CP 2008-07-08
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JULY 8, 2008
DOUG STOVER, MARVIN FRANKLIN, Place 6
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT, Place 7
JIM WITT, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, July 8, 2008, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. The City of Coppell and Coppell Independent School District
opposition to a change of zoning request of the Billingsley
Corporation in the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway Business Center VI, et
al in the County Court at Law No. 3; and CB Parkway Business
Center, et al vs. City of Coppell, et al; and City of Dallas vs.
Douglas Stover, et al in the 191st District Court; and City of
Coppell, et al vs. City of Dallas, et al in the 101st District Court.
B. Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
1. Purchase of Real Property West of Denton Tap and South of
Bethel Road.
2. Discussion regarding sale of mineral rights on City-owned
property.
C. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects East and West of Beltline/Denton Tap and south
of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding serving Alcohol at City-sponsored Events.
B. Discussion regarding Cemetery Logo.
C. Discussion regarding Park Trail Amenities and Park Signage.
D. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
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ITEM # ITEM DESCRIPTION
5. Invocation.
6. Pledge of Allegiance.
7. Presentation by Michael Morris, Director of Transportation for the North
Central Texas Council of Governments, regarding regional transportation
issues.
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 24, 2008
June 26, 2008.
B. Consider approval of a resolution authorizing the Mayor and City
Manager to execute the appropriate funding of the Development
Block Grant Funds Agreement with Dallas County for fiscal years
2009, 2010 and 2011.
C. Consider approval of an agreement between the city of Coppell
and the Wilson Family, and authorizing the City Manager to sign.
D. Consider approval of an Ordinance abandoning two drainage
easements and a grade-to-drain easement located in the J.A.
Simmons Survey, Abstract No. 1296, southwest corner of Denton Tap
and Bethel Road, as described in Exhibits "A", "B" and "C" attached
hereto; reserving all existing easement rights of others, if any; and
authorizing the Mayor to sign and to execute any necessary
documents.
END OF CONSENT
10. Consider approval of the Fire Station No. 1, Lot 1 Block 1, Site Plan
Amendment, to allow a 4,900-square-foot building with four (4) bay doors
for storage and vehicle parking, on 3.64 acres of property located on the
existing fire station site at 520 Southwestern Boulevard.
11. PUBLIC HEARING:
Consider approval of Case No. PD-221R5-HC, Duke Lesley Addition, zoning
change request from PD-221-R3-HC (Planned Development-221 Revision
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ITEM # ITEM DESCRIPTION
3-Highway Commercial) to PD-221R5-HC (Planned Development-221
Revision 5- Highway Commercial) to attach a detail site plan to allow a
5,000-square-foot convenience store with ten gas pumps located along
the west side of S. Belt Line Road, approximately 636 feet north of IH 635.
12. PUBLIC HEARING:
Consider approval of Case No. PD-209R2-C, TownOaks Centre, a zoning
change request from PD-209R-C (Planned Development-209-Revised-
Commercial) to PD-209R2-C (Planned Development-209-Revision 2-
Commercial) to allow the re-occupancy of an existing vacant restaurant
building for two restaurants (Chipotle and Mooyah Burgers and Fries)
requiring variances to the Zoning Ordinance including: the incorporation
of metal standing seam awnings on three facades; two outdoor patio
areas encroaching into the required setback areas, a monument sign to
be setback ten feet from the property line, and sign variances on property
located at the southeast corner of Sandy Lake Road and Denton Tap
Road.
13. PUBLIC HEARING:
Consider approval of Case No. PD-229R-LI, Minyard Addition (KTR Capital),
a zoning change request from PD-229-LI (Planned Development-229-Light
Industrial) to PD-229R-LI (Planned Development-229 Revised-Light
Industrial) to allow a revised monument sign plan including revisions to the
location, design and size of four (4) monument signs on 79.53 acres of
property, located at the southwest corner of Freeport Parkway and Bethel
Road.
14. PUBLIC HEARING:
Consider approval of Case No. PD–233-R, Coppell Vision Center, a zoning
change request from SF-12 (Single Family-12) to PD-233-R (Planned
Development-233-Retail) to allow the construction of a 2,600-square-foot
medical office on 0.434 acres of property located at the southeast corner
of Sandy Lake and Nash Road, 541 East Sandy Lake Road.
15. Consider approval of the CiCi’s Addition No. 1, Site Plan Amendment, to
allow the construction of an approximate 6,700-square-foot expansion
along the north side of the existing office/warehouse building, on 5.14
acres of property located at 1080 W. Bethel Road.
16. PUBLIC HEARING:
Consider approval of the Cici’s Addition No. 1, Lot 1R, Block 1, Replat, to
revise the location of the fire lane to allow the expansion of the existing
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ITEM # ITEM DESCRIPTION
office/warehouse building on 5.14 acres of property located at 1080 W.
Bethel Road.
17. Consider approval of the Freeport Parkway R.O.W. Dedication, Preliminary
Plat, to provide the required right-of-way for the extension of Freeport
Parkway, north of Sandy Lake Road to S.H. 121.
18. Consider approval of the Freeport Parkway R.O.W. Dedication, Final Plat,
to provide the required right-of-way for the extension of Freeport Parkway,
north of Sandy Lake Road to S.H. 121.
19. Consider approval of City of Coppell Change Order #9 to the Bethel
Road Project #ST 99-05 in the amount of $120,836.68 as provided for in CIP
funds; and authorizing the City Manager to sign and execute any
necessary documents.
20. Mayor and Council Reports.
A. Report by Mayor Stover regarding 4th of July Activities.
21. Necessary action resulting from Work Session.
22. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 2nd day of July, 2008, at
__________________.
____________________________________
Libby Ball, City Secretary
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DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
2007 — 2012
Maintain Sustainable, Financially Sound City Government with Excellent Services
• Maintain quality customer service resulting in 90+% customer satisfaction ratings
• Ensure adequate resources to support defined services and service levels
• Retain reserves consistent with city policy
• Invest in the city’s future: operations & capital
• Ensure residents are aware of city vision, goals, services and programs
Develop & Revitalize Commercial Areas & Corridors
• Continue development: corporate offices and major distribution businesses
• Revitalize aged or deteriorating strip centers
• Maintain and expand business tax base
• Develop a quality hotel serving residents and guests
• Retain and support expansion of current businesses located in Coppell
Maintain & Upgrade City Infrastructure
• Maintain and improve quality of roads, alleys, and sidewalks
• Improve quality of storm water management systems
• Improve and maintain quality of city facilities
• Facilitate efficient traffic flow within and through the city
• Improve municipal utilities where necessary and maintain existing
Develop an Alive Old Coppell – A Community Destination
• Develop a community destination: residents think of Old Coppell as a place to go
• Attract small, niche retail businesses
• Attract more restaurants
• Maintain and expand the Farmers’ Market
• Attract non-residents to come and return for dining, shopping and entertainment
Maintain Attractive, Livable Neighborhoods with Quality Homes
• Protect the integrity and identity of current neighborhoods
• Enhance the attractiveness of neighborhood infrastructure (trees, streetscapes)
• Maintain and increase property values in older homes
• Have infill developments that add value to the neighborhood
• Have a high percentage of owner-occupied single-family homes
Create a City for a Lifetime
• Provide leisure and recreational opportunities for all family generations
• Maintain a reputation as a safe community for all
• Have all generations and diverse populations feel welcome
• Maintain top quality schools in partnership with ISD’s
• Rejuvenate community events with a high level of participation
AGENDA REQUEST FORM
DATE: July 8, 2008
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. The City of Coppell and Coppell Independent School District opposition to
a change of zoning request of the Billingsley Corporation in the City of
Dallas, Zoning Case Number Z045-107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court at Law No. 3; and CB
Parkway Business Center, et al vs. City of Coppell, et al; and City of Dallas
vs. Douglas Stover, et al in the 191st District Court; and City of Coppell, et
al vs. City of Dallas, et al in the 101st District Court.
B. Section 551.072, Texas Government Code – Deliberation regarding Real
Property.
1. Purchase of Real Property West of Denton Tap and South of Bethel Road.
2. Discussion regarding sale of mineral rights on City-owned property.
C. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. ED Prospects East and West of Beltline/Denton Tap and south of Bethel
Road.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: July 8, 2008
ITEM #: WS-3
WORK SESSION
A. Discussion regarding serving Alcohol at City-sponsored Events.
B. Discussion regarding Cemetery Logo.
C. Discussion regarding Park Trail Amenities and Park Signage.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 Document Name: %wksessn
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manage
July 8, 2008
7
✔
PRESENTATION
Presentation by Michael Morris, Director of Transportation for the North Central Texas Council of Governments,
regarding regional transportation issues.
!NCTCOG
AGENDA REQUEST FORM
DATE: July 8, 2008
ITEM #: 8
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 8, 2008
9/A
✔
PROCEDURAL
Consider approval of minutes: June 24 and June 26, 2008.
Minutes of the City Council meetings held on June 24 and June 26, 2008.
Staff recommends approval.
%minutes
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MINUTES OF JUNE 24, 2008
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, June 24, 2008 at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Doug Stover, Mayor
Marvin Franklin, Mayor Pro Tem
Jayne Peters, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember (late arrival)
Billy Faught, Councilmember
Karen Hunt, Councilmember
Councilmember Brancheau was absent. Also present were City Manager
Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code -
Consultation with City Attorney.
1. The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
at Law No. 3; and CB Parkway Business Center,
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court.
2. Concerning Code Enforcement Actions.
B. Section 551.072, Texas Government Code -
Deliberation regarding Real Property.
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1. Purchase of Real Property West of Denton Tap
and South of Bethel Road.
C. Section 551.087, Texas Government Code –
Economic Development Negotiations.
1. ED Prospects East and West of Beltline/Denton
Tap and south of Bethel Road.
Councilmember Tunnell arrived prior to convening Executive
Session.
Mayor Stover convened into Executive Session at 5:43 p.m. as
allowed under the above-stated article. Mayor Stover recessed the
Executive Session at 6:37 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Lighted Holiday Parade –
December 6.
B. Discussion regarding Board/Commission Interviews.
C. Discussion regarding Council Committee
Appointments.
D. Discussion regarding Coppell 2030 Presentation
Dates.
E. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Councilmember Faught led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
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7. Annual State of the Court address presented by the
Honorable Marian Moseley.
Judge Moseley gave her annual State of the Court address to
Council.
8. Citizens' Appearances.
Robert Giltner, 841 Woodmoor, spoke to Council regarding law
enforcement regarding a dog attack.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 10, 2008.
B. Consider approval of Change Order Number Two to
Meridian Commercial LP to the construction
contract for the Grapevine Springs Community
Center, in the amount of $51,870.00, for the
addition of the Grapevine Springs Park Parking Lot,
and authorizing the City Manager to sign.
C. Consider approval of an ordinance of the City of
Coppell, Texas, amending Section 9-1-11 of the
Coppell Code of Ordinances by increasing the
number of days an animal shall be held from three
(3) days to five (5) days before adoption; and
authorizing the Mayor to sign.
D. Consider approval of an Ordinance of the City of
Coppell, Texas, amending the Code of Ordinances to
add Article 6-17, Horse-Drawn Carriages;
establishing a permit requirement and regulations
for horse-drawn carriages; providing for an
application for permit; providing for compliance
with the permit; providing for amendments to the
permit; providing for revocation of operating
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authority; providing for non-transferability;
providing for the establishment of fees by
resolution; and authorizing the Mayor to sign.
E. Consider approval of a ground lease on City-owned,
unimproved property behind 196 Southwestern
Boulevard for temporary location of training
equipment for AMCAT, INC. a local property
appraisal training company; authorizing the Mayor
to sign.
Action:
Councilmember Peters moved to approve Consent Agenda Items A,
B, C carrying Ordinance No. 2008-1198, D carrying Ordinance No.
2008-1199 and E. Mayor Pro Tem Franklin seconded the motion;
the motion carried 6-0 with Mayor Pro Tem Franklin and
Councilmembers Peters, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD-221R5-HC, Duke Lesley
Addition, zoning change request from PD-221-R3-HC
(Planned Development-221 Revision 3-Highway
Commercial) to PD-221R5-HC (Planned Development-221
Revision 5- Highway Commercial) to attach a detail site
plan to allow a 5,000-square-foot convenience store with
ten gas pumps located along the west side of S. Belt Line
Road, approximately 636 feet north of IH 635.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council and advised that the applicant asked for postponement.
Public Hearing:
Mayor Stover announced the Public Hearing was still open and
advised that no one had signed up to speak on this proposal.
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Action:
Councilmember Peters moved to continue the Public Hearing to
July 8. Councilmember Hunt seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Franklin and Councilmembers
Peters, Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor
of the motion.
11. Consider approval of an ordinance of the city of Coppell,
Texas, amending Article 9-11, "Parks and Recreation
Code", by adding section 9-11-12, providing for the use of
roller skates, roller blades, skateboards, coasters,
scooters and other similar devices on city owned
property; and prohibiting the use of roller skates, roller
blades skateboards, coasters, scooters and other similar
devices on certain city facilities; and authorizing the
Mayor to sign.
Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Action:
Councilmember Tunnell moved to approve Ordinance No. 2008-
1200 amending Article 9-11, "Parks and Recreation Code", by
adding section 9-11-12, providing for the use of roller skates, roller
blades, skateboards, coasters, scooters and other similar devices
on city owned property; and prohibiting the use of roller skates,
roller blades skateboards, coasters, scooters and other similar
devices on certain city facilities; and authorizing the Mayor to sign.
Councilmember Hinojosa-Flores seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Franklin and Councilmembers
Peters, Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor
of the motion.
12. Consider appointments to Council Committees.
Action:
Councilmember Hinojosa-Flores moved to approve the following
Committee Appointments:
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CFBISD/LISD – Marsha Tunnell
CISD – Jayne Peters/Brianna Hinojosa-Flores
Coppell Seniors – Billy Faught/ Tim Brancheau
Dallas Regional Mobility Coalition – Jayne Peters
ICLEI – Tim Brancheau
Metrocrest Hospital Authority – Marsha Tunnell
Metrocrest Medical Services – Brianna Hinojosa-Flores
Metrocrest Medical Foundation – Karen Hunt
Metrocrest Social Service Center – Karen Hunt
NCTCOG – Jayne Peters
NCTCOG-Regional Emer. Mgmt. Plan. Council – Marvin Franklin
North Texas Commission – Marvin Franklin
Senior Adult Services – Billy Faught
Councilmember Faught seconded the motion; the motion carried
6-0 with Mayor Pro Tem Franklin and Councilmembers Peters,
Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor of the
motion.
13. City Manager's Report.
A. Goals and Objectives – FY-08.
Jim Witt, City Manager, reported on the progress of the City
Council’s goals and objectives for FY 2008, discussing
specifically the improvements made to the Farmers Market
and the sustainable efforts of the city.
14. Mayor and Council Reports.
A. Report by Mayor Stover regarding the July 3 Spirit
of Coppell Celebration and Fireworks at 7:00 p.m. at
Andy Brown East.
B. Report by Mayor Stover regarding the July 4
Independence Day Parade at 10:00 a.m. beginning at
Samuel and Parkway.
A. Mayor Stover reminded the community of the July 3 Spirit
of Coppell Celebration and Fireworks show. It will be the
only display in the immediate area with the fireworks show
beginning at 9:30 pm.
B. Mayor Stover also announced the Independence Day Parade
on July 4 at 10:00 am. Following the parade will be the
Town Center Plaza Dedication at 11:30 am.
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15. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD –
Councilmember Tunnell.
B. Coppell ISD – Councilmembers Peters and Faught.
C. Coppell Seniors – Councilmembers Brancheau and
Faught.
D. Dallas Regional Mobility Coalition – Councilmember
Peters.
E. Economic Development Committee –
Councilmember Hinojosa-Flores and Mayor Pro Tem
Franklin.
F. International Council for Local Environmental
Initiatives (ICLEI) – Councilmember Brancheau
G. Metrocrest Hospital Authority – Councilmember
Tunnell.
H. Metrocrest Medical Foundation – Councilmember
Tunnell.
I. Metrocrest Medical Services – Councilmember
Hinojosa-Flores.
J. Metrocrest Social Service Center – Councilmember
Tunnell.
K. North Texas Council of Governments –
Councilmember Brancheau.
L. NTCOG/Regional Emergency Management – Mayor
Pro Tem Franklin.
M. North Texas Commission – Vacant.
N. Senior Adult Services – Councilmember Faught.
A. Councilmember Tunnell announced Texas Monthly magazine
named 14 of CFBISD schools as the Best Public Schools in
Texas.
B. Councilmember Faught said CISD announced their
Elementary and Secondary Teachers of the Year. CISD has
placed the conceptual master plan online for the Northlake
property. Finally, work has begun on the New Tech High
School.
C. Councilmember Faught reported that a potluck dinner is
scheduled for June 25 with blood pressure checks offered by
the Fire Department.
D. Councilmember Peters informed Council that Mr. Morris has
rescheduled the State of the Transportation for July 8. Also,
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the Coalition held a seven hour strategic planning session to
go over its vision and work plan and to prepare its agenda
for the upcoming legislative session. Finally, there was
discussion on advancing the DART Cottonbelt plan from
Richardson to Ft. Worth and the future for the Rail Texas
Initiative.
E. Councilmember Franklin said the Economic Development
Committee met June 4 and discussed development activity,
business retention, the 2007 Coppell Retail survey report,
and how retail sales levels grew over the last five years and
what they need to do for the next five years.
F. Nothing to report.
G. Nothing to report.
H. Nothing to report.
I. Nothing to report.
J. Councilmember Tunnell announced a school supply drive
will be held August 1-11. They will also be providing shoes
and backpacks to over 1000 children in need.
K. Nothing to report.
L. Mayor Pro Tem Franklin attended the quarterly meeting held
on June 12. Regional training will be offered to fill-in gaps,
as well as grant money available to develop plans for
communication.
M. Nothing to report.
N. Councilmember Faught informed Council that the auction
site is now online. A Golf Tournament will be held on
October 13 at Indian Creek Golf Course sponsored by Town
North Bank. Finally, Greg Gerendis is now the Executive
Director with over 26 years of experience.
At this time, Mayor Stover reconvened into Work Session.
WORK SESSION (Open to the Public)
Reconvene Work Session
D. Discussion regarding Coppell 2030 Presentation
Dates.
At this time, Mayor Stover reconvened into Executive Session.
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EXECUTIVE SESSION (Closed to the Public)
16. Convene Executive Session
A. Section 551.071, Texas Government Code -
Consultation with City Attorney.
1. The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
at Law No. 3; and CB Parkway Business Center,
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court.
2. Concerning Code Enforcement Actions.
B. Section 551.072, Texas Government Code -
Deliberation regarding Real Property.
1. Purchase of Real Property West of Denton Tap
and South of Bethel Road.
C. Section 551.087, Texas Government Code –
Economic Development Negotiations.
1. ED Prospects East and West of Beltline/Denton
Tap and south of Bethel Road.
Mayor Stover reconvened into Executive Session at 9:07 p.m. as
allowed under the above-stated article. Mayor Stover adjourned
the Executive Session at 9:49 p.m. and opened the Regular
Session.
REGULAR SESSION (Open to the Public)
17. Necessary action resulting from Work Session.
There was no action necessary under this item.
18. Necessary action resulting from Executive Session.
There was no action necessary under this item.
cm062408
Page 10 of 10
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
cm062608
Page 1 of 2
MINUTES OF JUNE 26, 2008
The City Council of the City of Coppell met in Budget Work Session on
Thursday, June 26, 2008 at 6:00 p.m. in the 2nd Floor Conference Room
of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Doug Stover, Mayor
Marvin Franklin, Mayor Pro Tem
Jayne Peters, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Karen Hunt, Councilmember
Councilmember Brancheau was absent. Also present was City Manager
Jim Witt and Deputy City Manager Clay Phillips.
BUDGET WORKSHOP (Open to the Public)
1. Water/Sewer Fund
2. Other Funds.
A. Special Revenue Funds.
B. Coppell Recreation Development Corporation Fund
(CRDC)
C. Coppell Education Development Corporation Fund
(CEDC)
D. Rolling Oaks Memorial Cemetery.
EXECUTIVE SESSION (Closed to the Public)
3. Convene Executive Session
A. Section 551.071, Texas Government Code –
Consultation with City Attorney.
1. The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
at Law No. 3; and CB Parkway Business Center,
cm062608
Page 2 of 2
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101st District Court
Mayor Stover convened into Executive Session at 7:32 p.m. as
allowed under the above-stated article. Mayor Stover adjourned
the Executive Session at 8:05 p.m.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager
July 8, 2008
9/B
✔
RESOLUTION
Consider approval of a resolution authorizing the Mayor and City Manager to execute the appropriate funding of the
Development Block Grant Funds Agreement with Dallas County for fiscal years 2009, 2010 and 2011.
Staff recommends approval.
!CDBG
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, AUTHORIZING THE MAYOR AND CITY
MANAGER TO EXECUTE THE APPROPRIATE FUNDING TO
THE DEVELOPMENT BLOCK GRANT FUNDS AGREEMENT
WITH DALLAS COUNTY, TEXAS, FOR FISCAL YEARS 2009,
2010 and 2011; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the 93rd Session of the Congress passed, and the
President of the United States signed into law, the Housing and
Community Development Act of 1974 (PL93-383) which created the
Urban Community Development Block Grant (CDBG) program; and
WHEREAS, Dallas County, Texas is applying to the U.S.
Department of Housing and Urban Development for Urban County
CDBG entitlement status; and
WHEREAS, in order to qualify for this status, Dallas County
must enter into cooperative agreements with local governments and
have the collective population of the County’s unincorporated area
and the participating local governments total at least 100,000
people; and
WHEREAS, Texas cities and counties are authorized under
Chapter 771, Government Code, to enter into cooperative
agreements with one another.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY
COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That the City of Coppell, Texas, supports the
efforts of Dallas County, Texas to qualify for the Urban County
CDBG/HOME Program and asks that its population be included in
such a program beginning with Federal Fiscal Years 2006, 2007
and 2008.
SECTION 2. The City hereby authorizes the Mayor and City
Manager to execute an Agreement of Cooperation for the
CDBG/HOME Program between the City of Coppell and Dallas
County.
SECTION 3. This Resolution shall become effective
immediately from and after its passage and it is accordingly so
resolved.
DULY PASSED by the City Council of the City of Coppell,
Texas this ______ day of July, 2008.
CITY OF COPPELL, TEXAS
______________________________
Douglas N. Stover, Mayor
ATTEST:
_______________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
_______________________________
Robert E. Hager, City Attorney
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager
July 8, 2008
9/C
✔
CONTRACT/BID or PROPOSAL
Consider approval of an agreement between the city of Coppell and the Wilson Family, and authorizing the City
Manager to sign.
Staff recommends approval.
This agreement supersedes the lease agreement approved at the
June 10 meeting but never signed. It is necessitated by the acquisition
of the Minyards building.
!Wilson
STATE OF TEXAS § AGREEMENT ________________
§
COUNTY OF DALLAS §
This Agreement to _____________________ (“Agreement”) is made as of the
_____ day of _________, 2008 between the City of Coppell, Texas, (the “City”), having
its principal office at 255 Parkway Blvd., Coppell, Texas, 75019, and The Wilson Family
of Coppell, Texas, Inc (“Wilson’s”), having their address at ___________________.
WITNESSETH:
WHEREAS, the City of Coppell, hereinafter, (“Coppell”) and the Wilson Family,
hereinafter, ( “Wilson’s”), both desire to preserve the history of Coppell; and
WHEREAS, both parties desire to establish historical landmarks and places for
educating current and future generations about the history of Coppell; and
WHEREAS, both parties realize the need for cooperation from private citizens
and the City to achieve these goals.
NOW, THEREFORE, PREMISES CONSIDERED, the parties agree to the
following for the exchange of agreed and valuable consideration:
1. The Wilson Family shall lease a parcel of land to the city of Coppell for
annual payments of $330.53 (Three Hundred Thirty Dollars and Fifty-three Cents). The
exact size of the parcel and description are attached and incorporated herein as Exhibit
“A”.
2. The parcel shall be utilized to relocate the Kirkland House and the
Minyard’s Historic Store with the location of said buildings to be mutually agreed upon
by the City and the Wilson Family.
3. The terms of the lease shall be for five (5) years, but may be terminated
earlier if the Wilson family and the City reach an agreement on the sale of the balance of
the Wilson family parcel. The original lease shall renew automatically for five (5) year
terms after the initial five (5) year term.
4. At the expiration of the original lease term or earlier as outlined in No. 3,
the City shall purchase the entire Wilson Family property for a sale price equal to the fair
market value at the time of the sale. Prior to the sale of the remaining property, the
Wilson Family shall notify the City of whether the present Wilson Family home will be
relocated from the site, or will be included in the sale. If the Wilson Family home is
included in the sale, the City shall pay an additional amount equal to the fair market value
of the house at the time of sale. If the City purchases the home, the City shall maintain
the home as a historical home.
Page 1 of 3 27630
5. The City shall agree to use all proper legal means of deed restrictions, sale
agreements, etc. to maintain the entire site as a public site accessible to the citizens of
Coppell.
6. The Wilson Family may retain the mineral rights on the site until the final
sale of the entire property. At that time, all property rights and mineral rights will be
transferred to the City.
7. No amendment, modification, cancellation, or alteration of this Agreement
shall be binding on either party hereto unless the same is in writing, dated subsequent to
the date hereof, and is duly authorized and executed by the parties hereto.
8. This Agreement constitutes the entire agreement between the parties with
respect to the subject matter hereof and supersedes any prior understandings or
agreements with respect to the subject matter hereof.
9. This Agreement shall be construed under and governed by, and in
accordance with the laws of the State of Texas, and all obligations created by this
Agreement are performable in Dallas County, Texas.
10. This Agreement may be executed in counterparts, each of which shall
constitute an original and which, when taken together, shall constitute one entire agreement.
11. This Agreement shall take effect on the last date of execution hereof.
EXECUTED on this _____ day of _______, 2008.
City of Coppell, Texas
By: ________________________________
Jim Witt, City Manager
Attest:
By: ________________________________
Libby Ball, City Secretary
Approved as To Form:
By: ______________________________
J. David Dodd, III, City Attorney
EXECUTED this the ____ day of _________, 2008.
Page 2 of 3 27630
The Wilson Family
By: ______________________,
City’s Acknowledgment
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _________,
2008, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on
behalf of said municipality.
____________________________________
Notary Public, State of Texas
My Commission Expires:
__________________________
Company’s Acknowledgment
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the ___ day of _______, 2008,
by ______________, of the Wilson Family of Coppell, Texas.
____________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
Page 3 of 3 27630
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Engineering
July 8, 2008
9/D
✔
ORDINANCE
Consider approval of an Ordinance abandoning two drainage easements and a grade-to-drain easement located in
the J.A. Simmons Survey, Abstract No. 1296, southwest corner of Denton Tap and Bethel Road, as described in Exhibits
"A", "B" and "C" attached hereto; reserving all existing easement rights of others, if any; and authorizing the Mayor to
sign and to execute any necessary documents.
Approval of the ordinance will abandon easements that developers of the proposed new subdivision will no longer
need in order to provide an adequate drainage system.
Staff recommends approval of the easement abandonment
ordinance.
#Abandon Drainage Easements
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DATE: July 8, 2008
REF: Consider approval of an ordinance abandoning two drainage easements and
a grade-to-drain easement located in the J.A. Simmons Survey, Abstract No.
1269, southwest corner of Bethel Road and Denton Tap Road, as described in
Exhibits “A”, “B”, and “C” attached hereto; reserving all existing easement
rights of others, if any; and authorizing the Mayor to sign and to execute any
necessary documents.
This ordinance abandons two existing drainage easements and a grade-to-drain easement that
currently serve the Summit at the Springs subdivision. These easements were dedicated in 1996
at the time of the development of Summit at the Springs to capture storm water runoff from the
First Baptist Church of Coppell property. These easements are being considered for
abandonment because the developers of the new subdivision will provide an adequate drainage
system that will not require use of these easements.
Staff recommends approval of the abandonment ordinance and will be available to answer any
questions at the Council meeting.
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ABANDONING TWO DRAINAGE EASEMENTS AND A GRADE-
TO-DRAIN EASEMENT LOCATED IN THE J.A. SIMMONS
SURVEY, ABSTRACT NO. 1296, AS DESCRIBED IN EXHIBITS
"A", “B” AND “C” ATTACHED HERETO; RESERVING ALL
EXISTING EASEMENT RIGHTS OF OTHERS IF ANY,
WHETHER APPARENT OR NON-APPARENT, AERIAL,
SURFACE, UNDERGROUND OR OTHERWISE; PROVIDING
FOR THE FURNISHING OF A CERTIFIED COPY OF THIS
ORDINANCE FOR RECORDING IN THE REAL PROPERTY
RECORDS OF DALLAS COUNTY, TEXAS AS A QUITCLAIM
DEED; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell has determined that the
easements located on the First Baptist Church property described in Exhibits "A", “B” and
“C” hereto, is no longer needed for City services; and
WHEREAS, the property owner desires that said drainage easements be abandoned.
SECTION 1. That the City Council of the City of Coppell, Texas has determined
that the drainage easements described in Exhibits "A”, “B” and “C”, attached hereto and
made a part hereof for all purposes, is no longer needed or necessary for public purposes and
should be, and is hereby, abandoned in favor of the property owner.
SECTION 2. That this abandonment ordinance shall constitute a Quitclaim
Deed in favor of the property owner, and a certified copy of the same may be filed in the
Deed Records of Dallas County, Texas, to indicate such abandonment.
SECTION 3. That the City Manager or his designee shall, at the appropriate
time, file this ordinance as provided herein.
SECTION 4. That the abandonment provided for herein shall extend only to
the public right, title and interest which the City of Coppell, Texas, may have in and to said
drainage easements, and shall be construed to extend only to such interests that the
governing body of the City of Coppell, Texas, may legally and lawfully abandon.
1
SECTION 5. That this ordinance shall become effective from and after its
passage as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____
day of __________, 2008.
APPROVED:
__________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
______ ____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
ROBERT E. HAGER, CITY ATTORNEY
2
DRAIN EASEMENT ABANDONMENT
BEING a 25 foot by 25 foot strip of land situated in the J A Simmons Survey Abstract
No 1296 in the City of Coppell Dallas County Texas and being part of the First Baptist Church
ofCoppell tract as recorded in Volume 95167 Page 5885 of the Deed Records of Dallas County
Texas and being more particularly described as follows
COMMENCING at a point of intersection of the south line of Bethel Road a 50 foot
right of way with the west line of Denton Tap Road a tOO foot right of way said point also
being in a curve to the left running in a westerly direction and having a central angle of
02027 30 a radius of 1095 92 feet and a chord bearing ofN 85020 56 W Thence along said
curve and along the said south line of Bethel Road 47 02 feet Thence N 88042 24 W 418 05
feet continuing along the said south line of Bethel Road Thence S 01017 37 W 162 50 feet
leaving the said south line of Bethel Road to the POINT OF BEGINNING
THENCE S 88042 23 E 25 00 Feet to a point for comer
THENCE S 01017 37 W 25 00 Feet to apoint for corner
THENCE N 88042 23 W 25 00 Feet to apoint for corner
THENCE S 01017 37 W 25 00 feet to the Point of Beginning and containing 625
square feet of land
EXHIBIT A
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VOL 95167 PG 5885
EXHIBIT A
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DRAINAGE EASEMENT ABANDONMENT
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SIMMONS SURVEY ASST
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DOWDEY ANDERSON ASSOCIATES INC Scal Dat 8 1 96
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214 931 0694 DALLAS TEXAS 75248
DRAIN EASEMENT ABANDONMENT
BEING a 25 foot by 25 foot strip of land situated in the J A Simmons Survey Abstract
No 1296 in the City ofCoppell Dallas County Texas and being part of the First Baptist Church
ofCoppell tract as recorded in Volume 95167 Page 5885 ofthe Deed Records of Dallas County
Texas and being more particularly described as follows
COMMENCING at a point of intersection of the south line of Bethel Road a 50 foot
right of way with the west line of Denton Tap Road a 100 foot right of way said point also
being in a curve to the left running in a westerly direction and having a central angle of
02027 30 a radius of 1095 92 feet and a chord bearing ofN 85020 56 W Thence along said
curve and along the said south line of Bethel Road 47 02 feet Thence N 88042 24 W 418 05
feet continuing along the said south line of Bethel Road Thence S 01017 37 W 320 00 feet
leaving the said south line of Bethel Road ThenceS 28051 26 W 535 03 feet to the POINT
OF BEGINNING
THENCE S 61008 34 E 25 00 Feet to a point for comer
THENCE S 28051 26 W 25 00 Feet to apoint for comer
THENCE N 61008 34 W 25 00 Feet to a point for comer
THENCE S 28051 26 E 25 00 feet to the Point of Beginning and containing 625
square feet ofland
oEXHIBITB
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25 x 25
DRAINAGE EASEMENT ABANDONMENT
CITY OF COPPELL
J A SIMMONS SURVEY ABST 1296
DALLAS COUNTY TEXAS
DOWDEY ANDERSON ASSOCIATES INC Scal Dill 8 1 96
I 6 250 0 ALL ASP ARK WAY 5 U I TEl 0 0 Job No 96 03 I
214 931 0694 DALLAS I TEXAS 75248
GRADE TO DRAIN EASEMENT ABANDONMENT
BEING a 20 00 foot wide strip of land situated in the J A Simmons Survey Abstract
No 1296 in the City of Coppell Dallas County Texas and being part of the First Baptist Church
ofCoppell tract as recorded in Volume 95167 Page 5885 of the Deed Records of Dallas County
Texas and being more particularly described as follows
COMMENCING at a point of intersection of the south line of Bethel Road a 50 foot
right of way with the west line of Denton Tap Road a 100 foot right of way said point also
being in a curve to the left running in a westerly direction and having a central angle of
02027 30 a radius of 1095 92 feet and a chord bearing ofN 85020 56 W Thence along said
curve and along the said south line of Bethel Road 47 02 feet Thence N 88042 24 W 418 05
feet continuing along the said south line ofBethel Road to the POINT OF BEGINNING
THENCE S 01 017 37 W 324 91 feet leaving the said south line of Bethel Road to a
point for comer
THENCE S 28051 27 W 748 39 feet to a point for comer
THENCE S 01017 37 W 436 09 feet to a point for comer being on the north line of
the Cottonbelt Railroad right of way a100 foot right of way said point also being in a non
tangent curve to the right running in a westerly direction and having a central angle of 00020 43
a radius of 3420 07 feet and a chord bearing ofS 77018 30 W
THENCE along said curve and along the said north line of the Cottonbelt Railroad
20 61 feet to the end of said curve a point for comer
THENCE N 01 017 37 E 445 98 feet leaving the said north line of the Cottonbelt
Railroad to a point for comer
THENCE N 28051 27 E 74839 feet to a point for corner
THENCE N 01017 37 E 320 00 feet to a point for comer on the said south line of
Bethel Road
THENCE S 88042 24 E 20 00 feet along the said south line of Bethel Road to the
Point of Beginning and containing 0 694 acres 30 238 square feet ofland
EXHIBIT C
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20 WIDE
GRADE TO DRAIN EASEMENT ABADONMENT
C I T Y OF COPPEll
J A SIMMONS SURVEY ASST 1296
DAllAS COUNTY TEXAS
DOWDEY ANDERSON ASSOCIATES INC
16 250 DALLAS PARKWAY SUI T EIOO
2 I 4 93 I 069 4 D ALL AS T E X AS 7 524 B
Scali Dill 8 1 96
Job No 9 6 03 I
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ ȱ ȱ
PLANNING
July 8, 2008
10
✔
PRESENTATION
Consider approval of the Fire Station No. 1, Lot 1 Block 1, Site Plan Amendment, to allow a 4,900-square-foot building
with four (4) bay doors for storage and vehicle parking, on 3.64 acres of property located on the existing fire station
site at 520 Southwestern Boulevard.
There are no outstanding P&Z conditions..
On June 19, 2008, the Planning Commission unanimously
recommended approval of this Site Plan Amendment (5-0).
Commissioners Frnka, Shute, Haas, Shipley and Kittrell voted in favor,
none opposed.
Staff recommended APPROVAL.
@02 Fire Station #1, Lot 1, Blk 1, 1-AR
ITEM # 7
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Fire Station No. 1, Lot 1, Block 1, Site Plan Amendment
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Matt Steer, City Planner
LOCATION: 520 Southwestern Boulevard
SIZE OF AREA: 3.64 acres of property
CURRENT ZONING: LI (Light-Industrial)
REQUEST: A site plan amendment to allow a 4,900-square-foot building with
four (4) bay doors for storage and vehicle parking.
APPLICANT: Owner: Architect:
City of Coppell Fire Dept. Bucher, Willis & Ratliff Corp.
Tim Oates Steve Todd, AIA
500 Southwestern Blvd 601 Shelley Drive, Suite 202
Coppell, TX 75019 Tyler, TX 75701
Phone: 972-304-3500 Phone: 903-581-7844
Fax 972-304-3514 Fax 903-581-0178
HISTORY: The property was platted in 1996 and a Site Plan was approved in
September 1998, for the Coppell Animal Shelter.
TRANSPORTATION: Southwestern Boulevard is currently designated on the
Thoroughfare Plan as a four-lane undivided thoroughfare, and is
built to standard within a 90-foot right-of-way.
ITEM # 7
Page 2 of 2
SURROUNDING LAND USE & ZONING:
North - DART right-of-way; LI (Light Industrial)
South – Coppell Fire Station No. 1; LI (Light Industrial)
East – Coppell Animal Shelter & Adoption Center; LI (Light Industrial)
West – electric substation; S-1217-LI (Special Use Permit–1217–
Light Industrial)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows this property as
suitable for public/institutional uses.
DISCUSSION: This request is for a 4,900-square-foot vehicle and storage facility to
be located on the northwest portion of the existing fire station site.
The existing drive on the west property line is proposed to be
extended north to provide access to the facility from Southwestern
Boulevard. The building elevations show a brick building with (4) four
bay doors to match the existing fire station. Three additional Red
Oaks will be added on the west to fulfill the perimeter landscaping
requirement calling for one tree per 50 linear feet. Four additional
Wax Myrtles (two on the west side and two on the east side of the
drive) will be provided in the front to screen the overhead doors
from the view from Southwestern Boulevard. The proposed
landscaping is shown on the site plan. There are only minor
technical issues left to be resolved; therefore, staff is recommending
approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request, subject to the
following conditions:
1) Include Lot # in title block showing “Site Plan Amendment
Fire Station No. 1, Lot 1, Block 1” and increase size of text
and put in bold.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan/Landscape Plan
2. Floor Plan
3. Elevations
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
July 8, 2008
11
✔
PUBLIC HEARING
Consider approval of Case No. PD-221R5-HC, Duke Lesley Addition, zoning change request from PD-221-R3-HC
(Planned Development-221 Revision 3-Highway Commercial) to PD-221R5-HC (Planned Development-221 Revision 5-
Highway Commercial) to attach a detail site plan to allow a 5,000-square-foot convenience store with ten gas pumps
located along the west side of S. Belt Line Road, approximately 636 feet north of IH 635.
See attached letter from William Dahlstrom dated June 20, 2008, appealing the Planning Commission's decision to
Council.
A 3/4 VOTE OF COUNCIL (6 OUT OF 7) IS NECESSARY TO OVERTURN THE PLANNING COMMISSION'S DENIAL OF THIS
ZONING CHANGE.
On May 15, 2008, the Planning Commission unanimously denied this
zoning change (6-0) due to the land use not being compatible with
those envisioned for this location. Commissioners Frnka, Shute, Haas,
Fox, Sangerhausen, and Shipley voted to deny, none opposed.
On June 10, 2008, Council unanimously approved to hold this case
under advisement until June 24, 2008.
On June 24, 2008, Council unanimously approved to hold this case
under advisement until July 8, 2008.
Staff recommended DENIAL.
@01 PD-221R5-HC, DL Addition, 1-AR
ITEM # 6 Page 1 of 8
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No.: PD-221R5-HC, Duke Lesley Addition
P&Z HEARING DATE: May 15, 2008
C.C. HEARING DATE: June 10, 2008
STAFF REP.: Matt Steer, City Planner
LOCATION: The west side of S. Belt Line Road, approximately 636 feet
north of IH 635
SIZE OF AREA: 1.67 acres of property
CURRENT ZONING: PD-221R3-HC (Planned Development-221 Revision 3-Highway
Commercial)
REQUEST: A zoning change request to PD-221R5-HC (Planned
Development-221 Revision 5- Highway Commercial) to attach
a detail site plan to allow a 5,000-square-foot convenience
food store with 10 gas pumps.
APPLICANT: Applicant: Engineer:
Alicia Rhymer Mike Ruelle
Race Trac Petroleum Kimley-Horn Associates, Inc.
3225 Cumberland Blvd, Suite 1001 2700 Park Central Dr, Suite 1800
Atlanta, GA 30339 Dallas, TX 75251
Phone: 770.431.7600 ext. 1638 972.770.1300
Fax: 678.503.1348 Fax: 972.239.3820
HISTORY: In February 2007, this property was a part of a larger rezoning from a
Highway Commercial District to a Planned Development for Highway
Commercial uses to allow tilt-wall construction and additional
attached signage on office buildings that are 50,000-square-feet or
larger and to allow the development of mixed uses, including retail,
office and hotel on a total of 78.5 acres of property.
ITEM # 6 Page 2 of 8
In July 2007, a rezoning was approved to revise the Planned
Development to attach a Concept Plan for retail and restaurant uses
on 17.4 acres of property.
TRANSPORTATION: Beltline Road is a P6D, major thoroughfare built to standard in a
l20-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North – vacant; PD-221R3-HC (Planned Development-221-Revision 3-
Highway Commercial)
South – vacant; PD-221R3-HC (Planned Development-221-Revision 3-
Highway Commercial)
East – vacant; A (Agriculture)
West – vacant; PD-221R3-HC (Planned Development-221-Revision 3-
Highway Commercial)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows the property
as suitable for freeway commercial uses.
DISCUSSION: This is the first detail planned development proposal to be platted out of the
larger 17.4 acre tract of land conceptually approved for retail and restaurant
uses. The proposed 5,000-square-foot convenience store with an 8,260-
square-foot gas canopy on 1.67 acres is proposed to be located on the west
side of South Belt Line Road between Dividend and IH 635. There are two
access points to South Belt Line Road, both being shared drives on the
proposed north and south property lines. There is also a shared drive shown
on the proposed west property line. The proposed hours of operation are 24
hours a day, seven days a week.
In the establishment of the larger conceptual planned development for this
area, only circulation patterns, signage and architectural compatibility were
approved. Every other detail, including land use, site layout, parking,
landscaping, building materials and color, were left to specifically adhere to
the requirements of the base zoning of the HC (Highway Commercial) District.
According to the Zoning Ordinance,
The “HC” highway commercial district is intended primarily as a high
intensity area permitting a mixed-use for office, commercial-retail, and
highway oriented uses, such as hotels, restaurants, and low and mid-rise
offices, and should be located generally along high-volume
thoroughfares. The site characteristics for each area should be designed
in a manner to create an attractive appearance from I.H. 635 and S.H.
121, and an impressive gateway into the community. Because these
areas are designated as major thoroughfare entry points, emphasis has
ITEM # 6 Page 3 of 8
been placed on building arrangement, setbacks, parking, and landscape
treatment, which are intended to be elements influencing the character
of entrance into the city. It is the intention of the “highway commercial”
zoning district to create an attractive and unique entrance into the city.
This planned development request was initially reviewed based on the
‘impressive gateway” premise of the HC District, and staff does not feel that
this large scale gas station fits in with this vision. The applicant has met several
times with the city staff to discuss the issues at hand. They have postponed
bringing the case forward to the Planning and Zoning Commission twice in
order for them to work through the extensive list of Planning related
comments. The most significant of the comments were related to reorienting
the proposed convenience store, reducing the size of the gas canopy and
reorienting the canopy to not front on Belt Line Road (the side of the canopy
would front Belt Line). The applicant has offered little change to their initial
proposal, and has actually increased the amount of striping on the canopy,
going in the opposite direction of staff’s request to remove it.
Staff has reviewed the plans several times, each subsequent time on a
technical basis as if the land use and unsightliness weren’t issues, to clear up
the majority of the comments and revisions needed. These are included
within a list of “unresolved items” under staff’s recommendation.
Site Plan:
The site plan shows the 5,000-square-foot convenience store dwarfed with an
8,260-square-foot gas canopy in front of it. The circulation on site is impressive,
although little unpaved area remains to fulfill the landscaping area
requirements. There are multiple unsightly bollards separating the walkway in
front of the building from the parking. Typically, a six-foot sidewalk is used to
give the storefront a slightly raised (six-inch curb height) entry and to separate
the vehicular use from the pedestrian access. Staff has recommended on
several occasions that the bollards were cluttering the front of the building
should be removed and a standard sidewalk should be used.
Parking:
Within the HC District, no more than 50% of the required parking can be
located in the front of the building. This requirement is specific to the HC
District in order to create a better appearance from adjacent thoroughfares.
This proposal is not meeting this requirement, as there are a total of 25 parking
spaces required, 42 proposed with 35 of those spaces (140% of the required)
in the front (including the parking adjacent to the gas pumps). It has been
recommended to the applicant that a bermed hedge row be used to screen
the parking lot from Belt Line, but the applicant has advised staff that they
would not do this as it would decrease the visibility of the gas pumps. If the
applicant reconfigures the site as previously recommended by staff
(reorienting the building closer to Belt Line Road with the ten gas pumps either
to the side or the rear), this would create less of a variance to the requirement
ITEM # 6 Page 4 of 8
that calls for no more than 50% of the required parking to be located in the
front of a building.
Landscaping:
The overall landscaping is also a concern. The applicant is not meeting the
minimum requirements of the Zoning Ordinance as it relates to the
landscaping area being provided. The amount of paving on site is extensive
and would be reason enough to require that they meet the landscaping
requirement. Although the calculations show that they are providing sufficient
landscaping in two of the three categories, staff has recalculated the interior
landscaping as shown and comes up substantially short. The nonvehicular
landscaping is the one category that might be correct. The HC District calls
for a landscape treatment to “influence the character of the entrance into
the city.” An expansive amount of pavement with gas pumps and parking is
not the influence on the entry character envisioned. The applicant was
informed on several occasions that the landscaping calculations were in
question and given specific details on how they could spruce up the
landscaping in order to make this site more attractive and address the
inadequacies. This is considered a primary image zone in the Streetscape
Ordinance and this site in particular has been given the unique HC zoning
designation specifically for this reason – “to create an attractive and unique
entrance into the city.” It was suggested to berm the hedge row on Belt Line
Road and to include a landscape island at the end of the gas canopy.
Neither of these changes were made. The absence of the landscape island
at the end of the canopy on the south end, (required perimeter landscaping)
and the shortfall in interior (parking lot area) landscaping are both required to
be conditions of the PD.
Elevations and Signage:
In an attempt to combat the unsightliness of the gas canopy, staff
recommended that a standing seam roof be added and the canopy be
reduced in size to be smaller in scale and secondary to the main structure.
The applicant has offered no solution or compromise to their original proposal.
Staff originally had a comment to remove the proposed signage and striping
from the canopy. The applicant removed the “Race Trac” signage, but
increased the striping signage amount significantly. The striping is considered
as “signage” within the definition given in the Zoning Ordinance. This states, a
sign is anything that is “visible from outside the premises on which it is located
and that is designed, intended or used to inform, to advertise or to attract the
attention of persons not on those premises.” Signage is strictly prohibited on
gas canopies. The HC District specifically addresses permissible façade colors
and states the following:
Exterior wall surfaces should consist of no more than three colors; a base
color, and/or a trim color, and/or an accent color. The base color may be
utilized on up to 100 percent of the surface area of any one facade of a
building. Another color, other than a base color, shall be permitted on up
to only five percent of the surface area of any one facade, and an
accent color on up to only one percent of the surface area of any one
ITEM # 6 Page 5 of 8
facade. For calculation purposes, wall surfaces should include eaves,
gables and parapets, but should exclude roofs, awnings, or signs.
Therefore, either way, if treated as a sign then the red stripes are strictly
prohibited, and if treated as part of the architecture, two red stripes, two blue
stripes and one white stripe are not permitted, as this would exceed the 95%
base color, 4% accent color, and 1% trim color allowances with the HC
District. The applicant will need to provide the exact color percentages for
each elevation. Based on the elevations submitted, the color breakdown is
approximately 59% bright red, 22% brown (earth tone brick), 7% dark blue and
13% bright white on the canopy’s side elevation.
The convenience store building façade is attractive, but has a few items that
still need to be resolved. It appears from the rendering that was given to staff
that there are metal awnings on the front elevation. These are standing seam
and if considered an awning would need to be made of fabric. Staff has
repeatedly requested a cross section of this portion of the elevation to make
the determination, but has never received one. If the applicant intends to
proceed with this type of architectural element, then it is recommended that
it be listed as another PD condition. All future structures to be built on the
remainder of the 17.4 acres will need to be compatible with this one
according to the Conceptual PD Ordinance.
The multicolored (red, white and blue) attached signage on the building does
not meet the signage requirements that call for signs to be white channel
letters. This is listed as another PD condition. The monument sign is a basic
thin wall with an aluminum face to indicate gas prices. This same brick thin
wall monument sign design will need to be carried out on the remainder of
sites along Belt Line, according to the approved Conceptual PD. The location
of the monument sign is proposed to be in the northeast corner. Monument
signs are required to be setback 75 feet from each property line and 15 feet
from the right-of-way; therefore, the noncompliant location of the proposed
monument sign is required to be yet another PD condition.
In the conceptual planned development ordinance, several conditions were
placed on the property. The applicable conditions are listed below with a
comment in bold relating to this detailed PD:
1. Prior to development on any tract within this Planned Development District,
a detailed Site Plan with elevation facades shall be submitted to assure
architectural compatibility and compliance with the HC District.
This is the first development of the 17.4 acres and will set the architectural tone
for the entire development.
2. Traffic and vehicle circulation of the 17.4 acres shall be in accordance with
the following development regulations:
…
(2) Private Street "B" shall:
(a) not have any head-in parking,
(b) have no intersecting driveways within 150 feet from Belt Line Road,
ITEM # 6 Page 6 of 8
The driveway is located approximately 146 feet from Belt Line and would
therefore require a minor exception to this requirement and to be listed as a
new PD Condition.
…
4. Detached signs were permitted as follows:
…
(d) Four single-tenant monument signs along Denton Tap (maximum one
per lot).
(1) Monument signs along Belt Line being limited to 40 square-feet,
unless the lot exceeds the two acre minimum required for a 60-square-
foot sign.
This proposal includes a 40 square foot monument sign.
5. The location of all detached signs being in accordance with the Sign
Ordinance and all monument signs shall be externally illuminated.
This proposal is not in conformance with the location/setback requirements of
the Zoning Ordinance that call for the spacing from internal property lines to be
at least 75’ and 15’ from the right-of-way. The proposed signage is 32 feet from
the north property line and 41 feet from the right-of-way.
6. All detached signs shall be architecturally compatible and consistent through
the District.
This monument sign will set the architectural tone for all monument signs on Belt
Line Road within the 17.4 acres.
7. Landscaping Plans shall be submitted at the time of Detailed Site Plans and
shall comply with Article 34 of the Coppell Zoning Ordinance, with the
exception that the required ten-foot landscape buffer along internal property
lines subject to such otherwise required landscaping to be reallocated in the
interior of such lots within the District.
The perimeter landscaping adjacent to the south drive is not being provided for
within an island at the south end of the gas canopy. This is requested to be an
exception from the previously approved conceptual PD Ordinance.
…
Regarding condition #1 above, Race Trac is setting the architectural tone for
the entire 17.4 acres of the Planned Development. This means that each
future structure will be required to match this gas station design! Although,
the elevations for the convenience store are their new prototype and more
attractive than other existing Race Trac’s in the area, staff does not want this
to set the architectural tone for the entire 17.4 acres. Another Race Trac is
currently being permitted in Irving on the south east side of Belt Line and LBJ
at Regent Blvd, cattycorner to this one. According to those plans, it will be a
similar prototypical design and a similar site configuration to the one
proposed in Coppell. This would definitely contradict the vision of creating a
“unique character” for the entrance into Coppell.
Repeatedly, the applicant has been informed that staff could not support this
particular plan and that we would need a completely different plan with the
structures reoriented- the main structure closer to Belt Line Road with the gas
canopy to the side or rear of the site for a positive recommendation. In the
ITEM # 6 Page 7 of 8
end, staff is unable to support this plan, and recommends that we deny this
application.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending DENIAL of this request due to the land use not being
compatible with those envisioned for this location. The items not addressed
are as follows:
1. Reorient the proposed building to the northeast corner of the site,
position the gas canopy south of the structure and perpendicular to S
Belt Line Rd. and ensure all mechanical equipment is screened.
2. Recommend construction of a curb in front of parking spaces and
elimination of bollards unless otherwise prohibited by the Texas
Accessibility Standards.
3. Consider reducing canopy length to keep it more in scale with the
proposed building and consider adding a standing seam roof to it.
4. Remove striping from the canopy as this is not permitted. Include a PD
condition if requesting an exception to the ordinance.
5. Consider berming landscape area along Belt Line and placing
proposed hedge row on top.
6. Include a landscape island at the south end of canopy and include
architectural element (i.e. boulder or stone monument) to prevent trucks
from driving on it.
7. Submit correct calculations for landscaping areas and ensure this is
prepared by a Landscape Architect (stamp and seal required). Include
a PD condition for the insufficient interior landscaping area shown.
8. Include north driveway spacing (146’) as a PD Condition. This is a minor
deviation from the 150’ requirement established in the conceptual PD.
9. Include percentage of each color on each elevation.
10. Include metal awnings as a PD condition.
11. Ensure the lighting plan meets the glare and lighting standards of the
Zoning Ordinance.
Drafting items not addressed:
12. Resolve discrepancies between the scale used on the Canopy Elevation
Sheet and the dimensions shown and include the height dimension to
the top of the canopy.
13. Include all proposed fire hydrants on the Site Plan.
14. Include #5 & #6 from general notes as PD Conditions, as these were
already conditions established in the conceptual PD.
15. On the miscellaneous detail sheet, list the color for the bumper posts,
include brick color and height of the proposed screening wall and
include color of decorative lighting poles and colors of monument sign
face. Add a note that states no advertizing will be displayed on any of
these items or anywhere outside the convenience store.
16. Include the Architect’s contact information within the title block of the
Canopy Elevations, and include Lot 4, Block C, Duke Lesley Addition in
all title blocks on all sheets.
ITEM # 6 Page 8 of 8
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date
ATTACHMENTS:
1) Site Plan
2) Landscape Plan/Tree Survey
3) Elevations
4) Sign Package
30” x 162” lighted channel letter sign, internally lighted, 33.75 square feet
30”
162”
Customer: RaceTrac Petroleum
Date: 2/6/08
Location: Coppell, TX
File: RaceTrac Coppell
Customer Approval Change As Noted
THIS IS AN ORIGINAL UNPUBLISHED DRAWING. IT IS NOT
TO BE REPRODUCED, COPIED, OR EDITED IN ANY FASHION
WITHOUT WRITTEN PERMISSION FROM AN OFFICER OF
WHITE SIGN COMPANY. THIS DRAWING MAY CONTAIN
COPYRIGHTED DESIGNS FURNISHED TO WHITE SIGN
COMPANY BY THE CUSTOMER, ALL OTHER DESIGNS
HEREIN ARE THE PROPERTY OF WHITE SIGN COMPANY.
COPYRIGHT 2007
whitesign.com (877) 766-1588 (870) 779-1504 fax (870) 772-3286 6420 East Street Texarkana, AR 71854
30” x 162” lighted channel letter sign, internally lighted, 33.75 square feet, individual lighted
channel letters
30”
162”
032 aluminum border
24.5 square foot sign, 4’ OAH
15” Wagner Condensed numerals
7’
15”
14.5”
Customer: RaceTrac Petroleum
Date: 2/29/08
Location: Coppell, TX
File: RaceTrac Coppell
Customer Approval Change As Noted
THIS IS AN ORIGINAL UNPUBLISHED DRAWING. IT IS NOT
TO BE REPRODUCED, COPIED, OR EDITED IN ANY FASHION
WITHOUT WRITTEN PERMISSION FROM AN OFFICER OF
WHITE SIGN COMPANY. THIS DRAWING MAY CONTAIN
COPYRIGHTED DESIGNS FURNISHED TO WHITE SIGN
COMPANY BY THE CUSTOMER, ALL OTHER DESIGNS
HEREIN ARE THE PROPERTY OF WHITE SIGN COMPANY.
COPYRIGHT 2007
whitesign.com (877) 766-1588 (870) 779-1504 fax (870) 772-3286 6420 East Street Texarkana, AR 71854
Brick Base to match building
3’ 6”
4”
2”
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
July 8, 2008
12
✔
PUBLIC HEARING
Consider approval of Case No. PD-209R2-C, TownOaks Centre, a zoning change request from PD-209R-C (Planned
Development-209-Revised-Commercial) to PD-209R2-C (Planned Development-209-Revision 2-Commercial) to allow
the re-occupancy of an existing vacant restaurant building for two restaurants (Chipotle and Mooyah Burgers and
Fries) requiring variances to the Zoning Ordinance including: the incorporation of metal standing seam awnings on
three facades; two outdoor patio areas encroaching into the required setback areas, a monument sign to be setback
ten feet from the property line, and sign variances on property located at the southeast corner of Sandy Lake Road
and Denton Tap Road.
See attached letter from Alen Hinckley dated June 24, 2008 appealing the Planning Commission's decision to
Council.
A 3/4 VOTE OF COUNCIL (6 OUT OF 7) IS NECESSARY TO OVERTURN THE PLANNING COMMISSION'S DENIAL OF THIS
ZONING CHANGE.
On June 19, 2008, the Planning Commission denied this zoning change
(4-1). Commissioners Frnka, Shute, Haas and Kittrell voted in favor,
Commissioner Shipley opposed.
Staff recommended APPROVAL subject to conditions,
@04 PD-209R-C, TownOaks Ctr, 1-AR
ITEM #5
Page 1 of 6
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No.: PD-209R2-C, TownOaks Centre
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: The southeast corner of Sandy Lake Road and Denton Tap Road
SIZE OF AREA: 0.57 acres of property
CURRENT ZONING: PD-209R-C (Planned Development-209-Revised-Commercial)
REQUEST: A zoning change request to PD-209R2-C (Planned Development-
209-Revision 2-Commercial) to allow the re-occupancy of an
existing vacant restaurant building for two restaurants (Chipotle and
Mooyah Burgers and Fries) requiring variances to the Zoning
Ordinance including: the incorporation of metal standing seam
awnings on three facades; two outdoor patio areas encroaching
into the required setback areas, a monument sign to be setback
ten feet from the property line, and sign variances.
APPLICANT: Alen Hinckley
Coppell Village, LTD.
12201 Merit Drive, Suite 170
Dallas, Texas 75251
(972) 991-4600
FAX: (972) 991-7500
HISTORY: This property was originally platted into four lots in 1984. Lot 1 was
platted for a restaurant pad site (current request area), Lots 2 and 4
for “strip” retail and Lot 3 for a Minyards grocery store. In March of
that year, the Board of Adjustment granted a variance to the
required ten-foot front yard, decreasing the landscape setback to
seven feet. The applicant contended that they had already drawn
ITEM #5
Page 2 of 6
the plans, etc, prior to the adoption of the ordinance requiring ten
feet of landscaping and that providing the ten feet would create a
hardship (current ordinances would require a minimum of 15 feet of
landscaping along street rights-of-way).
In January 2005, Council approved placing this property under a
Planned Development District to allow a revised elevation and
variances to the sign ordinance including a 150-square-foot
attached sign for Express Fitness, and two 63-square feet, externally-
lit monument signs with variances to the setback requirements. In
April of this year, an additional sign variance was granted through
the Planned Development processes, allowing a 51.9-square-foot
sign for Tuesday Morning, where a 25.6-square-foot sign would
normally be permitted.
This restaurant building also has a long zoning/occupancy history.
This building was constructed for a restaurant use (Sliders and Blues)
in 1992. In 1995, the SUP was amended to permit the patio to be
enclosed. To satisfy the parking requirement of this expanded
restaurant use, the property owner entered into a parking
agreement with the abutting shopping center to allow the use of
an additional 14 parking spaces. In 2001 CJ’s Clubhouse occupied
this restaurant, and in April 2003 it was Kelly’s. Most recently from
2006 to 2007 Bin555 occupied this building.
TRANSPORTATION: Denton Tap Road is a six-lane divided thoroughfare built to standard
within a 120-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North –Frost Bank and Tom Thumb shopping center; TC (Town Center)
South –Braewood shopping center; C (Commercial)
East–Braewood West subdivision; SF-7 (Single Family-7)
West– McDonalds, Exxon gas station; R (Retail)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 shows the property as
suitable for mixed uses.
DISCUSSION: As detailed above, this building has a long history of restaurant
tenants. The current request is to divide this building into two, add
two outdoor patios, revise the façades by adding new doors,
windows and metal awnings, include a monument sign and
attached signage. A recent revision to the Zoning Ordinance
allows the re-occupancy of a building for a new restaurant use to
be administratively approved by staff; however, this application
ITEM #5
Page 3 of 6
requires an amendment to the PD (which necessitates a 60-day
public hearing process) due to the non-compliance with several
regulations of the Zoning Ordinance.
Specifically, this proposal will allow the occupancy of the western
portion of the building for a 1,981 square foot Chipotle Mexican Grill
with a new 550-square-foot patio, to accommodate a total of 83
seats. The remaining 2,474 square feet of the building will be
occupied by a Mooyah Burgers and Fries, with a new 200-square-
foot patio, and a total of 106 seats.
The following is a specific list of variances being requested to
accommodate these restaurants into this existing building:
Request Ordinance Requirement
Outdoor patio setbacks:
12.72’ - Denton Tap
20’ – Sandy Lake
30’ setback
Monument Sign Setback
10’ from R.O.W. 15’ setback
Standing Seam Metal
Panel Awnings:
North, West and
South façades
Awnings are limited to canvas, or
a lusterless, non-metal material
that closely resembles canvas
Design, location size of
attached signs:
Mooyah – includes
cabinet sign, logo
exceeding 20%,
and inconsistency in
color, material and
font.
Chipotle – logo 39%
of area of sign
Maximum logo size 20%
Signs shall be individually
mounted channel letters.
All tenant signage be the
same color in any individual
building”.
Setback Variances
The first two variances, inclusion of outdoor patios which encroach
into the required setbacks and the placement of the monument
sign five feet closer to the right-of-way line merits favorable
consideration due to the re-developmental nature of this request.
Staff has some reservations as to the comfort of the patrons sitting
on these patios in such close proximity to a busy intersection, but
that is a business decision for the restaurateurs. Both patios will be
encircled with a railing. Staff is requesting clarification of the height,
color and materials intended for the patio railings. Given that these
patios will eliminate the existing landscaping along both streets
frontages, a landscape plan has been included. Five-foot
sidewalks are required along Denton Tap Road and Sandy Lake
ITEM #5
Page 4 of 6
Road. A sidewalk easement will be needed along Sandy Lake
Road due to the lack of sufficient right-of-way to accommodate
this sidewalk on public property. This sidewalk has been aligned not
to disturb the existing mature trees.
The second setback variance is to allow the monument sign to be
10 feet from the R.O.W. There is a safety concern with the sign being
so close to the street, although, not within visibility triangle, the
previous sign at this location was destroyed in a vehicular accident.
However, this variance is consistent with variances granted for the
other monument signs in this particular shopping center and
therefore could be supported. The monument sign meets the size
criteria as regulated in the Zoning Ordinance. However, the face of
the sign appears to be white aluminum, with red letters. It is
recommended that this sign be more compatible the existing
monument signs in this shopping center with bronze plates and
white letters.
Metal Awnings
This proposal includes standing seam metal awnings on three
facades. Metal Awnings are specifically prohibited by the Zoning
Ordinance, in the Commercial District;
“Sec. 12-23-5. Type of exterior construction. Awnings are
limited to canvas, or a lusterless, non-metal material that
closely resembles canvas, at least 98 percent of which is a
single deep or neutral solid color. The remaining up to 2
percent, if different, shall be contrasting. Awnings shall not be
backlit”.
The prohibition of metal awnings was part of the 1997 CIVIC Report
which guided the retail developments in Coppell, and was codified
as part of the Zoning Ordinance in 2002. Fabric awnings were
specifically required to soften the appearance of the facades of
the retail buildings. There are no other metal awnings, such as these,
in this shopping center, or any other retail areas in Coppell. Staff
does not see a justification for their inclusion here.
Given that the patios will not be covered, it is staff’s understanding
that there will be umbrellas over the tables. The color of the
umbrellas will have a significant visual impact. The applicant
submitted a color sample for the Chipotle’s umbrellas, which is a
deep burgundy, but they have not submitted the color intended for
Mooyah. Staff is concerned that they intend to be the bright red
like their logo. Consistency in the colors of the umbrellas is
recommended (i.e. deep burgundy). No additional advertising
(signage) is permitted on these umbrellas.
ITEM #5
Page 5 of 6
Sign Variances
The final variances being requesting relates to attached signage.
This shopping center as well as most of the retail centers in Coppell,
are fairly consistent in color and design of the signs. While the font
varies in some instances, the 20% logo requirement has been
adhered to. A major concern with this request is the variations in
the appearance and location of the signs. On the northern and
southern façades, the Chipotle portion of the sign is compliant with
the sign ordinance, and consistent with other signs in this shopping
center (white individually mounted channel letters), although the
logo is 39% of the area of the sign. The Mooyah sign is proposed to
be black letters outlined in white, with “Burgers & Fries” being a
cabinet sign. In addition, a 0.5 square foot red logo is proposed for
over the front door on the south elevation and a smaller version of
this logo in the window on the north elevation facing the patio. This
variety of sign types, colors and placement on one building is
contrary to the intent of the Sign Ordinance which requires that all
tenant signage be the same color in any individual building.
Adding the proposed metal canopies, the umbrellas on the patios,
etc, this building will appear both cluttered and chaotic.
As stated in the History section of this report there have been
several attempts over the past 16 years to support a full-service sit
down restaurant in this 4,454 square foot building. Staff would like to
welcome this national franchise and new concept into the city of
Coppell and feels the two restaurant concept may be workable,
however there are certain standards that have been traditionally
upheld in this, as well as surrounding retail centers, that should not
be ignored.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-209R2-C, TownOaks Centre,
allowing setback variances for the patios and the monument signs,
subject to the following revisions:
1. Metal awnings being replaced with canvas, or a lusterless, non-metal
material that closely resembles canvas, at least 98 percent of which is a
single deep or neutral solid color. The same awning color shall be used
for both restaurants and the umbrellas shall be the same color materials
as the awnings but shall not contain any advertising.
2. Revisions to the placement and design of the attached signs to be
consistent along each façade, however allowing for logos exceeding
20% to recognize need for corporate branding.
3. The face of the monument sign to be bronze with white letters.
4. Include the height, color and materials intended for the patio railings.
5. Five foot sidewalks being provided along Denton Tap Road and Sandy
Lake Road, and a sidewalk easement to be provided along Sandy Lake
Road.
ITEM #5
Page 6 of 6
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Building Elevations (2 pages)
3. Floor Plans (2 pages)
4. Landscape Plan
5. Mooyah Sign Package (7 pages)
EXISTING ZONING COMMERCIAL PD-209CPROPOSED ZONING COMMERCIAL PD/209 R2-CTENANT USE INTERIOR SF PATIO SF TOTAL SFCHIPOTLE MEXICAN GRILL RESTAURANT 1,981 550 2,531 MOOYAH BURGERS & FRIES RESTAURANT 2,473 200 2,673 TOTAL SF 5,204 PARKING REQUIRED 5,204 / 100 = 52PARKING PROVIDED52** PARKING INCLUDES EXISTING CROSS PARKING AGREEMENT WITH ADJACENT LOTSPD CONDITIONS1-Patio Areas on Western and Northern Elevations shall modify setbacks to allow for construction of Patios2-Monument Sign shall have a Ten (10) foot setback3-Standing Seam Metal Canopy Awnings shall be allowed for this building as shown in Elevations.CHIPOTLE MEXICAN GRILLARCHITECT INFORMATIONRED ARCHITECT + PLANNING, LLC855 GRANDVIEW AVE.,SUITE 295COLUMBUS, OHIO 43215PH 614-487-8770Fax: 614-487-8777SITE PLANSITE DATAZONING ALL LOTS = C (COMMERCIALPH 817-737-8014TOWN OAKS CENTER ADDITIONARCHITECT INFORMATIONYORKSHIRE WEST REALTY ADVISORS, LP12201 MERIT DRIVE, SUITE 170FAX 817-737-9536PH 972-720-9300FAX 972-991-7500LOT 1MOOYAH BURGERS & FRIESF.J.L.C AND ASSOCIATES4055 INTERNATIONAL PLAZA, SUITE 510DEVELOPERDALLAS, TEXAS 75251 FORT WORTH, TEXAS 76109
EXISTING ZONING COMMERCIAL PD-209CPROPOSED ZONING COMMERCIAL PD/209 R2-CTENANT USE INTERIOR SF PATIO SF TOTAL SFCHIPOTLE MEXICAN GRILL RESTAURANT 1,981 550 2,531 MOOYAH BURGERS & FRIES RESTAURANT 2,473 200 2,673 TOTAL SF 5,204 PARKING REQUIRED 5,204 / 100 = 52PARKING PROVIDED52** PARKING INCLUDES EXISTING CROSS PARKING AGREEMENT WITH ADJACENT LOTSPD CONDITIONS1-Patio Areas on Western and Northern Elevations shall modify setbacks to allow for construction of Patios2-Monument Sign shall have a Ten (10) foot setback3-Standing Seam Metal Canopy Awnings shall be allowed for this building as shown in Elevations.CHIPOTLE MEXICAN GRILLARCHITECT INFORMATIONRED ARCHITECT + PLANNING, LLC855 GRANDVIEW AVE.,SUITE 295COLUMBUS, OHIO 43215PH 614-487-8770Fax: 614-487-8777SITE PLANSITE DATAZONING ALL LOTS = C (COMMERCIALPH 817-737-8014TOWN OAKS CENTER ADDITIONARCHITECT INFORMATIONYORKSHIRE WEST REALTY ADVISORS, LP12201 MERIT DRIVE, SUITE 170FAX 817-737-9536PH 972-720-9300FAX 972-991-7500LOT 1MOOYAH BURGERS & FRIESF.J.L.C AND ASSOCIATES4055 INTERNATIONAL PLAZA, SUITE 510DEVELOPERDALLAS, TEXAS 75251 FORT WORTH, TEXAS 76109
(1) 20amp 120v circuit required
Construct & Install Using Only U.L. Listed Components
& In Accordance w/ National Electrical Sign Code
1/8”= 1’-0”
06/26/08- CHANGED FACE COLOR ON MONUMENT
p110.5 + 47.6= 58.16
SOUTH (FRONT) ELEVATION
1SCALE: /8”= 1’-0”21’-0”59’-0” STOREFRONT
19’-0”5’-4”eq9’-0”eq12’-0” TOWER 21’-0” AWNING
eqeqEQ EQ Eq Eq
2’-9 ¼”3’-9 ½”17’-4”2’-9”Mooyah Burgers & Fries
104 S. Denton Tap Rd. @ Sandy Lake
Coppell, TX
Rick Sutton
R. Hayner/JCR N/A
0805-081r7
06-26-08
Kristy Crep
4652
5” .063 ALUM. RETURN PREFINISHED DURANODIC BRONZE
1” DK. BRONZE JEWELITE TRIM
#22 BLACK VINYL GRAPHICS APPLIED 1st SURFACE
15MM 6500 WHITE NEON
w1/8” #7328 WHITE ACRYLIC FACE /APPLIED VINYL
WALL
SECTION
N.T.S.
A
C
D
E
F
G
H
J
K
L
M
O
P
B
I
N
30MA TRANSFORMER
FLEXIBLE CONDUIT
WESTRIM INSULATING END CAP/BOOT
STD. GLASS TUBE SUPPORT
FLEXIBLE CONDUIT CONNECTOR
3” x 12” ALUM. WIREWAY PTD. SPRAYLAT IND #440 BROWN
METAL TRANSFORMER CONTAINMENT BOX LOCATED BEHIND WALL
LETTERLOK CHANNEL LETTERS WITH REMOTE TRANSFORMERS
HI-FLEX MAX GTO-15 WIRE
A
C
E
G
K
M
N
O
L
J
H
F
D
B
I
WEEP HOLES FOR DRAINAGEP
2” ALUM. ANGLE CLIP RAILS TOP & BTM. w/NON-CORROSIVE MOUNTING SCREWS IN ANCHORS
.040 ALUM. BACK- INTERIOR PTD. REFLECTIVE WHITE
CUSTOM CHANNEL LETTER WALL SIGN- ONE REQUIRED- SOUTH
SCALE: ½”= 1’-0”2’-9”17’-4”9”23”26 ¾”9”2’-9” x 17’-4”= 47.66 SQ. FT.
As NotedMooyah Burgers & Fries
104 S. Denton Tap Rd. @ Sandy Lake
Coppell, TX
Rick Sutton
R. Hayner/JCR N/A
0805-081r7
06-26-08
Kristy Crep
4652
p8
1 ½”=1'-0”
(1) 20amp 120v circuit required
Construct & Install Using Only U.L. Listed Components
& In Accordance w/ National Electrical Sign Code
(2) ½” CONDUIT PTD. WHITE & MTD. TO CEILING; TRIMMED w/BEAUTY RINGS
15MM 6500 WHITE NEON MTD. TO LEXAN
1/8” CLEAR LEXAN CLIP MTD. AT CENTER
#33 RED VINYL APPLIED 2ND SURFACE BACKED w/#02 WHITE
3/16” CLEAR ACRYLIC (BOTH SIDES)
1” RED JEWELITE TRIM
5” .063 ALUM. FILLER P.T.M. RED JEWELITE TRIMA
C
E
G
J
H
F
D
B
I
INTERIOR HANGING WINDOW SIGN
K PRIMARY ELECTRICAL CORD w/STD. PLUG TO OUTLET (OUTLET BY OTHERS)
30MA SOLID-STATE TRANSFORMER
WESTRIM INSULATING END CAP/BOOT
HI-FLEX MAX GTO-15 WIRE
DFIH-3 INTERIOR DOUBLE-FACE HANGING SIGN
SCALE: 1 ½”= 1'-0"
2’-6”1’-10”5”
1”1”
END VIEW
SCALE: 1 ½”= 1'-0"1’-10”VARIES5’-6” CENTER OF SIGN TO FLOORSECTION
SCALE: 1 ½”= 1'-0"
A
CD
E
F
G
H
J
B
I
5”
1”1”
K
1’-10” x 2’-6”= 4.58Mooyah Burgers & Fries
104 S. Denton Tap Rd. @ Sandy Lake
Coppell, TX
Rick Sutton
R. Hayner/JCR N/A
0805-081r7
06-26-08
Kristy Crep
4652
p4
(As Shown)
(1) 20amp 120v circuit required (shared w/letters)
Construct & Install Using Only U.L. Listed Components
& In Accordance w/ National Electrical Sign Code
2’-9 ¼” x 3’-0 ½”= 10.5
3’-9 ½”2’-9 ¼”WLC-12-W CHANNEL
SCALE: 1”= 1'-0"
WALL LOGO SIGN WIREWAY MTD.- ONE REQUIRED- SOUTH
LAMPING
SCALE: ¾”= 1'-0"
F36T12DHO
F42T12DHO
F36T12DHO
F36T12DHO
EESB-424-13L
F42T12DHO
F36T12DHO
WALL
SECTION
N.T.S.
A
C
D
F
G
H
J
K
B
I
E
8” .063 ALUM. RETURNS PTD. DURANODIC BRONZE
#33 RED VINYL GRAPHICS APPLIED 1st SURFACE
WEEP HOLES FOR DRAINAGE
(4) F48T12DHO, & (1) F36T12DHO LAMPS (HORIZONTAL) (1) F42T12DHO
.063 ALUM. BACK - INSIDE PTD. STARBRITE REFLECTIVE
A
C
E
G
J
H
F
D
B
I
WALL SIGN WITH FLUORESCENT LIGHTING
BALLASTS: (1) EESB-8 32-16L @ 1.7 AMPS & (1) EESB-424-13L @ 1.1 AMPS
FLEXIBLE CONDUIT FOR PRIMARY WIRING
1” JEWELITE TRIMDK. BRONZE
3” x 12” ALUM. WIREWAY P.T.M. FASCIA
3/16” #7328 WHITE ACRYLIC FACE w/VINYL GRAPHICS
2” ALUM. ANGLE CLIP RAILS TOP & BTM. w/NON-CORROSIVE MOUNTING SCREWS IN ANCHORS
K
Mooyah Burgers & Fries
104 S. Denton Tap Rd. @ Sandy Lake
Coppell, TX
Rick Sutton
R. Hayner/JCR N/A
0805-081r7
06-26-08
Kristy Crep
4652
p74’-0” x 10’0”=40.0
(As Shown)
( TWO FACES REQUIRED FOR ONE DOUBLE-FACE SIGN )
.090 ALUM. FACES w/ROUTED GRAPHICS; PTD. DURANODIC BRONZE
#33 RED VINYL GRAPHICS APPLIED 1st SURFACE
A
C
B
ROUTED MONUMENT SIGN WITH EXTERNAL LIGHTING
3/16” #7328 WHITE BACKUP ACRYLIC w/VINYL GRAPHICS
DOUBLE-FACE MONUMENT SIGN
SCALE: ½”= 1’-0”3’-1”7’-3”
FIELD SURVEY REQUIRED PRIOR TO FABRICATION2’-3”eqeq7’-7”
2”2”
EXTERNALLY ILLUMINATED (BY OTHERS)4’-0”10’-0”
Mooyah Burgers & Fries
104 S. Denton Tap Rd. @ Sandy Lake
Coppell, TX
Rick Sutton
R. Hayner/JCR N/A
0805-081r7
06-26-08
Kristy Crep
4652
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ ȱ
PLANNING
July 8, 2008
13
✔
PUBLIC HEARING
Consider approval of Case No. PD-229R-LI, Minyard Addition (KTR Capital), a zoning change request from PD-229-LI
(Planned Development-229-Light Industrial) to PD-229R-LI (Planned Development-229 Revised-Light Industrial) to allow
a revised monument sign plan including revisions to the location, design and size of four (4) monument signs on 79.53
acres of property, located at the southwest corner of Freeport Parkway and Bethel Road.
The following P&Z condition remains outstanding:
The Industrial Park sign on the north east corner of the property be outside of the drainage easement and away from
the ten-inch waterline. (Refer to Bethel Road construction plans).
On June 19, 2008, the Planning Commission unanimously
recommended approval of this zoning change (5-0), subject to the
above-stated condition. Commissioners Frnka, Shute, Haas, Shipley
and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@03 PD-229R-LI, MA, (KTR Cap), 1-AR
ITEM #4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No.: PD-229R-LI Minyard Addition (KTR Capital)
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: The southwest corner of Freeport Parkway and Bethel Road
SIZE OF AREA: 79.53 acres of property
CURRENT ZONING: PD-229-LI (Planned Development-229-Light Industrial)
REQUEST: A zoning change request to PD-229R-LI (Planned Development-229
Revised-Light Industrial) to allow a revised monument sign plan
including revisions to the location, design and size of four (4)
monument signs.
APPLICANT: Owner: Engineer:
Mathew Taylor Richard Nordyke
KTR Coppell, L.L.C. O’Brien & Associates, Inc.
300 Barr Harbor Drive 5310 Harvest Hill, Suite 136
Conshohocken, PA 19428 Dallas, Texas 75230
484-530-1800 972-392-5907
484-530-1888 972-788-4828
HISTORY: The original warehouse and office buildings were constructed in
1980. In 1996 a site plan and plat were approved to allow the
expansion to the existing office/warehouse facility which included
the construction of a 240,000-square-foot warehouse. This approval
was subject to several conditions:
The Board of Adjustment granting a Special Exception
allowing a reduction in the amount of parking to be
provided. A 242 parking space variance was granted on
September 12, 1996, and,
ITEM #4
Page 2 of 3
Asphalt fire lanes were permitted for a period not to exceed
four years.
In August of last year, Planned Development-229-Light Industrial was
approved allowing the retention and the expansion of the existing
office/warehouse and office buildings and the construction of four
office/warehouse buildings, totaling approximately 503,250-square-
feet.
TRANSPORTATION: Bethel Road is under construction to be a four-lane divided
thoroughfare within 90 feet of right-of-way. Freeport Parkway is a
four-lane divided thoroughfare built within 90 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North – vacant land and office/warehouse; PD-185R-LI and PD-186R7-
LI,
South – vacant land and Haverty’s; LI (Light Industrial)
East – Hard-8 BBQ and office/warehouses; PD-211-H and LI (Light
Industrial)
West - US Post Office Bulk Mail Center; LI (Light Industrial)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows the property as
suitable for light industrial/showroom uses.
DISCUSSION: The purpose of this request is to allow a revised monument sign
package for this development. When the PD was established last
year, the site plan indicated three 60-square-foot monument signs
on this 79± acre, four lot development. The current request is three-
fold:
1. Revise the existing monument sign on Freeport Parkway, in
front of the office building to read “Freeport Crossing” instead
of “Minyards Food Store”, in lieu of one of the previously
approved multi-tenant signs,
2. Revise the location of the 60 square foot monument sign on
Bethel Road from the west to the east side of Lot 2, adjacent
to the detention area, and
3. Construct an Industrial Park Identification Sign, exceeding 60
square feet in size.
Specifically, the Industrial Park Sign is proposed to be located at the
corner of Bethel Road and Freeport Parkway, where the replica
grocery store currently exists. This sign is requested to be 160 square
feet which will identify Freeport Crossing as the name of the
development. This sign is similar to the two 168-square foot park
identification signs approved for the 140-acre Freeport North
ITEM #4
Page 3 of 3
development located at the northeast and northwest corners of
Freeport Parkway and Bethel Road, directly across Bethel from this
property. The design of the sign incorporates the materials from the
buildings in the development, including tilt-wall, stone and EFIS
accents.
The two multi-tenant signs (one on Freeport Parkway and one on
Bethel Road) will advertize the businesses occupying this
development. The granting of this request will result in a total of four
monument signs for this project which could potentially contain up
to 1.5 million square feet of office, warehouse and related uses
which appears reasonable.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-229R-LI Minyard Addition (KTR
Capital), subject to the following condition:
1. Industrial Park Industrial sign on the north east corner of the property
should be outside of drainage easement and away from 10" waterline.
Refer to Bethel Rd. construction plans.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan with Sign Locations
2. Sign Elevations (3 pages)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
July 8, 2008
14
✔
PUBLIC HEARING
Consider approval of Case No. PD–233-R, Coppell Vision Center, a zoning change request from SF-12 (Single Family-12)
to PD-233-R (Planned Development-233-Retail) to allow the construction of a 2,600-square-foot medical office on 0.434
acres of property located at the southeast corner of Sandy Lake and Nash Road, 541 East Sandy Lake Road.
There are no outstanding P&Z conditions.
On June 19, 2008, the Planning Commission unanimously
recommended approval of this zoning change (5-0). Commissioners
Frnka, Shute, Haas, Shipley and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@05 PD-233-R, CVC, 1-AR
ITEM # 6 Page 1 of 5
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Case No.: PD–233-R, Coppell Vision Center
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Matt Steer, City Planner
LOCATION: 541 East Sandy Lake Road
SIZE OF AREA: .434 acres of property
CURRENT ZONING: SF-12 (Single Family-12)
REQUEST: A zoning change request to PD-233-R (Planned Development-233-
Retail) to allow the construction of a 2,600-square-foot medical
office.
APPLICANT: Applicant: Representative:
Dr. Laura Pels Mardy Brown
Coppell Vision Dowdey Anderson & Associates
757 S. MacArthur Blvd. 5225 Village Creek Dr., Suite 200
Coppell, Texas 75019 Plano, Texas 75093
HISTORY: This property is currently Lot 9, Block A, of the Stringfellow Addition, a
residential subdivision filed in November 1961. Since the initial
subdivision, different portions have been replatted. Nash Manor
divided one of the original lots into multiple lots, and the Stringfellow
Addition Replat amended the lot line between Lots 4 & 5, Block B.
The property to the east was replatted in July 2005 to allow for the
construction of the Nationwide Insurance Office on Lot 1R, Block A. A
Replat for the Ark Church, located on the southwest corner of Holly
and Sandy Lake, was approved as Lot 1R, Block B, Stringfellow
Addition. The subject property was developed in 1970 as a single
family residence, and a replat will be required to be approved prior
to obtaining a building permit if the zone change is approved.
ITEM # 6 Page 2 of 5
TRANSPORTATION: Sandy Lake Road is a four-lane, divided thoroughfare, built
generally within 100-feet of right-of-way. Nash Street is a two-lane,
asphalt, undivided local street, built within 60-feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North – Sandy Lake Road Baptist Church & Medical/Office building;
SF-12 (Single Family-12) & C (Commercial)
South – Residential; SF-12 (Single Family-12)
East – Nationwide Insurance Office; PD-203-R (Planned Development-
203-Retail)
West - Residential; SF-12 (Single Family-12)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan shows neighborhood retail
as an appropriate land use.
DISCUSSION: This request would allow for the development of a one-story, 2,600-
square-foot medical office building (optometrist). As discussed in
the HISTORY section of this report, this was originally platted as a
residential subdivision. A medical office type development is in
accordance with the 1996 Comprehensive Plan, which depicts
Neighborhood Retail as an appropriate use.
The proposed Site Plan is in compliance with the zoning regulations
in terms of number of parking spaces provided (1 parking space per
200 square foot retail and one parking space per 175 sq. ft. medical
office). There are 15 parking spaces required and 15 proposed.
Staff originally had concern about the parking in the front yard off
of Nash. Within a retail district, parking is only allowed in the front
yard if the building is setback 60’ from the right-of-way, and even
then, the 15’ perimeter landscaping provides a buffer. The
proposed parking is within the 30’ building setback from Nash with
the handicap staging area encroaching into the required 15’
perimeter landscaping. The applicant is proposing to thoroughly
screen the spaces by using shrubs, Maiden Grass, Red Bud trees,
and the 6’ screening wall required on the south property line. Heavy
landscaping also surrounds the parking space on the northwest
corner of the site. Due to the sufficient screening of these spaces,
staff can support this exception to the Zoning Ordinance.
The standard parking stall depth required by the Zoning Ordinance
is 19’ unless a landscaped overhang is provided in place of
pavement, then a parking stall can be reduced to 17’ with 2’ of
landscaping. The applicant is proposing 18’ as the typical stall
ITEM # 6 Page 3 of 5
depth with 1’ of overhang. This reduction is allowed by Ordinance;
therefore, will not need to be included as a PD Condition,
and can be deleted from the table.
All detached signage is required to be setback 15’ from the right-of-
way and 75' from each interior property line. The applicant is
proposing a 40 sq. ft. monument sign setback approximately 10’
from Sandy Lake and 12’ off of Nash. Staff recommends moving it
at least 15’ from the Sandy Lake and Nash property lines and
granting an exception to the 75’ requirement. This will be required
to be listed as a condition of the PD, if approved.
As shown on the Landscape Plan, the perimeter and interior
landscaping requirements are not completely met. The perimeter
landscape area along Nash Road is being encroached upon by
the parking area (15’ is required, 10’ proposed). The interior
landscaping requirement calls for a 150 square foot island at the
end of each parking row. The applicant is proposing to use the
perimeter landscaping to account for four of the six required
landscape islands. Both of these exceptions are acceptable to staff
and may be approved as conditions of this Planned Development,
due to the following unusual circumstances of the lot:
1. The applicant is required to have 15 parking spaces on-site, one
of which is a handicap space and requires a staging area.
2. The applicant is preserving ten of the thirteen existing trees and
providing a landscape island to save a 30” cal. Oak.
(Unfortunately one 30” cal. Oak will be removed, as this is
located in the center of the site, and would need to be
removed in any typical office or retail type redevelopment).
3. The applicant is providing 48.2% of the lot in landscaping.
4. The applicant is eliminating the private drive on Sandy Lake
Road and connecting the sidewalk gap.
The sidewalk currently shown adjacent to Nash is required to be
located in the right-of-way and extend to the end of the south
property line. This will free up some additional area to be
landscaped along Nash and is listed as a condition within staff’s
recommendation.
There is a proposed dead-end fire lane easement shown. This will
need to be dedicated on the replat that is required prior to any
development on site. There is a proposed fire hydrant located
adjacent to the drive off of Nash Road. The hydrant will need to be
depicted on the Site Plan. These too are listed as conditions within
staff’s recommendation.
The height of the building is approximately 21’4”, and fits in with the
ITEM # 6 Page 4 of 5
residential scale already established along Nash. The building
design uses a residential “feel” similar to the Nationwide Insurance
office to the east. The elevations show the majority of the building
to be “Claymex Vernon King Size” varying brown brick with the
facade along Sandy Lake having “Chopped Rattlesnake” varying
brown color limestone at the entry and portion of the bottom. A
small, 11 sq. ft. sign is proposed above the main entry with “Coppell
Vision Center” in black pin mounted letters.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL subject to the following conditions being
met:
1) A sidewalk is required in the city Right-Of-Way along Nash and should
extend to the south property line.
2) The replat for this property shall be required prior to issuance of a
building permit.
3) Where the existing driveway is to be removed, sidewalk and curb should
be replaced.
4) Stamped concrete will be required at the driveway entrance per the
City of Coppell standard details.
5) Move the monument sign to be at least 15’ from the Sandy Lake and
Nash Road rights-of-way, and include a note stating that the 75’
requirement is not being met.
6) Remove the parking space depth condition from the PD Condition
Table.
7) Include a note stating the perimeter landscaping exception along Nash
Street (15’ required along Nash and 10’ provided where abutting the
handicap space).
8) Include the “minimum required setbacks” and the “proposed actual
setbacks” within the site data table.
9) Include additional Dwarf Burford Hollies along the west side of the
northwest parking space and along the southwest side of the handicap
space.
10) Consider adding two of the larger columns along the screening wall to
better break up the expanse.
11) Insure wall specifications are designed and stamped by a registered
Texas Professional Engineer.
12) Drainage will be evaluated further during the engineering plan review.
13) Correct the adjacent property information on the east to “Lot 1R, Block
A”, as this property was recently replatted.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ITEM # 6 Page 5 of 5
ATTACHMENTS:
1. Site Plan
2. Landscape Plan
3. Tree Survey
4. Elevations
DOWDEY, ANDERSON & ASSOCIATES, INC.DOWDEY, ANDERSON & ASSOCIATES, INC.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
July 8, 2008
15
✔
PRESENTATION
Consider approval of the CiCi’s Addition No. 1, Site Plan Amendment, to allow the construction of an approximate
6,700-square-foot expansion along the north side of the existing office/warehouse building, on 5.14 acres of property
located at 1080 W. Bethel Road.
The following P&Z conditions remain outstanding:
1. All parking shown on the Site Plan and relocation of the fire lane shall be constructed with this phase of
development.
2. Contact Larry Redick at (972) 323-8917 to discuss electrical needs.
3. Tree removal permit will be required prior to start of construction.
4. Drainage will be evaluated further during engineering plan review.
On June 19, 2008, the Planning Commission unanimously
recommended approval of this Site Plan Amendment (5-0), subject to
the above-stated conditions. Commissioners Frnka, Shute, Haas,
Shipley and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@06 CCA #1, SPA, 1-AR
ITEM # 8
1of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CiCi’s Addition No. 1, Site Plan Amendment
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: 1080 W. Bethel Road
SIZE OF AREA: 5.14 acres of property
CURRENT ZONING: LI (Light-Industrial)
REQUEST: A site plan amendment to allow the construction of a metal 6,700-
square-foot cooler/freezer addition along the north side of the
existing office/warehouse building.
APPLICANT: Pacheco Koch Engineers (Representing JMC Restaurants)
Brian A. Jaffe
8350 N. Central Expressway
Suite 1000
Dallas, Texas, 75206
(972) 235-3031
Fax: (972) 235-9544
HISTORY: This property was first developed in 1999 as a CiCi’s Pizza Company
warehouse/office. At that time both a plat and site plan were
approved. To date, a first phase of that development has been
constructed consisting of 36,000 square feet of office/warehouse. In
April of 2005, an Administrative Approval was granted which allowed
an additional eight truck parking spaces behind the building at the
northeast corner of the property.
ITEM # 8
1of 3
TRANSPORTATION: Bethel Road is a P4D, four lane divided thoroughfare which extends
from our city limits east to Freeport Parkway and is currently under
construction.
SURROUNDING LAND USE & ZONING:
North – warehousing; “LI”, Light Industrial
South – vacant and gas well rig; “LI”, Light Industrial (airport property)
East – office/warehouse facility: “LI”, Light Industrial
West – vacant and proposed gas well rig: “LI”, Light Industrial
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended, shows
this property as suitable for warehousing/light industrial uses.
DISCUSSION: A 35,900 square foot office/warehouse was constructed on this
property in 1999. Approximately 10,000 square feet was devoted to
office use with the remainder allocated for warehousing
(approximately 25,000 square feet). The request before you now
would allow a 6,700 square foot cooler/freezer to be attached to
the north side of the building. Because of its size, and the fact that
the freezer is a metal structure, an amendment to the approved site
plan is required. Basically, three requests are before you: one,
requesting the metal structure as opposed to a masonry one; two,
permission to construct a 6,700 square foot addition to the existing
building; three, relocation of an existing fire lane.
When this project was initially approved in 1999, it was explained
that phase one of development would include the 35,000 square
foot building currently on-site. At that time, the applicant indicated
a second phase of development would occur at a future date, with
additional parking and structure expansion to the north,
approximately doubling building size. The 6,700 foot cooler
requested here will eventually be internal to future building
expansion; hence, staff has little concern that the cooler is metal
because in time it will be surrounded by a masonry structure. We
do believe the east side of the cooler needs to have a masonry
façade in that it is exposed to public view and is an east side
exterior wall. The applicant has agreed to place a masonry tilt wall
façade on the east side approximately 40 feet long by 33 feet high
and rap it around the north side of the cooler an additional 35 feet.
By duplicating the existing building surface, this wall will eventually
be the exterior skin of the building at final expansion.
ITEM # 8
1of 3
Construction of the cooler will necessitate removal and relocation
of the fire lane. The Site Plan shows the fire lane relocated to north
of building expansion. We support that relocation. In addition, the
parking lot will be expanded to provide all required parking needed
(50-60 additional spaces) with total build-out of the property.
Today, approximately 45 parking spaces are on the ground, and
the additional parking is sorely needed. With that said, the 6,700
square foot cooler/freezer request can be supported by staff.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request with the following
conditions:
1. All parking shown on the Site Plan and relocation of the fire lane
shall be constructed with this phase of development.
2. Contact Larry Redick at (972) 323-8917 to discuss electrical needs.
3. Tree removal permit will be required prior to start of construction.
4. Drainage will be evaluated further during engineering plan review.
ALTERNATIVES:
3. Recommend approval of the request
4. Recommend disapproval of the request
5. Recommend modification of the request
6. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Engineering Site Plan (CO.1)
2. Existing Tree Plan (L1.0)
3. Landscape Plan (L1.1)
4. Exterior Elevations (A3.1)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
PLANNING
July 8, 2008
16
✔
PUBLIC HEARING
Consider approval of the Cici’s Addition No. 1, Lot 1R, Block 1, Replat, to revise the location of the fire lane to allow the
expansion of the existing office/warehouse building on 5.14 acres of property located at 1080 W. Bethel Road.
There are no outstanding P&Z conditions.
On June 19, 2008, the Planning Commission unanimously
recommended approval of this Replat (5-0). Commissioners Frnka,
Shute, Haas, Shipley and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@07 CCA #1, Lot 1R, Blk 1, RP, 1-AR
ITEM # 9
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Cici’s Addition No. 1, Lot 1R, Block 1, Replat
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: 1080 W. Bethel Road
SIZE OF AREA: 5.14 acres of property
CURRENT ZONING: LI (Light-Industrial)
REQUEST: A replat to revise the location of the fire lane to allow the expansion
of the existing office/warehouse building.
APPLICANT: Pacheco Koch Engineers (Representing JMC Restaurants)
Brian A. Jaffe
8350 N. Central Expressway
Suite 1000
Dallas, Texas 75206
(972) 235-3031
Fax: (972) 235-9544
HISTORY: This property was first developed in 1999 as a CiCi’s Pizza Company
warehouse. At that time both a plat and site plan were approved.
To date, first phase of that development has been constructed
consisting of 36,000 square feet of office/warehouse. In April of 2005,
an Administrative approval was granted which allowed an additional
eight truck parking spaces behind the building at the north-east
corner of the property.
ITEM # 9
Page 2 of 2
TRANSPORTATION: Bethel Road is a P4D, four lane divided thoroughfare, from our city
limits east to Freeport Parkway and is currently under construction.
SURROUNDING LAND USE & ZONING:
North – warehousing, “LI”, Light Industrial
South – vacant and gas well rig; “LI”, Light Industrial (airport property)
East – office/warehouse facility; “LI”, Light Industrial
West –vacant and proposed gas well rig; “LI”, Light Industrial
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended, shows
this property as suitable for warehouse/light industrial uses.
DISCUSSION: As mentioned in the Zoning Case description, a 35,900 square foot
office/warehouse building was constructed on this site in 1999.
Approximately 10, 000 square feet was office space, the remainder
warehousing. When initially approved, plans called for eventually
doubling the size of the building--adding the addition to the north.
There was no time-table established for this construction to begin.
The replat being requested basically moves a fire lane from its
present location to the north. It is being moved to accommodate
CiCi’s proposed 6,700 square foot cooler/freezer warehouse
expansion.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request with the following
conditions:
1. Change TXU Electric Delivery signature block to Oncor
Electric Delivery.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
ATTACHMENTS:
1. Replat Document (two sheets).
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ ȱ
PLANNING
July 8, 2008
17
✔
PRESENTATION
Consider approval of the Freeport Parkway R.O.W. Dedication, Preliminary Plat, to provide the required right-of-way for
the extension of Freeport Parkway, north of Sandy Lake Road to S.H. 121.
The following P&Z conditions remain outstanding:
1. Franchise utility easements that are in conflict with the Freeport Parkway right-of-way should be resolved prior to
construction.
2. Contact Jeff Curry at (972) 888-1330 for utility easement information.
On June 19, 2008, the Planning Commission unanimously
recommended approval of this Preliminary Plat (5-0), subject to the
above-stated conditions. Commissioners Frnka, Shute, Haas, Shipley
and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@08 FROW Dedication, PP, 1-AR
ITEM # 10
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Freeport Parkway R.O.W. Dedication
Preliminary Plat
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: North of Sandy Lake Road extending to S.H. 121
SIZE OF AREA: 8.246 acres of property
CURRENT ZONING: LI (Light-Industrial)/HC (Highway Commercial)
REQUEST: A Preliminary Plat to provide required right-of-way for the extension
of Freeport Parkway
APPLICANT: Purchaser: Engineer;
Republic Property Co. Pacheco Koch Engrs.
Todd Jones C. Jack Evans, P.E.
5605 N. MacArthur Blvd. 8350 N. Cent. Expy.
10th Floor Suite 1000
Irving, TX. 75038 Dallas, TX. 75206
(972) 819-3965 (972) 235-3031
Fax: (972) 819-3644 Fax: (972) 235-9544
HISTORY: This property is currently vacant and has never been platted. The
reason for platting this parcel is to provide required right-of-way for
the extension of Freeport Parkway from Sandy Lake Road to State
Highway 121.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane divided thoroughfare built to
standard. State Highway 121 is in process of being upgraded to
ITEM # 10
Page 2 of 2
freeway standards. Freeport Parkway is a C4/6 D, four to six lane
divided thoroughfare to be constructed within a 110 foot-right-of
way.
SURROUNDING LAND USE & ZONING:
North – warehousing; City of Grapevine
South –warehousing, church; “PD-LI”, Light Industrial and “R” Retail
East – vacant; ”LI”, Light Industrial
West –warehousing; “PD-LI”, Light Industrial
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended, shows
this property as located in a zoning district suitable for
office/showroom/warehouse use.
DISCUSSION: This is a straight-forward case, proposing the dedication of
land for the extension of Freeport Parkway from Sandy Lake
Road to State Highway 121. Right-of-way dedication is
proposed to be 110 feet, total acreage approaches 8.3
acres, and the road will be initially constructed as a four and
six lane divided thoroughfare. There is a cell tower currently
located within the proposed right-of-way which will have to
be removed and negotiations are progressing to have it
relocated. Staff supports this request.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request with the following
conditions:
1. Franchise utility easements that are in conflict with the Freeport
Parkway right-of-way should be resolved prior to construction.
2. Pop out right-of-way information, screen lighter data such as
street names, etc.
3. Contact Jeff Curry at (972) 888-1330 for utility easement
information
4. TXU Electric is now Oncor Electric in signature block.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
ATTACHMENTS:
1. Preliminary Plat document
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ ȱ
PLANNING
July 8, 2008
18
✔
PRESENTATION
Consider approval of the Freeport Parkway R.O.W. Dedication, Final Plat, to provide the required right-of-way for the
extension of Freeport Parkway, north of Sandy Lake Road to S.H. 121.
The following P&Z conditions remain outstanding:
1. Franchise utility easements that are in conflict with the Freeport Parkway
right-of-way should be resolved prior to construction.
2. Contact Jeff Curry at (972) 888-1330 for utility easement information.
On June 19, 2008, the Planning Commission unanimously
recommended approval of this Final Plat (5-0), subject to the
above-stated conditions. Commissioners Frnka, Shute, Haas, Shipley
and Kittrell voted in favor, none opposed.
Staff recommended APPROVAL.
@09 FROW Dedication, FP, 1-AR
Item 11
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Freeport Parkway R.O.W. Dedication, Final Plat,
P&Z HEARING DATE: June 19, 2008
C.C. HEARING DATE: July 8, 2008
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: North of Sandy Lake Road extending to S.H. 121
SIZE OF AREA: 8.246 acres of property
CURRENT ZONING: LI (Light Industrial)/ HC (Highway Commercial)
REQUEST: A Final Plat of approximately 8.3 acres to provide the required
right-of-way for the extension of Freeport Parkway, extending
from Sandy Lake Road to State Highway 121.
APPLICANT: Purchaser: Engineer:
Republic Property Co. Pacheco Koch Engrs.
Todd Jones C. Jack Evans, P.E.
5605 N. MacArthur Blvd. 8350 N. Cent. Expy.
10th Floor Suite 1000
Irving, TX. 75038 Dallas, TX. 75206
(972) 819-3965 (972) 235-3031
Fax: (972) 819-3644 Fax: (972) 235-9544
HISTORY: This property is currently vacant and has never been platted. The
reason for platting this parcel is to provide required right-of-way for
the extension of Freeport Parkway from Sandy Lake Road to State
Highway 121.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane divided thoroughfare built to
standard. State Highway 121 is in process of being upgraded to
freeway standards. Freeport Parkway is a C4/6D, four to six lane
Item 11
Page 2 of 2
divided thoroughfare to be constructed within a 110 foot right-of-
way.
SURROUNDING LAND USE & ZONING:
North- warehousing; City of Grapevine
South – warehousing, church; “PD-LI”, Light Industrial and “R” Retail
East- vacant; “LI”, Light Industrial
West – warehousing; “PD-LI”; Light Industrial
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended, shows
this property as located in a zoning district suitable for
office/showroom/warehouse use.
DISCUSSION: As a companion piece to the Preliminary Plat discussed above,
this is a request we support. By dedicating the right-of-way for
Freeport Parkway, this road can be connected between Sandy
Lake Road and State Highway 121. The resultant highway will
allow traffic to flow from 121 to LBJ Freeway on a four to six lane
divided street and complete another section of our
Thoroughfare Plan. Staff supports this Final Plat.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this Final Plat with the
following conditions:
1. Lots of extraneous information on this plat. Please
“pop out” street dedication, show all other date in a
lighter screen.
2. TXU Electric should be Oncor in signature block.
3. Franchise utility easements that are in conflict with the
Freeport Parkway right-of-way should be resolved
prior to construction.
4. Contact Jeff Curry at (972) 888-1330 for utility
easement information.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
ATTACHMENTS: 1) Final Plat Document
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Engineering
July 8, 2008
19
✔
CONTRACT/BID or PROPOSAL
Consider approval of City of Coppell Change Order #9 to the Bethel Road Project #ST 99-05 in the amount of
$120,836.68 as provided for in CIP funds; and authorizing the City Manager to sign and execute any necessary
documents.
Approval of the Change Order will provide for retaining walls to preserve existing landscaping and upgraded traffic
signal components to provide video detection and improved communication.
Funds are available in the Street CIP accounts for this change order.
Staff recommends approval of Change Order #9 to Tiseo Paving for
the Bethel Road project.
#Change Order for Bethel Rd
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DATE: July 8, 2008
REF: Consider approval of City of Coppell Change Order #9 to the Bethel Road
Project #ST 99-05 with Tiseo Paving, in the amount of $120,836.68 as
provided for in CIP funds; and authorizing the City Manager to sign and
execute any necessary documents.
This change order provides for construction of retaining walls adjacent to two properties along
the Bethel Road project, and provides for upgraded components for the traffic signals to be
constructed at Royal Lane and Freeport Parkway. Upon completion of the eastbound lanes of
Bethel Road it became apparent that to properly grade behind the curb we would need to slope
the ground back well into the adjacent private property in front of the CiCi’s warehouse at 1080
W. Bethel Road, as well as the two new Duke Realty buildings at 700 and 800 W. Bethel Road.
We have negotiated with the contractor to construct retaining walls in these locations in an effort
to preserve the landscape and irrigation systems within this area.
The proposed retaining walls represent a cost of $84,058.20.
The balance of this change order represents an upgrade to the video detection and radio
communication at each of the new traffic signals to be constructed at Royal Lane and at Freeport
Parkway. The city’s traffic department has been working to upgrade our traffic signal network to
better monitor and control the timing and sequencing of the flow of traffic throughout the city.
Unfortunately, this project was bid before we selected the type of detection and communication
equipment we are currently specifying. Making the change at this time will prevent us from
expending more money in the future replacing the original equipment.
The traffic signal upgrades represent a change of $44,753.48.
We are also deleting an item that was inadvertently placed on two previous change orders at a
savings of $3,975.00, and eliminating two radios used for traffic signal communications at a
savings of $4,000.00. This creates a total change of $120,836.68 to this contract. This change
order, in addition to all previous change orders, brings the total contract amount to
$7,786,023.73.
Staff recommends approval of this change order in the amount of $120,836.68 and will be
available to answer any questions at the council meeting.
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
PROJECT: Bethel Road I Project # ST 99-05
CONTRACTOR: Tiseo Paving Company
OWNER: City of Coppell
CHANGE ORDER NO.: Nine (9) DATE: July 8, 2008 Pg 1 of 2
Item Description Quantity Unit Unit Price Total
ADD:
1. Modular block wall with concrete
footing
2,278 SF 36.90 $84,058.20
2. Upgraded pedestrian signals 2 EA 475.00 $950.00
3. Upgraded video detection at
Royal Lane & Freeport Pkwy
Traffic signals
1 LS 22,011.00 $22,011.00
4. Provide Red One wireless
connectivity
1 LS 21,792.48 $21,792.48
Net Increase to Contract
Amount
$128,811.68
DEDUCT:
1. Spread spectrum radio 2 EA 2,000.00 $4,000.00
2. Remove Existing 16” valve
(added to contract twice)
Net Decrease to Contract
Amount
Total Change to Contract
1 EA 3,975.00 $3,975.00
$7,975.00
$120,836.68
CHANGE ORDER NO.: Nine (9) DATE: July 8, 2008 Pg 2 of 2
$7,293,659.00 Original contract amount
0 Net increase in contract amount Change Order #1
$8,000.00 Net increase in contract amount Change Order #2
$8,580.00 Net increase in contract amount Change Order #3
$14,247.00 Net increase in contract amount Change Order #4
$57,767.65 Net increase in contract amount Change Order #5
Net increase in contract amount Change Order #6 $270,088.40
$12,845.00Net increase in contract amount Change Order #7
Net increase in contract amount Change Order #8
Net increase in contract amount Change Order #9
0
$120,836.68
Revised contract amount $7,786,023.73
570 Calendar Days Original contract time
68 Days Previously approved additional time
20 Days Additional time requested for this change
Revised Contract time of completion
694 Calendar Days
The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full
accord and satisfaction of all past and future liability originating under any clause in the Contract by
reason of this revision to the Contract.
________________________________________
Recommended by City Engineer Date
________________________________________
Agreed to by Contractor Date
________________________________________
Accepted by City Date
AGENDA REQUEST FORM DATE: July 8, 2008
ITEM #: 20
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding 4th of July Activities.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: July 8, 2008
ITEM #: 21
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
AGENDA REQUEST FORM
DATE: July 8, 2008
ITEM #: 22
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 8, 2008
Department Submissions:
Item Nos. 9/D and 19 were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Item Nos. 10, 11, 12, 13, 14, 15, 16, 17 and 18 were placed on the
Agenda for the above-referenced City Council meeting by the Planning
Department. I have reviewed the Agenda Requests (and any backup if
applicable) and hereby submit these items to the City Council for
consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)