BM 2007-10-18 PZ
Minutes of October 18, 2007
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in
regular session at 6:30 p.m., on Thursday, October 18,2007, in the Council Chambers of Coppell Town
Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present:
COMMISSIONERS
JOHN FOX
GREG FRNKA
EDDIE HAAS, VICE CHAIRMAN
ANNA KITTRELL
CHARLES SANGER HAUSEN
ROBERT SHIPLEY
DAVID SHUTE
Also present was Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City
Planner, Matt Steer; Graduate Engineer, Michael Garza; and Secretary, Juanita Miles.
PRE-SESSION (ODen to the Public)
1. Briefing on the Agenda.
Staff briefed the Commission on the cases and actions taken by Council on October 9,2007, and
there was a discussion regarding the positions of Chair and Vice chair.
REGULAR SESSION (ODen to the Public)
2. Call to Order.
Vice Chairman Edmund Haas called the meeting to order.
3. Nomination and Election of Chairman and Vice Chairman.
Commissioner Shipley motioned to nominate Commissioner Haas as Chairman. Commissioner
Kittrell seconded; motion carried (7-0) with Commissioners Frnka, Shute, Haas, Fox, Sangerhausen,
Shipley and Kittrell voting in favor. None opposed. Commissioner Haas is the new Chair of the
Planning & Zoning Commission.
Commissioner Frnka motioned to nominate Commissioner Fox as Vice Chairman.
Commissioner Haas seconded; motion carried (7-0) with Commissioners Frnka, Shute, Haas,
Fox, Sangerhausen, Shipley and Kittrell voting in favor. None opposed. Commissioner Fox is
the new Vice Chair of the Planning & Zoning Commission.
Chairman Haas proceeded to run the meeting
4. Approval of minutes dated September 20,2007.
Commissioner Kittrell made a motion to approve the minutes of September 20, 2007, as
written. Commissioner Fox seconded; motion carried (7-0) with Commissioners Frnka, Shute,
Haas, Fox, Sangerhausen, Shipley and Kittrell voting in favor. None opposed.
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5. PUBLIC HEARING: Consider approval of Case No. PD-l 08Rl O-H. GraDevine SDrlnas
Communltv Center. Lot 1. Block A. a zoning change request from PD-l08-H (Planned
Development 108-Historic) and H (Historic) to PD-l08-Rl0-H (Planned Development 108-
Revised 10- Historic) to allow the construction of a 13,560-square-foot Recreation/Community
Center building on 26.09 acres of property located south of Bethel Road and west of Park
Road, at the request of the City of Coppell, being represented by Brett Atchison, Proforma
Architects.
Presentation:
Planning Director Gary Sieb introduced the item to the Commission, showing exhibits and color
board. Mr. Sieb stated that this case was held under advisement at the September 20, 2007
meeting. Based on the revisions of the elevations and materials, staff is supportive and
recommends approval with conditions which were read into record.
Jeff Bulla, Pro-Forma Architecture, Inc., 17000 N. Dallas Pkwy. Dallas, TX 75248 was present to
represent this case before the Commission and answer any questions, stated agreement to
staff conditions.
Discussion:
There was discussion and comments addressed by Jeff Bulla such as:
./' Preservation of trees
./' Adjustments of the Lighting Fixtures within the LEED guidelines.
./' Will there be removal of the underbrush and leave it as open space?
./' The change of the types of grasses.
./' Mr. Bulla explained of some of the thought processes, the philosophy behind the shed
roofs and integration into the natural environment.
./' Mr. Bulla stated that the shed roofs were the best form and fit for the spaces within the
building due to just the way the building works and the two wings come out, it just did
not lend itself to create a gable roof.
./' Mr. Bulla stated that Old Coppell guidelines specifically tell us, there is a preference for
gables which says it is most appropriate to not use gables for an institutionally building.
./' There were comments about the building being hard to see from the roadway.
./' The distance between the roadway and the proposed building.
./' Trees used as a natural buffer between the buildings.
./' Future links between the buildings, such as sidewalks.
./' The bidding, construction time-line, the completion of the project.
./' The number of trees around the center.
./' The roof over hangs.
./' Window materials.
Public Hearlna:
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in
favor or opposition or wanted to comment on this request to come forward. The following
people spoke:
Tom Garding - 937-Moonlight Cove, Coppell TX 75019, He is a one of eight members of a
selected group of citizens working with the Parks & Recreation Dept over the last year
about the new Center. Their meetings convened several times. They have participated in
a number of focus groups of the community, over 50 people. We have toured Allen,
Frisco, Piano, Carrollton, and McKinney. He stated that Allen had the best design layout
which had a large influence in the design layout of the Coppell facility. Recently, the
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Allen facility was selected by several architectural associations as one of the best designs
of the year. The Coppell Sr. Center is designed to maximize natural light infiltrating the
facility to reduce the energy consumption and maximize the visibility of the park from
inside the building. Unfortunately, the true beauty of the facility will not be appreciated
from a distance because of the setback location and the obstruction from large trees and
shrubs that surround the building. It is pretty dense, there will be some problems clearing it.
It is not a bland box structure. He stated that the seniors are very excited about it and
they all look forward to the project.
Melvin Gross - 152 Cottonwood Drive, Coppell TX 75019. Stated that he feels the
architects did a very good job in keeping with the historic design. The one in Irving was
similar to what Coppell wants to do. If any trees are lost, an ordinance will require trees to
be replaced so no trees will be lost. One problem is with weaving all the trails together.
Joy McCabb - 289 Willingham Drive, Coppell TX 75019. She stated that a Senior Center
begins with people that are 55 years old with others that come and visit. There are a lot of
activities to do, we are not always loud. She really wants a center here. She has been
looking forward to it for 10 years. It is something the City has been talking about for longer
than 10 years. It is something people have dragged their feet on. Others have dragged
their feet and looked upon older people as not to be considered. I think we should be
considered and let's get on with it. We need to be focused on a center and we need it
now.
Chairman Haas closed the public hearing.
Discussion:
./ Chairman Haas stated there is no intent of the Commission to hold the center from going
forward. Old Coppell does not integrate with this site. It is a vital part of Coppell and it
needs to go forward. Stating that the Commission got hung up on how the facility would
be implemented. He had visited the site several times and thought about the proposed
plan; thought about the vision of the Old Coppell Master Plan and thought about if we
went with some of the design concepts of Coppell Road, it may not be appropriate to this
site. Thinking about the proposed plan, it is very appropriate to this site. It integrates the
natural beauty. The architect has done an exceptional job of designing, taking our
comments, putting the pieces together. He's gone back; made seven modifications that
are really going to enhance the site. The way the language is written; there is really no
violation of the Old Coppell Master Plan of institutional building as the applicant pointed
out. The design, as currently presented, is most appropriate, and I can support it and shall
move forward.
./ Commissioner Kittrell felt that part of the problems is that there has been a disconnect
along the process of this project. The architects met with the seniors and other members
of the city but not the Planning Department and the Planning & Zoning Commission. She
is not going to hold this up, but she feels that it is a very contemporary-looking building in
an historical district. If they would have come to us first, we could have been clearer as to
some of the aspects that we wanted and some of it maybe some roof lines or some
vintage accents here or there that would better conform to the rest of the historic district.
The Commission's job is to make sure that our Comprehensive Plan and the zoning that we
have in place is met by each of the developers. Here we have the City coming and we
have a contemporary building in a historic area. Now it is going to be buffered and does
look like it fits within the trees, I would not delay it for that reason, but I think if the applicant
had come to us earlier some of these issues could have been easily resolved. The other
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concern is the copper; there is a chance for theft and other problems with it. Finally, while
we are spending this money on this senior center; I need some clarification, is it a
community center or a senior center? Mr. Sieb stated that the official title is the
Grapevine Springs Community Center. This is going to be a wonderful thing for the seniors
and the rest of the community can use it somewhat but I do regret the fact that we do
not have a place for teens to gather at night. She would like to see the community center
open some of the facilities to teens. Hopes in the future we remember the teens.
./ Commissioner Fox stated having some difficulty with the design. Looking at the seven
revisions, from the last time, the building still looks the same. He is not an architect but to
my untrained eyes it still looks like a 1950's style building sitting on the edge of the historical
district. He thinks it communicates well with the park, but not at all to the rest of the historic
district. It is the city building its own building and telling developers not to follow suit. He
did not think a building looking like this would be approved if it were being promoted by a
private developer. He understands the anxiety over the community center getting off the
ground and getting completed, but all that said he thinks it is a poor precedent to be set
by the Commission. He may be in the minority, but he will vote his mind and let the City
Council decide.
Action:
Chairman Haas made a motion to approve Case No. PD-l 08Rl O-H. GraDevlne SDrincs
Communitv Center. Lot 1. Block A. a zoning change request from PD-108-H (Planned
Development 108-Historic) and H (Historic) to PD-108-RlO-H (Planned Development 108-
Revised 10-Historic) to allow the construction of a 13,560-square-foot Recreation/Community
Center building on 26.09 acres of property located south of Bethel Road and west of Park
Road as presente.d. Commissioner Shipley seconded; motion carried (5-2) Commissioners
Frnka, Haas, Sangerhausen, Shipley and Kittrell voting in favor. Commissioners Fox and Shute
opposed.
6. PUBLIC HEARING: Consider approval of Case No. PD-231-H. Oroza Office Addition. Lots 1 &
2. Block A. a zoning change request from H (Historic) to PD-231-H (Planned Development 231-
Historic) to allow the construction of a two-story, 3,620-square-foot office building and
retention of the existing residence on approximately 0.44 acres of property located at 528 and
532 Coppell Road, respectively, at the request of the Carlos Oroza, PRADA + Kulich &
Associates, Inc.
Presentation:
City Planner, Matt Steer introduced the item to the Commission, showing exhibits and
elevations. He stated staff recommends approval with conditions, which he read into record.
Seventeen notices were mailed to property owners within 200' of this request, three returned in
favor and none returned opposed.
Carlos Oroza, Prada Kulich, 1300 W. Walnut Hill, Irving TX 75038 was present to represent this
case before the Commission to answer any questions, and stated agreement to staff
conditions.
Public Hearinc:
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in
favor or opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the public hearing.
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Discussion:
There was no discussion.
Action:
Commissioner Kittrell made a motion to recommend approval of Case No. PD-231-H. Oroza
Office Addition. Lots 1 & 2. Block A a zoning change request from H (Historic) to PD-231-H
(Planned Development 231-Historic) to allow the construction of a two-story, 3,620-square-foot
office building and retention of the existing residence on approximately 0.44 acres of property
located at 528 and 532 Coppell Road with the following staff conditions:
1} Revise landscape area calculations to include the proposed square footage of turf-
stone and revise the provided trees to include three 5" cal. Lacebark Elms, three 3"
Redbuds, and three 5" Shumard Oaks.
2} Include PD Conditions Table on Site Plan. This should state:
a. The Turf-stone is proposed to be used to fulfill the interior and perimeter
landscape area deficiencies, and that deficiencies still exist in the nonvehicular
landscape area. (Include required and provided area calculations for each
category) .
b. The upsizing of the provided trees is intended to compensate for the deficiency
in number of trees provided. (Include number of required 3" cal. trees and
number of provided trees with sizes).
3) Change the zoning on the property to the north to read "PD-188-H" and to the west
to read "PD-187R2-LI".
4) Include details of the walkway lights and street lamps on the black and white
elevations.
5} Indicate that the fence on the north end is "to be replaced" and that the one on the
east end is "existing".
6} Include curb stops for the parking on the east side of the parking lot.
7) Remove asphalt note from the table on the site plan.
8) Relabel parking area to show turf-stone as the material for the drive and concrete
as the material for the parking spaces.
9) Provide a draft cross/shared parking agreement.
10} Include vicinity map on the Site Plan.
11} Remove note on landscape plan regarding the offsite trees on the north property
counting toward this proposal's tree requirement.
12} A tree removal permit is required prior to the start of construction.
13) Ensure fire lane is constructed to Engineering standards
Commissioner Sangerhausen seconded the motion; carried (7-0) with Commissioners Shute,
Frnka, Haas, Fox, Sangerhausen, Shipley and Kittrell voting in favor. None opposed.
7. Consider approval of the Oroza Office Addition. Lots 1 and 2. Block A. Minor Plat to allow the
construction of a two-story, 3,620-square-foot office building and retention of the existing
residence on approximately 0.44 acres of property located at 528 and 532 Coppell Road,
respectively, and to allow for mutual access between the two lots, at the request of the Carlos
Oroza, PRADA + Kulich & Associates, Inc.
Presentation:
City Planner Matt Steer introduced this companion case to the Commission showing exhibits.
Staff recommends approval with conditions, which he read into the record.
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Discussion:
There was no discussion.
Action:
Commissioner Frnka made a motion to recommend approval of the Oroza Office Addition.
Lots 1 and 2. Block A. Minor Plat, with the following staff conditions:
1} Extend the access easement to cover each drive aisle (fire lane easement to
remain as shown).
2} Submit a cross parking/shared parking agreement for review and file with the plat.
Commissioner Fox seconded the motion; motion carried (7-0) with Commissioners Frnka, Shute,
Haas, Fox, Sangerhausen, Shipley and Kittrell voting in favor. None opposed.
8. PUBLIC HEARING: Consider approval of Case No. S-1244-L1. Rollina Oaks Memorial Center.
zoning change request from LI (Light Industrial) to SUP-1244-L1 (Special Use Permit-1244-Llght
Industrial) to allow the development of a Municipal Cemetery and ancillary uses on 33.50
acres of property, including a detail site plan for Phase 1 including: Mortuary, Columbarium,
Pavilion and burial areas on 16.27 acres of property located at the northeast corner of Ruby
Road and Freeport Parkway, at the request of the City of Coppell' being represented by John
W. Gary, J. Stuart Todd, Inc.
Commissioner Sangerhausen asked to be excused at 8:00 p.m. for a plane flight to go
out of town. Chairman Haas excused the Commissioner.
Presentation:
Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing
exhibits and color board. Five notices were sent to property owners within 200' of this request,
no responses returned. Staff recommends approval subject to four conditions, which she read
into the record.
John Gary, J. Stuart Todd, Inc., 2919 Welborn St. Dallas, TX 75219, was present to represent this
case before the Commission and answer any questions, stated agreement to all Staff
conditions.
Discussion:
./ A municipal cemetery has been a goal of the city for over 20 years.
./ Mr. Gary stated the plans would be complete this winter and begin construction in early
spring there after. The cemetery should be completed some time next year.
./ Who will work out the specifics such as the business plans, operations, cost of plots Larry
Sloan of Sloan Consulting briefly discussed the business plans, operations, cost of plots
etc.
./ The length of the lease agreement is 30 years.
Public Hearina:
Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in
favor or opposition or wanted to comment on this request to come forward. No one spoke.
Chairman Haas closed the public hearing.
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Action:
Commissioner Fox made a motion to recommend approval of Case No. S-1244-L1. Rolllna
Oaks Memorial Center, zoning change request from LI (Light Industrial) to SUP-1244-L1 (Special
Use Permit-1244-light Industrial) to allow the development of a Municipal Cemetery and
ancillary uses on 33.50 acres of property, including a detail site plan for Phase 1 including;
Mortuary, Columbarium, Pavilion and burial areas on 16.27 acres of property with the following
staff conditions:
1) Consider including additional masonry columns/pilasters in the decorative metal
fencing along Ruby Road and Freeport Parkway.
2) Include specification of the type, size and quantity of plant materials proposed
adjacent to the dumpster screening walls.
3} Resolve the discrepancy in number of parking spaces on the plan vs. the Data
Table.
4} Clarify that all vehicular areas will be either standard or stamped concrete, with a
minimum width of 24 feet, and the turning radius shall be a minimum of 30' inside
and 54' outside.
5) Resolve discrepancy in the square footage of columbarium on the site plan vs. the
floor plan.
6) Revise tree retribution calculations to be in accordance with Section 12-34-2 of the
Zoning Ordinance.
Commissioner Shipley seconded the motion; motion carried (6-0) with Commissioners Frnka,
Shute, Haas, Fox, Shipley and Kittrell voting in favor. None opposed.
9. Consider approval of the Arbor Manors Phase II. final Plat, to allow the development of two (2)
single-family homes, one (1) common area lot and street right-of-way on approximately 0.87
acres of property located north of the Whispering Hills Addition and east of the Georgian Place
Addition, at the request of Matt Alexander, Dowdey Anderson & Associates, Inc.
Presentation:
Planning Director Gary Sieb introduced the item to the Commission, showing exhibits. Staff
recommends approval subject to one condition, which he read into the record.
Mathew Alexander, P.E., Dowdy, Anderson & Associates, Inc., 5225 Village Creek Drive, Ste
200, Piano TX 75093, was present to represent this case before the Commission and answer any
questions, stated agreement to all staff conditions.
Discussion:
There was no discussion.
Action:
Commissioner Frnka made a motion to recommend approval of the Arbor Manors Phase II.
Final Plat with staff condition:
1) Flood plain administrator's signature block needed.
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Commissioner Shipley seconded the motion; motion carried (6-0) with Commissioners Frnka,
Shute, Haas, Fox, Shipley and Kittrell voting in favor. None opposed.
10. General discussion concern'na Dlann'na and zonlna issues.
A. Update on Council planning agenda actions on October 9,2007:
a. Grapevine Springs Community Center, Lots 1 & 2, Block A, Minor Plat, to establish a
building site, various easements and fire lane to allow for the development of a 13,560-
square-foot Recreation/Community Center located south of Bethel Road and west of
Park Road.
b. Coppell Commerce Center, Phase I, Block 1 R2, Site Plan Amendment, to allow the
development of a fourth office warehouse building, containing 37,SOO square-feet
located along the west side of Hammond Drive, 400 feet south of Bethel Road.
c. Coppell Commerce Center, Phase I, Block 1 R2, Replat, being a replat of Block 1 R of the
Coppell Commerce Center Phase I, to establish fire lanes and easements to allow for the
fourth office warehouse located along the west side of Hammond Drive, 400 feet south of
Bethel Road.
d. Freeport North, Lot 5R2, Site Plan Amendment, to allow the construction of a 61,600-
square-foot building addition to the rear of the existing 101,000-square-foot
office/warehouse building, providing for the reconfiguration of a previously approved
expansion located on the northeast corner of Creekview Drive and Royal Lane at 586 S.
Royal Lane.
e. Freeport North, Lot 5R2, Replat, to establish property boundaries and fire lane and utility
easements to allow the construction of a 61 ,600-square-foot building addition to the rear
of the existing 1Q1,000-square-foot office/warehouse building located on the northeast
corner of Creekview Drive and Royal Lane at 586 S. Royal Lane.
f. The Villages of Old Coppell, Lots 1-7, Block A, Final Plat and Replat, being a replat of a
portion of Lot 1, Block 1, Coppell Service Center and a final plat of the Village at Old
Coppell to establish final property boundaries of the Village at Old Coppell, dedicate
right-of-way for Coppell Road and establish fire lane and utility easements to allow for
service and retail uses, resulting in the relocation of the Service Center Drive located along
the east side of Coppell Road.
g. Coppell Service Center, Lot 1 R, Block 1, Final Plat and Replat, to relocate the Service
Center Drive approximately 340 feet to the south of the current location and to expand
the Coppell Service Center boundaries to allow for expansion of service center uses,
located along the east side of Coppell Road, just north of the Dallas Area Rapid Transit
right-of-way.
h. Gateway Business Park, Lot 3C-R, Block 2, Site Plan, to allow the development of one
office warehouse building, containing 151,S25 square-feet located on the northeast
corner of Gateway Boulevard and Exchange Circle.
i. Gateway Business Park, Lot 3C-R, Block 2, Replat, being a replat of Lot 3C, Block 2, of the
Gateway Business Park, to establish fire lanes and easements to allow for the
development of one office warehouse building located on the northeast corner of
Gateway Boulevard and Exchange Circle.
J. Case No. PD-230-0, Riverchase Golf Course, a zoning change from SF-12 and SUP-l 037-A
to PD-230-0 (for golf course and related uses, and to amend Ordinance 297-A-83 (S-
1037.1) to delete condition 2. located east and west of Riverchase Drive, north Belt line
Road.
k. Ordinance for Case No. PD-108RS-H, The Village at Old Coppell, zoning change from H,
PD-108-H and PD-108R5-H to PD-108R8-H to attach a concept plan for seven lots and a
detail plan for two 21 ,050-square-foot two-story retail/hotel buildings on two 1 .15 acre lots,
a 25,141-square-foot two-story event/conference center and a 7,812-square-foot pet
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bed/breakfast located along the east side of Coppell Road, approximately 250 feet south
of Bethel Road.
During the Pre-Session, Planning Director Gary Sieb advised the Commission of Council's actions
on October 9, 2007, mentioning that all above-mentioned items were approved by Council.
There also was discussion regarding the positions of chairman and vice chairman.
B. Director's comments:
Mr. Sieb welcomed Commissioner Haas reappointment and the new commissioners
Charles Sangerhausen, Robert Shipley, David Shute to the Commission and
With nothing further to discuss, the meeting adjourned at approximately 8: 15 p.m.
ed-cfu l!wv,~
Eddie Haas, ChaJ an
\
ATTEST:
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