CP 2007-09-25 (3)
NOTICE OF CITY COUNCIL MEETING AND AGENDA
SEPTEMBER 25, 2007
DOUG STOVER,
Mayor
BRIANNA HINOJOSA-FLORES,
Mayor Pro Tem
Place 3
TIM BRANCHEAU,
JAYNE PETERS,
MARSHA TUNNELL,
Place 1
Place 2
Place 4
BILLY FAUGHT,
MARVIN FRANKLIN,
BILL YORK,
Place 5
Place 6
Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m.
Work Session Immediately Following
Bd/Comm Reception 6:00 p.m. - 7:00 p.m.
Regular Session 7:00 p.m.
Executive Session Immediately Following
Council Chambers
1 st FI. Cont. Room
Atrium
Council Chambers
1 st FI. Cont. Room
(Open to the Public)
(Open to the Public)
(By Invitation Only)
(Open to the Public)
(Closed to the Public)
Notice is hereby given that the City Council of the City of Coppel!, Texas will
meet in Regular Called Session on Tuesday, September 25, 2007, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., with Executive Session immediately following, to
be held at Town Center, 255 Parkway Boulevard, Coppel!, Texas.
As authorized by Section 551.071 (2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
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ITEM # ITEM DESCRIPTION
1 . Call to order.
WORK SESSION
(Open to the Public)
2. Convene Work Session
A. Discussion regarding up-coming meetings.
B. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM FROM
6:00 PM TO 7:00 PM.
REGULAR SESSION
(Open to the Public)
3. Convene Regular Session.
4. Invocation.
5. Pledge of Allegiance.
6. Consideration of rescinding action regarding the appointment of
individuals to the Coppell Education Development Corporation taken at
the September 11, 2007 meeting, and consideration of appointment of
incumbents to said Corporation.
7. Swearing in of newly appointed Board/Commission/Committee members.
8. Report by Keep Coppell Beautiful.
9. Citizens' Appearances.
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ITEM #
ITEM DESCRIPTION
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 11, 2007.
B. Consider approval of renewing the service agreement with
Motorola, Inc. for the maintenance of all city radios and the
communication network in the amount of $60,166.68; and
authorizing the City Manager to sign.
C. Consider approval of a grant for technology in the amount of
$139,550 for literacy between Carrollton/Farmers Branch lSD, the
city of Coppel!, and the Coppell Education Development
Corporation, and authorizing the City Manager to sign.
D. Consider approval of a grant for technology in the amount of
$54,525 for technology between Carrollton/Farmers Branch lSD, the
city of Coppel!, and the Coppell Education Development
Corporation, and authorizing the City Manager to sign.
E. Consider approval of an agreement for the architectural services of
J. Stuart Todd, Inc., for the Rolling Oaks Cemetery in an amount not
to exceed $135,000 and authorizing the City Manager to sign.
F. Consider approval of a professional services agreement with Brinson
Benefits, Inc. for benefit consulting services and other health and
wellness related services in the amount $117,839.00 and authorizing
the City Manager to sign.
END OF CONSENT
11. Consider approval of Supplemental Agreement #1 To Interlocal
Cooperation Agreement Regarding SH-121 Dated February 1, 2000 to
allow for the refund of $1,200,000.00 previously paid for SH-121; and
authorizing the Mayor to sign.
12. Consider approval of the Annual Report from the Coppell Education
Development Corporation.
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ITEM # ITEM DESCRIPTION
13. Consider approval of a new Tax Abatement Policy for the City of Coppell
to take effect on October 1, 2007.
14. Consider approval of a tax incentive policy for Old Town Coppell to take
effect on October 1, 2007.
15. Consider approval of Council goals for 2007.
16. Mayor and Council Reports.
A. Report by Mayor Stover regarding the "Dig for a Cure" held on
September 22nd.
B. Report by Councilmember Faught regarding Grapefest.
C. Report by Councilmember Tunnell regarding National League of
Cities.
D. Report by Councilmember Tunnell regarding Economic
Development Steering Committee Meeting.
17. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Councilmember
Tunnell.
B. CoppelllSD - Councilmembers Peters and Faught.
C. Coppell Seniors - Councilmembers Brancheau and Faught.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Mayor Pro Tem Hinojosa-
Flores and Councilmember Franklin.
F. International Council for Local Environmental Initiatives (ICLEI) -
Councilmember Brancheau
G. Metrocrest Hospital Authority - Councilmember Tunnell.
H. Metrocrest Medical Foundation - Councilmember Tunnell.
I. Metrocrest Medical Services - Mayor Pro Tem Hinojosa-Flores.
J. Metrocrest Social Service Center - Councilmember Tunnell.
K. North Texas Council of Governments - Councilmember Brancheau.
L. NTCOG/Regional Emergency Management - Councilmember
Franklin.
M. North Texas Commission - Councilmember York.
N. Senior Adult Services - Councilmember Faught.
EXECUTIVE SESSION
(Closed to the Public)
18. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
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ITEM #
ITEM DESCRIPTION
B.
1. The City of Coppell and Coppell Independent School District
opposition to a change of zoning request of the Billingsley
Corporation in the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway Business Center VI, et
al in the County Court at Law No.3; and CB Parkway Business
Center, et al vs. City of Coppell, et al; and City of Dallas vs.
Douglas Stover, et al in the 191 st District Court; and City of
Coppell, et al vs. City of Dallas, et al in the 101 st District Court.
2. Seek legal advice from the City Attorney regarding
applicability of City of Coppell Zoning Ordinance and actions
of the Planning and Zoning Commission.
Section 551.087, Texas Government Code Economic
Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel
Road.
Section 551.074, Texas Government Code - Personnel Matters.
1. Deliberation regarding City Manager Evaluation.
C.
19. Necessary action resulting from Work Session.
20. Necessary action resulting from Executive Session.
Adjournment.
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 21 st day of September, 2007, at
Libby Ball, City Secretary
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Page 5 of 6
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TOO 1-800-RELA y, TX 1-800-735-2989).
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Economic Development
. Promote highest and best use of Lesley tract
..- : ~~~~~~,~:~~~i~::i~~~~:act development options
. Assess use/sale/acquisition of City property
. Develo strate to attract and retain hi h value office/retail/develo ment
Quality Public Facilities & Infrastructure
. Explore funding sources for IMF
. Implement ~-cent sales tax reallocation for parks
. Continue focus on local/regional transportation efforts
. Provide ualit ark and recreation facilities
Excellent City Services & High Citizen Satisfaction
. Continue strategic planning for future costs of service delivery
. Timely response with quality service delivery
. Optimize citizen communication efforts
. Promote citizen involvement
. Activel artici ate in the Ie islative rocess
Sense of Community
. Develop and support community special events
. Encourage and evaluate teen initiatives
. Reassess viability of City cemetery
. Evaluate services and programs for senior citizen community
. Continue support for social services benefiting Coppell citizens
. Continue artnershi with ublic entities servin our communit
Fiscal Stability
. Continue and refine financial planning and forecasting
. Continue systematic management of debt and expenditures
. Balance expenditures with ability to maintain over time
. Perform cost analysis on all approved projects and programs prior to implementation
. Minimize otential im act of external factors and develo ments
Neighborhood Integrity & Code Enforcement
. Maintain communication with neighborhoods and the community
. Update Master Plan and Zoning as required
. Continue proactive neighborhood integrity programs
Safe Community
. Maintain and improve existing excellent level of service
. Continue focus on Homeland Security
. Provide quality public education programs
. Continue traffic/speed control efforts
.............
IIII
~
Ba
o
KEY TO COUNCIL GOALS ICONS
2007
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
DATE: September 25, 2007
ITEM #: WS- 2
WORK SESSION
A. Discussion regarding up-coming meetings.
B. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07
Document Name: %wksessn
THE.CITY.OF
DEPT:
City Manager
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 6
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consideration of rescinding action regarding the appointment of individuals to the Coppel! Education Development
Corporation taken at the September 11 , 2007 meeting, and consideration of appointment of incumbents to said
Corporation.
GOAL(S):
-
EXECUTIVE SUMMARY:
There was a mistake made regarding two incumbents who were supposed to be reappointed considering the short
life span of this corporation, and in the confusion four new individuals were appointed.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends reappointment of the two incumbents.
.
Libby Ball
2007.10.23
12: 13:58 -05'00'
11CEDcappointment
THE.CITY.OF
DEPT:
City Secretary
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 7
WORK SESSION
CONSENT
REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Swearing in of newly appointed Board/Commission/Committee members.
GOAL(S):
EXECUTIVE SUMMARY:
Board members appointed at the September 11 / 2007 City Council meeting will be sworn into office.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
No action necessary.
rin
AGENDA REQUEST FORM
THE.CITY.OF
COPPELL
DEPT:
DATE:
City Secretary
September 25, 2007
ITEM #: 8
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: REPORT
ITEM CAPTION:
Report by the Keep Coppell Beautiful Board.
GOAL(S): 1111
EXECUTIVE SUMMARY:
The semi-annual report will be made by a member of the Keep Coppell Beautiful Board.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
No action necessary on this item.
%boardreport
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
~~~i ~" ~\ ,_~~~__'C' ~-
-Il .<\' /
A. S
DATE: September 25, 2007
ITEM #: 9
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
"
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02
Document Name: %citapp.doc
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
DEPT:
DATE:
City Secretary
September 25, 2007
ITEM#: 10/A
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consider approval of minutes:
September 11 / 2007.
GOAL(S): III
EXECUTIVE SUMMARY:
Minutes of the City Council meeting held on September 11/ 2007.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12:14:25
-05'00'
%minutes
MINUTES OF SEPTEMBER 11,2007
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 11, 2007, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Doug Stover, Mayor
Brianna Hinojosa - Flores, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Billy Faught, Councilmember
Bill York, Councilmember
Councilmembers Tunnell and Franklin were absent from thRJ.lleeting. .Also present
were City Manager Jim Witt, City Secretary Libby Ball al1dCity~tt()fIley Robert
Hager.
1. Call to order.
Mayor Stover called the Illeetingto order, determined that a C!uorum was
present<[lIld convened.int()EJxecl1tive Se$$iQIl.
EXECUTIVE SESSION
(Closed>to the Public)
2. Convene Executive Session
A. Sectioll 551.071, Texas Government Code - Consultation with
City1\.ttorney.
1. The (Jity of Coppell and Coppell Independent School
District opposition to a change of zoning request of the
Billingsley Corporation in the City of Dallas, Zoning Case
Number Z045-107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No.
3; and CB Parkway Business Center, et al vs. City of
Coppell, et al; and City of Dallas vs. Douglas Stover, et al
in the 191st District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court.
2. Regulation of Group Homes.
B. Section 551.087, Texas Government Code Economic
Development Negotiations.
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Page 1 of 1 7
1. ED Prospects West of BeltlinelDenton Tap and south of
Bethel Road.
Mayor Stover convened into Executive Session at 5:45 p.m. as allowed under
the above-stated article. Mayor Stover adjourned the Executive Session at
6:34 p.m. and opened the Work Session.
WORK SESSION
(Open to the Public)
3. Convene Work Session
A. Discussion regarding proposal from Oncor ~1~ctri~l)elivery for
the installation of street lights in thellledian)of>Parkway
Boulevard from Graham Drive west to N ortI1Copp~llJR,()ad.
B. Discussion regarding the naming of thep:r.-()pos~d.) Grapevine
Springs Senior/Community Center.
C. Discussion regarding Board/Commission Appointmellts.
D. Discussion of Agenda Items.
thePl.lblic)
REGULAR SESSION
4. (Jonvene JR,egular Session.
5. Invocation.
Pastor DalePatters()I1 of Hackberry Creek Church led those present in the
Invocation.
6. PI~d.ge<of Allegiance with the Color Guard presented by the Coppell
F'fre...Department.
The Color Guard was presented by the Coppell Fire Department in memory
of9/11/01 and the Pledge of Allegiance was led by Mayor Stover.
7. Consider approval of a proclamation naming the week of September 17
through 23, 2007 as CONSTITUTION WEEK, and authorizing the
Mayor to sign.
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Presentation:
Mayor Stover read the Proclamation for the record and presented the same to
Reba Park and Sue Riddle.
Action:
Councilmember Peters moved to approve a proclamation naming the week of
September 17 through 23, 2007 as CONSTITUTION WEEK, and authorizing
the Mayor to sign. Councilmember Faught seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Hinojosa-Flores and Councilmembers
Brancheau, Peters, Faught and York voting in favor of th~l11otiQI1.
8. Citizens' Appearances.
A. Thomas Burrows, 138 Wynnpage, spoke to (JoUl1cil regarding mineral
rights; garbage and trash around th~>Gity.
CONSENT AGENDA
9. O()l1.sid.~r~pprovalofthe. followiqgcoll.selltagenda.items:
A.
Consid.er approval of m.in.lltes:
.t\.ugust 28, 2007.
B. Consid.er approval of a. Resolution amending Resolution No.
0109fj6.3, as} heretofore amended, with regard to zoning fees,
libra.Ij fees, engineering fees and recreational fees and
autIh.orizingthe Mayor to sign.
C. Consider approval of awarding bid #RFP0089-City of Coppell
Medical Plan Stop Loss Insurance to Aetna Signature
Administrators in the amount of $311,285.00 and authorizing the
City Manager to sign.
D. Consider approval of a professional services agreement with
Fiserv Health Services to provide third party health claim
administration for the City of Coppell Health Benefit Plan in the
amount of $132,552.00 and authorizing the City Manager to sign.
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E. Consider approval of an Ordinance for Case No. PD-228- HC,
Vista Ridge Retail, zoning change from HC (Highway
CommerciaD to PD-228- HC (Planned Development-228- Highway
CommerciaD to establish a Concept Plan for retail and
restaurant uses on 14.8 acres of property, and to attach a Detail
Site Plan to allow the development of a grocery store with
restaurant, convenience store with fuel sales & drive-through
and retail uses on approximately 11 acres of property, located at
the northeast corner of S.H. 121 and Denton Tap Road, and
authorizing the Mayor to sign.
F. Consider approval of an Ordinance for Case<N6. PD-229-LI
Minyard Addition (KTR Capital), zoning ~11a.nge fr()lllILI (Light
Industrial) to PD-229- LI (Planned f.)eyeIQPlIlen.t"229- Light
IndustriaD to allow the retention and expa.11sioIlofthe existing
office/warehouse and office buildings/a.nd to allow the
construction of four office/warehouse buildillgs, totaling
approximately 503,250-sq\lare-feeton 79.53 acres/of property,
located at the southwest corner of}i'reeport/Parkwa.y/alld Bethel
Road, and authori~llg tb.eMayortosign.
G. COllsider approval of an Ordill.anceof the City of Coppell ordering
a Special Election to be<held on November 6, 2007 to consider the
adoption ofolle-fourthofone percelltsales and use tax to provide
revellU.e forJIlaintenallcealld.:repair of municipal streets; and, to
consider the/creation 6fa(Jrime Control and Prevention District
and/the adoption of one-fourth of one percent sales and use tax
for./crime red:l1ction programs; providing for the publication and
pQsting of notice; authorizing the City Manager to execute an
:E]lection Agreement and Election Services Contract with Denton
County Elections Department; and authorizing the Mayor to sign
the ordinance.
Action:
Councilmember Faught moved to approve Consent Agenda Items A, B
carrying Resolution No. 2007-0911.1, C, D, E carrying Ordinance No. 91500-
A-482, F carrying Ordinance No. 91500-A-481 and G carrying Ordinance No.
2007-1179. Councilmember York seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hinojosa - Flores and Councilmembers Brancheau,
Peters, Faught and York voting in favor of the motion.
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10. Consider approval of an Ordinance authorizing the issuance of City of
Coppell, Texas Combination Tax and Revenue Certificates of
Obligation, Series 2007 in the amount of $9,100,000, making provisions
for the security thereof, and ordaining other matters relating to the
subject and authorizing the Mayor to sign.
Presentation:
Boyd London with First Southwest made a presentation to the Council.
Action:
Councilmember York moved to approve Ordinance<< No.)2Q07 -1180
authorizing the issuance of City of Coppell, Texas (JombiIlatioriTax and
Revenue Certificates of Obligation, Series 20Q7iIl)theamount of
$9,100,000, making provisions for the security (tnerebf, and ordaining
other matters relating to the subject and authoriziIlg the l\I-[a.yor to sign.
Councilmember Peters seconded thelllbtion; thelllbtion cc::trried 5-0 with
Mayor Pro Tem Hinojosa-FloresClIlclC()l.lIlcilmemp~ts BranCheau, Peters,
Faught and York voting in favor of the motion.
11. PUBLIC HEARING:
Considera.pprovalofthe AmberJ)oint Btlsilless Park at Coppell, Lot 2R-
1R and Ldt2R-3,{Block A,JR,eplat,<bei11g a replat of 55.69 acres of
property into two lots, Lot 2JR,-1JR,,(colltaining 36.66 acres and Lot 2R-3
containing 19.36a.cres, allow/for separate ownership, on property
located at/the sOl1theast corner of Sandy Lake Road and Northpoint
Drive.
Presentation:
G-ary Sieb, Director of Planning, made a presentation to the Council.
Brandon Luedke, representing the Applicant, indicated he was available for
questions.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one had signed
up to speak on this proposal.
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Page 5 of 1 7
Action:
Councilmember York moved to close the Public Hearing and approve the
Amberpoint Business Park at Coppell, Lot 2R-1R and Lot 2R-3, Block A,
Replat, being a replat of 55.69 acres of property into two lots, Lot 2R-1R,
containing 36.66 acres and Lot 2R-3 containing 19.36 acres, allow for
separate ownership, on property located at the southeast corner of Sandy
Lake Road and Northpoint Drive. Councilmember Peters seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Hinojosa-Flores and
Councilmembers Brancheau, Peters, Faught and York voting in favor of the
motion.
12. Consider approval of the Pecan Creek Addition, L(]ts)l&g,Minor Plat,
to subdivide this property into two (2) lots, Lot 1 containillg 1.88 acres
and Lot 2 containing 2.49 acres to allow for sell8.rateoWllerships, on
4.376 acres of property located on the east sideofS.Dentol1 Tap Road,
north of the DART R.O.W.
Presentation:
Gary Sieb, Director of PlaIlIling,Illade a preselltationtothe Collllcil.
CElb~l111epiIlk, represellting the Applicarit, agdressed(jouncil.
Action:
Councilmelllber Fau.ght movedtoa.pprbve the Pecan Creek Addition, Lots 1
& 2, Minor <Plat, tosllbdivide tnisptoperty into two (2) lots, Lot 1 containing
1.88 acres)alld Lot 2) containing 2.49 acres to allow for separate ownerships,
on 4.376 ..acres of property located on the east side of S. Denton Tap Road,
north of)tne DART>R.O.W. Mayor Pro Tem Hinojosa-Flores seconded the
motioIl} the motion carried 5-0 with Mayor Pro Tem Hinojosa-Flores and
G91.lIlcilIllembers Brancheau, Peters, Faught and York voting in favor of the
I11otiOn.
13. PUBLIC HEARING:
Consider approval of Case No. PD-I08R9-SF-9, The Chateaus of
Coppell, a zoning change request from PD-I08R7-SF-9 (Planned
Development-l08R7-Single Family-g) to PD-I08R9-SF-9 (Planned
Development-l08Rg-Single Family-g), to attached a Detail Site Plan, to
allow the development of 56 single-family homes and common/open
cm091107
Page 6 of 1 7
space lots on 20 acres of property located at the southwest corner of
Bethel and Denton Tap Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Matthew Alexander, representing the Applicant, addressed Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised thqtllo<QIle had signed
up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public lIeCiriIlg and approve:
Item No. 13:
Case No. PD-I08R9-SF-9,The Chateaus ofCoppell,azoningchange request
from l?P<-108R7-SF-9 .(PlcaIlIledl)eveloPI11eIlt-108R7-Single FaU1ily~9) to PD-
lQ&ft9-SF-9(Plann~dl)e"elopl1lent-l(}8R9-Single FaIllily-9), to attached a
IJetailSiteIPlan, to/allow the d(2velopment/of 56 single-family homes and
common/opeIlspace/lots on 20/acres of property located at the southwest
corner of Bethel andIDenton Tap Roads,<sl.lbjecfto the following conditions:
1) Revise thenote#7/on the detailplan to read as follows: there should be no
parking (lgjacent t() lots 1,6,7,14,15 Block C and adjacent to Common Area
6;
2) TreeJ:~l1l0val permit is required prior to issuance of a grading permit;
3) Park Development Fees of $1285 per unit required; and
4) OJa.tification of when "no parking" signs will go up;
Item No. 14:
The Chateaus of Coppell, Preliminary Plat, to allow the development of 56
single-family homes and common/open space lots on 20 acres of property
located at the southwest corner of Bethel and Denton Tap Roads, subject to
the following conditions:
1) Include a sidewalk easement within common Lot IX;
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Page 7 of 1 7
2) Revise notes to reflect notes on the Detail Plan, including the revision to
Note #5 on the to read as follows "There shall be no parking adjacent to
Lots 1, 6, 7, 14, 15 Block C (east side of Montebello Drive) and adjacent to
common area 6X;"
3) Drainage easements must be abandoned by separate instrument;
4) Indicate location of proposed screening wall to assure no conflict with
existing sanitary sewer line;
5) Revise "Cottonbelt Railroad" to DART;
6) Adding a disclosure that the plat of property depicted herein is adjacent to
a rail line owned by Dallas Area Rapid Transit, and may in the future be
utilized as an active transit line; and
7) Clarification of when "no parking" signs will go up;
Item No. 15:
Granting the Planning & Zoning Commission Fil1~lIE>lat apP:r()yal authority
of The Chateaus of Coppell, to allow the. developIllent of 56/single-family
homes and common/open space 10tsol1~(lacres ofp~opertyl()cated at the
southwest corner of Bethel and Del1t()I1Tap~()ads.
MCiyotIE>tQ'rem Hil1Qjo$a>Floressecol1cl~dtliemotiol1tthe motion carried 5-0
WitliMaYQt\Pro'I'eIll Hinojosa-Elcrres aIlcl/ Counqilmembers Brancheau,
Peters, Fal.lglit andYQrk voting .iIlfavor of.tli~Illotion.
14. Consider a.IPprovalof The Cb.a.tea1.ls of Coppell, Preliminary Plat, to
allow the)d.eveloplllent of 56 single-family homes and common/open
space lots)on 20 acres of property located at the southwest corner of
Bethel 8.l1.dDentoIITap Roads.
This\item was considered with Item 13. See Item 13 for minutes.
15. Consider granting the Planning & Zoning Commission Final Plat
approval authority of The Chateaus of Coppell, to allow the
development of 56 single-family homes and common/open space lots on
20 acres of property located at the southwest corner of Bethel and
Denton Tap Roads.
This item was considered with Item 13. See item 13 for minutes.
cm091107
Page 8 of 1 7
16. PUBLIC HEARING:
Consider approval of Case No. PD-214R3-SF-9, Arbor Manors Phase II,
zoning change request from R (Retail.) to PD-214R3-SF-9 (Planned
Development-214 Revision-3-Single Family-g) to attach a Detail Site
Plan to allow the development of two (2) single-family homes, one (1)
common area lot and street right-of-way on approximately 0.87 acres of
property located north of the Whispering Hills Addition and east of the
Georgian Place Addition.
Presentation:
Gary Sieb, Director of Planning, made a presentation t9tl1~COllllcil.
Matthew Alexander, representing the Applicant, addrg$sed tl1~G()llIleil.
Public Hearing:
Mayor Stover opened the Public HeariIlgCll1CLadviseCLthat no (Jl1e had signed
up to speak on this proposal.
Action:
OOllIlpilI1IRI1Iper Yorl(I1Ioved to close tl1e Puplic HeariIlgand approve:
Item 16:
Case No. PI)-214R3-SF-9, Arbo:rlVIal1ors Phase II, zoning change request
from R (Retail) to [PD-214R3-SF-g> (Planned Development-214 Revision-3-
Single Family-9) to/attach a Detail Site Plan to allow the development of two
(2) single-family hollles, one (1) common area lot and street right-of-way on
approximately 0.87> acres of property located north of the Whispering Hills
AdditioI1>and east of the Georgian Place Addition, subject to the following
conditions:
1) Change Condition 5.0 in write up from "Maximum" to "Minimum" Lot
Area; and
2) Include graphic example of Exhibit "C" behind legal description in write-
up.
and
cm091107
Page 9 of 1 7
Item 17:
The Arbor Manors Phase II, Preliminary Plat, to allow the development of
two (2) single-family homes, one (1) common area lot and street right-of-way
on approximately 0.87 acres of property located north of the Whispering Hills
Addition and east of the Georgian Place Addition.
Councilmember Peters seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Hinojosa-Flores and Councilmembers Brancheau, Peters,
Faught and York voting in favor of the motion.
17. Consider approval of the Arbor Manors Phase II, [prelimin.ary< Plat, to
allow the development of two (2) single-family hQlIles, one (1) common
area lot and street right-of-way on approximatelyQ.87 acres/of property
located north of the Whispering Hills Addition a lId east <of the Georgian
Place Addition.
This item was considered with Item 16. See Item 16 fOr minutes.
18. PUBLIC HEARING.:
Con.siderapproval/6f the. Arbor><Man.ors, Replat, to allow the
developlllf!Ilt of 73single-falIlily<homes}a.nd 10 common area lots on
approximately 25.15 acresof/propertyl()cated south of Sandy Lake
Road; andw~st ofI)enton TaIlIt()~d..
Riesen ta tion:
Gary Sieb,DirectorofPlanning, made a presentation to the Council.
JE>l1blic Hea,:rillg:
Mayor Stover opened the Public Hearing and advised that no one had signed
up to speak on this proposal.
Action:
Councilmember Brancheau moved to close the Public Hearing and approve
the Arbor Manors, Replat, to allow the development of 73 single-family
homes and 10 common area lots on approximately 25.15 acres of property
located south of Sandy Lake Road; and west of Denton Tap Road; subject to
the following conditions:
cm091107
Page 10 of 17
1) Changing references on all exhibits from existing PD-SF-7/C to PD-SF-
9/C;
2) Note that access easement through Lot lOX will be constructed by this
development; and
3) Need copy of Letter of Intent indicating the GTE is agreeable to selling
property for Arbor Manors, Phase Two.
Mayor Pro Tem Hinojosa-Flores seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hinojosa - Flores and Councilmembers Brancheau,
Peters, Faught and York voting in favor of the motion.
19. Consider approval of an Ordinance approving and.a.doptillgtl1e budget
for the City of Coppell for the Fiscal Year of Oct()ber1,2007 through
September 30, 2008, and authorizing the Mayortosigll.
Presentation:
City Manager Jim Witt made a pr~~~Iltati()Ilt() the C()lll1cil.
J ennifex<1\1iller, FinanceDireetor,l1lade <apresen ta tionto the COllllcil.
Action:
Mayor Pro'I'elll Hinojosa - Flores llloved<t() <approve Ordinance No. 2007 -1181
approving aIlel adoptiIlg the bUclgetfQtthe City of Coppell for the Fiscal Year
of Octoberl,~007 tlh.tough Septel1lbet30, 2008, and authorizing the Mayor to
sign. Councilmembel\Brancheau seconded the motion; the motion carried 5-0
with MaYQt Pro']Jem Hinojosa-Flores and Councilmembers Brancheau,
Peters, Ffil.lght and York voting in favor of the motion.
20. (Jol'lsider the approval of the property tax revenue increase as reflected
in the 2007-2008 Annual Budget.
Presentation:
Jennifer Miller, Finance Director, made a presentation to the Council.
cm091107
Page 11 of 1 7
Action:
Councilmember Brancheau moved to adopt a budget that requires raising
more revenue from property taxes than the previous year and to ratify the
tax increase reflected in the budget. Councilmember Peters seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Hinojosa-Flores and
Councilmembers Brancheau, Peters, Faught and York voting in favor of the
motion.
21. Consider approval of an Ordinance of the City of Coppell, T~xas levying
the ad valorem taxes for the year 2007 at .64146/$IQQ pe:r valuation of
which .47616 for operations and maintenance an.cl.16530fo:rinterest
and sinking, and authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Finance Director, made aprE}E;entatiol1to the C()llncil.
Action:
CounGilIllE}mber Faughtl11()yedt() apprQy~Q~dinancR)N o. 2007-1182 levying
the ad valorem taxesfoilhe year 2007\af.64146/$100per valuation of which
.4t7616 fbt ()peratiol1$/and maintE}l1flrice ancl<16530fbrinterest and sinking,
and authori~ing th.eMayor tO$ign. COllI1Cilmember Peters seconded the
motion; thel11otioriqarried 5-Q/with <lV[ayo:r <Pro Tem Hinojosa-Flores and
Councilmel11bers Brancheau, Peters, Faught and York voting in favor of the
motion.
22. Consid~r}approva.l< of a Resolution denying the request by Atmos
Energy Corporation to implement an annual gas reliability
in.fra.structure program rate increase for the fourth consecutive year,
providing notice hereof to said company, and authorizing the Mayor to
sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
cm091107
Page 1 2 of 1 7
Action:
Councilmember Brancheau moved to approve Resolution No. 2007-0911.2
denying the request by Atmos Energy Corporation to implement an annual
gas reliability infrastructure program rate increase for the fourth consecutive
year, providing notice hereof to said company, and authorizing the Mayor to
sign. Councilmember Peters seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hinojosa - Flores and Councilmembers Brancheau,
Peters, Faught and York voting in favor of the motion.
23. Consider approval of a Pro Rata Agreement for the.Su\water line along
SH 121 and Highland Drive to serve the ."\TistaJR,idge Retail
development between City of Coppell and JDB(]oppell "\Tilla.ge Plaza-
Commercial, L.P.; and authorizing the City Mana.ge:rtosigri.
Presentation:
Ken Griffin, Director of Engineering<<arid\Public Works, made\a\presentation
to the Council.
Action:
COIIIlcilI1Iember York I1Ioved to <a.pp:rove aBto Rata.\Agreement for the 8"
water line@()ng SI-I/121 and Highland Dpyeto serve the Vista Ridge Retail
developmeIltbetw~~I1 City of/Coppelland<JDB Coppell Village Plaza-
Commercial, L.P.; and authorizing the City Manager to sign.
CouncilmeIllber Fallght seconded/the motion; the motion carried 5-0 with
Mayor Pro/I'em HiI1ojosa-Flores and Councilmembers Brancheau, Peters,
Faught and York voting in favor of the motion.
24. CQl1.sider appointments to the City's Boards/Commissions/Committees.
Pl'eserita tion:
Mayor Stover read the proposed slate as follows:
American Red Cross:
3-year Regular
Ron Carpenter
cm091107
Page 13 of 17
Animal Services Advisory & Anneals Board:
2 -year Regular
2 -year Alternate
Board of Adjustment:
2 -year Regular
2 -year Alternate
Conduct Review Board:
2 -year Regular
Connell Economic DevelonmentCommittee:
2 -year Regular
Connell Education Develonment Committee:
2 -year Regular
cm091107
Page 14 of 17
Tressa Broadhead
Tom Sawyer
Don Perschbacher
John Hoppie
Harold COPl1~lyJr.
Virginia gIa.XIl
Shann.oIlChambless
AliciclGl1adarr all a
)Tirgini~gIarn
Barbara>Piels
Linda Pilone
Marie Reed
)Tenky )T~I1katraman
James Walker
A.p ril Terry
Amanda O'Neal
Eric Hansen
Matt Hall
Darnell Reese
Bill Elieson
Marilyn Kibler
David Caviness
Jeff Kreisberg
Keen Connell Beautiful Board:
2 -year Regular
Thomas Hudon
Mary Karish
Angie Huff
Carole Gayler
Keen Connell Beautiful Board (Youth Advisors):
I-year Student Regular
Geetika Rao
James Halpin
Library Board:
2 -year Regular
Mahesh?Guduru
Erie Ratliff
J enniferJohnson
2-year Alternate
iN aney Maurer
Library Board (Youth Advis()!s):
I-y~titStllclent Regl.llar
paulChllI1g
WhitneY-Sun
Parks and Recreatiol1. Board (Youth Advisors):
I-year StucleIlt Reglllttr
Anthony Ho
Robert Lamilla
Planning-arid Zoning Commission :
2 -y~B-rRegular
Eddie Haas
Charles Sangerhausen
Robert Shipley
David Shute
8necial Counsel:
2 -year Regular
Mike Ramirez
April Terry
Thomas Trahan
James Walker
cm091107
Page 15 of 17
Action:
Councilmember Peters moved to approve the appointments as read.
Councilmember York seconded the motion; the motion carried 5-0 with Mayor
Pro Tem Hinojosa -Flores and Councilmembers Brancheau, Peters, Tunnell,
Faught, Franklin and York voting in favor of the motion.
25. City Manager's Report.
A. Council meeting schedule for NovemberlDecember.
B. Joint Meetings with the Planning & Zoning Commission,
Economic Development Committee and Park.&/ Recreation
Board.
C. Water Tower Painting & Logo.
AlB City Manager Jim Witt recommended canceliIlgthe<sec()Ild meeting in
December since it would fall on Christmas I)ay.}}He suggested utilizing
the October 30th and N ovember.27tl1 dates to meefwith various
advisory boards in a W ork-Sessiollforlllat.
C. City Manager Jim.Witt stElted he wCiErrR-evaluElting thepEllilting of the
wCit~r tower .CinclGity logo anclwillptesent~ternatives.for council
corisideratioriirithe future.
26. Mayor and (JouncilIR,eports.
A. Report by Ma.yor Stoverrega.rding Metroplex Mayors' Meeting.
B. Report by}Mayor Stover regarding Coppell Women's Club
Luncheon.
C. R~p()rt by Mayor Stover regarding Susan G. Komen "Dig for the
(J\lre" volleyball event September 21st.
A. City Manager Jim Witt attended the Metroplex Mayors' Meeting where
the Public Employee Benefit Alliance gave a general report. The new
director for the North Texas Transportation Association was onsite and
discussed transportation issues.
B. Mayor Stover advised he was invited to speak at the Coppell Women's
Club Luncheon where he presented updates on the half-cent sales tax
election, Market Street, the cemetery and Old Town Coppell.
C. Mayor Stover reminded the community of the "Dig for a Cure"
fundraising event that will be held on September 21 st. The Coppell
cm091107
Page 1 6 of 1 7
High School Volleyball Team will be holding a "Pink Out" in honor of
former Mayor Candy Sheehan's fight against breast cancer.
27. Necessary action resulting from Work Session.
Action:
Councilmember Peters moved to instruct the City Manager to bring forward
a contract with Oncor Electric Delivery for the installation of street lights in
the median of Parkway Boulevard from Graham Drive to Coppell Road
North, and in the median of MacArthur Boulevard from <Saridy/Lake Road to
Condor. Mayor Pro Tem Hinojosa-Flores seconded tl1~IlI()ti()ri; the motion
carried 5-0 with Mayor Pro Tem Hinojosa-Flore$/and C()l.lIlGilmembers
Brancheau, Peters, Faught and York voting in favor of the IIIQti()I1.
28. Necessary action resulting from Executiy~ Sessioll.
There was no action necessary undRrthis<iteIll.
come before<theCJity CollIlcil, the meeting
There
Douglas N. Stover, Mayor
cm091107
Page 1 7 of 1 7
THE.CITY.OF
DEPT:
Police
AGENDA REQUEST FORM
COPPELL
DATE:
September 25, 2007
ITEM #: 10/B
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consider approval of renewing the service agreement with Motorola, Inc. for the maintenance of all city radios and
the communication network in the amount of $60,166.68; and authorizing the City Manager to sign.
GOAL(S):
o
EXECUTIVE SUMMARY:
This service contract is an annual contract that is funded out of the Police Department budget yearly.
FINANCIAL COMMENTS:
Funds are budgeted in the Police Department Operating Budget for this agreement.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12: 14:49
-05'00'
IJMotorola - 1 AR
. MOTOROLA
SERVICE AGREEMENT
Attn: National Service Support
1307 East Algonquin Road
Schaumburg, IL 60196
(800) 247-2346
Contract Number: S00001003240
Contract Modifier: RN02-JUL-07 10:50:23
Supercedes Agreement(s):
Date: 09/07/2007
Company Name: Coppell, City Of
Attn:
Billing Address: POBox 9478
City, State, Zip: Coppell, TX 75019
Customer Contact: Jerod Anderson
Phone: (972)304-3643
Fax:
Required P.O.: No
Customer #: 1011985134
Bill to Tag #: 0007
Contract Start Date: 10/01/2007
Contract End Date: 09/30/2008
Anniversary Day: Sep 30th
Payment Cycle: ANNUAL
Tax Exempt: Exempt From All Taxes
PO#:
Qty Model/Option Description Monthly Ext Extended
***** Recurring Services *****
SVC01SVC1422C LOCAL RADIO COMBO PACKAGE $ 4,075.63 $ 48,907.56
2 SVC447AC ENH: GTX MOBILE
128 SVC647AA MTS2000
13 SVC652AA MTX 800/900 SERIES
23 SVC645AA MCS2000
16 SVC700AA XTS3000 (COSMO)
SVC02SVC0030C SP - LOCAL REPAIR WITH ONSITE RESPO $ 938.26 $ 11,259.12
3 CLASSIC CRT CONSOLE
3 XTL5000
4 STX PORTABLE
1 MCS2000
1 CHARGER
5 SIREN PACKAGE
SPECIAL INSTRUCTIONS - ATTACH STATEMENT OF WORK FOR Subtotal - Recurring Services $ 5,013.89 $ 60,166.68
PERFORMANCE DESCRIPTIONS Subtotal - One-Time Event $.00 $.00
Services
Total $5,013.89 $60,166.68
Taxes - -
Grand Total $ 5,013.89 $ 60,166.68
THIS SERVICE AMOUNT IS SUBJECT TO STATE AND LOCAL TAXING
JURISDICTIONS WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
Subcontractor(s) City State
DFW COMMUNICATIONS INC IRVING TX
DFW COMMUNICATIONS INC IRVING TX
I received Statements of Work that describe the services provided on this
Agreement. Motorola's Service Terms and Conditions, a copy of which is
attached to this Service Agreement, is incorporated herein by this reference.
AUTHORIZED CUSTOMER SIGNATURE
DATE
TITLE
CUSTOMER (PRINT NAME)
MOTOROLA REPRESENTATIVE (SIGNATURE)
DATE
Derek Johnson
TITLE
FAX
MOTOROLA REPRESENTATIVE (PRINT NAME)
PHONE
Service Terms and Conditions
Motorola, Inc., through its Commercial, Government, and Industrial Solutions Sector ("Motorola"), and the customer
named in this Agreement ("Customer"), hereby agree as follows:
Section 1 APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola agrees to provide to Customer either
(1) maintenance, support and/or other services under a Motorola Service Agreement, or (2) installation services under a
Motorola Installation Agreement.
Section 2 DEFINITIONS AND INTERPRETATION
2.1. "Agreement" means these Service Terms and Conditions; the cover page for the Service Agreement or the
Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In
interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions will take precedence over
any cover page, and the cover page will take precedence over any attachments, unless the cover page or attachment
specifically states otherwise.
2.2. "Equipment" means the equipment that is specified in the attachments or is subsequently added to this Agreement.
2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement.
Section 3 ACCEPTANCE
Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This
Agreement will become binding only when accepted in writing by Motorola. The term of this Agreement will begin on the
"Start Date" indicated in this Agreement.
Section 4 SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more detailed statement of work or other
document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's
then-applicable rates for such services.
4.2. If Motorola is providing Services for Equipment, Motorola parts or parts of equal quality will be used; the Equipment
will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are
prescribed by Motorola will be followed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial
Equipment, the additional equipment may be added to this Agreement and will be billed at the applicable rates after the
warranty for such additional equipment expires.
4.4. All Equipment must be in good working order on the Start Date or when additional equipment is added to the
Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the
Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out
of service. Customer's obligation to pay Service fees for such Equipment will terminate at the end of the month in which
Motorola receives such written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous
environments.
4.6. If Equipment cannot, in Motorola's reasonable opinion, be properly or economically serviced for any reason, Motorola
may modify the scope of Services related to such Equipment; remove such Equipment from the Agreement; or increase
the price to Service such Equipment.
4.7. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in
a manner consistent with the level of Service purchased as indicated in this Agreement.
Section 5 EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has become defective or damaged from use in other
than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards;
excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of
the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramming Equipment; accessories, belt clips,
battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission
line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no
obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web,
or for Equipment malfunction caused by such transmission medium.
Section 6 TIME AND PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's
location, Customer will provide Motorola, at no charge, a non-hazardous work environment with adequate shelter, heat,
light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors will
not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and
software elements of any system with which the Equipment is interfacing so that Motorola may perform its Services.
Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. to 4:30 p.m., local time, excluding
weekends and holidays. Unless otherwise stated in this Agreement, the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; if these charges or expenses are reasonably
incurred by Motorola in rendering the Services, Customer agrees to reimburse Motorola for such charges and expenses.
Section 7 CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names and phone numbers) that will be available
twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to
maintain contact, as needed, with Motorola.
Section 8 PAYMENT
Unless alternative payment terms are specifically stated in this Agreement, Motorola will invoice Customer in advance for
each payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within
twenty (20) days of the invoice date. Customer agrees to reimburse Motorola for all property taxes, sales and use taxes,
excise taxes, and other taxes or assessments levied as a result of Services rendered under this Agreement (except
income, profit, and franchise taxes of Motorola) by any governmental entity.
Section 9 WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects in materials and workmanship for a period
of ninety (90) days from the date the performance of the Services are completed. In the event of a breach of this warranty,
Customer's sole remedy is to require Motorola to re-perform the non-conforming Service or to refund, on a pro-rata basis,
the fees paid for the non-conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
Section 10 DEFAUL T/TERMINATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a
written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written
plan to cure the default that is acceptable to the other party and begin implementing the cure plan immediately after plan
approval. If the non-performing party fails to provide or implement the cure plan, then the injured party, in addition to any
other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of
termination to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this
Agreement, including payments which may be due and owing at the time of termination. All sums owed by Customer to
Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of
termination, Motorola will have no further obligation to provide Services.
Section 11 LIMITATION OF LIABILITY
This limitation of liability provision shall apply notwithstanding any contrary provision in this Agreement. Except for
personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort,
or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12)
months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF
SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL
LOSS; INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR
OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR
ARISING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS
AGREEMENT. No action for breach of this Agreement or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of such cause of action, except for money due upon
an open account. This limitation of liability will survive the expiration or termination of this Agreement.
Section 12 EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether
written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of
this Agreement except for those expressed herein. The Agreement may not be amended or modified except by a written
agreement signed by authorized representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement,
however, an omission of the reference to this Agreement shall not affect its applicability. In no event shall either party be
bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: (i) such
purchase order, acknowledgement, or other writings specifically refer to this Agreement; (ii) clearly indicate the intention of
both parties to override and modify this Agreement; and (iii) such purchase order, acknowledgement, or other writings are
signed by authorized representatives of both parties.
Section 13 PROPRIETARY INFORMATION; CONFIDENTIALITY; INTEllECTUAL PROPERTY RIGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, technical information or otherwise furnished
to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential,
and will be promptly returned at Motorola's request. Customer may not disclose, without Motorola's written permission or
as required by law, any such information or data to any person, or use such information or data itself for any purpose
other than performing its obligations under this Agreement. The obligations set forth in this Section will survive the
expiration or termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial, financial or technical information disclosed in any manner or at
any time by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide
Customer with access to its confidential and proprietary information, including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license
under any Motorola patent, copyright, trade secret, or other intellectual property including any intellectual property created
as a result of or related to the Equipment sold or Services performed under this Agreement.
Section 14 FCC liCENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications
Commission or any other federal, state, or local government agency and for complying with all rules and regulations
required by such agencies. Neither Motorola nor any of its employees is an agent or representative of Customer in any
governmental matters.
Section 15 COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years thereafter, Customer will not hire, engage
on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its
subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of
Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found
to be overly broad under applicable law, it shall be modified as necessary to conform to such law.
Section 16 MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or furnished by Motorola for the purpose
of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in
Customer's custody or control, be liable for any loss or damage to such property, and return it to Motorola upon request.
Such property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises
by Motorola at any time without restriction.
Section 17 GENERAL TERMS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and
effect.
17.2. This Agreement and the rights and duties of the parties will be governed and interpreted in accordance with the
laws of the State in which the Services are performed.
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes such as strikes, material
shortages, or acts of God that are beyond that party's reasonable control.
17.5. Motorola may assign its rights and obligations, and may subcontract any portion of its performance, under this
Agreement.
17.6. THIS AGREEMENT WILL RENEW, FORAN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF
THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE OR ONE
PARTY NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS
THAN TH IRTY (30) DAYS OF THAT ANN IVERSARY DATE. At the anniversary date, Motorola may adjust the price of the
Services to reflect its current rates.
17.7. If Motorola provides Services after the termi nation or expiration of this Agreement, the terms and conditions in effect
at the time of the termination or expiration will apply to those Services and Customer agrees to pay for such services on a
time and materials basis at Motorola's then effective hourly rates.
THE.CITY.OF
DEPT:
City Manager
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM#: 10lC
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of a grant for technology in the amount of $139/550 for literacy between Carrollton/Farmers Branch
ISD, the city of Coppell, and the Coppell Education Development Corporation, and authorizing the City Manager to
sign.
GOAL(S):
II
EXECUTIVE SUMMARY:
Approved by CEDC Board.
FINANCIAL COMMENTS:
Funds for this grant will be provided by the 1/2 percent CEDC sales tax.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12: 15:07
-05'00'
I !2007L03
STATE OF TEXAS ~ COPPELL EDUCATION DEVELOPMENT CORPORATION
~
COUNTY OF DALLAS ~ GRANT AGREEMENT
This Educational Development Grant Agreement ("AGREEMENT") is made by and
between the city of Coppell, Texas ("CITY"), the Coppell Education Development Corporation
("CEDC") and the Carrollton/Farmers Branch Independent School District (the "CFBISD"),
acting by and through their respective authorized officers.
WITNESSETH:
WHEREAS, the CITY is authorized by TEX. Lac. GOV'T CODE S 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CFBISD has submitted a grant application No. 2007-L03 to provide
funding for four full-time paraprofessional salaries and additional printed material for the library
at Riverchase Elementary School in Coppell (the PROJECT); and
WHEREAS, the CFBISD serves 515 students from the CITY, and has developed the
PROJECT in order to raise the literacy levels of all the students; and
WHEREAS, CFBISD is in need of funding the three full-time instructional support
salaries and provide printed material for the library, and seeks the assistance of the CEDC for
such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CFBISD in accordance with this AGREEMENT will further the objectives of the CITY,
will benefit the CITY and the CITY's inhabitants and will promote career technology in the
CITY.
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CFBISD an education development grant (the "GRANT") in an amount not to
exceed One Hundred Thirty-nine Thousand Five Hundred Fifty Dollars and no cents
($139,550.00).
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
2. CFBISD agrees to utilize the GRANT to fund four full-time instructional support
salaries and provide printed material for the library at Riverchase Elementary School in Coppell.
3. CITY agrees to provide the GRANT of One Hundred Thirty-nine Thousand Five
Hundred Fifty Dollars and no cents ($139,550.00) funds payable on a quarterly basis with the
first payment to be made in November 2007. Funds to be expended in accordance with the
budget categories set forth in the GRANT application.
4. On a quarterly basis beginning no later than February 1, 2008 the CFBISD shall submit
personnel costs and invoices for this GRANT to the CEDC. The detailed expenditures shall
include, but not be limited to, salaries, number of students from Coppell served, grade levels
actually served, and any changes in personnel during the period covered by this GRANT,
invoices for books and other purchases.
5. In the event the CFBISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CFBISD, after expiration of the notice
and cure period described herein, shall be in default of this AGREEMENT. As liquidated
damages in the event of such default, the CFBISD shall, within thirty (30) days after demand,
repay to the CITY, the GRANT with interest at the rate of eight percent (8%) per annum from
the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in
the event of default would be speculative and difficult to determine. Upon breach by CFBISD
of any obligations under this AGREEMENT, the CITY shall notify the CFBISD in writing,
who shall have thirty (30) days from receipt of the notice in which to cure such default. If
CFBISD fails to cure the default within the time provided herein, or, as such time period may be
extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT
without further notice to the CFBISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CFBISD, in the use of the GRANT
and in satisfying the conditions of this AGREEMENT, is acting independently, and that the
CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection
with these actions. CFBISD agrees to indemnify and hold harmless the CITY and the CEDC
from all such claims, suits, and causes of action, liabilities and expenses, including reasonable
attorney's fees, of any nature whatsoever arising out of the CFBISD'S performance of the
conditions under this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
10. In the event anyone or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this
day of
, 2007.
CITY OF COPPELL, TEXAS
By:
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By:
EXECUTED this
day of
, 2007.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By:
ANTONIO ALTEMUS, PRESIDENT
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
SIGNED this
day of
, 2007.
CARROLL TON-FARMERS BRANCH INDEPENDENT
SCHOOL DISTRICT
By:
DR. ANNETTE GRIFFIN, SUPERINTENDENT
Carrollton-Farmers Branch Independent School District
1445 North Perry Road
Carrollton, Texas 75006
ATTEST:
By:
CITY'S ACKNOWLEDGMENT
STATE OF TEXAS ~
~
COUNTY OF DALLAS ~
This instrument was acknowledged before me on the _ day of
2007, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
Notary Public, State of Texas
My Commission Expires:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS
~
~
~
COUNTY OF DALLAS
This instrument was acknowledged before me on the day of ,
2007, by Antonio Altemus, President of the Coppell Education Development Corporation, on
behalf of said corporation.
Notary Public, State of Texas
My Commission expires:
CARROLL TON/FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS
~
~
~
COUNTY OF DALLAS
This instrument was acknowledged before me on the day of ,
2007, by Dr. Annette Griffin, Superintendent of Carrollton/Farmers Branch Independent School
District, on behalf of said district.
Notary Public, State of Texas
My Commission expires:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
THE.CITY.OF
DEPT:
City Manager
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 10lD
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of a grant for technology in the amount of $54/525 for technology between Carrollton/Farmers
Branch ISD, the city of Coppell, and the Coppell Education Development Corporation, and authorizing the City
Manager to sign.
GOAL(S):
l1li
EXECUTIVE SUMMARY:
Approved by CEDC Board.
FINANCIAL COMMENTS:
Funds for this grant are provided by the 1/2 percent CEDC sales tax.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
II Libby Ball
2007.10.23
12:15:24
-05'00'
I !200lT05
STATE OF TEXAS ~ COPPELL EDUCATION DEVELOPMENT CORPORATION
~
COUNTY OF DALLAS ~ GRANT AGREEMENT
This Educational Development Grant Agreement ("AGREEMENT") is made by and
between the city of Coppell, Texas ("CITY"), the Coppell Education Development Corporation
("CEDC") and the Carrollton/Farmers Branch Independent School District (the "CFBISD"),
acting by and through their respective authorized officers.
WITNESSETH:
WHEREAS, the CITY is authorized by TEX. Lac. GOV'T CODE S 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CFBISD has submitted a grant application No. 2007-T05 to provide
funding for salary and benefits for a half-time instructional technology support person, and
substitutes for 27 days of technology staff development at Riverchase Elementary School in
Coppell (the PROJECT); and
WHEREAS, the CFBISD serves 515 students from the CITY, and has developed the
PROJECT in order to raise the technology levels of all the students; and
WHEREAS, CFBISD is in need of funding the half-time instructional technology
support person and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CFBISD in accordance with this AGREEMENT will further the objectives of the CITY,
will benefit the CITY and the CITY's inhabitants, and will promote career technology in the
CITY.
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CFBISD an education development grant (the "GRANT") in an amount not to
exceed Fifty-four Thousand Five Hundred Twenty-five Dollars and no cents ($54,525.00).
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1
2. CFBISD agrees to utilize the GRANT to fund a half-time instructional technology
support person and substitutes for 27 days of technology staff development at Riverchase
Elementary School in Coppell.
3. CITY agrees to provide the GRANT of Fifty-four Thousand Five Hundred Twenty-five
Dollars and no cents ($54,525.00) funds payable on a quarterly basis with the first payment to be
made in November 2007. Funds to be expended in accordance with the budget categories set
forth in the GRANT application.
4. On a quarterly basis beginning no later than February 1, 2008 the CFBISD shall submit
personnel costs for this GRANT to the CEDC. The detailed expenditures shall include, but not
be limited to, salaries, number of students from Coppell served, grade levels actually served, and
any changes in personnel during the period covered by this GRANT.
5. In the event the CFBISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CFBISD, after expiration of the notice
and cure period described herein, shall be in default of this AGREEMENT. As liquidated
damages in the event of such default, the CFBISD shall, within thirty (30) days after demand,
repay to the CITY, the GRANT with interest at the rate of eight percent (8%) per annum from
the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in
the event of default would be speculative and difficult to determine. Upon breach by CFBISD
of any obligations under this AGREEMENT, the CITY shall notify the CFBISD in writing,
who shall have thirty (30) days from receipt of the notice in which to cure such default. If
CFBISD fails to cure the default within the time provided herein, or, as such time period may be
extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT
without further notice to the CFBISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CFBISD, in the use of the GRANT
and in satisfying the conditions of this AGREEMENT, is acting independently, and that the
CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection
with these actions. CFBISD agrees to indemnify and hold harmless the CITY and the CEDC
from all such claims, suits, and causes of action, liabilities and expenses, including reasonable
attorney's fees, of any nature whatsoever arising out of the CFBISD'S performance of the
conditions under this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre-paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2
10. In the event anyone or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this
day of
, 2007.
CITY OF COPPELL, TEXAS
By:
JIM WITT, CITY MANAGER
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By:
EXECUTED this
day of
, 2007.
COPPELL EDUCATION DEVELOPMENT CORPORATION
By:
ANTONIO ALTEMUS, PRESIDENT
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
ATTEST:
By:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
SIGNED this
day of
, 2007.
CARROLL TON-FARMERS BRANCH INDEPENDENT
SCHOOL DISTRICT
By:
DR. ANNETTE GRIFFIN, SUPERINTENDENT
Carrollton-Farmers Branch Independent School District
1445 North Perry Road
Carrollton, Texas 75006
ATTEST:
By:
CITY'S ACKNOWLEDGMENT
STATE OF TEXAS ~
~
COUNTY OF DALLAS ~
This instrument was acknowledged before me on the _ day of
2007, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
Notary Public, State of Texas
My Commission Expires:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS
~
~
~
COUNTY OF DALLAS
This instrument was acknowledged before me on the day of ,
2007, by Antonio Altemus, President of the Coppell Education Development Corporation, on
behalf of said corporation.
Notary Public, State of Texas
My Commission expires:
CARROLL TON/FARMERS BRANCH INDEPENDENT SCHOOL DISTRICT
STATE OF TEXAS
~
~
~
COUNTY OF DALLAS
This instrument was acknowledged before me on the day of ,
2007, by Dr. Annette Griffin, Superintendent of Carrollton/Farmers Branch Independent School
District, on behalf of said district.
Notary Public, State of Texas
My Commission expires:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
THE.CITY.OF
DEPT:
City Manager
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 10lE
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of an agreement for the architectural services of J. Stuart Todd, Inc., for the Rolling Oaks Cemetery
in an amount not to exceed $135/000 and authorizing the City Manager to sign.
GOAL(S):
B
EXECUTIVE SUMMARY:
Staff recommend approval.
FINANCIAL COMMENTS:
Funds for this agreement will be provided by the 2007 Bond Issue.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12 : 15:43
-05'00'
I !Architect
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THE.CITY.OF
DEPT:
Human Resources
AGENDA REQUEST FORM
COPPELL
September 25, 2007
ITEM #: 10lF
DATE:
D WORK SESSION
[(] CONSENT
D REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of a professional services agreement with Brinson Benefits, Inc. for benefit consulting services and
other health and wellness related services in the amount $117,839.00 and authorizing the City Manager to sign.
GOAL(S):
.
EXECUTIVE SUMMARY:
This professional services agreement is for benefit consulting services for the Cityrs entire benefit's program which
consists of medical, dental, life and ad&d, long term disability, flexible spending accounts and vision programs. In
addition to the benefit consulting services, Brinson Benefits, Inc. through its membership with United Benefit Advisors,
allows the city to access other professional services at very discounted costs such as the cityrs electronic enrollment
software (Benefits Connect) and the cityrs new wellness (Wellness Works) program and its wellness website owned by
Matria. Attached you will find the professional services agreement and related costs of these programs.
FINANCIAL COMMENTS:
Funds are budgeted in the Self Insurance Fund for this agreement.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval
II Libby Ball
2007.10.23
12:16:03
-05'00'
I&Brinsonagreement-l AR
THE"CITY..OF
COPPELL
.~~.
J'.e~ ~--&ql)
.il & . \
Professional Services Agreement
THE STATE OF TEXAS)
DALLAS COUNTY OF TEXAS)
This contract is made and entered into by and between the CITY OF COPPELL, a home
rule municipal corporation, of Dallas County, Texas, (hereinafter Referred to as "CITY") and
Brinson Benefits, Inc. having a principal place of business at 12720 Hillcrest Road, Suite 810-b,
Dallas, TX, 75230, (hereinafter referred to as "CONTRACTOR").
1. PURPOSE
The purpose of this Contract is to state the terms and conditions under which
CONTRACTOR shall provide Employee Benefit Consultant Services.
2. DESCRIPTION OF SERVICES
CONTRACTOR'S services hereunder shall include, but shall not be limited to, the
following:
A. CONTRACTOR shall perform all the services as set forth and agreed to by the
CITY attached hereto as Exhibit "A" and "B" inclusive of agreed to Contractor's
fees for Required Services, both of which are made a part of this Contract for all
purposes; should there be any future conflict between the terms of the Required
Services and rates for the Required Services as provided by the Contractor, the
agreed to terms of this Contract shall be final and binding.
B. CONTRACTOR shall work closely with the Director of Administration/Human
Resources or his/her designee (hereinafter referred to as "City Staff" and
appropriate CITY officials) and perform any and all related tasks required by City
Staff in order to fulfill the purposes of this Contract.
C. CONTRACTOR shall deliver all data, reports and documents which result from
its services to City Staff in such form as is satisfactory to the City Staff.
D. CONTRACTOR shall work through the appropriate city staff to obtain all pricing
and proposals by means that comply with State and Federal Laws.
3. PERFORMANCE OF SERVICES
CONTRACTOR and its employees or associates shall perform all the services under the
Contract. CONTRACTOR represents that all its employees or associates who perform services
under the Contract shall be fully qualified and competent to perform the service described in
Section 2.
4. TERM
The term of this Contract shall begin on October 1, 2007 and renew on October 1st of
each subsequent year subject to City Staff recommendation and City Council approval.
CONTRACTOR understands and agrees that time is of the essence. All services, written reports,
and other data are to be completed and delivered to CITY by agreed upon dates and times within
the contract period unless an extension of time, based upon good reasons presented by
CONTRACTOR, is approved by City Staff.
5. PAYMENT FOR SERVICES
In consideration of the professional services to be performed by CONTRACTOR under
the terms of the Contract, CITY shall pay CONTRACTOR for services actually performs as set
out by the Fees for Required Services as defined in Exhibit "A" unless other conditions
necessitate additional services, which must be authorized in advance by the City Manager or
designee. CONTRACTOR'S charges for its services are not to exceed similar charges of
CONTRACTOR for comparable services to other customers. Payments to CONTRACTOR
shall be in the amount shown by the billings and other documentation submitted and shall be
subject to City Staffs approval. All services shall be performed to the satisfaction of City Staff,
and CITY shall not be liable for any payment under this Contract for services which are
unsatisfactory and which have not been approved by City Staff.
6. CHANGE IN SERVICES
CITY through its City Staff may request, from time to time, changes in the scope or focus
of the activities and services conducted or to be conducted by CONTRACTOR pursuant to the
Contract. Any such change which varies significantly from the scope of services set out in
Section 2 and would entail a significant increase in cost or expense to CONTRACTOR shall be
mutually agreed on by CONTRACTOR and the City Staff. Changes in the scope, which in the
opinion of CONTRACTOR and the City Staff would require additional funding by CITY, must
first be authorized in advance by the City Manager or his designee.
7. CONFIDENTIAL WORK
No reports, information, project evaluation, project designs, data or any other
documentation developed by, given to, prepared by or assembled by CONTRACTOR under this
Contract shall be disclosed or made available to any individual or organization by
CONTRACTOR without the express prior written approval of the City Manager.
8. OWNERSHIP OF DOCUMENTS
Upon acceptance or approval by CITY, all reports, information and other data, given to,
prepared or assembled by CONTRACTOR UNDER THIS Contract, and any other related
documents or items shall become the sole property of CITY and shall be delivered to CITY.
CONTRACTOR may make copies of any and all documents for its files.
9. CONTRACTOR'S LIABILITY
Approval of CITY shall not constitute nor be deemed a release of the responsibility and
liability of CONTRACTOR, its employees, agents or associates for the accuracy and
competency for their designs, reports, information, and other documents or services nor shall
approval be deemed to be the assumption of such responsibility by CITY for any defect, error or
omission in the documents prepared by CONTRACTOR, its employees, agents or associates.
10. INDEMNITY
CONTRACTOR shall defend, indemnify, and hold CITY whole and harmless against
any and all claims for damages, costs, and expenses to persons or property that may arise out of,
or be occasioned by or from any negligent act, error or omission of CONTRACTOR or any
agent, servant, or employee of CONTRACTOR in the execution or performance of this Contract.
11. RIGHT OF REVIEW
CITY may review any and all of the services performed by CONTRACTOR under this
Contract.
12. The following shall be conditions of, and a part of, the consideration of this Contract, to-
wit:
CONFLICT OF INTEREST OF CITY EMPLOYEES
No officer or employee of the City shall have any financial interest, direct or indirect, in
any contract with the City or be financially interested, directly or indirectly, in the sale to the
City of any land, materials, supplies or services, except on behalf of the City as an officer or
employee. Any violation of this section shall constitute malfeasance in office and any officer or
employee guilty thereof may be subject to removal from his office or position. Any violation of
this section, with knowledge, express or implied, of the person or corporation contracting with
the City shall render the contract involved voidable by the City Manager.
CONFLICT OF INTEREST OF CONTRACTOR
Contractor shall not accept other employment or engage in outside activities incompatible
with the proper discharge of his duties and responsibilities with the City, or which might impair
his independent judgement in the performance of his duty to the City nor personally provide
services for compensation, directly or indirectly, to a person or organization who is requesting an
approval, investigation or determination from the City.
13. NONDISCRIMINATION
As a condition of this Contract, CONTRACTOR covenants that CONTRACTOR will
take all necessary actions to insure that, in connection with any work under this Contract,
CONTRACTOR, his associates and subcontractors, will not discriminate in the treatment or
employment of any individual or groups of individuals on the grounds of race, color, religion,
national origin, age, sex, or physical handicap unrelated to job performance, either directly,
indirectly or through contractual or other arrangements. In this regard, CONTRACTOR shall
keep, retain and safeguard all records relating to the Contract or work performed hereunder for a
minimum period of three (3) years from final Contract completion, with full access allowed to
authorized representatives of the City, upon request, for purposes of evaluating compliance with
this and other provisions of the Contract.
14. CONTRACT PERSONAL
The Contract provides for personal or professional services, and the CONTRACTOR
shall not assign the Contract, in whole or in part, without the prior written consent of CITY.
15. TERMINATION
CITY may terminate this Contract upon Thirty (30) days written notice to
CONTRACTOR with the understanding that all services being performed under this Contract
shall cease upon the date specified in such notice. CONTRACTOR shall invoice for all services
completed and shall be compensated in accordance with the terms of this Contract for all such
services performed by CONTRACTOR prior to the date specified in such notice.
16. NOTICES
All notices, communications, and reports required or permitted under this Contract shall
be personally delivered or mailed to the respective parties by depositing same in the United
States mail, postage prepaid, or delivered electronically at the following addresses. Mailed
notices shall be deemed communicated as of five (5) days after mailing.
If intended for CITY, to:
Vivyon V. Bowman (vbowman@ci.coppell.tx.us)
Director of Administration/Human Resources
City of Coppell
255 Parkway Blvd.
Coppell, TX 75019
If intended for CONTRACTOR, to:
Brinson Benefits, Inc.
12720 Hillcrest Road, Suite 810-b
Dallas, TX 75230
ATTN: Dee Beasley Hayden
17. INDEPENDENT CONTRACTOR
In performing services under this Contract, CONTRACTOR is performing services of the
type performed prior to this Contract, and CITY and CONTRACTOR by the execution of this
Contract do not change the independent status of CONTRACTOR. No term or provision of this
Contract shall be construed as making CONTRACTOR the agent, servant, or employee of CITY.
18. VENUE
The obligation of the parties to this Contract are performable in Dallas County, Texas,
and if legal action is necessary to enforce same, exclusive venue shall lie in Dallas County,
Texas.
19. APPLICABLE LAWS
This Contract is made subject to the provisions of the Charter and ordinances of CITY, as
amended, and all applicable State and Federal laws.
20. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws and court
decisions of the State of Texas.
21. LEGAL CONSTRUCTION
In case anyone or more of the provisions contained in this Contract shall for any reason
be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision thereof and this Contract shall be considered
as if such invalid, illegal, or unenforceable provision had never been contained in this Contract.
22. COUNTERPARTS
This Contract may be executed in any number of counterparts, each of which shall be
deemed an original and constitute one and the same instrument.
23. CAPTIONS
The captions to the various clause of this Contract are for informational purposes only
and shall not alter the substance of the terms and conditions of this Contract.
24. SUCCESSORS AND ASSIGNS
This Contract shall be binding upon and inure to the benefit of the parties hereto and their
respective heirs, executors, administrators, successors and, except as otherwise provided in this
Contract, their assigns.
25. ENTIRE AGREEMENT
This Contract embodies the complete agreement of the parties hereto, superseding all oral
or written previous and contemporary agreements between the parties and relating to matters in
the Contract, and except as otherwise provided herein cannot be modified without written
agreement of the parties to be attached to and made a part of this Contract.
EXECUTED this the day of
CITY, signing by its City Manager and by CONTRACTOR.
, 2007, by
Jim Witt, City Manager
BY
City Manager
CONTRACTOR:
Brinson Benefits, Inc.
BY
S. Dawn Brinson
President
EXHIBIT A
~11f'(~~, ]I.ij-~I ~'Ir~m
~;:,~.: -,~., -~~~-"! I~^ < ~~"~-<'. =-__\,:,
;:, ~:~ --",," --";,'="'"-"
City of Coppell
Financial Options
Brinson Benefits, Inc. services include:
Purple Card Patient Advocate
Plan Benefit/Cost Renewal Analysis
Plan Design Consultation & Strategic Benefit Planning
Plan Management and Data Analysis
Vendor Negotiations
Annual Plan Implementation
Open Enrollment/Communication Support
Customer Service
The following are not included In the compensation:
printing, graphic design work, custom programming,
contracted third-party services &/or products (5500
preparation, Technology, Legal/Accounting,
COBRA/HIPAA serVices, Wellness Services, etc.),
travel outside of DFW area, and independent third party
audits. Any lines of coverage or services not provided
in this proposal are subject to additional fees.
Revised - Total Fee
Based on 333 Active & Retiree
Employees
,~,QIl~"YltiI19"",E,g,g,
Includes Medical (Specific and Aggregate
Stop Loss), Dental, Basic Life and AD&D,
and L TD
$47,029 annually
,~"y"~~,g,g"y"g,!l!""R,~,!l,,g~~J~,
30/0 cost of living increase
Available Upon Request
PROFESSIONAL SERVICES AGREEMENT ADDENDUM
EXHIBIT A
City of Coppell
Brinson Benefits, Inc. services include:
Plan Benefit/Cost Renewal Analysis
Plan Design Consultation & Strategic Benefit Planning
Plan Management and Data Analysis
Vendor Negotiations
Annual Bid Process and Plan Implementations
Open Enrollment/Communication Support
Customer Service
Brinson Benefits Purple Card
Employee Benefit Statements
Matria/Wellness Works Program (additional fees will apply if
additional services are purchased, i.e. biometric screenings,
incentives, custom workshops, etc.)
Benefits Connect (additional fees will apply if changes are
made to the system throughout the year)
HRA Trust Documentation Preparation
The following are not included in the compensation:
5500 preparation, printing, graphic design work, custom
programming, contracted third-party services &/or
products for COBRA/HI PAA, Technology,
Legal/Accounting, travel outside of DFW area, and
independent third party audits. Any lines of coverage
or services not provided in this proposal are subject to
additional fees.
Total Fee
Consulting Fee
$47,029/Annual
Includes Medical, Specific and
Aggregate Stop Loss, Transplant,
Dental, Vision, Basic Life & AD&D,
Voluntary Products and Disability
SubseQuent Renewal
Annual 30/0 Cost of Living Adjustment
$4,378/Annual
$15 per Employee Statement
$8 pepm
$27,469
$2,000
To be determined at time of request and
agreed upon by the City.
PROFESSIONAL SERVICES AGREEMENT ADDENDUM
EXHIBIT B
MATRIA PROGRAM ADDENDUM
The City of Coppell (the "Customer") has elected to utilize one or more wellness
programs (the "Programs") developed and maintained by Matria Health Enhancement Company
and its Affiliates ("Matria"). Brinson Benefits, Inc. the "Participating Member Firm") has an
agreement with Matria requiring the Participating Member Firm to enter into an agreement with
the Customer to have the Customer to acknowledge and fulfill certain obligations with respect to
the Programs. This addendum to the contract between the Customer and the Participating
Member Firm (the "Contract") sets forth those obligations and is incorporated into, and forms a
part of, the Contract. For the consideration specified in the Contract, including the ability to
utilize the Programs, the Customer acknowledges and agrees to the following:
1. The Customer will: (i) conduct business in a manner that does not reflect
unfavorably on the products, services, goodwill and reputation of Matria or the
Participating Member Firm, (ii) avoid deceptive, misleading, or unethical
practices that are or might be detrimental to Matria or the Participating Member
Firm or its products or services, including without limitation disparagement of
Matria or the Participating Member Firm or its products or services, (iii) make no
false or misleading representation with respect to the Programs, (iv) not publish or
use any misleading or deceptive advertising material, and (v) not convert, adjust,
alter or modify Programs without Matria' s prior written consent.
2. Matria and the Participating Member Firm may sell the Programs and any other
products and services to other entities unrelated to the Customer without any
obligation to the Customer.
3. The Customer will not directly or indirectly sell the Programs.
4. The Customer will use all reasonable efforts to cause its employees, Affiliates,
agents, and End-Users to cooperate with the Participating Member Firm in
connection with Matria's provision of the Programs. For purposes of this
addendum, the term "Affiliate" means any individual, enterprise or entity that,
directly or indirectly, through one or more intermediaries, controls, is controlled
by or is under common control with such party. For purposes of this addendum,
the term "End-User" means all active employees of the Customer and non-
Medicare eligible retirees of the Customer eligible for a Program, all persons on
long-term disability eligible for a Program, all non-Medicare eligible employees
or retirees claiming COBRA coverage that are eligible for a Program, and all
persons who obtain coverage, including COBRA coverage, for a non-Medicare
eligible dependent who is eligible for a Program.
5. In connection with the use of the Programs, the Customer will comply with all
applicable laws, including, without limitation, laws regarding confidentiality of
health records, and will only access, use and disclose patient health records and
information in accordance with all applicable laws. Without limiting the
generality of the foregoing, the Customer agrees to comply with the applicable
provisions ofHIPAA, the Employee Retirement Income Security Act ("ERISA"),
if applicable, and related regulations, and to enter into such agreements with the
Participating Member Firm as may be reasonably necessary from time to time to
evidence such compliance.
6. The Customer will designate one member of its staff to serve as a liaison between
the Customer and the Participating Member Firm and Matria with respect to the
use of the Programs.
7. The Customer hereby represents and warrants to the Participating Member Firm
as follows:
a) The Customer owns, holds or otherwise possesses, or lawfully uses, all
licenses that are in any manner necessary for it to utilize the Programs.
b) To the extent required by applicable laws, including HIP AA, the Customer
represents and warrants that it has obtained all legally required consents
and authorizations that are necessary for the Participating Member Firm
and Matria and their Affiliates to provide the Programs to the Customer
and End-Users.
c) The Customer will utilize the reports provided by the Participating
Member Firm or Matria solely for the purpose of evaluating the Programs.
The Customer will not provide the reports or any information therein to
any third party without the Participant Member Firm's or Matria's prior
written consent. To the extent that the Customer has requested the
Participating Member Firm or Matria to provide reports or information
that may in any way provide identifiable End-User information, the
Customer (1) will only allow persons to have access to such information to
the extent authorized in accordance with all applicable laws, including
without limitation, ERISA, if applicable and HIP AA, and (2) will not use
or disclose such information in violation of this addendum or any
applicable law, including, without limitation, ERISA, if applicable, and
HIP AA.
8. This addendum will terminate upon the termination of the Contract. This
addendum may be terminated by the Participating Member Firm (1) in the event
the Participating Member Firm's ability to provide the Programs terminates or (2)
upon 60 days advance written notice to the Customer. The Customer may
terminate this addendum upon 60 days advance written notice to the Participating
Member Firm. Notwithstanding the preceding sentence, the Customer may not
terminate the addendum for at least one year. If the Customer elects to utilize a
2
Program other than Matria' s "On Line Wellness Program," the use of that other
Program may only be terminated by the Customer on an annual anniversary date
of the commencement of the use of the On Line Wellness Program.
Upon termination of this addendum for any reason, the Customer will
immediately: (i) discontinue use of Matria Marks, (ii) cease all use of the
Programs, and (iii) return all Confidential Information (as defined below) to
Matria or the Participating Member Firm. Each of the parties will reasonably
cooperate to wind-up the relationship between the parties. The Customer will
bear the expense of notifying its End-Users of the termination of the addendum
and any costs associated with transitioning its End-Users to a new program.
Termination of this addendum will not relieve the Customer of its obligation to
pay all fees incurred prior to the effective date of such termination and will not
limit a party from pursuing all remedies available to it. Provisions of this
addendum relating to confidentiality, proprietary rights, disclaimers, limitations of
liability and indemnification, along with other provisions intended to survive, will
survive termination of this addendum.
9. The Customer will (a) not, directly or indirectly, use or disclose Confidential
Information except to the extent necessary to utilize the Programs, and (b) retain
Confidential Information in strictest confidence. These restrictions will apply so
long as this addendum is in effect and for a period of three years thereafter;
provided, that with regarding to any Confidential Information constituting a
"trade secret" under applicable law, these restrictions will continue to apply for so
long as such item constitutes a trade secret. Notwithstanding the foregoing, a
party may disclose Confidential Information when, and to the extent, required to
do so by applicable law, a court of competent jurisdiction or a governmental
entity; provided, however, that such party shall, to the extent practicable, give
prompt notice of such requirement to the other party so that such other party may
seek a protective order or other appropriate remedy and may disclose Confidential
Information to its attorney. For purposes of this addendum, the term
"Confidential Information" means (1) any materials, information, or data of
Matria, its affiliates and suppliers in any form, and (2) any derivative works based
on any such materials, information or data; provided, however, Confidential
Information shall not include materials, information or data to the extent it (i) was
lawfully known to the receiving party at the time of disclosure and not subject to
an agreement of confidentiality between the parties, (ii) is or becomes publicly
known through no act or omission by the receiving party, (iii) is disclosed to the
receiving party by a third party having the legal right to make such disclosure
without restriction, or (iv) is intended to be distributed to the Participating
Member Firm or Customer, including but not limited to marketing materials to be
provided to potential Customers. In addition, the terms of this Addendum and the
pricing for the Programs will be considered Confidential Information of Mat ria.
3
10. The Programs are proprietary to Matria and/or its Affiliates and are comprised, in
part, of Matria Confidential Information. Except as expressly set forth in this
addendum, the Programs and Confidential Information may not be duplicated,
modified, reproduced, or used for the benefit of a third party. The Customer
acknowledges and agrees that it does not now own, nor by virtue of this
addendum or the serves rendered hereunder will it acquire, any right, title or
interest in or to the Programs or the intellectual property underlying such
Programs, including, without limitation, Matria web sites, educational materials,
Program software and hardware, technology, content, information, know how,
forms, policies, procedures, manuals, specifications, service models, and designs,
or any Matria Confidential Information, and that such right, title and interest is
and will remain owned by Matria and its Affiliates, as applicable.
11. During the period in which this addendum is in effect, the parties may use the
Marks of the other party to the extent reasonable and necessary to convey
information and perform their obligations under this addendum; provided, that
each party will retain all right, title, and interest in such Marks; further provided,
that Matria may issue a statement and/or other release noting that the Customer is
a customer of Matria, subj ect to the approval of the Customer. F or purposes of
this addendum, "Mark" includes without limitation trademarks, trade names,
service marks, and service names. The Customer and Matria reserve the right to
change their Marks at any time. The Customer will be responsible for choosing
Marks and private labels that do not infringe the rights of others, that do not
inaccurately portray the Programs or mislead End-Users, and that are chosen and
used in accordance with all applicable laws. The Customer will indemnify,
defend and hold harmless Matria, its Affiliates and is subcontractors against
claims brought by third parties regarding such Marks and private labels,
including, but not limited to, infringement by or of its own Marks.
12. If the Customer breaches or threatens to commit a breach of any of the provisions
of paragraphs 9, 10 or 11, Matria will have the right to seek injunctive relief and
specific performance, each of which is in addition to, and not in lieu of, any other
rights and remedies available to Matria at law or in equity (or otherwise), it being
agreed that any such breach or threatened breach would cause irreparable injury to
Matria and that money damages would not provide an adequate remedy.
13. THE PROGRAMS ARE EDUCATIONAL AND INFORMATIONAL TOOLS
ONLY AND DO NOT CONSTITUTE CLINICAL SERVICES. EXCEPT AS
EXPRESSLY SET FORTH IN THIS AGREEMENT, NEITHER THE
PARTICIPATING MEMBER FIRM NOR MATRIA MAKES AND HEREBY
DISCLAIMS ANY REPRESENTATION OR WARRANTY OF ANY KIND,
EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OR
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE PROGRAMS, THEIR ABILITY TO REDUCE COSTS OR
IMPROVE OUTCOMES. IN NO EVENT SHALL EITHER THE
PARTICIPATING MEMBER FIRM OR MATRIA BE LIABLE FOR
INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL
4
DAMAGES, LOSS OF DATA OR LOST PROFITS, EVEN IF EITHER HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. MATRIA'S
AND THE PARTICIPATING MEMBER FIRM'S AGGREGATE MONETARY
LIABILITY TO THE CUSTOMER, ITS AFFILIATES AND END-USERS
UNDER THIS ADDENDUM AND WITH RESPECT TO THE PROGRAMS
FURNISHED HEREUNDER (WHETHER UNDER CONTRACT, TORT, OR
ANY OTHER THEORY OF LAW OR EQUITY) SHALL NOT EXCEED,
UNDER ANY CIRCUMSTANCES, THE LESSER OF (I) THE PRICE PAID
BY THE CUSTOMER TO THE PARTICIPATING MEMBER FIRM FOR THE
PROGRAMS DURING THE ONE YEAR PRECEDING THE CLAIM, OR (II)
FIVE HUNDRED THOUSAND DOLLARS ($500,000). THE FOREGOING
LIMIT A TION OF LIABILITY REPRESENTS THE ALLOCATION OF RISK
BETWEEN THE PARTIES AS REFLECTED IN THE PRICING HEREUNDER
AND IS AN ESSENTIAL ELEMENT OF THE BASIS OF THE BARGAIN
BETWEEN THE PARTIES.
HEALTH INFORMATION PROVIDED IS BASED ON MEDICAL
LITERATURE. HOWEVER, USE OF SUCH INFORMATION IS NOT
INTENDED TO REPLACE PROFESSIONAL MEDICAL ADVICE AND
CARE FROM A DOCTOR. THE HEALTH INFORMATION IS INTENDED
TO HELP PEOPLE MAKE BETTER HEALTH CARE DECISIONS AND
TAKE GREATER RESPONSIBILITY FOR THEIR OWN HEALTH, BUT
MAY NOT RESULT IN ACTUAL ACHIEVEMENT OF THESE GOALS. THE
CUSTOMER EXPRESSLY ACKNOWLEDGES AND AGREES THAT
NEITHER THE PARTICIPATING MEMBER FIRM NOR MATRIA IS
RESPONSIBLE FOR THE RESULTS OF ITS END-USERS' USE OF SUCH
INFORMATION, INCLUDING, BUT NOT LIMITED TO, END-USERS
CHOOSING TO SEEK OR NOT TO SEEK PROFESSIONAL MEDICAL
CARE, OR END- USERS CHOOSING OR NOT CHOOSING SPECIFIC
TREA TMENT.
14. In addition to the indemnity provided in the contract, the Customer will indemnify
and hold harmless Matria, the Participating Member Firm, their respective
Affiliates and their respective shareholders, directors, partners, officers,
employees and agents, from and against any and all claims, damages, costs and
expenses (including, without limitation, attorneys' fees and expenses)
(collectively "Damages"), brought or otherwise claimed by a third party and
arising out of or relating to any material breach by Customer of this addendum or
from the willful misconduct or negligence of the Customer or any of its officers,
agents or employees in any manner related to the subject matter of this addendum.
The Customer's indemnification obligations under this paragraph will be
conditioned on the receipt of prompt written notice from Matria or the
Participating Member Firm to the Customer specifying any event or assertion of
which Matria or the Participating Member Firm may request indemnification
hereunder. Matria and/or the Participating Member Firm and the Customer will
cooperate in determining the validity of any claim or assertion requiring
5
indemnity hereunder and in defending against third parties with respect to the
same. Unless otherwise determined by the Customer in its sole discretion, the
defense of such litigation will be within the control of the Customer. In the event
that the Customer elects to control the defense of any such litigation, Matria
and/or the Participating Member Firm will be entitled to participate in such
defense with counsel of its choice at its own expense, and shall cooperate fully in
connection therewith. Matria's and/or the Participating Member Firm's failure to
give timely notice or to provide copies of documents or to furnish relevant data in
connection with any such third party claim will constitute a defense (in whole or
in part) to any claim for indemnification by it.
15. The relationship of the parties will be that of independent contractors, and nothing
in this addendum will be construed to: (a) give either party the power to direct and
control the day -to-day acti vi ti es of the other, (b) permit either party to make any
representation on behalf of the other or to bind the other, or (c) constitute the
parties as partners, joint venturers or co-owners.
16. Notwithstanding anything to the contrary, Matria will have the right to de-identify
information and data (collectively, "Data") and to aggregate such de-identified
Data with Matria's and/or its Affiliates' databases, and to use such de-identified
Data in accordance with all applicable laws for purposes such as to evaluate and
improve performance of its Programs, and such de-identified Data will be the
property of Matria or its Affiliates.
17. During the period this addendum is in effect and for one year thereafter, the
Customer will not, directly or indirectly, employ or offer to employ (as an
employee, independent contractor, consultant or otherwise) any current or former
employee of Matria or the Participating Member Firm, who then is or was during
the preceding one year period involved, in any material respect, in the provisions
or receipt of services under this addendum.
18. Neither Matria nor the Participating Member Firm will be liable for any claim
under or breach of this addendum resulting from any failure to perform if such
performance is prevented by any event of force majeure, including, without
limitation, fire or explosion, flood, earthquake, severe weather or other act of
God, strike, lockout, boycott, picketing, labor dispute or disturbance, order of any
governmental entity, act of terrorism, or other reason beyond the reasonable
control of the parties.
19. The Customer (a) makes all payment determinations with respect to an End-User
or a health care provider's claim for health care services and neither the
Participating Member Firm nor Matria is responsible for payment of any such
claims and (b) makes all coverage decisions with respect to an End-User's
eligibility for or entitlement to coverage or entitlement to receive payment for any
admission or health care service provided to the End-User and neither the
Participating Member Firm nor Matria shall have any duty to advise healthcare
providers or End-Users, with respect to the foregoing. Neither the Participating
6
Member Firm nor Matria, its Affiliates or agents are required to engage in any
activity which may be construed or deemed to constitute the practice of medicine
under any state's laws.
20. The parties agree and intend that, for purposes of ERISA, if applicable, the
Consolidated Omnibus Budget Reconciliation Act of 1985 ("COBRA"), and any
other applicable law, neither the Participating Member Firm nor Matria will be
deemed the "Administrator" and/or "named Fiduciary" or other fiduciary. The
Customer waives and will not have any cause of action, at law or in equity,
against the Participating Member Firm or Matria, their Affiliates, employees,
agents, officers and directors, and hereby releases each of the foregoing parties of
and from any and all claims, demands, obligations, liabilities, and causes of action
of every nature whatsoever, relating to, arising out of, or resulting from the
enforcement of any compliance with ERISA, if applicable, or COBRA.
21. Due to the provisions of the Programs by Matria to the Customer through the
Participating Member Firm, Matria is entitled to the benefit of the foregoing
acknowledgements, disclaimers and limitations.
Executed by Customer:
Date:
Signature:
Printed
Name:
KD IM-74031S 4.DOC
- -
7
THE.CITY.OF
DEPT:
Engineering
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 1 1
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: CONTRACT IBID or PROPOSAL
ITEM CAPTION:
Consider approval of Supplemental Agreement #1 To Interlocal Cooperation Agreement Regarding SH-121 Dated
February 1 / 2000 to allow for the refund of $1 /200/000.00 previously paid for SH-121 ; and authorizing the Mayor to sign.
GOAL(S):
---
1111
EXECUTIVE SUMMARY:
Approval of this agreement will allow a refund from Denton County to the City of Coppell of the State Infrastructure
Bank Loan expenditure of $1 /200/00.00 paid toward completion of the State Highway 121 project.
Staff recommends approval of Supplemental Agreement #1/ and will be available to answer any questions at the
Council meeting.
FINANCIAL COMMENTS:
Funds will be deposited into the Street CIP accounts to be used on future street projects.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of Supplemental Agreement #1.
. Libby Ball
2007.10.23
12:16:22
-05'00'
I#SUPPlemental SH121 leA
THE.CITY.OF
COPPELL
.~~.
.ed" ~ ,&q
""-8 · \.
MEMORANDUM
TO:
Mayor and City Council
FROM:
Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DA TE:
September 25,2007
REF:
Consider approval of Supplemental Agreement #1 To Interlocal Cooperation
Agreement Regarding SH-121 Dated February I, 2000; and authorizing the
Mayor to sign.
In August 1999, the Council approved Resolution 081099.3 supporting the use of the State
Infrastructure Fund to expedite the State Highway 121 main lanes from Collin County to DFW
Airport. One of the trade-offs in utilizing the State Infrastructure Fund was that five cities
adjacent to this section of State Highway 121 committed to each paying approximately $2
million dollars so Denton County could leverage the money to borrow a larger amount to
expedite the construction of State Highway 121.
In September 1999, Council ratified the city's financial commitment of approximately $2 million
dollars toward the expedited construction of the main lanes of State Highway 121. And, in
January 2000 Council approved the Interlocal Agreement between the city of Coppell and
Denton County that committed the city of Coppell to pay $2 million dollars toward the expedited
construction of the State Highway 121 main lanes in five annual installments of $400,000. The
city of Coppell had paid three of the annual $400,000 payments when discussions concerning the
construction of the State Highway 121 main lanes started leaning more towards the road being
constructed as a tollway as opposed to a freeway.
In March 2004, TxDOT approved a Minute Order that allowed TxDOT to issue bonds to fund
state highway system improvements. That action led TxDOT and NCTCOG to recommend that
the construction of SH 121 be expedited and constructed as a tollway. This led to many, many
meetings and discussions between the original participants in the State Infrastructure Bank loan,
TxDOT and NCTCOG. Eventually a Memorandum of Understanding was agreed upon that
would provide support from the adjacent cities for the conversion of the State Highway 121 main
lanes to a tollway. Approval of that Memorandum of Understanding alleviated the cities from
making any other payments and also provided the opportunity for the cities to be reimbursed for
any prior payments.
Shortly after a September 2004 Council meeting concerning the Memorandum of Understanding,
I notified the Denton County Auditor's office that the city of Coppell would not make the final
two $400,000 payments and would expect the refund of the $1.2 million previously paid. The
only outstanding issue at that time concerning the repayment of the $1.2 million dollars to
Coppell was the official approval to convert State Highway 121 to a tollway and just the minor
task of selecting a firm to construct the project. As we all know, things are never really simple
or easy. However, after a very interesting and intriguing bid process, NTTA was chosen as the
firm that would construct State Highway 121 as a tollway. Now that that decision has been
finalized, the city of Coppell has been notified by representatives of Denton County that the
previously paid $1.2 million dollars will now be refunded.
With this agenda item is a Supplemental Agreement #1 to the Interlocal Cooperation Agreement
between Denton County and the city of Coppell regarding State Highway 121. Once Council
approves this supplemental agreement and it is approved by the Denton County Commissioner's
Court, the refund of the $1.2 million dollars will be processed through the Denton County
Auditor's office for reimbursement to the city of Coppell.
Staff recommends approval of the Supplemental Agreement #1 to the Interlocal Cooperation
Agreement regarding State Highway 121 will be available to answer any questions at the Council
meeting.
PAUL JOHNSON
CRIMINAL DISTRICT ATTORNEY
CIVIL DIVISION
Kim Gilles, Chief
John Feldt
Jennifer McClure
Hardy Burke
Claire Yancey
Dawn Bracket
1450 East McKinney, Suite 3100
P. O. Box 2850
Denton, Textls 76202
(940) 349-2750
Fax (940) 349-2751
September 12, 2007
Ms. Jennifer Miller
c/o City of Coppell
P.O. Box 9478
Coppell, Texas 75019
RE: Supplemental Agreement #1 to leA regarding SH 121
Dear Ms. Miller:
Please find the enclosed three (3) original copies of Supplemental Agreement # 1
to the Interlocal Cooperation Agreement between Denton County and the City of Coppell
for State Highway 121. Please execute and return all three (3) originals to our office.
Once the Amendment is approved by the Denton County Commissioners Court, we will
mail one (1) original back to your office and a check will be processed through the
Denton County Auditor and sent to your attention.
Thank you in advance for your cooperation in this matter. If you have any
questions, please feel free to contact our office.
John Feldt
Assistant District Attorney
Encl./klt
approxbDately 12.1 acre. ~r property located at the aouthwe.t'
cora.er or s. Royal L8II8 aDd Creek View Drive.
I"
Gary Sieb, Director of Planning and Community Services, made a present8;tion-
. to the Council. Mayor Sheehan opened the Public Hearing and advised that no
one had signed up to speak on this item. Councilmember Peters moved to
close the Public Hearing and approve the Freeport North, Lot 3, Block A,
Freeport Building VI Site Plan, to allow the development of a 227,280 square
foot office/warehouse facility on approximately 12.1 acres of property located
at the southwest corner of S. Royal Lane and Creek View Drive, subject to the
following condition:
1) An off-site right-of-way dedication of Creek View Drive be
recorded and provided to the City prior to the Replat being
recorded with Dallas County.
Councilmember Keenan seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover,
Wheeler and York voting in favor of the motion.
21. COlllllder approval of BIl Intel'loca1 SlreeDlent for State Hip..,.
121 between The Clt,. of CoppeD aael Denton County; BIld
authorlzlnK the lIayo.. to .Jp.
Mayor Sheehan made a presentation to the Council. City Manager Jim Witt
made a presentation to the Council. Ken Griffin, Director of Engineering and
Public Works, made a presentation to the Council. John Polster, Consultant,
made a presentation to the Council. Mter discussion, Councilmember York
moved to approve interlocal agreement for State Highway 121 between The
City of Coppell and Denton County; and authorizing the Mayor to sign.
Councilmember Keenan seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Tunnell and Councilmembers Garcia, Peters, Keenan, Stover,
Wheeler and York voting in favor of the motion.
22. lfecesaary action resultlDl from Work SealoD.
There was no action necessary under this item.
23. City IIBIlqer'. Report.
A. Jolat U.e with CISD.
B. Y2K Repon.
CMOl112000
Page 12 of 14
.,
"
6
RECEIVED
FEB09sm 323
RECORDS CENTER
CtTY OF COPPELL
STATE OF TEXAS
B
II
Ii
COUNTY OF. DENTON
INTERLOCAL CO OPERA TION AGREEMENT
r THIS INTERLOCAL COOPERATION AGREEMENT is made and entered into as of the
~ day of ~ftJ-tu~ 2000, by and between the City of Coppell ("City"), acting by and
through its dty Council, (l Denton County, Texas (the "County").
WITNESSETH:
WHEREAS, the County and the City desire to enter into an agreement for the design,
construction and improvement of Section 13 of State Highway 121, CSJ-364-2-17 and 364-3-64
(the "Project").
WHEREAS, the Interlocal Cooperation Act, codified as V.T.e.A., Government Code,
Chapter 791 (the "Act"), provides authorization for any local government to contract with one or
more local governments to perform governmental functions and services under the tenns of the
Act; and
WHEREAS, the County has filed an application with the Texas Department of
Transportation to obtain a $10,000,000 loan from the State Infrastructure Bank (the "sm Loan")
to fund a portion of the Project, including, particularly the engineering therefore:
WHEREAS, the City has heretofore expressed its support of the Project and the funding
of a portion of the costs of said Project;
WHEREAS, to enable the County to perform certain functions related to the Project, the
City has heretofore agreed to pay to the County a to.tal amount of $ 2,000,000 payable in five
equal annual installments of $ 400,000 each as hereinafter provided;
WHEREAS, the parties hereto agree that if the sm Loan is not made or the conditions
provided herein have not been met on or before October I, 2000, the City reserves the right to
withdraw its commitment under this Agreement;
WHEREAS, the City and the County have both found and determined and do hereby
find and determine that the Project is in the best interests of the citizens of both the City and the
County;
NOW, THEREFORE, in consideration of the premises and covenants herein contained,
the City and the County agree as follows: "
INTERLOCAL COOPERATION AGREEldENT BETWEEN
DENTON COUNTY AND CITY OF COPPEll -PAGE 1
30752
8
o
9.>
o
-
,....
.......
I.
The provisions of this Agreement contained in the preambles set forth above are hereby
incorporated by reference as if fully set forth in the body of this Agreement and shall become and
are hereby made a part of this Agreement for all purposes.
II.
The City hereby agrees to pay, when the Project reaches priority 2, the County the'sum of
Two Million Dollars ($2,000,000.00) (the UCity Commitment") payable in annual installments of
Four Hundred Thousand Dollars ($400,000.00) on or before October 1 of the year priority 2 is
reached and each October 1 thereafter until fully paid. The County agrees to provide and
perform governmental functions and services as permitted by the Act in connection with the
Project. In addition, the City reserves the right to withdraw and cancel the City Commitment in
the event the County has not received the sm Loan proceeds by or before October 1, 2000. NO
interest shall be charged to the City in connection with the installment payments of the City
Commitment. The City hereby reserves the right to prepay the City Commitment at any time
during the term of this Agreement, without penalty. In the event the Project does not achieve
priority one status by TXDOT by October 1, 2002. the City shall be refunded any payments made
under the terms of this Agreement.
III.
The City Commitment shall be paid only from current revenues of the City as those
revenues exist from time to time~
IV.
This Agreement shall be for a tenn of six (6) years or until the City Commitment is paid
in full, whichever is less.
v.
This Agreement may not be amended or modified without the prior written consent of
both the City and the County.
VI.
If any clause, provision or section of this Agreement is ruled invalid or unenforceable by
a court of competent jurisdiction, the invalidity or unenforceability thereof shall not affect any of
the remaining clauses, provisions or sections hereof.
INTERLOCAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY AND CITY OF COPPELL -PAGE 2
30752
~
......
VIL
This Agreement may be executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same documents.
VIR.
This Agreement shall be governed in all respects by the laws of the State of Texas~
IN WITNESS WHEREOF, the City and the County have caused this Agreement to be
executed by their duly authorized representatives pursuant to [ordinance or resolution 1 number _
of the City and Commissioners Cowt Order No. ~- ~ ~ 3 .
DENTON COUNTY, TEXAS
CITY OF COPPEIL, TEXAS
)
A TIEST:
By: ~ '\~~'CO,k""l},J:
Kirk Wilson, Denton County Ju~ge:;f} . .~~ ",
. ..,...... ~..-~ \~5;. f..e .,.
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: ..,.'.' ';' fOiitti.f$sT:
1'. . ~,." ...
. p , . ...~. ..~.~!-. ~ $
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By:
By:
&w~~ Id,~-//;~
Assistant District Attorney 7
By:
APPROVED AS TO FORM:
INTERLOcAL COOPERATION AGREEMENT BETWEEN
DENTON COUNTY AND CITY OF COPP'RT T .PAGE 3
30752
THE STATE OF TEXAS ~
~
COUNTY OF DENTON ~
SUPPLEMENTAL AGREEMENT #1 TO INTERLOCAL COPOPERATION
AGREEMENT REGARDING 88-121 DATED FEBRUARY 1. 2000
This Supplemental Agreement # 1 (the "Supplement") to the Interlocal
Agreement - SH 121 executed February 1, 2000, is entered into as of the _ day of
, 2007, by and between Denton County, Texas (hereinafter
"the County") and the City of Cappell, Texas (hereinafter "the City").
WITNESSETH
WHEREAS, the County and the City entered into an agreement for the design and
construction of improvement of Section 13 of State Highway 121, CST-364-2-17 and
364-3-64 (hereinafter "the Project"); and
WHEREAS, the lnterlocal Cooperation Act, Chapter 791 Texas Government
Code, provides authorization for any local government to contract with one or more local
governments to perform governmental functions and services under the terms of the Act;
and
WHEREAS, the SH 121 Memorandum of Understanding executed March 24,
2005, stated that upon reimbursement by the Texas Department of Transportation
("TxDOT"), Denton County agrees to refund the City of Coppell' s State Infrastructure
Loan expenditures.
NOW THEREFORE, In consideration of the premIses and covenants herein
contained, the City and the. County agree as follows:
SUPPLEMENT AL AGREEMENT #] - CITY OF COPPELL
Page 1 of3
Section 1. The provisions of this Agreement contained in the preambles set
forth above are hereby incorporated by reference as if fully set forth in the body of this
Agreement and shall become and are hereby made a part of this Agreement for all
purposes.
Section 2. The County hereby agrees to refund the City of Coppell's total
State Infrastructure Bank Loan expenditure in the amount of ONE MILLION TWO
HUNDRED THOUSAND AND NO/IOO DOLLARS ($1,200,000.00). On February 1,
2000, the City made a commitment to the County toward completion of the Project in the
amount of TWO MILLION AND NO/IOO DOLLARS ($2,000,000.00), payable in five
annual installments of FOUR HUNDRED THOUSAND AND NOIIOO DOLLARS
($400,000.00). The City only paid three out of five installments to the County for a total
expenditure toward completion of the Project by the City of ONE MILLION TWO
HUNDRED THOUSAND DOLLARS ($1,200,000.00).
Section 3. If any clause, provision or section of this Agreement is ruled
invalid or unenforceable by a court of competent jurisdiction, the invalidity or
unenforceability thereof shall not affect any of the remaining clauses, provisions or
sections hereof.
Section 4.
This Agreement may be executed in several counterparts, each of
which shall be original and all of which shall constitute but one and the same documents.
Section 5. This Agreement shall be governed in all respects by the laws of the
State of Texas.
SUPPLEMENT AL AGREEMENT # 1 - CITY OF COPPELL
Page 2 of3
IN WITNESS WHEREOF, the City and the County have caused this Agreement
to be executed by their duly authorized representatives pursuant to Resolution number
of the City and Commissioners Court Order Number
DENTON COUNTY, TEXAS
CITY OF COPPELL, TEXAS
By:
Mary Horn, Denton County Judge
By:
Doug Sto~er, Mayor
ATTEST:
By:
By:
Deputy, County Clerk
City Secretary
APPROVED AS TO FORM:
By:
By:
Assistant District Attorney
City Attorney
SUPPLEMENTAL AGREEMENT # 1 - CITY OF COPPELL
Page 3 of3
THE.CITY.OF
DEPT:
City Manager
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DA TE:
ITEM #: 1 2
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: REPORT
ITEM CAPTION:
Consider approval of the Annual Report from the Coppel! Education Development Corporation.
GOAL(S):
EXECUTIVE SUMMARY:
As required by CEDC Bylaws.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12: 16:40
-05'00'
I!CEDC-1AR
COPPELL EDUCATION DEVELOPMENT CORPORATION
ANNUAL REPORT
FY06-07 ANNUAL PERFORMANCE REVIEW
FY07-08 PROJECTION OF GOALS
FY08 BUDGET
SEPTEMBER 25, 2007
ANNUAL CORPORATE BUDGET
FY06-07 ANNUAL PERFORMANCE REVIEW, FY07-08 PROJECTION OF GOALS
AND FY07 BUDGET
FY06-07 ANNUAL PERFORMANCE REVIEW
FY06-07 (October 1, 2006 through September 30, 2007) was the sixth fiscal year for the
Coppell Education Development Corporation (CEDC). Sales tax collection for the CEDC is
scheduled to end December 31, 2007. The following seven individuals comprised the CEDC
Board of Directors:
1) Antonio Altemus 467 Clear Creek Lane, Coppell, TX 75019 2-yr. term
2) Gina Mote 1523 Falls Road, Coppell, TX 75019 2-yr. term
3) JoAnn Schauf* 215 Westwind Drive, Coppell, TX 70519 2-yr. term
4) Carrie Mamantov 126 Tumberry Lane, Coppell, TX 75019 I-yr. term
5) Brian Letzkus 105 Branchwood Trail, Coppell, TX 75019 2-yr. term
6) Thomas Massimi 1018 Gibbs Crossing, Coppell, TX 75019 2-yr. term
7) April Terry** 164 Bricknell Lane, Coppell, TX 75019 I-yr. term
*Removed July 2007 due to failure to meet attendance requirements.
**Filled unexpired term D. Michaels.
The CEDC Board of Directors met on Wednesday, October 11, 2006 at Coppell Town
Center. At this first meeting the CEDC Board elected the following to serve as officers per its
bylaws:
. Antonio Altemus, President
. JoAnn Schauf, Vice President
. Gina Mote, Secretary
With these officers presiding, joined by the CEDC staff liaison Jim Witt, Coppell City
Manager, and Kathy Bowling, Recording Secretary, the CEDC held five Board of Director
meetings throughout FY06-07 including October 11, 2006, November 8, 2006, December 13,
2006, June 13, 2007 and September 12, 2007. The regularly scheduled January, February,
March, April, May, July, and August 2007 meetings were cancelled because there were no
grants to review.
2
GRANT APPLICATIONS AND REVIEW
At the October 11, 2006 meeting the Board unanimously approved three grants from the
Coppell Independent School District. They included: A grant in the amount of $804,917 for
13 Literacy Intervention Support teachers; a grant in the amount of $1,083,600 for nine
certified teachers and three aides for ESOL; and a grant in the amount of $644,375 for 12
Spanish teachers. Two grants from The North Hills School were also approved. The first grant
was for computers, proj ectors, screens, etc., to update technology in the amount of $16,311.53.
The second grant was in the amount of $21,746.40 to purchase hardware and software for
promoting foreign language.
At the November 8, 2006 meeting the Board voted to approve a grant application from the
Coppell Independent School District in the amount of $128,833 for three certified Spanish
teachers. The Board then viewed a film on Open Meetings.
At the December 13, 2006 meeting three grant applications from the Lewisville
Independent School District (LISD) were approved unanimously. The first was in the amount
of $7,675 for technology at Killough High School North. The second application was in the
amount of $8,872 to provide funding for technology at Durham Middle School. And the third
grant application was in the amount of $41, 193 for books and technology at Rockbrook
Elementary. A fourth grant application in the amount of $9,917 was approved contingent upon
a correction to the amount listed on page 8. The representative from LISD emailed the
corrected page 8, which was forwarded to all Board members for their approval, which was
received.
At the June 13, 2007 meeting two grants from the Coppell Independent School District
were approved unanimously. The first grant was for library print material in the amount of
$126,000. The second grant was for equipment in the Engineering Technologies Pathway
program at Coppell High School in the amount of $35,000. City Manager Jim Witt distributed
the estimated sales tax collections as of March 31, 2007.
SCHOOL #OF 0/0 OF BUDGET ALLOCATION
STUDENTS FUNDS FOR AS OF 6/30/07 PLUS
CARRYOVERS
Coppell ISD 8,292 92.68% $8,444,401.41
Carroll ton/F arm ers 515 5.76% $633,116.02
Branch ISD
North Hills School 84 .94% $48,358.64
Lewisville ISD 56 .63% $5,246.18
TOTAL 8,947 100.00% $9,131,122.26
3
At the September 12, 2007 meeting the Board voted unanimously to approve two grant
applications from the Carrollton-Farmers Branch Independent School District. The first was
for a half-time technology support specialist and substitutes for 27 days of staff development in
the amount of $54,525. The second grant was for four full-time paraprofessional salaries and
additional printed material to improve reading skills in the amount of $139,550. Also at this
meeting the Board approved the Annual Corporate Budget for the Coppell Education
Development Corporation.
2006 ACTUAL RESULTS
CISD Total: $2,859,392 of $4,804,315 leaving $1,944,923
CFBISD Total: $154,800 of $295,444 leaving $140,644
NHS Total: $38, 058 of $36,371 leaving $-0-
LISD Total: $28,531 of $31,895 leaving $3,364
$3,080, 781 of $5,168,024
Original sales tax projection was $3,045,000. Actual collections were $4,047,864 --
$1,002,864 excess due to revenues being higher than anticipated. Any unspent funds roll
forward to the next year.
SUMMARY OF FY 2006-07 GRANT AWARDS
2006-L03 CISD ESOL $1,083,600.00
2006-L04 CISD Literacy $804,917.00
2006-S01 CISD Spanish Teachers $644,375.00
2006-S02 CISD Spanish Teachers $128,833.00
2006- T02 North Hills Technology $ 16,311.53
2006-L05 North Hills Language Labs $ 21,746.40
2007- T01 LISD Technology $ 7,675.00
2007 - T02 LISD Technology $ 8,872.00
2007 - T03 LISD Technology $ 9,917.00
2007-L01 LISD Books $ 41,193.00
4
2007-L02
CISD
Books
2007 - T04
CISD
Technology
$126,000.00
$ 35,000.00
$ 54,525.00
$139,550.00
2007-T05
C-FB
Technology
2007-L03
C-FB
Books
TOTAL
$3,173,624.93
FY07-08 PROJECTION OF GOALS
The purpose and overriding goal of the Coppell Education Development Corporation, a
nonprofit, non-stock corporation with no members, is to finance programs to publicly funded
institutions which will promote literacy, foreign language and career technology for a skilled
workforce, as authorized by Section 379A of the TEXAS LOCAL GOVERNMENT CODE, as
amended. The collection of a half-cent sales tax for education is scheduled to end on
December 31, 2007. Members who take office in October 2007, along with the remaining
board members, will continue to serve until all funds have been expended. In support of this
goal, the objectives of the CEDC Board of Directors for FY07-08 (October 1, 2007 through
final disbursement in 2008) are represented in brief by the following bulleted list:
. Continue to convene the CEDC Board of Directors at regularly scheduled
meetings throughout FY08 to faithfully administer the CEDC grant application,
review and award funding in accordance with the bylaws, and the grant review
policy adopted by the Mayor and Council. The current CEDC education
development plan, in accordance with city of Coppell budgetary estimates,
expects to administer in the remaining months of FY08 the following levels of
grant awards:
FY07 379A Sales Tax Revenue Estimate
$10,312,372
. Successfully integrate new members into the CEDC Board of Directors In
October 2007.
. Process FY08 Grant Applications from October 2007 through the final
collections in December 2007 that will be paid to the City sometime in 2008.
. Finalize FY08 Grant Agreements from October 2007 through collections in
2008.
. Develop and submit final CEDC Annual Corporate Budget report by October 1,
2008.
5
FY08 BUDGET
The CEDC FY08 Budget included herein is based on the most current available estimate of
FY08 collectable 379A sales tax revenues as provided by the Coppell Finance Director. This
budget is also simply modeled to reflect the four (4) top-level account categories used as a
standard in the budgets of the city of Coppell.
Revenues
Section 379A (Municipal Education Development Act) Sales Tax Revenue
$1,181,250
Expenditures
Salary & Benefits
$0
$0
$0
Supplies
Maintenance
Services
Grant Award Services
$10,312,372
This Annual Corporate Budget report is respectfully submitted in accordance with the
Bylaws of the Coppell Education Development Corporation (CEDC) this 25th day of September
2007.
ON BEHALF OF THE CEDC BOARD OF DIRECTORS
By:
Antonio Altemus, President
6
THE.CITY.OF
DEPT:
City Manager's Office
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 1 3
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consider approval of a new Tax Abatement Policy for the City of Cappel! to take effect on October 1/ 2007.
GOAL(S):
1..~l....c>........II.........".....JI~
I... ~~~~~=.
~~~
EXECUTIVE SUMMARY:
City Council reviewed this policy in Work Session last October. This new policy requires a $7/000/000 investment for
industrial users to qualify for a 75% abatement for 5 years and a $5/500/000 investment for office users to qualify for an
85% abatement for 5 years.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Approve the new Tax Incentive Policy for the City of Cappel! to take
effect on October 1/ 2007.
. Libby Ball
2007.10.23
12:16:58
-05'00'
l!Tax Abatement Policy - 1 AR
T H :E..C. TY. 0.,
COPPELL
.~~
A, I.\.
TAX ABATEMENT APPLICATION
City of Coppell
Economic Development
255 Parkway Boulevard
Phone: (972) 304-3677
Fax: (972) 304-3673
Date:
Information may be submitted on this form using extra pages where necessary or submitted as a separate
application document addressing the matters listed herein.
Annlications must be filed with the Office of Economic Develonment no later than 60 days from the
time a nroiect receives annroval from the Connell Plannin!! and Zonin!! Commission. No nroiect
currently under construction or comnleted will receive consideration for any tyne of incentive.
NAME OF APPLICANT:
Name
Address
City, State, Zip
Telephone Number
Fax Number
E- Mail
APPLICANT'S REPRESENTATIVE:
Name
Address
City, State, Zip
Telephone Number
Fax Number
E- Mail
ELIGIBILITY FOR TAX ABATEMENT
The city of Cop pel I is committed to the attraction, retention and expansion of high quality development in
the city and to an ongoing improvement in the quality of life for its citizens. To help meet these
objectives, the city of Coppell will consider tax abatements or other economic incentives as stimulus for
quality economic development in the city. The purpose of such incentives is to encourage development
from those companies that enhance the overall economic strength of the Coppell economy through the
creation of a broader tax base, revitalization to distressed areas and/or quality jobs for Coppell citizens.
Equally, the purpose is to attract and/or retain those companies that will become good corporate citizens,
meeting the goals and objectives of the city of Coppell. Nothing herein shall imply or suggest that the city
of Coppell is under any obligation to provide any incentive to any applicant.
In the following pages, applicant must provide a written narrative detailing how a development/project
meets the following minimum requirements:
1. An investment of at least $7.0 million in taxable assets for industrial uses or $5.5 million for
office uses.
(The acquisition cost of the real estate land is not included in computing the amount of
taxable assets.)
2. The City may consider tax abatement for an investment less than $7.0 million for industrial
uses and $5.5 million for office uses in taxable assets based upon City evaluation of economic
development factors, including but not limited to:
a) the location of taxable inventory on the property;
b) the amount of sales tax which the project or property will generate for the
City;
c) the amount of any rollback taxes triggered by the development or project.
3. The project makes a substantial contribution to redevelopment efforts.
4. The project has high visibility, image impact, or is a significantly higher level of
development.
5. The project is in an area that might not otherwise be developed because of restrains of
topography, ownership patterns, site configuration, or other constraints.
6. The project stimulates concentration of employment and/or commercial activity.
A project submitted for tax abatement shall be subject to fiscal impact analysis to determine
whether or not the services required for the facility will exceed the amount of taxes generated if
an abatement was provided. No tax abatement will be offered to a project that generates
negative costs to the City.
CRITERIA
If more than one building is being considered for incentives, please answer in detail for each building.
The applicant must respond in written narrative format to the following:
1. What is the address and/or legal description of the property for the proposed facility?
2. What is the estimated value of land and approximate acreage of the property?
3. What is the proposed use of the facility?
4. What is the estimated taxable value?
5. What is the square footage for the proposed facility?
6. Describe the type of product the proposed company produces. Are any hazardous
materials involved?
7. Will the facility be a shell building or a build-to-suit?
8. Will the applicant be the owner or lessee? If lessee, are occupancy commitments already
existing? If yes, how long?
9. What is the projected employment number at the proposed facility and the estimated
average salary?
10. Are the new jobs to be created likely to be filled by Coppell' s labor force?
11. What is the estimated number of employees that would possibly reside in Coppell?
12. What is the estimated value of building and FF&E (Furniture, Fixtures, and Equipment)?
13. What is the estimated value of inventory (not subject to Freeport Exemption)?
14. What is the estimated amount of annual sales subject to State Sales & Use Tax?
15. What will be the hours of operation?
16. Location of company headquarters. Any existing facilities in the Coppell or Dallas-Fort
Worth area?
17. What types and values of public improvements, if any, will be made by the applicant?
18. Does or can the project meet all relevant zoning, subdivision and other legal requirements?
19. What impact will the proj ect have on other taxing units? (Coppell Independent School
District)
20. Will the project increase the business opportunities of existing local businesses?
21. Is the project consistent with the comprehensive plan of the City?
22. Is the level of quality significantly higher than the typical projects of a similar use? Are site
amenities provided such as landscaping, public art, water fountains, plazas, etc.?
23. Does the project pose any negative environmental, operational, visual or other impact (i.e.
pollution, noise traffic congestion, etc.)?
AMOUNT OF TAX ABATEMENT
Amount of Taxable Value Percentage of abatement
Subject to Percentage of Abatement or the excess taxable value
The amount by which the total assessed taxable Office: 85%
value of the real property and/or tangible Warehouse & Distribution: Maximum 75%
personal property, or both exceeds the assessed Fabrication & Assembly: Maximum 50%
taxable value for the property in the year the Manufacturing & Processing: Maximum 25%
agreement is executed (base year).
Mixed-use/Flex uses will be considered on an individual basis. Any other uses will also be considered on
an individual basis to evaluate the desirability and compatibility of the proposed use for the community.
All determined "desirable uses" by the City will receive no more than an 85% tax abatement.
Tax abatements are for a period of five (5) consecutive tax years; however, the City may delay the
commencement of the tax abatement until January 1 of the second year following the year in
which the tax abatement is executed (i.e. tax abatement agreement is entered into during the
calendar year 2004-the first year of taxes subject to abatement could be January 1, 2006).
SUBMITTAL GUIDELINES
Applicant should submit to the Office of Economic Development the following:
1. A completed application form addressing the criteria and guidelines listed on the
preVIOUS pages.
2. A legal description of the property (if a portion of a larger platted piece of
property, a separate legal description for the subject area is required).
3. A plat showing the precise location of the property, all roadways within five
hundred feet of the site, and all existing zoning and land uses within five hundred
feet of the site.
4. A site plan showing buildings, landscaping, parking, ingress/egress, etc.
5. Elevations showing signage, building materials, etc.
ADOPTION OF AGREEMENT
Any tax abatement agreement must include the following:
1. General description of the project.
2. Amount of tax abatement.
3. Method for calculating the value of the abatement.
4. Term of the abatement.
5. Legal description of the property.
6. Type, number, location and timetable of planned improvements.
7. Any specific terms or conditions to be met by the applicant.
The agreement will be presented to the City Council for adoption and execution by the
City Manager and any other participating taxing unit.
*Should the terms of the tax abatement agreement subsequently not be satisfied, the tax
abatement shall be null and void and all abated taxes will immediately become due and
payable to the City of Coppell and any other taxing jurisdiction participating in the tax
abatement agreement. Provisions to this effect will be incorporated into the agreement.
THE.CITY.OF
DEPT:
City Manager's Office
September 25, 2007
AGENDA REQUEST FORM
COPPELL
DATE:
ITEM #: 1 4
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consider approval of a tax incentive policy for Old Town Coppell to take effect on October 1, 2007.
GOAL(S):
..bji
~~i
EXECUTIVE SUMMARY:
City Council reviewed this policy in Work Session in October. This policy addresses incentives specifically for projects in
Old Town Coppell. See attached spreadsheet for a breakdown of available incentives.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Approve a tax incentive policy for Old Town Coppell to take effect on
October 1, 2007.
. Libby Sail
2007.10.23
12:17:21
-05'00'
I!Old Town Coppelllncentive Policy
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OLD TOWN COPPELL
TAX INCENTIVE POLICY
I. Location:
For the purpose of this incentive policy, Old Coppell is considered to be any land
generally located within the boundaries of the map attached as Appendix A.
II. Purpose:
The City of Coppell seeks to promote and develop Old Coppell through specialized
incentives that encourage new development as well as preservation and rehabilitation of
existing development. The development of Old Coppell will act as a tool for creating a
sense of place based on Coppell's unique, natural and cultural assets. This
comprehensive policy for promoting physical revitalization and financial reinvestment in
Old Coppell is designed to attract visitors to the area, encourage preservation of existing
assets and add new and exciting uses to the vicinity.
The purpose of this policy is to provide general guidelines and application instructions
for proceeding through the incentive process in Old Coppell. Assessment for financial
assistance shall be on an individual basis; therefore, each incentive package will be
considered case-by-case and requires final approval from the Coppell City Councilor
their designee. The total package of incentives is generally designed to enhance the
economic viability of awarded projects. This approach will allow the City the flexibility
necessary to satisfy the unique needs and concerns of each applicant and the needs and
concerns of the City and its citizens.
This policy does not imply or guarantee that the City of Coppell will provide tax
incentives to any applicant.
III. Criteria for Economic Development Incentives:
Incentives shall be awarded based on the degree to which the proposed project meets the
goals and objectives of the City for Old Coppell.
All projects must meet the following minimum criteria to be considered for any tax
incentives:
(1) Project must be compatible with the Old Coppell Master Plan and character of
Old Coppell in the sole opinion of City Council;
(2) Project must meet the minimum development standards and design guidelines
set forth in the Coppell Zoning Ordinance.
Additional criteria are listed for each type of available incentive.
Each applicant must complete the Old Coppell Incentive Application attached as
Appendix B and submit a site plan package with the application.
IV. Available Incentives:
Incentives may be granted for eligible facilities on all or a portion of the increased
taxable value of the property over the base year value.
Tax Abatements
Applicants may receive up to a 75% abatement of real and personal property taxes for a
maximum of 5 years. Duration and amount of abatement granted will be based upon
capital investment and impact of the project to the area. Abatements are limited to new
and/or improved property value. To qualify, the project must have a minimum combined
real property and business personal property investment of two-hundred thousand dollars.
Projects not meeting this criteria may still be considered and qualify for a smaller
incentive based upon City Council's discretion.
Sales Tax Rebates
For businesses that generate sales tax revenue in the City of Coppell, a rebate of the
City's portion of sales tax may be granted. Businesses must have a minimum of two-
hundred fifty thousand dollars in annual sales to qualify for the sales tax rebate incentive.
Up to 100% of the 1 % collected by the City may be rebated for a maximum of 3 years.
Rebates will occur once per year during the month of April. Projects not meeting this
criteria may still be considered and qualify for a smaller incentive based upon City
Council's discretion.
Fee Waivers
Projects that qualify may receive up to a 50% waiver of Roadway Facilities Impact Fees,
Building Permit Fees or both.
Development Incentive
The Development Incentive is designed to help spur development in Old Coppell.
Applicants can apply for a development incentive to receive reimbursement of typical
industry standard loan closing costs. Each applicant is limited to a maximum incentive of
$5,000 and will be approved on a case-by-case basis. To qualify for this incentive, the
applicant must use a lending institution located within the city limits of the City of
Coppell for financing on property, and the applicant must close on the property within 90
days of incentive approval from the City. The applicant must submit the closing cost
estimates at the time of incentive consideration. Once the applicant has closed on the
property and the loan, documentation must be provided from the Coppell lending
institution of choice showing actual closing costs. No reimbursements will be made until
the property is under construction and proper documentation has been provided.
Facade Grants
The City of Coppell has dedicated a pool of funds to aid in the rehabilitation and
restoration of the exterior facades of existing property in Old Coppell. The pool of funds
will be distributed on a first come, first served basis, and approved projects will be
awarded an amount equal to 50% of the actual costs to renovate the exterior fa<;ade. The
minimum project cost to be considered is $3,000. To qualify for a fa<;ade grant, exterior
fa<;ade renovations must include improvements such as appropriate windows, doors,
awnings/canopies, shutters and signage, and any other acceptable improvement - not
simply painting the exterior of the building. Projects may include rehabilitation to the
entire exterior fa<;ade, but to be considered for a grant, the aforementioned improvements
must also enhance the street appeal of the structure. Applicant must submit plans for
construction prior to the start of the project along with bids for the improvements. All
plans will need to be reviewed and approved by the Planning staff prior to
commencement of the proj ect. If plans are rej ected, the applicant has the right to appeal
to the Planning and Zoning Commission. The project must meet the standards for
construction stated within the Historic District of the Zoning Ordinance, the Old Coppell
Design Guidelines and other applicable codes. The applicant must begin the project
within 90 days of approval and must complete the project within 12 months after
commencing. Extensions can be approved on a case-by-case basis at the City's
discretion. If approved for a grant, the City of Coppell will rebate 50% of construction
costs and material costs once an applicant has completed their structure. Applicant
should submit to the City of Coppell receipts at the end of the project, and the City will
issue reimbursement checks once per year during the month of April. Regardless of the
project cost, the total amount awarded will be capped at $25,000 per structure.
Appendix A
Old Coppell
Boundary Map
Appendix B
Old Coppell
Incentive Application
City of Coppell
Office of Economic Development
255 Parkway Boulevard
Coppell, TX 75019
Phone: (972) 304-3677
Fax: (972) 304-3673
Date:
Information may be submitted on this form using extra pages where necessary or
submitted as a separate application document addressing the matters listed herein.
NAME OF APPLICANT:
Name
Address
City
State
Zip Code
Telephone Number
Fax Number
APPLICANT'S REPRESENTATIVE:
Name
Address
City
State
Zip Code
Telephone Number
Fax Number
Applicant must provide a written narrative detailing how a development/project meets the
following minimum requirements:
1. What is the address and/or legal description of the property for the proposed
facil ti ty?
2. What is the proposed use of the facility?
3. What is the estimated value of the land and approximate acreage of the property?
4. Size of building:
5. Size of suite:
6. The project makes a substantial contribution to redevelopment efforts.
7. The project is consistent with the character of Old Coppell.
8. What is the estimated cost of the project?
9. What is the projected employment number at the proposed facility and the
estimated average salary?
10. What is the estimated value of the building?
11. What is the estimated value of the FF&E (Furniture, Fixtures & Equipment)?
12. Will the facility be a shell building or a build-to-suit?
13. What is the estimated amount of annual sales subject to State Sales & Use Tax?
14. What will be the hours of operation?
15. What is the general nature of the business?
16. Location of company headquarters. Are there any existing facilities in the
Coppell or Dallas-Ft. Worth area?
17. What types and values of public improvements, if any, will be made by the
applicant?
18. Will the applicant be the owner or lessee? If lessee, are occupancy commitments
already existing? If yes, how long?
19. Does or can the project meet all relevant zoning, subdivision and other legal
requirements?
20. Is the project consistent with the comprehensive plan of Old Coppell?
21. Does the proj ect pose any negative environmental, operational, visual or other
impact (i.e. pollution, noise, traffic congestion, etc.)?
AGENDA REQUEST FORM
THE.CITY.OF
COPPELL
DEPT: City Manager
DATE: September 25, 2007
ITEM #: 1 5
D WORK SESSION
D CONSENT
I ~ I REGULAR
ITEM TYPE: PROCEDURAL
ITEM CAPTION:
Consider approval of Council goals for 2007.
GOAL(S):
~:I=2=i
[II
EXECUTIVE SUMMARY:
Staff recommends approval
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
(III
-
IIII
o
III
ACTION TAKEN BY COUNCIL:
Staff recommends approval.
. Libby Ball
2007.10.23
12: 17:40
-05'00'
I!GOaIS
CITY of COPPELL
COUNCIL GOALS
2007-2012
1
CITY COUNCIL GOALS
2012
Maintain a Sustainable~ Financially Sound City Government with Excellent Services
1. Maintain quality customer service resulting in 90+% customer satisfaction ratings
2. Ensure adequate resources to support defined services and service levels
3. Retain reserves consistent with city policy
4. Invest in the city's future: operations & capital
5. Ensure residents are aware of city vision, goals, services and programs
Develop & Revitalize Commercial Areas & Corridors
1. Continue development: corporate offices and major distribution businesses
2. Revitalize aged or deteriorating strip centers
3. Maintain and expand business tax base
4. Develop a quality hotel serving residents and guests
5. Retain and support expansion of current businesses located in Coppell
Maintain & Upgrade City Infrastructure
1. Maintain and improve quality of roads, alleys, and sidewalks
2. Improve quality of storm water management systems
3. Improve and maintain quality of city facilities
4. Facilitate efficient traffic flow within and through the city
5. Improve municipal utilities where necessary and maintain existing
Develop an Alive Old Coppell- A Community Destination
1. Develop a community destination: residents think of Old Coppell as a place to go
2. Attract small, niche retail businesses
3. Attract more restaurants
4. Maintain and expand the Farmer's Market
5. Attract non-residents to come and return for dining, shopping and entertainment.
Maintain Attractive~ Livable Neighborhoods with Qualitv Homes
1. Protect the integrity and identity of current neighborhoods
2. Enhance the attractiveness of neighborhood infrastructure (trees, streetscapes)
3. Maintain and increase property values in older homes
4. Have infill developments that add value to the neighborhood
5. Have a high percentage of owner occupied single family homes
Create a City for a Lifetime
1. Provide leisure and recreational opportunities for all family generations
2. Maintain a reputation as a safe community for all
3. Have all generations and diverse populations feel welcome
4. Maintain top quality schools in partnership with lSD's
5. Rejuvenate community events with a high level of participation
2
COUNCIL GOALS
2012
October 2007 through September 2012
I Maintain Financially Sound and Sustainable City Government with Excellent Services
Goal Description
The city manager and staff will continue to focus on quality service delivery supported by
sound financial policies, practices and diversified revenues creating a financially
sustainable community. Working with the City Council, the city manager and staff will
develop work plan elements to address the following City Council objectives:
Maintain quality customer service resulting in 90+% customer satisfaction
rating
Ensure adequate resources to support defined services and service levels
Retain reserves consistent with city policy
Invest in the city's future: operations & capital
Ensure residents are aware of city vision, goals, services and programs
Work Plan Elements
(1) Provide continuing information regarding sales tax elections for street
maintenance and crime control. (10/07-11/07)
(2) Provide information to facilitate decision regarding funding CRDC
projects. (12/07)
(3) Determine ultimate impacts of potential development outside of Coppell
and determine service delivery implications. (TBD)
(4) Provide necessary information to City Council to determine need and size
of potential general obligation bond package. (1/08)
(5) Develop affordable, sustainable health/wellness program. (7/08)
(6) Assist in the Coppell 2030 process as needed. (10/07-6/08)
(7) Continue 5- Year Financial Planning effort presenting update to City
Council. (4/08)
(8) Conduct annual review of outstanding & proposed debt. (4/08)
(9) Continue city-wide & departmental satisfaction surveys. (Ongoing)
(10) Continue organizational succession planning efforts. (Ongoing)
(11) Continue sales tax audit program. (Ongoing)
(12) Evaluate various "green" & sustainability programs for implementation.
(Ongoing)
(13) Complete inventory of current city sustainability efforts. (03/08)
(14) Monitor potentially harmful state & federal legislation (Ongoing)
(15) Continue use ofProgramlPolicy financial impact analysis for new
programs, services (Ongoing)
3
I Develop & Revitalize Commercial Areas & Corridors
Goal Description
The city manager and staff will continue to place an emphasis on quality commercial
development with a new emphasis placed on redevelopment. Planning, economic
development, and code enforcement staff will proactively monitor new development and
existing developments to ensure initial quality in developed and maintained. The city
manager and staff will develop work plan elements to address the following City Council
obj ectives:
Continue development: corporate offices and major distribution businesses
Revitalize aged or deteriorating strip centers
Maintain and expand business tax base
Develop a quality hotel serving residents and guests
Retain and support expansion of current businesses located in Coppell
Work Plan Elements
(1) Develop policy to encourage redevelopment within the community. (3/08)
(2) Continue to facilitate the development of the Leslie tract. (Ongoing)
(3) Assist the City Council and Economic Development Committee in
developing a comprehensive retail strategy. (3/08)
(4) Initiate revision to Comprehensive Plan to incorporate Coppell 2030
direction. (8/08)
(5) Revise development standards in keeping with Coppell 2030 findings.
(8/08)
(6) Develop a bona-fide business retention plan with or without the assistance
from outside agencies. (6/08)
(7) Provide a comprehensive review of current sign code issues and assist in
revising the code to better meet the intent of the City Council (3/08)
4
I Maintain & Upgrade City Infrastructure
Goal Description
The city manager and staff will continue to identify Infrastructure Maintenance Fund
projects and priorities and provide Council with funding recommendations for FY '08
budget and future projections. Staff will continue to place an emphasis on street, facility,
and grounds maintenance. Staff will continue work to complete capital improvements as
planned. The city manager and staff will develop work plan elements to address the
following City Council objectives:
Maintain and improve quality of roads, alleys, and sidewalks
Improve quality of storm water management systems
Improve and maintain quality of city facilities
Facilitate efficient traffic flow within and through the city
Improve municipal utilities where necessary and maintain existing
Work Plan Elements
(1) Complete the design and issue certificates of obligation for Coppell Road,
Southwestern Boulevard, and Deforest Road. (9/08)
(2) Initiate construction of South Coppell Road. (9/08)
(3) Finalize funding and begin design for Freeport extension. (TBD)
(4) Secure ROW for remaining portions of Sandy Lake and Bethel Roads.
(1/08)
(5) Initiate debris removal program from creeks to lessen flood potential.
(Ongoing)
(6) Install way-finding signage upon City Council approval. (9/08)
(7) Implement sidewalk completion plan upon issuance of certificates of
obligation. (9/08)
(8) Provide annual update to the Infrastructure Maintenance Plan. (4/08)
(9) Complete annual street, sidewalk, alley maintenance program. (Ongoing)
(10) Complete design of Bethel and Coppell Roads ensuring streetscapes and
parking compliment Old Coppell. (5/08)
5
I Develop an Alive Old Coppell- A Community Destination
Goal Description
Working with the City Council, Economic Development Committee and the development
community, the city manager and staff will continue to explore various development
opportunities in Old Coppell. Street improvements in Old Coppell will be completed to
facilitate the development of the area. The city manager and staffwill develop work plan
elements to address the following City Council objectives:
Develop a community destination: residents think of Old Coppell as a
place to go
Attract small, niche retail businesses
Attract more restaurants
Maintain and expand the Farmer's Market
Attract non-residents to come and return for dining, shopping and
entertainment
Work Plan Elements
(1) Continue assessment of Carter-Crowley development options (Ongoing)
(2) Monitor the progress of the Kolberg development. (Ongoing)
(3) Begin construction on the Senior/Community Center. (11/07)
(4) Determine final site for Kirkland house. (2/08)
(5) Evaluate additional public parking needs in Old Coppell. (3/08)
(6) Complete design of Bethel and Coppell Roads ensuring streetscapes and
parking compliment Old Coppell. (5/08)
(7) Continue to assess Farmers Market and make temporary improvements as
necessary. (Ongoing)
(8) Determine use of existing Senior Center. (2/08)
(9) Work with Old Town interest groups to develop a clear understanding of
City role and perspective on future of Old Coppell. (6/08)
(10) Develop a detailed incentive program designed to attract commercial
development to Old Coppell. (3/08)
6
I Maintain Attractive, Livable Neighborhoods with Quality Homes
Goal Description
The city manager and staffwill provide enhanced code enforcement and neighborhood
integrity efforts. Efforts to preserve the environment will continue and expand.
Infrastructure maintenance efforts will continue to facilitate the preservation of property
values. The city manager and staff will develop work plan elements to address the
following City Council objectives:
Protect the integrity and identity of current neighborhoods
Enhance the attractiveness of neighborhood infrastructure (trees,
streetscapes)
Maintain and increase property values in older homes
Have infill developments that add value to the neighborhood
Have a high percentage of owner occupied single-family homes
Work Plan Elements
(1) Complete a comprehensive review of neighborhood integrity programs
assessing their effectiveness and provide recommendations for
improvement to the City Council (2/08)
(2) Continue communication efforts with HOA's and other neighborhoods to
ensure HOA common area responsibilities are maintained per zoning
requirements. (Ongoing)
(3) Explore options available to conduct a fence condition inventory to assist
the staff in neighborhood integrity code enforcement efforts. (2/08)
(4) Provide City Council with data from Coppell 2030 effort and other
sources regarding residential redevelopment to assist in determining
desirability of "McMansions" and/or "empty nester" housing alternatives.
(8/08)
(5) Implement enhanced code enforcement and neighborhood integrity effort
with the addition of one code enforcement officer. (1/08)
7
I Create a City for a Lifetime
Goal Description
Working with the community, City Council, and all interested parties, the city manager
and staff will work to provide services, amenities, and programs for residents of all ages,
ethnicities, and interest levels. Recreation, leisure services, and library services will
evolve to meet the changing demands in the community. Efforts to continually improve
the quality of City sponsored special events will continue. Efforts to support the lSD's
serving our community will continue. Public safety service delivery will continue to be a
priority of the Council and staff. The city manager and staffwill develop work plan
elements to address the following City Council objectives:
Provide leisure and recreational opportunities for all family generations
Maintain a reputation as a safe community for all
Have all generations and diverse populations feel welcome
Maintain top quality schools in partnership with lSD's
Rejuvenate community events with a high level of participation
Work Plan Elements
(1) Finalize cemetery operational plans and begin phase I construction. (4/08)
(2) Complete the annual update of the park master plan and make
recommendations through the Park Board regarding project development
and construction of CRDC and general park improvements timely to
provide opportunity for possible park bond election. (1/08)
(3) Provide staff liaisons to youth activity groups including the Y AC and Get
Connected efforts. Provide quarterly reports to the City Council regarding
this effort. (1/08, 4/08, 7/08, 10/08)
(4) Maintain library programs including Volunteen, Summer Reading and
Homework Center programs. (Ongoing)
(5) Enhance library E-Branch to increase flexibility for library patrons and
streamlined operations for staff. (Ongoing)
(6) Employ Coppell 2030 recommendations regarding how to better
communicate with an increasingly diverse population. (Ongoing)
(7) Complete the CARE diversity training for all staff. (9/08)
(8) Develop methods to use various points of contact as a means to reach out
to diverse populations, particularly the Library and the Aquatics &
Recreation Center. (Ongoing)
(9) Implement Coppell 2030 findings incorporating needed service delivery
changes to meet changes in demand and expectations. (9/08)
(10) City staffwill continue Citizen Emergency Response Teams (CERT) by
providing continuing education opportunities for existing members.
(Ongoing)
8
(11) City staffwill utilize HOA's to educate the public and provide information
regarding emergency incidents in the community and how neighborhoods
can better prepare for emergencies. (Ongoing)
(12) City staffwill maintain information for the City's website designed to
assist citizens in making preparations to deal with an emergency or
disaster. (Ongoing)
(13) City staff will continue, and expand where needed, the many public safety
education classes offered through the Police and Fire Departments
including, but not limited to, Self-Defense for Women, CPR, First Aid,
and others. (Ongoing)
(14) City staffwill develop and disseminate information to the community
regarding the Code Red system on a quarterly basis. (Quarterly)
(15) Plan, coordinate and execute an annual themed community event,
beginning in October of 2007. (10/07)
(16) Complete construction of the Town Center Plaza. (01/08)
(17) Work with the Park Board to review methods of enhancing the July 4th
Parade. (07/08)
(18) Plan, coordinate and execute the July 4th Community Parade and Fir
Fireworks. (07/08)
(19) Plan, coordinate and execute the annual Holiday Parade and Open House.
(12/08)
(20) Traffic Report - Activities of the Traffic and Patrol Units regarding
citations and warnings issued as well as arrests for DWIIDUI and traffic
enforcement issues. Education programs regarding traffic safety within
the community will also be reported. (1108, 4108, 7/08, 10/08)
(21) Community Services Report - Activities of the Community Services Unit
regarding educational programs for children and adults to include, but not
limited to National Night Out activities, Women's Self Defense, Women's
Self Defense for High School Seniors, Citizens Police Academy, Drug and
Alcohol Education in CISD and all other community oriented programs
that are educational or informative. (1/08, 4108, 7/08, 10/08)
(22) Organized Crime Unit Report - Activities of the Organized Crime Unit
(OCU) regarding narcotic and alcohol violations in the Metroplex that
have a direct impact on the citizens of the City of Coppell.
(1/08, 4108, 7/08, 10/08)
9
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
~~~i ~" ~\ ,_~~~__'C' ~.
-Il .<\'" /
A. S
DATE: September 25, 2007
ITEM #: 1 6
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding the "Dig for a Cure" held on September 22nd.
B. Report by Councilmember Faught regarding Grapefest.
C. Report by Councilmember Tunnell regarding National League of Cities.
D. Report by Councilmember Tunnell regarding Economic Development Steering
Committee Meeting.
Agenda Request Form - Revised 09/02
Document Name: %mayorreport
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
~~~i ~" ~\ ,_~~~__'C' ~.
-Il .<\'" /
A. S
DATE: September 25, 2007
ITEM #: 1 7
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Councilmember Tunnell.
B. CoppelllSD - Councilmembers Peters and Faught.
C. Coppell Seniors - Councilmembers Brancheau and Faught.
D. Dallas Regional Mobility Coalition - Councilmember Peters.
E. Economic Development Committee - Mayor Pro Tem Hinojosa-Flores and
Councilmember Franklin.
F. International Council for Local Environmental Initiatives (ICLEI) - Councilmember
Brancheau
G. Metrocrest Hospital Authority - Councilmember Tunnell.
H. Metrocrest Medical Foundation - Councilmember Tunnell.
I. Metrocrest Medical Services - Mayor Pro Tem Hinojosa-Flores.
J. Metrocrest Social Service Center - Councilmember Tunnell.
K. North Texas Council of Governments - Councilmember Brancheau.
L. NTCOG/Regional Emergency Management - Councilmember Franklin.
M. North Texas Commission - Councilmember York.
N. Senior Adult Services - Councilmember Faught.
Agenda Request Form - Revised 06/03
Document Name: %ccommreport
THE.CITY.OF
AGENDA REQUEST FORM
COPPELL
DATE: September 25, 2007
ITEM #: ES- 1 8
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney.
1. The City of Coppell and Coppelllndependent School District opposition to
a change of zoning request of the Billingsley Corporation in the City of
Dallas, Zoning Case Number Z045-1 07; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No.3; and CB
Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas
vs. Douglas Stover, et al in the 191 st District Court; and City of Coppell, et
al vs. City of Dallas, et al in the 101 st District Court.
2. Seek legal advice from the City Attorney regarding applicability of City of
Coppell Zoning Ordinance and actions of the Planning and Zoning
Commission.
B. Section 551.087, Texas Government Code - Economic Development
Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road.
C. Section 551.074, Texas Government Code - Personnel Matters.
1. Deliberation regarding City Manager Evaluation.
Agenda Request Form - Revised 02/04
Document Name: %exsessn
THE.CITY.OF
AGENDA REQUEST FORM COPPELL
>i~'i' ~,*"~ DATE: September 25, 2007
-Il .<\'" A. s/
ITEM #: 1 9
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04
Document Name: %necessaryacti onwork
THE.CITY.OF
AGENDA REQUEST FORM COPPELL
>i~'i' ~,*"~ DATE: September 25, 2007
-Il .<\'" A. s/
ITEM #: 20
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02
Document Name: %necessaryactionexec
C
IC
o
G ND I
MI
ION
Council Meeting Date: September 25, 2007
Department Submissions:
Item No. 10/8 was placed on the Agenda for the above-referenced City
Council meeting by the Police Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
~
2007.09.20
09:50:52 -05'00'
Police Department
Item No. 10/F was placed on the Agenda for the above-referenced City
Council meeting by the Human Resources Department. I have reviewed
the Agenda Request (and any backup if applicable) and hereby submit this
item to the City Council for consideration.
~ Vivyon Bowman
- .2007.09.20
. · ....10:00:21 -05'00'
Human Resources Department
Item No. 11 was placed on the Agenda for the above-referenced City
Council meeting by the Engineering Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
Ii, ..,..,.Ke..n. G. riffin
2007.09.2
< .. 010:56:09
I -05'00'
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
.
City Manager
(or Deputy City Manager)