CM 2008-08-26
MINUTES OF AUGUST 26, 2008
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 26, 2008 at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Doug Stover, Mayor
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Karen Hunt, Councilmember
Mayor Pro Tem Franklin was absent. Also present were City Manager Jim
Witt, City Secretary Libby Ball and City Attorney Robert Hager.
1.Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
A.Section 551.071, Texas Government Code -
Consultation with City Attorney.
1.The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
at Law No. 3; and CB Parkway Business Center,
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191
st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101 District Court.
st
B.Section 551.072, Texas Government Code -
Deliberation regarding Real Property.
1.Purchase of Real Property West of Denton Tap
and South of Bethel Road.
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2.Land Purchase West of MacArthur and South of
Beltline.
C.Section 551.087, Texas Government Code –
Economic Development Negotiations.
1.ED Prospects East and West of Beltline/Denton
Tap and south of Bethel Road and north of S.H.
121 and east of Denton Tap.
D.Section 551.074, Texas Government Code -
Personnel Matters.
1.City Manager/Deputy City Manager Transition.
Mayor Stover convened into Executive Session at 5:44 p.m. as
allowed under the above-stated article. Mayor Stover recessed the
Executive Session at 6:00 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3.Convene Work Session
A.Discussion regarding the sale of alcohol at
Oaktoberfest.
B.Rail North Texas.
1.Cotton Belt Service.
2.Town Hall Meeting.
C.Discussion regarding Coppell 2030 Process.
D.Discussion of Agenda Items.
Councilmember Hinojosa-Flores left during Work Session and
returned prior to the reconvening of Regular Session.
REGULAR SESSION (Open to the Public)
4.Convene Regular Session.
5.Invocation.
Pastor Wayne McDonald of Metrocrest Community Church led
those present in the Invocation.
6.Pledge of Allegiance.
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Eric Ward from Boy Scout Troop 807 led those present in the
Pledge of Allegiance.
7.Presentation by Raymond Turco of Raymond Turco and
Associates regarding the executive summary of the 2008
Waste Collection and Recycling Attitude Survey.
Ray Turco, representing Raymond Turco and Associates, made a
presentation to Council.
8.Report by Library Board.
Marcia Raines, Chair, made the Board’s semi-annual report to
Council.
9.Citizens' Appearances
1)Jeff Burgher, 622 Deforest Ct., spoke against alcohol in the
park.
2)Candy Sheehan, 759 Pelican, spoke against alcohol in the
park.
3)Tom Sawyer, 907 Mill Trail, spoke against alcohol in the
park.
4)Rod Collver, 204 Simmons Dr., spoke against alcohol in the
park.
CONSENT AGENDA
10.Consider approval of the following consent agenda items:
A.Consider approval of minutes: August 12, 2008
August 18, 2008.
B. Consider approval of purchase of three 3M Self
Check ™ machines in the amount of $58,539 from
Alpha Data Corp (TXMAS-6-70030).
Action:
Councilmember Peters moved to approve Consent Agenda Items A
and B. Councilmember Brancheau seconded the motion; the
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motion carried 6-0 with Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Faught, and Hunt voting in favor of the
motion.
11.Consider approval of an Ordinance of the City of Coppell,
Texas, approving an amendment to Ordinance No. 2007-
1181, the budget for Fiscal Year October 1, 2007 through
September 30, 2008, and authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the
Council.
Action:
Councilmember Tunnell moved to approve Ordinance No. 2008-
1203 of the City of Coppell, Texas, approving an amendment to
Ordinance No. 2007-1181, the budget for Fiscal Year October 1,
2007 through September 30, 2008, and authorizing the Mayor to
sign. Councilmember Hunt seconded the motion; the motion
carried 6-0 with Councilmembers Brancheau, Peters, Hinojosa-
Flores, Tunnell, Faught, and Hunt voting in favor of the motion.
12.PUBLIC HEARING:
To receive public comment concerning the proposed
2008-2009 Municipal Budget.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the
Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one
had signed up to speak on this proposal.
Action:
Councilmember Hunt moved to close the Public Hearing for the
receipt of public comment concerning the proposed 2008-2009
Municipal Budget. Councilmember Peters seconded the motion;
the motion carried 6-0 with Councilmembers Brancheau, Peters,
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Hinojosa-Flores, Tunnell, Faught, and Hunt voting in favor of the
motion.
13.PUBLIC HEARING:
To receive public comment concerning the proposed
2008-2009 tax rate of 0.64146.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the
Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one
had signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to close the Public Hearing for the
receipt of public comment concerning the proposed 2008-2009
tax rate of 0.64146. Councilmember Hinojosa-Flores seconded the
motion; the motion carried 6-0 with Councilmembers Brancheau,
Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt voting in favor
of the motion.
14.Consider approval of a proposal from Dallas County, as
provided for in the existing City/County Agreement to
overlay the asphalt paving of the following streets:
Sanders Loop, Holly Street and Nash Street south of
Sandy Lake Road; with Dallas County furnishing labor,
materials and equipment to perform the work; with the
City of Coppell paying a cost of $124,886.87 as provided
in the IMF fund; and authorizing the Mayor to sign and to
execute any necessary documents.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to the Council.
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Action:
Councilmember Faught moved to approve the proposal from Dallas
County, as provided for in the existing City/County Agreement to
overlay the asphalt paving of the following streets: Sanders Loop,
Holly Street and Nash Street south of Sandy Lake Road; with
Dallas County furnishing labor, materials and equipment to
perform the work; with the City of Coppell paying a cost of
$124,886.87 as provided in the IMF fund; and authorizing the
Mayor to sign and to execute any necessary documents.
Councilmember Brancheau seconded the motion; the motion
carried 6-0 with Councilmembers Brancheau, Peters, Hinojosa-
Flores, Tunnell, Faught, and Hunt voting in favor of the motion.
15.Consider approval of an Interlocal Agreement between the
City of Coppell and the City of Lewisville for construction
of a traffic signal at the intersection of Denton Tap Road
and Highland Drive; and authorize funding in the amount
of $169,264.46 for construction; and authorizing the
Mayor to sign and to execute any necessary documents.
Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to the Council.
Action:
Councilmember Brancheau moved to approve an Interlocal
Agreement between the City of Coppell and the City of Lewisville
for construction of a traffic signal at the intersection of Denton Tap
Road and Highland Drive; and authorize funding in the amount of
$169,264.46 for construction; and authorizing the Mayor to sign
and to execute any necessary documents. Councilmember Hunt
seconded the motion; the motion carried 6-0 with Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
16.Consider approval of a Purchase Agreement between
Pacific Realty Associates, L.P. (PacTrust) and the City of
Coppell for the construction of Southwestern Boulevard
from the Denton Tap/Belt Line intersection to Coppell
Road; and authorizing the City Manager to sign and
execute any necessary documents.
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Presentation:
Ken Griffin, Director of Engineering and Public Works, made a
presentation to the Council.
Action:
Councilmember Peters moved to approve a Purchase Agreement
between Pacific Realty Associates, L.P. (PacTrust) and the City of
Coppell for the construction of Southwestern Boulevard from the
Denton Tap/Belt Line intersection to Coppell Road; and
authorizing the City Manager to sign and execute any necessary
documents. Councilmember Tunnell seconded the motion; the
motion carried 6-0 with Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Faught, and Hunt voting in favor of
the motion.
17.Consider approval of a resolution designating the sole
Provider of alcoholic beverages at the October 18, 2008
Coppell Oaktoberfest, and authorizing the City Manager
to enter into an agreement with said Provider.
Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Action:
Councilmember Hunt moved to approve Resolution No.
2008-0826.1 designating the sole Provider of alcoholic beverages at
the October 18, 2008 Coppell Oaktoberfest, and authorizing the
City Manager to enter into an agreement with said Provider.
Councilmember Tunnell seconded the motion; the motion carried
4-2 with Councilmembers Brancheau, Tunnell, Faught, and Hunt
voting in favor of the motion, and Councilmembers Peters and
Hinojosa-Flores voting against the motion.
18.Mayor and Council Reports.
A.Report by Mayor Stover regarding Coppell 2030
Update.
B.Report by Mayor Stover regarding Coppell Chamber
meeting.
A.Mayor Stover spoke regarding Coppell 2030 and the task
force of citizens that have been meeting. Council met with
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members of this group and appreciates all the work the
committee has done. Council will meet again to further
discuss the work presented.
B. Mayor Stover reminded the public that the Chamber of
Commerce luncheons are open to the public. He
encourages attendance and speaks highly of the guest
speakers.
19.Council Committee Reports.
A.Carrollton/Farmers Branch ISD/Lewisville ISD –
Tunnell
B.Coppell ISD – Peters and Hinojosa-Flores.
C.Coppell Seniors – Brancheau and Faught.
D.Dallas Regional Mobility Coalition – Peters.
E.DFW Airport Board – Peters.
F.International Council for Local Environmental
Initiatives (ICLEI) – Brancheau
G.Metrocrest Hospital Authority – Tunnell.
H.Metrocrest Medical Foundation – Hunt.
I.Metrocrest Medical Services – Hinojosa-Flores.
J.Metrocrest Social Service Center – Hunt.
K.North Texas Council of Governments – Peters.
L.NTCOG/Regional Emergency Management –
Franklin.
M.North Texas Commission – Franklin.
N.Senior Adult Services – Faught.
A.Councilmember Tunnell announced school started back on
8/25. CFBISD/LISD is starting a night school to earn
credits towards a high school degree. The program is open
to non-residents. LISD Education Foundation will be
hosting their Culinary Experience Gala on 9/13 at the Hilton
Garden Inn.
B.Councilmember Hinojosa-Flores said CISD started school on
8/25. The New Tech High School will have a grand opening
on 9/21 from 2-4 p.m. CHS Curriculum night will be held
on 9/2. The Homecoming parade will be held on 9/18 at
6:30 p.m. Finally, 12 campuses received exemplary status
and two campuses received recognized status.
C.Councilmember Faught reported that an on-site visit to the
Grapevine Springs Senior and Community Center was held
st
on 8/25. Three van loads of people attended. Also, the 1
Annual Craft Sale will be held on 9/27.
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D.Councilmember Peters spoke of the North Texas Rail
Initiative and its preparation for the upcoming Legislative
Session. More updates will be coming regarding the Cotton
Belt Rail and TXDOT reports that the Sandy Lake/SH 121
interchange is on schedule for Phase One.
E.Nothing to report.
F.Nothing to report.
G.Councilmember Tunnell said Hospital Partners Associates is
filing for bankruptcy, so Trinity Medical is looking for
alternatives through Baylor or Methodist Hospitals.
H.Councilmember Hunt gave an update on the Stetson and
Turquoise Gala scheduled for 9/20 at Austin Ranch. There
will be a Pre-Party at Cavender Boot City on 8/27 from 5:30-
8:30 p.m.
I.Councilmember Hinojosa-Flores announced two new
physicians are on board. They are also looking for a duplex
scanner to be donated.
J.Councilmember Hunt reported that school supplies were
given to 1,500 students and socks and shoes were passed
out to 962 students.
K.Nothing to report.
L.Nothing to report.
M.Councilmember Peters announced the North Texas
Commission Annual Luncheon will be held on 9/29 at the
Anatole.
N.Councilmember Faught attended a Thank You dinner for
former Director, Mary Joiner. He also met with current
Director, Greg Gerendis, who is looking to increase funding
from outside sources and expand service outside the current
area.
At this time, Mayor Stover reconvened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
Reconvene Executive Session
2. A. Section 551.071, Texas Government Code -
Consultation with City Attorney.
1.The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
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at Law No. 3; and CB Parkway Business Center,
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191
st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101 District Court.
st
B.Section 551.072, Texas Government Code -
Deliberation regarding Real Property.
2.Purchase of Real Property West of Denton Tap
and South of Bethel Road.
3.Land Purchase West of MacArthur and South of
Beltline.
C.Section 551.087, Texas Government Code –
Economic Development Negotiations.
i.ED Prospects East and West of
Beltline/Denton Tap and south of Bethel
Road and north of S.H. 121 and east of
Denton Tap.
D.Section 551.074, Texas Government Code -
Personnel Matters.
i.City Manager/Deputy City Manager
Transition.
Mayor Stover reconvened into Executive Session at 9:31 p.m. as
allowed under the above-stated article. Mayor Stover adjourned
the Executive Session at 9:58 p.m. and opened the Regular
Session.
REGULAR SESSION (Open to the Public)
20)Necessary action resulting from Work Session.
There was no action necessary under this item.
21)Necessary action resulting from Executive Session.
Action:
Councilmember Faught moved to approve an agreement with Clay
Phillips to employ him as City Manager effective on December 16,
2008 under the terms and conditions set forth in such agreement
and authorize the Mayor to sign. Councilmember Tunnell seconded
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the motion; the motion carried 6-0 with Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
There Being n ; further business to c~me ~efore ~e(~ity Council, the
meetin was ad'ourned. I
Douglas 1~X! Stoller, Mayor
ATTEST:
Libby Ba ,City Secretary
1
1
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