RE 10-26-99.2 A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. 102699.2
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
ADOPTING THE TEXAS GENERAL SERVICES COMMISSION
GUIDELINES FOR ALLOWABLE FEES FOR INSPECTION AND
COPYING OF INFORMATION PURSUANT TO THE TEXAS PUBLIC
INFORMATION ACT AS SET FORTH IN EXHIBIT "A"; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell is a home nde municipality in the
State of Texas; and
WHEREAS, the City Council of the City of Coppell desires to, in all respects, comply with
the requirements of the Texas Public Information Act; and
WHEREAS, the City Council of the City of Coppell desires to, in all respects, comply with
Section 552.001, et seq. of the Texas Government Code; and
WHEREAS, according to Subchapter F, Section 552.261, et seq., of the Texas Government
Code establishes the cost of inspection, retrieval and copying of public information; and
WHEREAS, the Texas General Services Commission (GSC) has been statutorily delegated
the duty to adopt roles for use by municipalities to charge for such services; and
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted
Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and
· collected by the City, as authorized by the Code of Ordinances and other applicable codes,
ord'mances, resolutions, and laws; and
WHEREAS, the City Council of the City of Coppe11 desires to amend certain fees as set
forth therein and to add others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That Resoliation No. 010996.3 of the City of Coppell, Texas, be, and the
same is hereby, amended in part, to adopt the current guidelines set forth by the Texas General
Services Commission to establish fees for inspection and copying of information pursuant to the
Public Information Act, Subchapter F, Section 552.261, et seq., of the Texas Government Code, to
read as follows:
"Public Information Fees
The following is a summary of the charges for copies of public information that have been
adopted by the City:
Services Rendered Charge
1. Standard paper copy $0.10 per pg.
2. Nonstandard-size copy:
(a) Diskette $1.00 each
(b) Magnetic tape:
(i) 4 mm $13.50 each
(ii) 8 mm $12.00 each
(iii) 9-track $11.00 each
(c) Data cartridge:
(i) 2000 Series $17.50 each
(ii) 3000 Series $20.00 each
(iii) 6000 Series $25.00 each
(iv) 9000 Series $35.00 each
(v) 600A $20.00 each
(d) Tape cartridge:
(i) 250 MB $38.00 each
(ii) 525 MB $45.00 each
(e) VI-IS video cassette $2.50 each
(f) Audio cassette $1.00 each
(g) Oversized paper copy $0.50 each
(h) Mylar (36-in.,42-in.,48-in.)
(i) 3 mil. $.85/linear fi
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(ii) 4 mil. $1.1 O/linear R.
(iii) 5 mil. $1.35/linear ft.
(i) Bluelinefolueprint paper (all widths) $0.20/linear ft.
(j) Other Actual Cost
3. Personnel charge:
(a) Programming personnel $26.00 per hr.
(b) Other personnel $15.00 per hr.
4. Overhead charge 20% of personnel charge
5. Microfiche or microfilm charge:
(a) Paper copy $0.10 per pg.
(b) fiche or film copy Actual Cost
6. Remote document retrieval charge Actual Cost
7. Computer resource charge:
(a) Mainframe $10.00 per min.
(b) Midsize $1.50 per min.
(c) Client/server $2.20 per hr.
(d) PC or LAN $1.00 per hr.
8. Miscellaneous supplies Actual Cost
9. Postage and shipping charge Actual Cost
10. Photographs Actual Cost
11. Other costs Actual Cost
12. Outsourced/contracted services Actual Cost
13. No Sales Tax shall be applied to copies of public information.
14. As allowed by the Public Information Act, the officer for public information or the
officer's agent may require a deposit or bond for payment of anticipated costs relative to
creating access to and/or providing copies of public information, if the charge for
providing the copy of the public information specifically requested by the requestor of
One Hundred Dollars ($100).
15. The officer for public information or the officer's agent may not require a deposit or
bond be paid as a down payment for copies of public information that requestor may
request in the future.
16. The charge for providing a copy made by a municipal court clerk shall be the charge as
provided by other ordinances governing Court of Record.
17. If any cost of inspection, processing, creating access to, or copying is not covered by
this Resolution, then the public information officer shall promptly seek the opinion of
the GSC in determining the appropriate fee."
SECTION 2. That nothing in this Resolution is intended to be, nor should it be construed
as, a waiver of any other provisions of the Texas Public Information Act or any other law, and the
City expressly reserves any and all fights and remedies available to it under the Texas Public
Information Act or otherwise at law.
SECTION 3. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain
in full force and effect.
SECTION 4. That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this
Resolution as a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole.
SECTION 5. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
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DULY PASSED by the City Council of the City of Coppell, Texas, this the
of~ 1999.
CANDY SHEEI-~N, MAYOR
ATTEST:
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APP~AS TO FORM:
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