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WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
May 8, 2008
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, May
8, 2008 in the Administrative Board Room at the William T. Cozby Public Library.
1. CALL TO ORDER:
The meeting was called to order by Chair, Marcia Raines at
7:10p.m. Other board members present were Meme Collins-Tabuena, Jennifer Johnson, Eric
Ratcliff, Kathy Ross, Nancy Tao, Nancy Maurer and Paul Chung. Staff in attendance were
Library Director, Kathy Edwards, Assistant Library Director, Connie Moss, Librarian, Elizabeth
Merrill and Sr. Administrative Technician, Janet Lance.
2. APPROVAL OF MINUTES FROM THE APRIL 10, 2008 REGULAR BOARD
MEETING:
Eric Ratliff moved to approve the minutes and Jennifer Johnson seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES:
None
4.LIBRARY DIRECTOR’S REPORT
:
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Workload Indicators:
In April, circulation was up 5%, gate count and
Internet/WiFi shows a 5% increase.
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The City lost Internet connectivity on Friday, May 2, 2008. Email and external
access to the library catalog were restored on May 5, 2008. The Internet is down for
library staff and the public as of this evening, May 8, 2008. A restore date has not
been given. Board members expressed concern that redundancy was needed in
support of electronic services since they were a critical library service. The following
message went out on Coppell Clips. A shorter version appears on the City’s website.
City's Internet Service - Due to technical issues with the City’s internet service provider,
electronic services are experiencing an interruption in service. You may experience a
slow response time from your home or business. Should you have any questions or need
assistance please call 972 304-3658 during regular hours of operation.
Library staff are checking out materials, placing holds and providing basic levels of
reference services, to those who walk into the building. Programs (story times, toddler
times, etc.) are ongoing as scheduled. Interlibrary loan is not available.
TeleMessaging is up and running for phone renewals and review of individuals' accounts
by calling 972 304 7066.
Internet access, WiFi, the E-Branch, subscription databases and TexShare are not
available from inside the library at this time.
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Comments/Suggestions:
Suggestions relating to the acquisition of new books,
movies and periodicals were given to Public Services staff for evaluation and follow-
up. Staff personally contacts those who leave contact information for all suggestions.
Staff responded to the request regarding: expanding the building, and Elf is Great,
let’s keep it.
5. YOUTH ADVISORS INTERVIEWS:
Candidates for youth advisors will be
interviewed on Thursday, August 7, 2008. Library board members conducting the interviews
will be Tom Trahan, Jennifer Johnson with back up members, Eric Ratliff and Nancy Maurer.
SUMMER READING CLUB PROGRAM
Elizabeth Merrill, Librarian presented
6. :
information to the board about the “Texas Reading Club Jubilee” – Summer Reading Club
Program. This year the library will be offering three Summer Reading Programs: Children’s – all
ages up to elementary school, YA- middle school and high school, and Adult Reading Club. The
th
SRC starts June 17 with the Mad Science program and ends with the closing party on August
th
5.
This year the library will sponsor a Young Adult Comic Book Camp, August 11-15 with students
creating their own comic book.
7. COPPELL 2030 UPDATE:
Meme Collins-Tabuena and Jennifer Johnson,
representatives on the subcommittee Community Wellness and Enrichment, updated the library
board on the goals and progress of the committee.
8.FAREWELL TO CONNIE MOSS, ASSISTANT LIBRARY DIRECTOR:
Connie
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Moss last day at the library will be Friday, May 9. Connie will be at the Garland Library as
Coordinator for North East Texas Library System.
9. LIBRARY ANECDOTES:
Connie shared an anecdote with the board members.
10. 501-C-3 FOUNDATION:
Nothing new to report on the development of the application.
9. ADJOURNMENT:
Chair, Marcia Raines adjourned meeting at 8:20 p.m.
________________________________________________
Marcia Raines, Library Advisory Board Chair
________________________________________________
Janet Lance, Recording Secretary
Approved as written 8/14/08
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MEMORANDUM
TO:
Library Advisory Board
FROM:
Kathleen P. Metz Edwards, Library Director
DATE:
May 5, 2008
SUBJECT:
May’s Director’s Report for Library Advisory Board
Under normal circumstances the Board report would have been completed Friday and out to you.
The City has had Internet connectivity issues since last week. We have just received access to
email. We are not expecting Internet till mid or the end of this week. This means that our users
cannot manage their own account or use the E-branch. Renewals are via phone calls. As the
emails filter in, we are responding with:
We are aware of the problem of offsite users being unable to get to the online catalog or
to Telecirc. Because of the access problem we have changed due dates so that items that
were due May 2 - 7 are now due on May 8th. We expect internet access to the catalog to
be restored on May 7 or May 8. We are sorry for this inconvenience.
Since the major reference sources are online subscriptions, we are not able to provide the usual
services. Staff have done an outstanding job. So far users have understood. We will all be glad
when connectivity is restored.
Workload Indicators.
In April, circulation was up 5%. Year-to-date, it is up 1%. Gate count
also reflects a 5% increase as does the Internet/WiFi. Factoring in eliminating 10% of our users
in October 1, 2007, it is amazing that circulation continues to rise. My former boss in Plano
always said that library usage increased during hard times. She was very wise and anecdotally, I
am seeing the same thing. May’s statistics will probably drop due to the connectivity problems
as users cannot place holds or renew from home on the web.
Board Interviews:
Youth Advisor interviews are scheduled for August 7, 2008. When I
emailed in March, Tom Trahan and Jennifer Johnson volunteered to interview which gave us the
minimum needed. In years past, we have had three board members interview. If any of you
would like to interview, please let me know when we meet next week. We will at least need a
backup to Tom and Jennifer. The following adult member positions are up for reappointment
effective October 2008: Meme Collins-Tabuena, Tom Trahan, Kathy Ross and Marcia Raines.
Council interviews for adult board members are scheduled for August 28, 2008.
Loan Star Libraries SFY 07/08:
We are still awaiting the display cubes.
Registration for TLA:
The Dallas conference drew 8,415 attendees! It was very successful.
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Summer Reading Club Program:
Librarian Elizabeth Merrill will highlight the summer
reading club program activities.
Coppell 2030 Update and Input:
Since this is the last meeting before summer recess, please
bring any further input to the meeting that you wish for Meme or Jennifer to take to the 2030
process.
Farewell to Connie Moss, Assistant Library Director
: Connie has been here eight years this
month. We will miss her but are excited that she has such a wonderful opportunity to work with
the other 105 NETLS’ libaries.
Comments and Suggestions:
Suggestions relating to the acquisition of new books, movies and periodicals are given to
Public Services staff for evaluation and follow-up. Appropriate items are ordered for the
collection or interlibrary loan is offered for those not appropriate for the collection. Staff
personally contact those who leave contact information for all suggestions.
Undated If would be nice if you could expand the building. Anonymous suggestion, therefore no
response.
04/26/08 – Elf is Great! Let’s kept it! Jack Carpenter.
It appears that our users are happy – no complaints!
See you on May 8, 2008.
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