussed with Council. The initial preliminary estimate from Oncor to install the street lights on Parkway was approximately $120,000. We now have the exact cost from Oncor Electric Delivery in the amount of $116,758.00 for the installation of 19 street lights from Graham Drive to Coppell Road. We are still awaiting the cost estimate from Oncor for the installation of streetlights along MacArthur Blvd. from Sandy Lake south toward Condor Drive. Once we have that information, it will be presented at a future Council meeting. Staff recommends approval of the agreement with Oncor Electric Delivery to provide street lights in the median of Parkway Blvd. in the amount of $116,758 and will be available to answer questions at the Council meeting. 1 INCH = FT. 0 300 300 150 Proposed Street Lights Parkway Boulevard City of Coppell Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\PARKWAY LIGHTS Created on: 25 May 2006 by Scott Latta PROPOSED STREET LIGHT EXHmIT A SUPPLEMENT TO THE AGREEMENT FOR STREET LIGHTING SERVICE BY AND BETWEEN ONCOR ELECTRIC DELIVERY COMPANY AND THE CITY OF COPPELL DATED 06 09 93 This Supplement Supplement to the Agreement for Street Lighting Service dated 06 09 93 Agreement is made and entered into this 31 ST day ofOctober 2007 by ONCOR Electric Delivery Company and The City ofCOPPELL Customer both hereinafter referred to as the Parties In consideration ofthe mutual promises and undertakings herein set forth the Parties hereby agree to amend the Agreement as follows 1 The following Request for Street Lighting Service is hereby added to the Agreement Request for Street Lighting Service dated 06 09 93 attached hereto 2 This Supplement shall become effective upon execution by the Parties 3 This Supplement is subject to the terms and conditions ofthe Agreement 4 IfCustomer has arranged for its designated agent or representative Customer s Agent to pay to Company the contribution in aid of construction CIAC referenced in the Agreement then Customer s Agent shall execute this Amendment for the sole purpose ofestablishing such agents agreement to pay such CIAC 5 Except as otherwise provided herein the Agreement shall continue in full force and effect in accordance with its terms IN WITNESS HEREOF the Parties have caused this Supplement to be executed in several counterparts each ofwhich shall be deemed an original but all shall constitute one and the same instrument ONCOR ELECTRIC DELIVERY COMPANY THE CITY OF COPPELL By 1l1t n 1 c e 1o LT MJ4JItG i O Jr bf By Title Title Date Date 88332 010002 DALLAS 49285vl WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ PLANNING November 12, 2007 9/D ✔ ORDINANCE Consider approval an Ordinance for Case No. PD-108R9-SF-9, The Chateaus of Coppell, zoning change from PD-108R7-SF-9 (Planned Development-108R7-Single Family-9) to PD-108R9-SF-9 (Planned Development-108R9-Single Family-9), to attached a Detail Site Plan, to allow the development of 56 single-family homes and common/open space lots on 20 acres of property located at the southwest corner of Bethel and Denton Tap Roads, and authorizing the Mayor to sign. On August 30, 2007, the Planning Commission unanimously recommended approval of this zoning change (6-0). Commissioners Haas, Kittrell, Borchgardt, Fox, Reese and Frnka voted in favor, none opposed. On September 11, 2007, Council unanimously approved this zoning change (6-0). Staff recommends APPROVAL. @PD-108R9-SF-9,TCOC,ORD,1-AR(con) 1 TM 21420.2.000 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-108R7-SF-9 (PLANNED DEVELOPMENT-108R7-SINGLE FAMILY-9) TO PD-108R9-SF-9 (PLANNED DEVELOPMENT-108R9-SINGLE FAMILY-9), TO ATTACHED A DETAIL SITE PLAN, TO ALLOW THE DEVELOPMENT OF 56 SINGLE-FAMILY HOMES AND COMMON/OPEN SPACE LOTS ON 20 ACRES OF PROPERTY LOCATED AT THE SOUTHWEST CORNER OF BETHEL AND DENTON TAP ROADS, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE PLAN AND SCREENING WALL ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B”, “C”, AND “D”; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD- 108R9-SF-9 should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-108R7- 2 TM 21420.2.000 SF-9 (Planned Development-108R7-Single Family-9) to PD-108R9-SF-9 (Planned Development-108R9-Single Family-9), to attached a Detail Site Plan, to allow the development of 56 single-family homes and common/open space lots on 20 acres of property located at the southwest corner of Bethel and Denton Tap Roads for the property described in Exhibit “A” attached hereto and made a part hereof for all purposes. SECTION 2. That PD-108R9-SF-9 (Planned Development-108R9-Single Family-9), is hereby approved subject to the following development regulations: 1. The proposed Planned Development shall comply with the use regulations set forth in Zoning Ordinance Number 95100-A-480, except as amended herein. 2. A tree removal permit is required prior to issuance of a grading permit. 3. Park development fees of one thousand two hundred eight-five dollars ($1,285) per unit for a total of seventy-one thousand nine hundred and sixty dollars ($71,960) are required. 4. Disclosure statement to be made on the final plat stating that "The property depicted herein is adjacent to a rail line owned by Dallas Area Rapid Transit, and may in the future be utilized as an active transit line.” 5. As a result of configuration of the street, the City Engineer shall evaluate whether or not to designate that portion of the public street as a “No Parking Zone”. SECTION 3. That the property shall be developed and used in accordance with the SF-9 (Single Family-9) development standards under the Coppell Zoning Ordinance, except as amended in the development regulations as amended herein on the attached Detail Site Plan 3 TM 21420.2.000 and Landscape Plan, and Screening Wall Elevations, attached hereto as Exhibits “B”, “C”, and “D”; and such exhibits are made a part hereof for all purposes, are hereby approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. 4 TM 21420.2.000 SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2007. APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb) [08/07/07] CAST STONELOGO PANEL ONSCREEN WALLMONUMENT SIGNSTAMPED & COLORCONCRETEAPPROXIMATE LOTENTRY DRIVELOCATIONARCHEDENTRY GATEARCHED ENTRYGATEMASONRYSEATWALL4' CONCRETE SIDEWALKENHANCED COLUMNMONTEBELLO DRIVE CORSICA COURTVERSAILLES DRIVEBORDEAUX COURTCHALAIS COURT CHALAIS COURT BRICK THINWALLBRICK THINWALLBRICK THINWALLCAST STONE LOGOPANEL ON SCREENWALL4'CONCRETE SIDEWALK4' CONCRETESIDEWALKACCESIBLE RAMPPER ALLAPPLICABLE CODESACCESIBLE RAMP PERALL APPLICABLE CODESENHANCEDCOLUMNTRELLIS± 3' EARTH BERMCONCRETEWALK5' CONCRETE SIDEWALK5' CONCRETE SIDEWALKENHANCED COLUMN5' CONCRETESIDEWALK5' CONCRETE SIDEWALKCAST STONELOGO PANELON SCREENWALLSTAMPED & COLORCONCRETE20' COMMON AREA FORSCREENING &LANDSCAPING20' COMMON AREAFOR SCREENING &LANDSCAPINGARMSTRONG BLVD.LEXINGTON AVENUEBETHEL ROADDENTON TAP ROAD VARIABLE WIDTH R.O.W.ENHANCEDCOLUMNENHANCED COLUMNBENCHMASONRYSEATWALLENHANCEDCOLUMNENHANCED COLUMN5' CONCRETE SIDEWALK5' CONCRETE SIDEWALKOPENLAWNAREABRICK THINWALLSOLID SODBERMUDAGRASSSOLID SOD BERMUDAGRASSSOLID SODBERMUDA GRASSEXISTING TREES WITHINRAILROAD R.O.W. TOREMAINHYDROMULCH BERMUDAGRASSHYDROMULCH BERMUDAGRASSHYDROMULCH BERMUDAGRASSSOLID SODBERMUDA GRASSHYDROMULCH BERMUDAGRASSHYDROMULCH BERMUDAGRASSSOLID SODBERMUDA GRASS4' CONCRETESIDEWALKKRLIRNPHDYHMFGCESCLOIHPYRVCPPWCNRSBILORHGRBROLGMMASONRYSEATWALLCOTTTONBELT RAILROADNOTES:1) ENHANCED STREET PAVING AND SIDEWALKS WITH STAMPED AND COLOR CONCRETE SHALL BETHE MAINTENANCE RESPONSIBILITY OF THE HOA. THESE ENHANCEMENT WILL BE DEVELOPED ASSOON AS BETHEL ROAD IMPROVEMENTS ARE COMPLETED2) A TREE REMOVAL PERMIT MUST BE ISSUED BY THE CITY PRIOR TO THE COMMENCEMENT OF ANYON-SITE GRADING.3) ALL CITY SIDEWALKS SHOULD ADHERE TO ADA STANDARDS.5) DIMENSIONS ARE FACE-TO-FACE UNLESS OTHERWISE NOTED.6) THE LOT NUMBER DESIGNATION "X" SIGNIFIES A COMMON AREA LOT AND WILL BE MAINTAINED BYTHE HOA.7) THE LANDSCAPE MATERIAL MAY BE WITHIN THE EXISTING SEWER EASEMENT PROVIDED IF ITDOES NOT INTERFERE WITH THE EXISTING SEWER LINE.8) SCREENING WALL ADJACENT TO LOT 1, BLOCK A TO CONNECT WITH EXISTING SCREENING WALLIN SUMMIT AT THE SPRINGS, PHASE ONE.GENERAL NOTES:1. QUANTITIES SHOWN ON PLANT LIST ARE LANDSCAPE ARCHITECT'S ESTIMATE ONLY AND SHOULD BE VERIFIED PRIOR TO BIDDING.CONTRACTOR SHALL BE RESPONSIBLE FOR BIDDING AND PROVIDING QUANTITY OF PLANTS REQUIRED AT SPACING DESIGNATED FORBED SIZES AND CONFIGURATIONS SHOWN ON PLANS REGARDLESS OF QUANTITIES DESIGNATED ON PLANT LIST.2. ALL SIZE REQUIREMENTS AND CONTAINER SIZES FOR PLANT MATERIALS SHOWN ON THE PLANT LIST MUST BE MET AS MINIMUM. IF ANYSPECIFIC REQUIREMENT CANNOT BE MET (I.E., IF A 100 GALLON TREE CANNOT MEET THE SPECIFIED CALIPER REQUIREMENT), THECONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT PRIOR TO BIDDING. THE CONTAINER SIZE MUST BE MET REGARDLESSWHETHER THE SPECIFIED SIZES CAN BE REACHED WITH A SMALLER SIZE CONTAINER.3. ALL LANDSCAPING WILL BE WATERED BY AN AUTOMATIC UNDERGROUND WATERING SYSTEM. GENERAL NOTES:1. BRICK AVAILABLE FROM ACME BRICKCOMPANY. RESIDENTIAL SALES CONTACT: DEAHOPPER (PHONE: 817-685-9641)2. THESE DETAILS FOR ARCHITECTURAL DESIGNONLY REFER TO STRUCTURAL DRAWINGS FORSTRUCTURAL DESIGNFINISH GRADE+/- 9-9"6"1'-2"2'-10"8"3'-0"2'-7"+/- 3'-0"#5 BARSVERTICAL INCOLUMN, TYP.SOLDIER COURSE MORTAREDTO CONCRETE SLAB(FOREGROUND)2'-0"3'-0"COLUMN TYPE B @ 10'-0" O.C. MAX.RE: B/L2.3MALBECK LEDGEBLEND STONEKING SIZE BRICK13 RUNNING BOND COURSE(BRICK STYLE TO BE SELECTED)ENHANCEDCOLUMNTOP AND BOTTOM ROWLOCK HEADERPROJECTED OUT 3/4".OPEN (SEE THROUGH)WINDOW1'-2"CAST STONE LOGO PANEL(LOGO TO BE DETERMINED)BRICK CAP22 GAUGE TIES INSIDE BRICKHOLES ON BOTTOM COURSEBEND TIES OVER TOP OFHORIZ. JOINT REINF.RE: D/L2.24"x12" CONCRETE MOW STRIPEXPANSION JOINT TYP.RE: STRUCTURALDRAWINGSRE: STRUCTURALDRAWINGSMALBECK LEDGEBLEND STONEENHANCED PAVINGYORKSTONE PATTERN (LIGHT TEXTURE WITH A 14" JOINT)FIELD COLOR: ASHFORD WITH A FADED ROSE RELEASEBY CONCREATION INTERNATIONAL, INC.BANDING COLOR: RUSSET WITH A HAVANA RELEASE BYCONCREATION INTERNATIONAL, INC.TYPE & DESCRIPTIONPATTERNED CONCRETE OF DALLASPHONE: 972-434-2507OR APPROVED EQUAL.PROVIDE SAMPLE FOR LANDSCAPEARCHITECT'S APPROVALMANUFACTURERhateausofCoppellCby TollbrothersCAST STONE TRIMCAST STONE CAPRE: B/L2.2 SIMILAR7'-2"15'-10"1'-7" 2'-0"CAST STONE SIGN PANEL7"SANDBLASTED LOGO AND LETTERING PAINTED BLACK(LOGO TO BE DETERMINED)1'-7"4" 3"COLUMNBEYONDCAST STONETO EXTENDINTO COLUMN18'-4"5'-10"12'-0"13'-4"R1'-1"1"2"2"1"9'-11"7'-5"MALBECK LEDGEBLEND STONEFINISH GRADEMALBECK LEDGEBLEND STONEBRICK CAPCAST STONE LOGOPANEL (LOGO TO BEDETERMINED)2'-5"1'-7"5"3'-10"1'-8"3'-1" 10'-7"RE: STRUCTURALDRAWINGSRE: STRUCTURALDRAWINGSTRELLISRE: A/L2.5 SIMILAR WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ ȱ PLANNING November 12, 2007 9/E ✔ ORDINANCE Consider approval of an Ordinance for Case No. PD-108R10-H, Grapevine Springs Community Center, Lot 1, Block A. zoning change request from PD-108-H (Planned Development 108-Historic) and H (Historic) to PD-108-R10-H (Planned Development 108-Revised 10-Historic) to allow the construction of a 13,560-square-foot Recreation/Community Center building on 26.09 acres of property located south of Bethel Road and west of Park Road, and authorizing the Mayor to sign. On September 20, 2007, the P&Z recommended that this case be held under advisement until the Thursday, October 18, 2007 meeting (6-0). On October 18, 2007, the P&Z recommended approval of this zoning change (5-2). Commissioners Frnka, Haas, Sangerhausen, Shipley and Kittrell voted in favor. Commissioners Fox and Shute opposed. On October 23, 2007, Council unanimously approved this zoning change (7-0). Staff recommends APPROVAL. @PD-108R10-H,GSCC,ORD,1-AR (con) AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-108-H (PLANNED DEVELOPMENT 108-HISTORIC) AND H (HISTORIC) TO PD-108-R10-H (PLANNED DEVELOPMENT 108-REVISED 10-HISTORIC) TO ALLOW THE CONSTRUCTION OF A 13,560 SQUARE-FOOT RECREATION/ COMMUNITY CENTER BUILDING ON 26.09 ACRES OF PROPERTY LOCATED SOUTH OF BETHEL ROAD AND WEST OF PARK ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN, LANDSCAPE AND HARDSCAPE PLANS AND ELEVATIONS, ATTACHED HERETO AS EXHIBITS “B, C, AND D”, RESPECTIVELY; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-108- R10-H should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be and the same is hereby amended by granting a change in zoning from PD-108-H (Planned Development 108-Historic) and H (Historic) to PD-108-R10-H (Planned Development 108-Revised 10- Historic) to allow the construction of a 13,560-square-foot Recreation/Community Center building on TM 21571.2.000 26.09 acres of property located south of Bethel Road and west of Park Road, and being more particularly described in Exhibit “A”, attached hereto and made a part hereof for all purposes. SECTION 2. This Planned Development shall be used for public institutional purposes as a community all purpose building as provided in this Ordinance and the structures shall be constructed and developed in accordance with the Detail Site Plan, Landscape and Hardscape Plans and Elevations, which are attached hereto, and the special conditions as follows: (A) The Landscape Plan is herein approved with the inclusion of plant materials as indicated therein. (B) Parking lot and site lighting fixtures shall as prescribed in the Old Coppell Design Guidelines, Ordinance 91500-A-409; Article 28A, Section 12-28A-O et seq., of the Coppell Code of Ordinances. (C) Two monument signs shall be permitted in the location provided on the Detailed Site Plan, and the elevations in the Hardscape Details sheet of landscape plan, which is attached to and made a part of this ordinance. SECTION 3. The property shall be developed and used in accordance with the H (Historic) development regulations and standards under the Coppell Zoning Ordinance, except as amended in the development regulations hereinbefore set forth and as provided on the Detail Site Plan, Landscape and Hardscape Plans and Elevations attached hereto as Exhibits “B, C, and D”, respectively, and which are made a part hereof for all purposes, which are hereby approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended and as amended herein. SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. TM 21571.2.000 SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 7. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 8. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 9. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2007. APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb Reviewed & Revised) SHEET TITLESHEET NUMBERBYNO. DATE REVISIONSDATEPROJECT NUMBERPROJECTCONSULTANT0301armoorf 972 713 7070 Fax 972 713 7100 Voice Dallas, Texas 75248 17000 N. Dallas Parkway architecture, inc.p 08.13, 2007Suite 115 OR CONSTRUCTION.TX No. 12809APPROVAL, PERMITTINGNOT FOR REGULATORYREVIEW ONLYFORJEFF D. BULLA III, R. A.CS1LANDSCAPEPLANHARDSCAPE &AREA TO RECEIVE NATIVE GRASSDRILL SEEDED WITH TEMPORARYABOVE GRADE IRRIGATION.RE: SPECIFICATION SECTION02901AREA TO RECEIVE PLUGGED TURF.RE:SPECIFICATION SECTION 0291520 404080LEGENDEXISTING TREE OVER 6"CALIPER TO REMAINCITY OF COPPELL LANDSCAPE PLAN REQUIREMENTSPERIMETER LANDSCAPINGINTERIOR LANDSCAPING = 71,371 s.f(10% OF VEHICULAR PAVING AND ADJACENT WALKS)NON-VEHICULAR LANDSCAPING876,931.18 S.FPERCENTAGE OF TOTAL SITE AREA DEVOTED TOLANDSCAPINGREQUIRED PROVIDEDTREES (1 PER 50 L.F.)TREES1 PER 400 S.F. OF INTERIOR LANDSCAPINGTREES1 PER 4,000 S.F. OF NON-VEHICULAR LANDSCAPING10% (7,137 S.F.)18 TREES (7,137/400 = 17.84)N/AN/APARKING LOT LANDSCAPE ISLANDS78 SPACES @ 162 S.F. = 12,636 S.F.12%(1,516 S.F.)15%(131,539.68 S.F.)91%(876,931.18 S.F)33 TREES(133,573.68 / 4000)91%23,138 S.F.20 NEW TREES +EXISTING TREESOVER 39EXISTING TREES32% (23,138 S.F.)SITE = 26.0873 ACRES = 974,498.18 S.F.1919 S. SHILOH ROADSUITE 500GARLAND, TEXAS, 75042972-864-8200 972-864-8220(F)255 PARKWAY BLVD.COPPELL, TEXAS 75019972-304-3678 972-304-7092(F)RWH1 09/06/07 DRC STAFF COMMENTSRRM2 09/11/07 DRC STAFF COMMENTSRRM3 10/09/07 DRC STAFF COMMENTS3321 SHEET TITLESHEET NUMBERBYNO. DATE REVISIONSDATEPROJECT NUMBERPROJECTCONSULTANT0301armoorf 972 713 7070 Fax 972 713 7100 Voice Dallas, Texas 75248 17000 N. Dallas Parkway architecture, inc.p 08.13, 2007Suite 115 OR CONSTRUCTION.TX No. 12809APPROVAL, PERMITTINGNOT FOR REGULATORYREVIEW ONLYFORJEFF D. BULLA III, R. A.CS2LANDSCAPEDETAILSGENERAL NOTES:1. QUANTITIES SHOWN ON PLANT LIST ARE LANDSCAPE ARCHITECT'S ESTIMATE ONLY AND SHOULD BE VERIFIED PRIOR TO BIDDING. CONTRACTOR SHALL BERESPONSIBLE FOR BIDDING AND PROVIDING QUANTITY OF PLANTS REQUIRED AT SPACING DESIGNATED FOR BED SIZES AND CONFIGURATIONS SHOWN ON PLANSREGARDLESS OF QUANTITIES DESIGNATED ON PLANT LIST.2. ALL SIZE REQUIREMENTS AND CONTAINER SIZES FOR PLANT MATERIALS SHOWN ON THE PLANT LIST MUST BE MET AS MINIMUM. IF ANY SPECIFIC REQUIREMENTCANNOT BE MET (I.E., IF A 100 GALLON TREE CANNOT MEET THE SPECIFIED CALIPER REQUIREMENT), THE CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECTPRIOR TO BIDDING. THE CONTAINER SIZE MUST BE MET REGARDLESS WHETHER THE SPECIFIED SIZES CAN BE REACHED WITH A SMALLER SIZE CONTAINER.3. ALL LANDSCAPING WILL BE WATERED BY AN AUTOMATIC UNDERGROUND WATERING SYSTEM (RE:SPECIFICATION SECTION 02820). TYPICAL.4. POSSIBLE SOURCES OF NATIVE PLANT MATERIALS ARE:•TAWAKONI PLANT FARM(PHONE: 800-880•NATIVE TEXAS NURSERY (PHONE: 512-276-9801)•BLUE STEM NURSERY (PHONE:817-446-2721)5. DUE TO REQUIRED QUANTITIES OF SOME OF THE ORNAMENTAL GRASSES AND NATIVE GROUNDCOVERS, IT MAYBE NECESSARY TO HAVE SOME MATERIALCONTRACT GROWN. IT IS THE CONTRACTOR'S RESPONSIBILITY TO ARRANGE FOR ANY CONTRACT GROWING TO BE COMPLETED PRIOR TO INSTALLATION.6. FOR PLANT MATERIALS TO BE LOCATED IN FIELD BY LANDSCAPE ARCHITECT, CONTRACTOR TO PROVIDE STAKES (WITH PLANT NAMES ON THEM) FOR THELANDSCAPE ARCHITECT'S USE AT THE TIME OF STAKING.7. ALL TREES( EVN, RO, CO, DW, MP, PSH, CBT) SHOWN ON PLANT LIST (TO BE INCLUDED IN BASE BID AND LOCATED IN FIELD BY LANDSCAPE ARCHITECT) ARE TO BEINSTALLED WITH TREE BUBBLERS. FIELD-LOCATED TREES WILL BE LOCATED NO MORE THAN 50 (50) FEET FROM A TREE PLANNED TO HAVE A TREE BUBBLER ASDESIGNATED ON THE TREE BUBBLER PLAN/SHEET L4.5.31NATIVE WASHED GRAVEL ADS PERFORATED PIPEW/SOCK (CAP UPPER END)SEE PLAN FOR SIZEMAX SIDE SLOPEFINISH GRADEMIN. 6" OVER PIPE WIDTH VARIES(SEE PLAN)1/8" X 4" STEEL EDGING11 2" MAX RWH1 09/11/07 DRC STAFF COMMENTS1212222222RRM2 10/09/07 DRC STAFF COMMENTS SHEET TITLESHEET NUMBERBYNO. DATE REVISIONSDATEPROJECT NUMBERPROJECTCONSULTANT0301armoorf 972 713 7070 Fax 972 713 7100 Voice Dallas, Texas 75248 17000 N. Dallas Parkway architecture, inc.p 08.13, 2007Suite 115 OR CONSTRUCTION.TX No. 12809APPROVAL, PERMITTINGNOT FOR REGULATORYREVIEW ONLYFORJEFF D. BULLA III, R. A.CS3HARDSCAPEDETAILSRWH1 09/11/07 DRC STAFF COMMENTS2'-9"4'-3"4'-7" 6"2"8" 3"3'-4" 4"8'-4"2'-0" 4"20'-4"2"2'-3"1'-61 2 "2'-512"2'-9"2'-0"TYPE 2 STONE (CAP & TRIM)ADHERE W/ MASTICCAST STONE PANEL W/ SANDBLASTED CITY OF COPPELLLOGO (PAINTED BLACK) /2TOTAL REQUIREDTYPE 1 STONETYPE 1 STONECONCRETE FOOTING2'-0"4'-0"1'-7"1'-5"1'-11"4"4"112"1'-4"6"1"4"8"x6"x16" CMU WITH 9 GA. HORZ. GALV.STEEL LADDER REINF. IN EACH COURSE#3 @16" O.C/ FILL VOIDTYPE B STONEBRICK TIES @18" O.C.MAX. BOTH WAYS6/ #5'S#3 TIES @ 18" O.C.CAST STONESIGN PANELTYPE C STONE (CAPAND TRIM) ADHEREWITH MASTIC1"1"4'-6" SQ..2'-0".18" SQ. FT. CONCRETEPIER BELOWTOP OF 1'-6"X4'-6"X4'-6"CONCRETE FOOTINGBELOWTYPE B STONETIGHTLY PACKEDROCK CHIPS FILLVOID W/ MORTAR8"X8"X 16" CMU4/ #4 VERTICAL (FILLVOID W/ MORTAR)FILL CENTER VOIDW/ MORTARVARIES (SEEELEVATION)VARIES (SEEELEVATION)TYPE 2 STONE (CAP & TRIM)ADHERE W/ MASTICCAST STONE SIGN PANEL W/SAND BLASTED LETTERING(PLAINTED BLACK)SAND BLASTED LETTERINGPAINTED BLACK/THE GRAPEVINESPRINGS COMMUNITY CENTER1"2"6" 3" 5"2'-612"3'-6"3'-912"14'-912"3'-1"2'-112"2'-0"TYPE B STONECONCRETE FOOTINGTYPE C STONE (CAP & TRIM)ADHERE W/ MASTICCAST STONE SIGN PANEL W/SAND BLASTED LETTERING(PLAINTED BLACK)11 2"CAST STONE PANEL W/ SANDBLASTED CITY OF COPPELLLOGO (PAINTED BLACK)9"5'-1"16'-012"3"16'-312"20'-10"3"3"6" 6"6" 1'-8"8" 2'-11" 4"6'-1012"2'-3"3'-312"9'-112"9'-112"#4 @ 12" O.C.1'-3"SAND BLASTED LETTERINGPAINTED BLACK/THE GRAPEVINESPRINGS COMMUNITY CENTER4" 3"1222RRM2 10/09/07 DRC STAFF COMMENTS WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING November 12, 2007 9/F ✔ ORDINANCE Consider approval of an Ordinance for Case No. PD-230-O, Riverchase Golf Course, zoning change from SF-12 and SUP-1037-A (Single Family-9 and Special Use Permit-1037-A) to PD-230-O (Planned Development-230-Office, for golf course and related uses, and to amend Ordinance 297-A-83 (S-1037.1) to delete condition 2., on approximately 95.5 acres of property located east and west of Riverchase Drive, north Belt Line Road, and authorizing the Mayor to sign. On September 20, 2007, the Planning Commission unanimously recommended approval of this zoning change (5-0). Commissioners Haas, Kittrell, Borchgardt, Fox, and Frnka voted in favor, none opposed. Commissioner Reese abstained due to conflict of interest. On October 9, 2007, Council unanimously approved this zoning change (7-0). Staff recommends APPROVAL. @PD-230-O, RGC ORD, 1-AR (con) AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM SF-12 AND SUP-1037-A (SINGLE FAMILY-12 AND SPECIAL USE PERMIT-1037-A) TO PD-230- O (PLANNED DEVELOPMENT-230-OFFICE FOR GOLF COURSE AND ANCILLARY USES, AND FURTHER TO AMEND ORDINANCE 297-A- 83 (S-1037.1) TO DELETE CONDITION 2., ON APPROXIMATELY 95.5 ACRES OF PROPERTY LOCATED EAST AND WEST OF RIVERCHASE DRIVE, NORTH BELT LINE ROAD AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING FOR THE APPROVAL OF THE DETAIL SITE PLAN OF THE CLUB HOUSE, PRO SHOP AND RESTAURANT/GRILL, GOLF CART STORAGE BUILDING, MAINTENANCE BUILDING, PARKING SPACES AND AERIAL PHOTOGRAPH OF EXISTING GOLF COURSE, ATTACHED HERETO AS EXHIBITS “B, AND C”, RESPECTIVELY; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-230-O should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be TM 21437.2.000 2 and the same is hereby amended by granting a change in zoning from SF-12 and SUP-1037-A (Single Family-12 and Special Use Permit-1037-A) to PD-230-O (Planned Development-230- Office for Golf Course and ancillary uses, and further to amend Ordinance 297-A-83 (S-1037.1) to delete condition 2., on approximately 95.5 acres of property located east and west of Riverchase Drive, north Belt Line Road and being more particularly described in Exhibit “A”, attached hereto and made a part hereof for all purposes. SECTION 2. This Planned Development-230-O shall be developed and used only in accordance with the development regulations and as depicted on the detail site plan (Exhibit B), and golf course site plan (Exhibit C), and the development standards adopted therein, which are attached hereto and incorporated herein as Exhibits B and C, respectively, as follows: A. The development within this Planned Development District shall be limited to the existing development as depicted on Exhibits “B” and “C”: which includes a club house, pro shop and restaurant/grill, golf cart storage building, maintenance building, parking spaces and an 18-hole golf course. B. Uses listed as permitted in the “O” District, per section 12-20-1 of the Zoning Ordinance shall be prohibited on this property except for golf course or country club and accessory uses and structures as set forth in exhibits “B” and “C”. C. No alcohol sales shall be permitted on any land within the Golf Course as depicted on the attached exhibits “B” and “C” that are within any residential zoning district. The owner or its operational manager shall clearly mark such portions of the course along the cart path with signage and pavement markings noting such prohibition. TM 21437.2.000 3 SECTION 3. That Condition 2, of Ordinance No. 297-A-83 (S-1037.1) which provided specific regulations for the operation of a Private Club be, and the same is, hereby repealed. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended and as amended herein. SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 7. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 8. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. TM 21437.2.000 4 SECTION 9. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2007. APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb Reviewed & Revised 10/30/07) WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ PLANNING November 12, 2007 10 ✔ PUBLIC HEARING Consider approval of Case No. PD-231-H, Oroza Office Addition, Lots 1 & 2, Block A, a zoning change request from H (Historic) to PD-231-H (Planned Development 231-Historic) to allow the construction of a two-story, 3,620-square-foot office building and the retention of the existing residence on approximately 0.44 acres of property located at 528 and 532 Coppell Road. The following P&Z conditions remain outstanding: 1) Revise landscape area calculations to include the proposed square footage of the entire turf-stone area. 2) Within the PD Conditions Table: a. Include required and provided area calculations for each landscape category. b. Include number of required 3” caliper trees and number of provided trees with sizes. 3) Indicate that the fence on the north end is "to be replaced" and that the one on the east end is "existing". 4) A tree removal permit is required prior to the start of construction. 5) Ensure Fire lane is constructed to Engineering standards. On October 18, 2007, the Planning Commission recommended approval of this zoning change (7-0) subject to the above-stated conditions. Commissioners Shute, Frnka, Haas, Fox, Sangerhausen, Shipley and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @01PD-231-H, OOA, L1&2, BA 1-AR ITEM #6 PAGE 1 of 5 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Case No.: PD-231-H, Oroza Office Addition, Lots 1 & 2, Block A P&Z HEARING DATE: October 18, 2007 C.C. HEARING DATE: November 12, 2007 STAFF REP: Matt Steer, City Planner LOCATION: 528 and 532 Coppell Road SIZE OF AREA: .44 of an acre of property CURRENT ZONING: H (Historic) REQUEST: Zoning change request to PD-231-H (Planned Development 231-Historic) to allow the construction of a two-story, 3,620- square-foot office building on proposed Lot 1 and retention of the existing residence on proposed Lot 2. APPLICANT: Carlos Oroza Prada Kulich 1300 W Walnut Hill Irving, Texas 75038 Phone: 972.322.4482 Fax: 972.714.3845 HISTORY: On proposed Lot 1, a 960-square-foot home was built in 1949 and is considered by the Dallas County tax appraisal district to be in poor condition. This home is to be demolished with the current request. On proposed Lot 2, a 730-square-foot home was built in 1905, renovated in 1985 and is considered by the Dallas County tax appraisal district to be in good ITEM #6 PAGE 2 of 5 condition. This home will remain intact with the current request. There has been recent planning activity in the immediate area which affects the subject property. The Old Coppell Master Plan was discussed and accepted by City Council in April 2002. In May 2003, Council amended the Land Use component of the 1996 Comprehensive Plan and revised and enlarged the Historic Overlay District, as proposed in the Old Coppell Master Plan and as recommended in April 2003 by the Planning Commission. In May 2005, the HO (Historic Overlay) District, containing various base zonings, was changed to a straight H (Historic) District, which includes Standards for Construction and Design Guidelines specific to Old Coppell. In September 2005, Council approved a Historic District expansion that included 3.2 acres along the south side of Bethel Road, extending the zoning district to Freeport Parkway. At that time, the Comprehensive Plan was also amended to include that area as appropriate for Historic District land uses. In February 2007, the Historic District boundaries were once again extended, this time to include the 17.2 acres located on the northeast corner of Hammond and Burns. The Comprehensive Plan was amended to include that area as appropriate for Historic District land uses. TRANSPORTATION: South Coppell Road is proposed as a C2U Collector (concrete street, 34 feet measured from back of curb, within a 60-foot right-of-way) to begin construction the second quarter of 2008. It currently exists as a two lane 24’ asphalt road, within a 60-foot right-of-way. SURROUNDING LAND USE & ZONING: North – Vacant; “PD-188-H”, (Planned Development-188- Historic) South – Residential; “H”, (Historic) East – Townhomes; “PD-197R-H”, (Planned Development-197- Revised-Historic) West – Office Warehouse; “PD-186R2-LI”, (Planned Development-186-Revised 2- Light Industrial) ITEM #6 PAGE 3 of 5 COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for Historic District uses. DISCUSSION: This is a fairly simple, but well thought out, request. The proposal is for redevelopment of a long narrow lot on the east side of Coppell Road close to the north end of the Historic District. The proposed use is a two-story office to house Prada Kulich’s design studio. The reason for requesting a Planned Development (PD) is due to the plan not meeting all of the landscaping requirements of the Zoning Ordinance. This property meets the requirements of the Old Coppell Design Guidelines in many ways, and it is apparent the applicant is making every attempt to comply with the overall vision of the Old Coppell Master Plan. Some of the considerations taken from the Design Guidelines are as follows: 1) A shared drive is proposed along the south property line. 2) The parking meets the number required for office use and is located to the rear and out of sight. 3) The building is traditional in design. 4) The siding is horizontal and characteristic of the area. 5) The front porch is raised and overlooks Coppell Road. 6) The windows are multipaned with external mullions, vertically oriented and vertically aligned between the two floors. 7) Walkway lights are proposed along the private walks and the parking lot lights are the same Victorian street lights found throughout the district. 8) A fountain is proposed located in the front yard to make up for some of the nonvehicular landscaping shortages. The three categories of landscaping are each technically deficient, but staff feels that with the use of an alternative paving material, the landscape deficiency is not quite so great. The standard perimeter landscaping area is virtually excluded from the plans due to the shared drive on the south, the limits of the parking area extending to the east property line and the 6’ side yard setback on the north. A small exception (approximately 75 sq. ft.) to the interior landscape requirement is needed at the southern end of the northwestern parking row (150 square feet required). The nonvehicular landscaping requirement is also not met, as 1,705 square feet are required and only approximately ITEM #6 PAGE 4 of 5 800 square feet are provided. The shared drive is 20’ wide, and is to be constructed of a “turf-stone” (grass-crete) product that will fill in with grass and will give a softer appearance than the normal asphalt or concrete. Stamped concrete is proposed at the entry as required by the Streetscape Section of the Subdivision Ordinance. Although shown to be stamped concrete in the parking area, the applicant is proposing to use the turf-stone within the drive aisle and brushed concrete for the actual spaces. If included in the calculations for landscape area, this will compensate for the perimeter and interior landscape deficiencies and will partially make up for the nonvehicular area. The tree requirements are also not being met. A total of 16 trees are required and only 10 are provided (eight new, two existing). The Redbuds will be revised to show a minimum of three-inch caliper at time of planting, as required per the landscaping section of the Zoning Ordinance. The applicant has agreed to upsize some of the provided trees from what are shown to make up for the area shortage. The three Shumard Oaks are already proposed to be planted at five-inch caliper, and this is two inches above the required three inches. It is recommended that the two Lacebark Elms be increased in size to a five-inch caliper and one more added in the front yard. This should be an adequate compromise to offset the quantity of required trees with fewer larger trees. Because the parking area extends to the east property line and cars are not allowed to overhang onto adjacent properties, curb stops will be mandatory for those parking spaces. Additionally, this will prevent damage to the existing wood fence recently constructed with the Old Coppell Townhome project. A uniform cedar wood fence with a trim cap is proposed to replace the fence on the north property line and along the south side of the drive to enclose the rear yard of the south property. There is an additional fountain/water storage system at the rear of the building. This will be used to help supply the irrigation system and will enhance the rear entry of the building. Staff is very much in favor of this request and applauds the applicant for the design and the attention to detail given. This is definitely what was envisioned in the Master Plan and the subsequent Design Guidelines for Old Coppell. There are only minor technical issues that remain outstanding. These are listed as conditions of approval and shouldn’t be difficult to address. ITEM #6 PAGE 5 of 5 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions: 1) Revise landscape area calculations to include the proposed square footage of turf-stone and revise the provided trees to include three 5” cal. Lacebark Elms, three 3” Redbuds, and three 5” Shumard Oaks. 2) Include PD Conditions Table on Site Plan. This should state: a. The Turf-stone is proposed to be used to fulfill the interior and perimeter landscape area deficiencies, and that deficiencies still exist in the nonvehicular landscape area. (Include required and provided area calculations for each category). b. The upsizing of the provided trees is intended to compensate for the deficiency in number of trees provided. (Include number of required 3” cal. trees and number of provided trees with sizes). 3) Change the zoning on the property to the north to read “PD-188-H” and to the west to read “PD-187R2-LI”. 4) Include details of the walkway lights and street lamps on the black and white elevations. 5) Indicate that the fence on the north end is "to be replaced" and that the one on the east end is "existing". 6) Include curb stops for the parking on the east side of the parking lot. 7) Remove asphalt note from the table on the site plan. 8) Relabel parking area to show turf-stone as the material for the drive and concrete as the material for the parking spaces. 9) Provide a draft cross/shared parking agreement. 10) Include vicinity map on the Site Plan. 11) Remove note on landscape plan regarding the offsite trees on the north property counting toward this proposal’s tree requirement. 12) Provide sufficient grading/drainage information. 13) Ensure utility/drainage plans are prepared by an Engineer. 14) A tree removal permit is required prior to the start of construction. 15) Ensure fire lane is constructed to Engineering standards. ALTERNATIVES: 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Site Plan 2) Landscape Plan/Tree Survey 3) Elevations 4) Floor Plan WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ PLANNING November 12, 2007 11 ✔ PRESENTATION Consider approval of the Oroza Office Addition, Lots 1 and 2, Block A, Minor Plat to allow the construction of a two-story, 3,620-square-foot office building and retention of the existing residence on approximately 0.44 acres of property located at 528 and 532 Coppell Road. The P&Z outstanding conditions have been met. On October 18, 2007, the Planning Commission unanimously recommended approval of this Minor Plat (7-0). Commissioners , Shute, Frnka, Haas, Fox, Sangerhausen, Shipley and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @02Oroza OA, L1&2, BA, MP 1-AR ITEM #7 PAGE 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Oroza Office Addition, Lots 1 and 2, Block A, Minor Plat P&Z HEARING DATE: October 18, 2007 C.C. HEARING DATE: November 12, 2007 STAFF REP: Matt Steer, City Planner LOCATION: 528 and 532 Coppell Road SIZE OF AREA: .44 of an acre of property CURRENT ZONING: H (Historic) REQUEST: A Minor Plat to allow the construction of a two-story, 3,620- square-foot office building on Lot 1, retention of the existing residence on Lot 2 and to allow for mutual access between the two lots, APPLICANT: Carlos Oroza Prada Kulich 1300 W Walnut Hill Irving, Texas 75038 Phone: 972.322.4482 Fax: 972.714.3845 HISTORY: On proposed Lot 1, a 960-square-foot home was built in 1949 and is considered by the Dallas County tax appraisal district to be in poor condition. This home is to be demolished with the current request. On proposed Lot 2, a 730-square-foot home was built in 1905, renovated in 1985 and is considered by the Dallas County tax appraisal district to be in good ITEM #7 PAGE 2 of 3 condition. This home will remain intact with the current request. There has been recent planning activity in the immediate area which affects the subject property. The Old Coppell Master Plan was discussed and accepted by City Council in April 2002. In May 2003, Council amended the Land Use component of the 1996 Comprehensive Plan and revised and enlarged the Historic Overlay District, as proposed in the Old Coppell Master Plan, and as recommended in April 2003 by the Planning Commission. In May 2005, the HO (Historic Overlay) District, containing various base zonings, was changed to a straight H (Historic) District, which includes Standards for Construction and Design Guidelines specific to Old Coppell. In September 2005, Council approved a Historic District expansion that included 3.2 acres along the south side of Bethel Road, extending the zoning district to Freeport Parkway. At that time, the Comprehensive Plan was also amended to include that area as appropriate for Historic District land uses. In February 2007, the Historic District boundaries were once again extended, this time to include the 17.2 acres located on the northeast corner of Hammond and Burns. The Comprehensive Plan was amended to include that area as appropriate for Historic District land uses. TRANSPORTATION: South Coppell Road is proposed as a C2U Collector (concrete street, 34 feet measured from back of curb, within a 60-foot right-of-way) to begin construction the second quarter of 2008. It currently exists as a two lane 24’ asphalt road, within a 60-foot right-of-way. SURROUNDING LAND USE & ZONING: North – Vacant; “PD-188-H”, (Planned Development-188- Historic) South – Residential; “H”, (Historic) East – Townhomes; “PD-197R-H”, (Planned Development-197- Revised-Historic) West – Office Warehouse; “PD-186R2-LI”, (Planned Development-186-Revised 2- Light Industrial) ITEM #7 PAGE 3 of 3 COMPREHENSIVE PLAN: The Comprehensive Plan shows the property as suitable for Historic District uses. DISCUSSION: This is a Minor Plat request to allow for the construction of a two-story, 3,620-square-foot office building on Lot 1, retention of the existing residence on Lot 2 and mutual access between the two lots. A 20’ fire lane and access easement (1/2 on each property) is being dedicated by this plat. The fire lane portion of the easement is correctly shown; however, the access easement is required to be extended throughout the proposed parking areas. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to the following conditions: 1. Extend the access easement to cover each drive aisle (fire lane easement to remain as shown). 2. Submit a cross parking/shared parking agreement for review and file with the plat. 3. Provide sufficient grading/drainage information. 4. Ensure utility/drainage plans are prepared by an Engineer. ALTERNATIVES: 1) Recommend approval of the request 2) Recommend disapproval of the request ATTACHMENTS: 1) Minor Plat WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ PLANNING November 12, 2007 12 ✔ PUBLIC HEARING Consider approval of Case No. S-1244-LI, Rolling Oaks Memorial Center zoning change request from LI (Light Industrial) to SUP-1244-LI (Special Use Permit-1244-Light Industrial) to allow the development of a Municipal Cemetery and ancillary uses on 33.50 acres of property, including a detail site plan for Phase 1 including; Mortuary, Columbarium, Pavilion and burial areas on 16.27 acres of property located at the northeast corner of Ruby Road and Freeport Parkway. The P&Z outstanding conditions have been met. On October 18, 2007, the Planning Commission unanimously recommended approval of this zoning change (7-0). Commissioners Shute, Frnka, Haas, Fox, Sangerhausen, Shipley and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @03S-1244-L1, Rolling Oaks MC 1-AR ITEM #8 PAGE 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Case No.: S-1244-LI, Rolling Oaks Memorial Center P&Z HEARING DATE: October 18, 2007 C.C. HEARING DATE: November 12, 2007 STAFF REP: Marcie Diamond, Assistant Director of Planning LOCATION: NEC of Ruby Road and Freeport Parkway SIZE OF AREA: 33.5 acres of property CURRENT ZONING: LI (Light Industrial) REQUEST: Zoning change to SUP-1244-LI (Special Use Permit-1244-Light Industrial) to allow the development of a Municipal Cemetery and ancillary uses including a detail site plan for Phase 1 including; Mortuary, Columbarium, Pavilion and burial areas. APPLICANT: Architect: Engineer: John W. Gary Mike Daniels J. Stuart Todd, Inc. Nathan D. Maier 2919 Welborn 8080 Park Lane, Suite 600 Dallas, Texas 75219 Dallas, Texas 75231 214-522-4033 214-739-4741 Fax: 214-522-7988 FAX: 214-739-5961 HISTORY: The subject property was acquired by the city of Coppell for municipal purposes in the year 2000. In May of this year Council approved a Letter of Intent with Stewart Enterprises, Inc. to allow the development, long term lease and operation of a Funeral Home on this 33.5 acre tract of land. ITEM #8 PAGE 2 of 4 TRANSPORTATION: Freeport Parkway is a four-lane divided thoroughfare built within 90 feet of right-of-way. Ruby Road is a two-lane undivided thoroughfare built within 60 feet of right-of-way. SURROUNDING LAND USE & ZONING: North – single family home and Alford Media; “LI”, (Light Industrial) South – The Container Store; ”PD-186R5-LI”, (Planned Development-186-Revised 5-Light Industrial) East - Oak Park Village & Golden Triangle Mobile Home Parks; “2F-9”, (Two-Family-9) West - Wagon Wheel Park; ”LI”, (Light Industrial) COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows the property as suitable for light industrial/showroom uses. DISCUSSION: This request is to allow for the first phase development of a combination cemetery/funeral home which will include three buildings; a full-service mortuary (including administrative offices), an enclosed columbarium building, and an open-air pavilion for memorial services held in conjunction with burials. The 12,475-square-foot mortuary will be located closest to the intersection of Ruby Road and Freeport Parkway. The main entrance is proposed to align with the existing entrance to Wagon Wheel Park, with a secondary entrance on Ruby Road. The façade of this building will be a combination of earth tone brick and stone with a standing seam hip roof. The second building is proposed to be a 1,900-square-foot, enclosed columbarium building along Ruby Road. This building is designed to house glass and granite front niches which will contain cremated remains in urns. A natural path constructed of decomposed granite will connect the columbarium to the water feature in the southeast corner of the site. Finally, a 1,887-square-foot open-air pavilion is proposed north of the mortuary. This will provide a permanent covered area for memorial services and will take the place of the tent side service at the time of interment. The same colors, materials and architectural style will be utilized for all three structures. ITEM #8 PAGE 3 of 4 The second phase includes additional columbariums, mausoleums, and burial plots and will be developed on the remaining 20 acres of land, as the market dictates. At full build-out Rolling Oaks Memorial Center will contain approximately 39,000 burial sites. The Phase 1 Detail Site Plan indicates that 109 parking spaces will be provided in this phase. However, the site data table indicates 114 spaces. It appears that 109 spaces would be sufficient, but in the event it is not, additional parking can be provided in later phases of this development. Another discrepancy exists in terms of paving materials for all vehicular areas. While the plans state that “material for surface shall be determined based on soils test analysis”, in conversations with the applicant, it was stated that all vehicular areas will be either standard or stamped concrete, with a minimum width of 24 feet. This needs to be stated as such on the plans. An eight-foot tall decorative metal fence is proposed along Freeport Parkway and Ruby Road, with masonry pilasters at the corners. This type of fencing will also be provided along the north and east property lines. Generally when decorative metal fencing is provided along public rights-of- way, masonry columns are provided every 10 to 30 feet. Additional masonry columns/pilasters are recommended to be provided along this long expanse of fencing (1,135 linear feet along Ruby Road and 1,100 feet along Freeport). Just inside the decorative metal fence, backing to Ruby Road is the proposed dumpster. While the dumpster will have the required six-foot tall solid masonry screening wall (brick and stone to match the buildings), staff suggested additional landscaping to soften its appearance from the street. Sheet A1.3 (Detail Sheet) includes a “landscape screen” note, but additional specification of the type, size and quantity of plant material proposed needs to be included. This information should also be a part of the Landscape Plan. This property is currently heavily wooded. While many of the trees will be preserved in their natural state, 37 trees will need to be removed for this development. It appears that given the number of trees being retained; there should not be a tree retribution fee due. However, the calculations need to be revised to be in accordance with Section 12-34- 2 of the Zoning Ordinance. ITEM #8 PAGE 4 of 4 In terms of hours of operation, the mortuary will provide funeral services and will be open to the general public from 8:00 am. to 9:00 pm. The cemetery gates will be open from dawn to dusk. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of S-1244-LI, Rolling Oaks Memorial Center subject to the following conditions: 1. Consider including additional masonry columns/pilasters in the decorative metal fencing along Ruby Road and Freeport Parkway. 2. Include specification of the type, size and quantity of plant materials proposed adjacent to the dumpster screening walls. 3. Resolve the discrepancy in number of parking spaces on the plan vs. the Data Table. 4. Clarify that all vehicular areas will be either standard or stamped concrete, with a minimum width of 24 feet, and the turning radius shall be a minimum of 30’ inside and 54’ outside. 5. Resolve discrepancy in the square footage of columbarium on the site plan vs. the floor plan. 6. Revise tree retribution calculations to be in accordance with Section 12-34-2 of the Zoning Ordinance. ALTERNATIVES: 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request 4) Take under advisement for reconsideration at a later date. ATTACHMENTS: 1) Cover sheet 2) Site Plan, Phase 1 3) Conceptual Site Plan, Phase 2 4) Mortuary Site Plan 5) Site Details 6) Tree Survey 7) Landscape Plan 8) Mortuary Floor Plan 9) Mortuary Elevations 10) Pavilion Floor Plan 11) Pavilion Elevations 12) Columbarium Floor Plan 13) Columbarium Elevations Project Narrative The proposed project is for a combination cemetery / mortuary operation to be located on the north east corner of the intersection of Freeport Parkway and Ruby Road. The project will include three building components consisting of a full-service mortuary (including administrative offices), an enclosed columbarium building for the inurnment and memorialization of cremated remains, and an open-air pavilion for memorial services held in conjunction with burials. The mortuary will provide funeral services and will be open to the general public from 8:00 am to 9:00 pm. Covered drop offs are provided and parking is provided for the public and staff on three sides of the facility. Deliveries to the facility will include panel vans for flowers and periodic casket deliveries in trucks that will range in size from a panel truck to a semi with trailer. The cemetery gates will be open from dawn to dusk to allow for convenient visitation. The entrance to the cemetery is proposed to align with the existing entrance to Wagon Wheel Park. An extra wide entrance drive will provide vehicular stack space when needed. All cemetery roads will be paved and feature rolled concrete curbs. Phase One of the cemetery development incorporates a loop road design to facilitate funeral processions that originate from the mortuary as well as those arriving from other mortuary facilities. A secondary entrance / exit gate is provided onto Ruby Road. Cemetery roads will be closed to mortuary traffic after dusk. Exterior lighting will be limited to lighting the main and secondary gate and general parking lot lighting at the mortuary. Because the cemetery is closed at dusk, minimum security lighting will be provided at the pavilion and the columbarium building. Memorialization within the ground sections will be a combination of flat markers and upright markers. Deliveries to the cemetery will include flatbeds with appropriate granite markers and pre-cast concrete burial vaults. The cemetery will outsource landscaping maintenance and excavation and interment services so there will be no maintenance structure included in phase one development. The open-air pavilion will provide a permanent covered area for memorial services and will basically take the place of the tent side service at the time of interment. Rest rooms are provided in this facility. The columbarium building is designed to house glass front and granite front niches which will be sold and eventually contain cremated remains in urns. The building is completely enclosed and will be conditioned. A natural path constructed of decomposed granite will connect the columbarium to the water feature in the south east corner of the site. The pathway will contain cremated remains inurned in natural rocks and small garden walls. This portion of the project will be phased as inventory needs dictate. The existing pond along the east property line will be cleaned and incorporated in to the phase one design as budget will allow. R O L L I N G O A K S M E M O R I A L C E N T E R CITY OF COPPELL, TEXAS OCTOBER 9, 2004 PROPERTY DESCRIPTION BEING a tract of land situated in the J.F. Vest Survey, Abstract Number 1508, Dallas County, Texas and being a portion of that certain tract of land conveyed to the City of Coppell according to the Special Warranty Deed recorded in Volume 2000242, Page 6802, Deed Records, Dallas County, Texas, and being more particularly described as follows: BEGINNING at the intersection of the centerline of State Road and the centerline of the old Ruby Road; THENCE North 00º00'03” East, with the centerline of said State Road, a distance of 1135.95 feet; THENCE North 89º45'52” East, leaving the centerline of said State Road and going with the north line of said City of Coppell Tract, a distance of 1264.04 feet; THENCE South 00º32'52” East, with the east line of said City of Coppell Tract, a distance of 1156.95 feet to the north right-of-way line of the new Ruby Road; THENCE North 89º34'28” West, with the north right-of-way line of said new Ruby Road, a distance of 1249.78 feet; THENCE North 75º42'02” West, a distance of 26.17 feet to the POINT OF BEGINNING and containing 33.5022 acres (or 1,459,354 square feet) of land, more or less.2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\Cover - Index.dwg Plotted by Chris Chiles at 10/8/2007 3:23:39 PM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 INDEX TO EXHIBITS A1.0 SITE PLAN - PHASE I A3.0 PAVILION FLOOR PLAN A1.1 CONCEPTUAL SITE PLAN - PHASE II A3.1 PAVILION ELEVATIONS A1.2 MORTUARY SITE PLAN A1.3 SITE DETAILS A4.0 COLUMBARIUM FLOOR PLAN A1.4 TREE SURVEY A4.1 COLUMBARIUM ELEVATIONS A1.5 LANDSCAPE PLAN A2.0 MORTUARY FLOOR PLAN A2.1 MORTUARY ELEVATIONS COLOR AND MATERIALS BOARD VICINITY MAP SCALE: NTS ADJACENT ZONING MAP SCALE: NTS X X X X X X X X XXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X 7 1" = 60'-0"1 8 16 12 12 12 7 7 5 24'-0" TYP.24'-0"TYP.3 3 2 6510 50051051051 0 50050014 PHASE II X 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1 Master Plan.dwg Plotted by Chris Chiles at 10/31/2007 9:07:30 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 PLAN REVISIONS OCTOBER 31, 2007 7 1" = 60'-0"1 X X X X X X X X XXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X 8 16 12 12 12 14 7 3 7 5 24'-0" TYP.24'-0"TYP.3 2 6510 50051051051 0 5005002919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1 Master Plan.dwg Plotted by Chris Chiles at 10/31/2007 9:07:50 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 PLAN REVISIONS OCTOBER 31, 2007 7 X X X X X X X X X X X X X X XXXXXXXXX816 12 12 12 14 7 3 7 24'-0"24'-0"24'-0"24'-0" 20'-0"10'-0"TYP.20'-0"24'-0"20'-0" 6 3 2 24'-0"R30'-0"R30'-0"R30'-0"R 5 0 ' - 0 "R30'-0"R30'-0"R30'-0"R30'-0"R30'-0" R30 ' - 0 "R54'-0"R50'-0" R30'-0"24'-0"24'-0"X X XX4"10'-0"10'-0"17'-6" 10'-0"24'-0"24'-0"24'-0"24'-0" 20'-0"2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1.2 Mortuary Site Plan.dwg Plotted by Chris Chiles at 10/31/2007 9:08:08 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 1" = 30'-0"1 NORTH PLAN REVISIONS OCTOBER 31, 2007 BRICK VENEER FAUX STONE VENEER TOP OF WALL 106' - 4" FINISHED FLOOR 100'-0" BRICK CAP 15'-2"10'-1"DUMPSTER PR. OF 5'-10" SWING GATE PAINTED METAL FRAME AND SUPPORTS FOR GATE (MATCH BUILDING DOOR FRAME COLOR) TREATED WOOD SLATS (OPAQUE STAIN TO MATCH FRAME) BRICK VENEER FAUX STONE VENEER BRICK CAP LANDSCAPE SCREEN: 7 - 15 GAL. VARIEGATED LIGUSTRUM HT. & SPRD. AT PLANTING: 3'X3' MATURE HT.: 6'4'-0"18'-0"25'-4" MULCH GROUNDCOVER 10'-0" 9'-0" BRICK VENEER FAUX STONE VENEER WATER TABLE CASTONE SIGNAGE FONT: TIMES NEW ROMANCASTSTONE DECORATIVE METAL PERIMETER FENCING 5'-6"3'-4"8'-3"2'-9"TOP OF WALL +108.25' FINISHED FLOOR +100' FAUX STONE VENEER WATER TABLE CASTSTONE DECORATIVE METAL PERIMETER FENCING BRICK VENEER ACCENT TILES TOP OF WALL +108.25' FINISHED FLOOR +100'5'-6"10'-0"2'-9"1'-9"2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1.3 Site Details.dwg Plotted by Chris Chiles at 10/31/2007 9:08:28 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 PLAN REVISIONS OCTOBER 31, 2007 X X X X X X X X XXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X X X 1" = 60'-0"1 LANDSCAPE DATA TABLE - PHASE 01 AREA SQ. FT. REQ. SQ. FT. PROVIDED TREES REQ. TREES PROVIDED PERIMETER LANDSCAPING 33,900 33,900 +45 58 + 18 = 76 INTERIOR LANDSCAPING 6,902 11,842 17 40 + 1 = 41 NON VEHICULAR LANDSCAPING 354,360 404,691 +122 183 + 179 = 362 PERCENTAGE OF TOTAL SITE DEVOTED TO LANDSCAPING 71% EXIST. TREES (391) - TO REMAIN PHASE 1 (196), PHASE 2 (133) TOTAL 329 EXIST. TREES TO BE REMOVED PHASE 1 (43), PHASE 2 (19) NEW/EXISTING=TOTAL TOTAL 62 PROTECTED TREE REPLACEMENT DATA TABLE - PHASE 01 ITEMS/REMOVED QTY.TREES NUMBERS TREE REPLACEMENT UNPROTECTED TREES 6 #11,#12,#59,#61,#62,#63 743" DBH X 1" DBH = 743" DBHPROTECTED TREES DBH REPLACEMENT RATIO 37 EXISTING TREE LEGEND (EXEMPT SPECIES) = 0" DBH TOTAL DBH REPLACEMENT REQUIREMENT (151) X 3" DBH = 453" DBH X .5 = 227" DBH50% LANDSCAPE NEW TREE CALIPER CREDIT TOTAL DBH REPLACEMENT CREDITS 227" DBH + 639" DBH =866" DBH 743" DBH GROSS RETRIBUTION X 86% RETENTION = 639" DBH CREDITS TOTAL DBH RETRIBUTION 866" DBH CREDITS MINUS 743" DBH REPLACEMENT REQUIREMENTS = CREDIT 123" DBH SPECIMEN TREES --- 743" DBH+ 0" DBH = 743" DBH TOTAL DBH EXISTING TREES TO REMAIN ON SITE 4,567" DBH 743" DBH REPLACEMENT + 4,567" DBH RETENTION = 5,310" GROSS DBH 86% PRESERVATION 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1.4 Tree Survey 2007-10-31.dwg Plotted by Chris Chiles at 10/31/2007 9:08:51 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 PLAN REVISIONS OCTOBER 31, 2007 1" = 60'-0"1 X X X X X X X X XXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X X X XX LANDSCAPE DATA TABLE - PHASE 01 AREA SQ. FT. REQ. SQ. FT. PROVIDED TREES REQ. TREES PROVIDED PERIMETER LANDSCAPING 33,900 33,900 +45 58 + 18 = 76 INTERIOR LANDSCAPING 6,902 11,842 17 40 + 1 = 41 NON VEHICULAR LANDSCAPING 354,360 404,691 +122 183 + 179 = 362 PERCENTAGE OF TOTAL SITE DEVOTED TO LANDSCAPING 71% EXIST. TREES (391) - TO REMAIN PHASE 1 (196), PHASE 2 (133) TOTAL 329 EXIST. TREES TO BE REMOVED PHASE 1 (43), PHASE 2 (19) NEW/EXISTING=TOTAL TOTAL 62 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A1.5 Landscape Plan 2007-10-31.dwg Plotted by Chris Chiles at 10/31/2007 9:09:15 AM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 PLAN REVISIONS OCTOBER 31, 2007 33'-0"67'-0"20'-0 1/4"15'-9 3/4"13'-3"149'-1"19'-2 1/16"18'-0 5/16"7'-0 1/16"31'-1"24'-8 1/2"35'-1"135'-1"135'-1"135'-1"135'-1" 135'-1"33'-0"1'-6"63'-10"1'-8"35'-10"13'-3"17'-0 1/8"17'-2 7/8"51'-9"14'-0"35'-1" 135'-1"149'-1"2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 07899 SHEET NO.COPPELL, TEXAS© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: XXX SEPTEMBER 17, 2007 ISSUE DATE:P:\2007 PROJECTS\07899 City Of Coppell\Funeral Home\Phase 01\SUP 2007-09-17\A2 Mortuary.dwg Plotted by Chris Chiles at 10/8/2007 3:12:02 PM with _JST Full Pen Weight.ctb plot styleS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 TOP OF CHIMNEY 132' FINISHED FLOOR 100' TOP OF FASCIA 114' TOP OF ROOF 126' TOP OF FASCIA 111' TOP OF ROOF 126' TOP OF FASCIA 114' TOP OF CHIMNEY 132' TOP OF FASCIA 111' FINISHED FLOOR 100' TOP OF WALL 106.25' TOP OF WALL 106.25' TOP OF CHIMNEY 132' TOP OF FASCIA 111'2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 07899 SHEET NO.COPPELL, TEXAS© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: XXX SEPTEMBER 17, 2007 ISSUE DATE:P:\2007 PROJECTS\07899 City Of Coppell\Funeral Home\Phase 01\SUP 2007-09-17\A2 Mortuary.dwg Plotted by Chris Chiles at 10/8/2007 3:29:40 PM with _JST Full Pen Weight.ctb plot styleS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 MEN WOMEN COUNTERTOP STOR. STOR.5'-9"41'-10"5'-9"53'-4"14' -1 1"12'-0"14' -1 1"41' -1 0" OUTLINE OF SKYLIGHT ABOVE STAINED CONCRETE WITH PATTERN OUTLINE OF ROOF OVERHANG EQUIPMENT MUSIC / STORAGE CHAIR RESTROOMS MECHANICALLY VENTILATED & INTERNALLY ILLUMINATED 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A3 Pavilion.dwg Plotted by Chris Chiles at 10/8/2007 3:14:57 PM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-0" TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-0" TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-0" TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-0" BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PREFINISHED METAL LOUVERS PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PREFINISHED METAL LOUVERS PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PREFINISHED METAL LOUVERS PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PREFINISHED METAL LOUVERS PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A3 Pavilion.dwg Plotted by Chris Chiles at 10/8/2007 3:27:11 PM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 EXIT OUTLINE OF PHASE ONE INTERIOR OUTLINE OF SKYLIGHT ABOVE STORAGE / HVAC WATERFALL (2 HI BELOW) PORCH FUTURE FUTURE FUTURE FUTURE FUTURE FUTURE OUTLINE OF ROOF OVERHANG 8'-6 1/2"41'-10"8'-4"58'-8 1/2"14'-5 1/2"13'-9"14'-5 1/2"42'-8"2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A4 Columbarium.dwg Plotted by Chris Chiles at 10/8/2007 3:16:10 PM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-6" TOP OF ROOF +122'-6" BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME POLISHED GRANITE PANELS BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES POLISHED GRANITE PANELS SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF FASCIA +111'-2" FINISHED FLOOR +100'-0" TOP OF ROOF +122'-6" TOP OF ROOF +122'-6" BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME POLISHED GRANITE PANELS BRICK VENEER CULTURED STONE VENEER PRE-FINISHED STANDING SEAM METAL ROOF PRE-FINISHED METAL FASCIA, EAVE, GUTTERS AND DOWN SPOUTS POWDER-COATED METAL PANEL DOORS AND FRAMES POLISHED GRANITE PANELS SKYLIGHT: TINTED GLASS IN POWDER-COATED METAL FRAME 2919 WELBORNDALLAS, TEXAS 75219214.522.4033ARCHITECTS - INTERIORS - MAUSOLEUM - CEMETERY - PLANNINGJOB NUMBER: 04751 SHEET NO.© J.STUART TODD, INC.3424 WILSHIRE BLVD., MEZZANINELOS ANGELES, CALIFORNIA, 90010213.637.7818REVISION: ISSUE DATE:P:\2004 PROJECTS\04751 City Of Coppell Master Plan\Mausoleum-Cemetery\Phase 1\SUP 2007-09-17\A4 Columbarium.dwg Plotted by Chris Chiles at 10/8/2007 3:28:27 PM with _JST Full Pen Weight.ctb plot styleCOPPELL, TEXASS-1244-LI ROLLING OAKS CEMETERY CITY OF COPPELL, DALLAS COUNTY, TEXAS XXX SEPTEMBER 17, 2007 DRC REVIEW OCTOBER 04, 2007 PLAN SUBMITTAL OCTOBER 09, 2007 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ PLANNING November 12, 2007 13 ✔ PRESENTATION Consider approval of the Arbor Manors Phase II, Final Plat, to allow the development of two (2) single-family homes, one (1) common area lot and street right-of-way on approximately 0.87 acres of property located north of the Whispering Hills Addition and east of the Georgian Place Addition. The P&Z outstanding conditions have been met. On October 18, 2007, the Planning Commission unanimously recommended approval of this Final Plat (6-0). Commissioners Shute, Frnka, Haas, Fox, Shipley and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @04Arbor Manors PH II, FP 1-AR ITEM #9 PAGE 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Arbor Manors Phase II, Final Plat P&Z HEARING DATE: October 18, 2007 C.C. HEARING DATE: November 12, 2007 STAFF REP: Gary L. Sieb, Director of Planning LOCATION: North of the Whispering Hills Addition and East of the Georgian Place Addition SIZE OF AREA: .87 of an acre of property CURRENT ZONING: PD (Planned Development) REQUEST: A Final Plat to allow the development of two (2) single-family homes, one (1) common area lot, and street right-of-way. APPLICANT: Engineer: Matt Alexander, P.E. Dowdey, Anderson and Associates 5225 Village Creek Drive, Suite 200 Plano, TX. 75093 (972) 931-0694 Fax: (972) 931-9538 HISTORY: On September 11, 2007, Council approved a preliminary plat on this property, following the recommendation of the Planning Commission which had approved two lots, common area and street right-of-way in August. This action was the culmination of a long development history on the property beginning with a 255- lot townhouse request on 24 acres that was subsequently reduced to a 73-lot single-family subdivision. The two lots being proposed here will finish out the subdivision and result in a 75-lot development. ITEM #9 PAGE 2 of 2 TRANSPORTATION: Denton Tap Road is a P6D, improved, concrete, six-lane divided thoroughfare contained within a 110-foot right-of-way. Sandy Lake Road is an existing asphalt two-lane road to eventually be improved to a C4D, four-lane, divided thoroughfare contained within a 110 foot right-of-way. SURROUNDING LAND USE & ZONING: North-GTE warehouse; “R”, (Retail) South-single family residences; “SF-12”, (Single Family 12) East-vacant; “PD-SF-9/C”, (PD for Residential/Commercial) West-single family residences; “SF-7”, (Single Family 7) COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended, shows the property as suitable for single-family uses. DISCUSSION: This is a pretty straight forward case platting two lots of 11,500 and 12,200 square feet each, additional street dedication of 4000 square feet and common area space of 10,200 square feet that, if approved, completes the Arbor Manors subdivision development. From the initial request for single-family use here, the applicant has stated that the ultimate goal of the developer was to obtain this eight/tenths of an acre of land and include it in the overall development plan. That process is being pursued and we support this additional two-lot expansion, bringing the Arbor Manors subdivision to a total of 75 single-family lots, once this additional acquisition has been made. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request subject to one condition: 1) Flood plain administrator’s signature block needed. ALTERNATIVES: 1) Recommend approval of the request 2) Recommend disapproval of the request 3) Recommend modification of the request ATTACHMENTS: 1) Final Plat document WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ Engineering November 12, 2007 14 ✔ CONTRACT/BID or PROPOSAL Consider approval of City of Coppell Change Order #6 to the Bethel Road Project #ST 99-05 in the amount of $270,088.40 as provided for in the Development Agreement with CH Realty IV/Bethel L.P. approved by Council on October 9, 2007; and authorizing the City Manager to sign. Approval of this Change Order will allow construction of two additional median openings in Bethel Road and the construction of a water line along the portion of Creekview Drive proposed to connect between Royal Lane and Bethel Road. The Development agreement approved on October 9, 2007 between City of Coppell and CH Realty IV/Bethel, L.P. to construct the remaining portion of Creekview Drive allowed the city to approach Tiseo Paving Company for a proposal to do the work as a Change Order to the current Bethel Road Project #ST 99-05. Staff will be available to answer any questions at the Council meeting. Funds are available in the CIP accounts for this change order. Staff recommends approval of the Bethel Road Change Order #6 in the amount of $270,088.40. #Bethel Rd Change Order #6 MEMORANDUM TO: Mayor and City Council FROM: Keith R. Marvin, P.E., Project Engineer DATE: November 12, 2007 REF: Consider approval of City of Coppell Change Order #6 to the Bethel Road Project #ST 99-05 in the amount of $270,088.40 to be funded according to the CH Realty IV/Bethel Rd. Development Agreement; and authorizing the City Manager to sign. The referenced Development Agreement was approved by Council on October 9, 2007. This Change Order is a companion request to the Development Agreement. The Bethel Road project has been redesigned to provide median openings at Creekview Drive and at the Bethel Business Park driveway. According to terms of the Agreement, the city is funding one-half of the construction cost of Creekview Drive in the amount of $110,177.33, the full cost of the additional median openings along Bethel Road in the amount of $49,733.75, and the cost of a public water line within the Creekview Drive right of way in the amount of $18,214.00. The developer for the Bethel Road Business Park has acquired and dedicated the necessary right- of-way for Creekview Drive and the city is providing 100% credit for that right-of-way against future roadway impact fees. The developer is also responsible for funding one-half of the construction cost of Creekview Drive in the amount of $110,177.33. In order to expedite the construction of the water line, the developer has agreed to construct it with his forces, and the city will fund the construction by reducing the amount owed by the developer by $18,214.00. The developer will be responsible for payment to the city in the amount of $91,963.25 under the terms of the referenced agreement. Approval of this change order will fund the completion of Creekview Drive in accordance with the CH Realty IV/Bethel Rd. Development Agreement. Staff recommends approval of Change Order #6 in the amount of $270,088.40 and will be available to answer any questions at the Council meeting. 1 INCH = FT. 0 200 200 100 Proposed Bethel Rd Improvements, Creekview Drive Extension Bethel Business Park Created in LDDTS:\CAD\In_Design\ST99-05\dwg\ST99-05 LAYOUT.dwg\BETHEL BUS PK Created on: 06 Nov 2007 by Scott Latta CURB LINE OF PROPOSED MEDIAN OPENINGS AND CREEKVIEW DR EXTENSION PROPOSED WATER LINE EXTENSION CITY OF COPPELL CHANGE OR EXTRA WORK ORDER PROJECT: Bethel Road I Project # ST 99-05 CONTRACTOR: Tiseo Paving Company OWNER: City of Coppell CHANGE ORDER NO.: Six (6) DATE: November 12, 2007 Page 1 of 2 Item Description Quantity Unit Unit Price Total ADD: Creekview Drive 1. Mobilization 1 LS 13,000.00 $13,000.00 2. ROW Preparation (tree removal by others) 1 LS 8,000.00 $8,000.00 3. Borrow and Embankment 1,410 CY 14.30 $20,163.00 4. Saw Cut Concrete &Asphalt 41 LF 4.15 $170.15 5. Remove & Dispose of Asphalt Paving 400 SY 7.15 $2,860.00 6. 9” Concrete Pavement with 6” Curb 4,414 SY 29.00 $128,006.00 7. Lime 42 lbs./SY 105 Ton 105.00 $11,025.00 8. Lime Stabilized Subgrade 4,680 SY 2.95 $13,806.00 9. 6” Concrete Drive 202 SY 46.75 $9,443.50 10. Stamped Concrete 82 SY 83.00 $6,806.00 11. Erosion Control 1 LS 2,500.00 $2,500.00 12. Restore Parkway & Disturbed Areas 1 LS 3,000.00 $3,000.00 13. Concrete Street Header 105 LF 15.00 $1,575.00 Two Additional Median Openings 14. 9” Concrete Pavement 685 SY 29.00 $19,865.00 15. Lime 15 Ton 105.00 $1,575.00 16. Lime Stabilized Subgrade 705 SY 2.95 $2,079.75 17. Median Nose 4 EA 1,200.00 $4,800.00 18. Stamped Concrete 258 SY 83.00 $21,414.00 Total Revision to Contract Amount $270,088.40 Page 2 of 2 Previous contract amount $7,293,659.00 Net increase in contract amount Change Order #1 0 Net increase in contract amount Change Order #2 $8,000.00 Net increase in contract amount Change Order #3 $8,580.00 Net increase in contract amount Change Order #4 $14,247.00 Net increase in contract amount Change Order #5 $57,767.65 Net increase in contract amount Change Order #6 $270,088.40 Revised contract amount $7,652,342.05 Net increase in contract time of completion 30 Revised Contract time of completion 603 Calendar Days The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full accord and satisfaction of all past and future liability originating under any clause in the Contract by reason of this revision to the Contract. ________________________________________ Recommended by City Engineer Date ________________________________________ Agreed to by Contractor Date ________________________________________ Accepted by City Date WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Engineering November 12, 2007 15 ✔✔ CONTRACT/BID or PROPOSAL Consider approval of additional funding as provided for in the existing City / County Agreement in the amount of $134,373.55 for construction of an asphalt parking lot for the Farmer's Market and a detour road needed during construction of Bethel Road in the Old Town area. This additional expenditure will provide the means to construct a paved parking area in the Farmer's Market area of Old Town and a temporary road to detour traffic through Old Town during construction of Bethel Road . Funds are available in the General Fund fund balance for this contract. Staff recommends approval of the paving contract for the Farmers Market with Dallas County in the amount of $134,373.55. #Farmers Market Paving Agreement MEMORANDUM TO: Mayor and City Council FROM: Keith R. Marvin, P.E., Project Engineer DATE: November 12, 2007 REF: Consider approval of additional expenditures under an existing City – County agreement in the amount of $134,373.55 for construction of an asphalt parking lot for the Farmer’s Market and a detour needed during construction of Bethel Road in the Old Town area. This authorization would allow Dallas County Road and Bridge crews working under an existing City – County agreement to construct improved drainage and an asphalt parking lot where the existing gravel parking area is adjacent to the Farmer’s Market. They would also construct an access drive to South Coppell Road south of Bethel Road for improved circulation. This access would also extend around to the intersection of South Coppell Road and Bethel Road west of the Farmer’s Market. This point of connection will allow customers of Old Town businesses to access this parking area during the Bethel Road construction project slated to begin in 2008. The attached exhibit shows the layout of the proposed parking and drainage improvements. This provides 100 parking spaces for use by patrons of the Farmer’s Market or local businesses. Dallas County has provided a cost proposal in the amount of $134,373.55 to perform this work. If this expenditure is approved, the work will be completed by March of 2008. Staff recommends approval of this item in the amount of $134,373.55 and will be available to answer any questions at the Council meeting. 3 2003 1965 o CO T QRllER ORDER NO DAT COUNTY OF DALLAS 6 STATE OF TEXAS BE IT REMEMSERED at a regular meeting of the Commissioners Court of Dalla County 1 cA U LU va ollt 1 1 OdY 1 vv on mo on maae Jy John Wiley Price Comnissioner of District No 3 like Cantrell OOmnissioner of District No 2 and seconded by the following order was adopted WHEREAS the City of Coppell and the Commissioner of District No 4 desire to enter into an agreement for maintenance nd improvement of City streets by County as Iurther escribed y the attached C1TY coUNTY AGREEMENT an WdEREAS the terms and conditions set forth within this CITYfCOUNTY AGREEMENT provide the cooperative framework for the City and County to undertake a variety of transportation planning engineering desi9n construction and maintenance functions services and activities and hHEREAS the City of Coppell has executed the attached City County Agreement in accordance with Chapter 791 of the Texas Government Code ana h RE1 S City may request County to perform services on the City s ecreet system duringtheperiodfromJanuary12003throughDecmber312003TheCityCounty agreement shall thereafter be automatically renewed each year for the same period of time until superseded by a supplemental agreement or earlier t rmin eed as provided by this Agreement IT IS THEREFO ORI ADJUtlG ID AND DBCJUED by the tlallas County Commissioners Court that the County Judge is hereby authorized and directed to execute the attached CitY Count I I Q ro v of r nn 1 OONE IN OPEN COURT this the 21st day of m Md i MiK Cantrell vis rict 2 Conforms ts CommissionerCourtPolicy Qt t YHl Don ld R Holzwarth P E Dir ctor of public wo STA TE OF TEXAS COUNTY OF DALLAS CITY COUNTYAGREEMENT WHEREAS the city of Coppell herein after called City and the County of Dallas herein after called County desire to enter into an agreement for maintenance and improvement of city streets by the County WHEREAS Chapter 791 of the Texas Govenunent Code as amended provides authorization for local governments to enter into interlocal agreements WHEREAS the Dallas County Commissioners Court has adopted Order No 84 659 establishing the County Road and Bridge Policy and Order No 92 1254 amending the official County Road List NOW THEREFORE THIS INTERLOCAL AGREEMENT is hereby made and entered into by the City and the County upon and for the mutual consideration stated herein PURPOSE The terms and conditions set forth within this Agreement provide the cooperative framework for the City and the County to undertake a variety of transportation planning engineering design construction and maintenance functions services and activities Unless specifically delineated and defined herein all such functions services and activities must be approved in advance of project initiated by the Commissioners Court of Dallas County Such approval will require at a minimum project definition ofscope type location and estimated resources required by the CityandbytheCounty WITNESSETH 1 The City may request the County to perform services on the City s street system during the periodfromJanuary12003toDecember312003ThisMasterAgreementshallthereafterbe automatically renewed each year for the same period of time until superseded by a supplementalagreementorearlierterminatedasprovidedbythisagreementServicesmayincludeimprovementsandmaintenanceofthoroughfaresandbridgesofmajorcountyimportancewhich are either existing or proposed or improvements and maintenance ofminor local streets roadsbridgesanddrainagefacilitiesforagoemmentalentityasdefinedWlderChapter791TxasGovmmentodeInterloc1CoperatIonActSuchworkmayincludescarifyingstabilizinggradmgpatchmgsealcotlOgslgnmgpavementmarkingmowingwideningresectioningoverlaymgandotherrepaIrorImprovementprojects II The City agrees to reimburse to the County the total cost ofall work perfonned including labor equipment materials and administrative costs on Type E streets on a monthly basis upon billing by the County The City agrees to reimburse the County 50 of the total cost of work performed on Type B and Type en streets as outlined in the current DaUas County Road and Bridge Policy Costs of labor equipment materials and administrative will be pursuant to the attached fee schedule which is incorporated herein by reference as Exhibit A III The City agrees to indemnify and save hannIess the County from any liability or damages the County may suffer as a result of claims demands costs or judgments against the County for injuries to persons or damage to the property of any person s or corporation s arising out of the performance ofthe work and services under this Agreement except to the extent such liability or damages are caused by the sole negligence of County IV The City agrees to allow the County to make routine special studies of traffic conditions within the City These studies may include traffic counts and measures of speed delay and other factors Any such studies conducted for County purposes and not specifically requested by the City will be at County expense v The City agrees to notify the County Department of Public Works within 30 days of any annexations or de annexations to allow County to accurately maintain the Official Road List VI Specific projects to be undertaken by the tenns and conditions ofthis Agreement must be defined and clearly detailed in scope type location and party or parties performing the governmental functions or services All payments must be in amounts that fairly compensate the perfonning party for the services or functions perfonned and shall be made from current revenues available to the paying party Specific project detail must be documented and suppliedforindividualprojectapprovalbeforetheprojectisbegunPavementmarkingprojects performed by the County for the City will require the City to provide appropriate traffic control Such control may include as traffic volume and conditions warrant flagging cones barricades shadow vehicles arrow boards signs and other desirable actions specified by the Texas Manual or Uniform Traffic Control Devices MUTCD VII Eit er City or Co ntY may terminate this Agreement by providing the other party thirty 30 dayswnttennoticeofItsIntenttoterminateThewrittennoticeoftheintenttoterminateshallbedeliveredtothefollowing City Manager City ofCoppell P O Box 9478 Coppell TX 750 9 Director of Public Works Dallas County 411 Elm Street 4th Floor Dallas TX 75202 IX This Agreement shall be constructed in accordance with the laws of the State ofTexas Exclusive venue for any legal actions between the parties arising from this Agreement shall be in Dallas County Texas BILLING AU work will be billed within the first five 5 working days after the end of the month in which it was performed All invoices are due upon receipt Escrowed funds are to be paid over to the County on a monthly basis under the same tenus A copy of each invoice is to be sent to the County Auditor as it is prepared for accounts receivable control MISCELLANEOUS City and County certify that this Interlocal Agreement is executed in accordance with the governing provisions oCtile Texas lnterlocal Cooperation Acts as amended and City and County expressly represent that payment for all funds expended herein are from current budgeted funds available for the purpose recited in this agreement and that any required separate document approval by the County will be acc omplished as a condition precedent to the exe ution ofmis agreement The City of Coppell has execute this Agreement pursuant to duly authoTiu d City Council Ii1 fJu7 EoS da The County of Dallas has executed this Agreement pursuant to Commlssioners Court Order No 2003 1965 l on this 21st day of October 2003 BY COUNTY OF DALLAS APPROVED AS 10 FOR21 1 riYUXfC1VljJJJfrtl1 B Janet rergusonl j Advlsory Chief C vil Section CONSTRUCTION ESTIMATE DALLAS COUNTY DISTRICT 4 KENNETH A MAYFIELD COMMISSIONER EXHIBIT H A Revised 10l22I07 FOR Farmer s Market CITY OF Coppell ESCROW AMOUNT 134 373 55 DATE 9 1212007 TYPE E LIMITS EST MArLS 89 454 55 EST E LA 44 919 00 EST W W D 21 PROJECT EST 134 373 55 DESIGN EQU 7 85 LENGTHIlF WIDTHIlF S Y 1 0 NUMBER MILES COST PER MILE 0 0 5850 27020 A 0 CIVlO MATERIALS EST LBSlSY QUANTITY UNITS UNIT COST SUB TOTAL Traffic Control 1 5850 SY 0 05 292 50 Prep Subgr 1 5850 SY 1 25 7 312 50 C P P 18 520 520 LF 22 00 11 440 00 Inlet Box 3 3 EA 1 000 00 3 000 00 CTB 6 660 1930 5 Ton 17 00 32 818 50 Asphalt MCS 600 0 25 1462 5 Gal 110 1 608 75 H M A C Ty 0 220 643 5 Ton 46 00 29 601 00 Asphalt Tack 0 1 585 Gal 3 78 2 211 30 Stripping 1 5850 SY 0 20 1 170 00 89 454 55 EQUIPMENT EST HOURS HR DAY COST PER HR NO WWD 861 41 24 00 21 20 664 00 lABOR EST HOURS HR DAY COST PER HR NO WWD 1155 55 21 00 21 24 255 00 TOTAL ESTIMATE 134 373 55 PREPARED BY Chuck Boles ROAD AND BRIDGE Road Bridge Manager DISTRICT 4 1 INCH = FT. 0 100 100 50 Old Coppell Farmer's Market Parking Improvements Plan Created in LDDTS:\CAD\In_Design\OLD COPPELL DEV\dwg\OLD COPPELL DEV.dwg\FARMERS MARKETCC Created on: 06 November, 2007 by Scott Latta NEEDED FOR BETHEL RD CONSTRUCTION TO ROUTE LOCAL TRAFFIC AROUND BETHEL RD AND TO LOCAL BUSINESSES FARMER'S MARKET PARKING AND DRAINAGE IMPROVEMENTS WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager November 12, 2007 16 ✔✔ RESOLUTION Consider approval of a resolution casting a vote for the fourth member of the Board of Directors of the Dallas Central Appraisal District, and authorizing the Mayor to sign. The nominees for this year are: Ms. Rita Burks Mr. James Daniels Mr. Dwayne M. Gentsch Mr. Michael Hurtt Mr. Robert Thornton Mr. R. Scott Wheeler !DCAD RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, CASTING ITS VOTE FOR THE FOURTH MEMBER OF THE BOARD OF DIRECTORS OF THE DALLAS CENTRAL APPRAISAL DISTRICT. WHEREAS, Dallas County eligible taxing entities have expressed and approved an option which allows for representation to the Appraisal District Board of Directors (in accordance with Section 6.03 of the Texas Property Tax Code) as follows: 1. The city of Dallas shall appoint one (1) member to the Board. 2. The Dallas Independent School District shall appoint one (1) member to the Board. 3. The Dallas County Commissions Court shall appoint one (1) member to the Board. The member appointed by the Dallas County Commissioners Court shall not be a resident of either the city of Dallas or the Dallas Independent School District. 4. Each of the incorporated cities and towns, except for the city of Dallas, shall have the right to nominate by an official resolution one (1) candidate as the fourth member of the Board of Directors. The said cities and towns shall, from the nominations received, elect by a majority vote, with each city and town being entitled to one (1) vote, the fourth member of the Board of Directors. 5. Each of the independent school districts, except for the Dallas Independent School District, shall have the right to nominate by an official resolution one (1) candidate as the fifth member of the Board of Directors. The said independent school districts shall, from the nominations received, elect by a majority vote, with each independent school district being entitled to one (1) vote, the fifth member of the Board of Directors. The votes required for election to the Board of Directors in 4 and 5 hereof shall be by a majority of those authorized to vote in 4 and 5, respectively, and not by a majority of the quorum; and WHEREAS, the city of Coppell does hereby cast its vote by marking the ballot below: (Check one only) [ ] RITA BURKS [ ] JAMES DANIELS [ ] DWAYNE M. GENTSCH [ ] MICHAEL HURTT [ ] ROBERT THRONTON [ ] R. SCOTT WHEELER NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS does hereby confirm its one (1) vote for the election of ________________________________ as the suburban cities' representative to the Board of Directors of the Dallas Central Appraisal District. DULY PASSED by the City Council of the city of Coppell, Texas, this the 12th day of November, 2007. APPROVED: _________________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager November 12, 2007 17 ✔✔ RESOLUTION Consider approval of a resolution casting two votes for members of the Board of Directors of the Denton Central Appraisal District, and authorizing the Mayor to sign. The nominees for this year are: Lee A. Baker, City of Lewisville Karen Clarke, Town of Hickory Creek Richard Dupree, Town of Hickory Creek Pearl Ford, Town of Trophy Club Doug Killough, City of Lewisville Steve Mossman, Denton County Suzy Sprague, Town of Hickory Creek Pearly Simpson, City of Pilot Point Charles Stafford, Denton ISD Jack Sprague, Town of Hickory Creek Rick Woolfolk, Denton ISD !Denton A RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. ________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, CASTING TWO VOTES FOR MEMBER OF THE BOARD OF DIRECTORS OF THE DENTON CENTRAL APPRAISAL DISTRICT. WHEREAS, the city of Coppell has joined in the formation of a Denton Central Appraisal District; and WHEREAS, the Denton County Chief Appraiser has notified each taxing entity that voting is in order for filling a vacancy on this board; and WHEREAS, the Denton County Chief Appraiser has notified the city of Coppell that it is entitled to two (2) votes; and WHEREAS, the city of Coppell does hereby cast its votes by marking the ballot below: (Check two (2) only): [] LEE A BAKER [] KAREN CLARKE [] RICHARD DUPREE [] PEARL FORD [] DOUG KILLOUGH [] STEVE MOSSMAN [] PEARLY SIMPSON [] JACK SPRAGUE [] SUZY SPRAGUE [] CHARLES STAFFORD [] RICK WOOLFOLK NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS does hereby confirm its two (2) votes for the election of _____________________________ and __________________________________ as the suburban cities' representative to the Board of Directors of the Denton Central Appraisal District. DULY PASSED by the City Council of the city of Coppell, Texas, this the _______ day of November, 2007. APPROVED: _________________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _________________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: 18 MAYOR AND COUNCIL REPORTS A. Report by Mayor Stover regarding the Sales Tax Election Results. B. Report by Mayor Stover regarding Coppell High School Football. C. Report by Mayor Stover regarding Coppell High School Volleyball. Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: 19 NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork AGENDA REQUEST FORM DATE: November 12, 2007 ITEM #: 20 NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: November 12, 2007 Department Submissions: Item Nos. 9/B, 9/C, 14 and 15 were placed on the Agenda for the above- referenced City Council meeting by the Engineering Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Engineering Department Item Nos. 9/D, 9/E, 9/F, 10, 11, 12 and 13 were placed on the Agenda for the above-referenced City Council meeting by the Planning Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Planning Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)