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WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
September 11, 2008
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
September 12, 2008 in the Administrative Board Room at the William T. Cozby Public Library.
1. CALL TO ORDER:
The meeting was called to order by Chair, Marcia Raines at
7:05p.m. Other board members present were Meme Collins-Tabuena, Jennifer Johnson, Eric
Ratcliff, Nancy Tao, Nancy Maurer, Whitney Sun and Paul Chung. Staff in attendance was
Library Director, Kathy Edwards.
2. APPROVAL OF MINUTES FROM THE AUGUST 14, 2008 REGULAR BOARD
MEETING:
Meme Collins-Tabuena moved to approve the minutes and Nancy Tao seconded
the motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES:
None
4.LIBRARY DIRECTOR’S REPORT
:
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Workload Indicators:
August circulation and other usage patterns continued the
trend for the first year of non-residency fees. Circulation year-to-date was nearly
equal to last year’s in spite of the removal of 4,000 cards. Program attendance
increased due to the extension of summer programming into August in support of the
later school start date.
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Comments/Suggestions:
Suggestions relating to the acquisition of new books,
movies and periodicals were given to Public Services staff for evaluation and follow-
up. Staff personally contacts those who leave contact information for all suggestions.
Staff responded to the request regarding: the purchase of the Rosetta Stone Language
series, the building temperature and the need for possible insect extermination.
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Boards and Commissions:
Letters of appointment and invitation were sent out to all
current, outgoing and incoming board members. The Council reception will be on
Tuesday, September 23, 2008 at 6:00pm in Town Center with swearing in at 7:00pm.
There will be an orientation at 6:00pm, Thursday, October 2, 2008 at the Fire Station
#3 Training Room.
5. FESTIVAL OF NATIONS:
The Library is planning an afternoon of cultural awareness
and appreciation at the Library on Saturday, October 25, 2008 in the Library Program Room.
Staff are looking for participants. Information is on the City webpage under Library Activities.
Please contact Amy Pittman-Hassett if you are interested. Discussion ensued. Suggestions were
made to contact the Heritage Club at the high school, ask parents at library programs and to
contact churches and other cultural groups.
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5 YEAR PLAN INPUT:
Kathy Edwards reviewed the 5 Year Plan process for the
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Board. Staff input is due in October, however, the City Council retreat is scheduled for October
4, 2008 to discuss the Coppell 2030 process which may have implications for the 5 Year Plan.
Staff will receive direction following the retreat.
7. COPPELL 2030 UPDATE:
Meme Collins-Tabuena, Coppell 2030 Steering Committee
member, noted that the library was included in the Community Wellness and Enrichment goal in
two areas. One, Community Gathering Places - Develop Town Center area as Coppell’s civic
center: City Hall, Library, Municipal Justice Center, Fire Station and Plaza. Two, Community
Education Programs and Support of Top Quality Schools – Expand and support the City Library
programs and services and Expand City Library space for “mini” auditorium, computer lab and
business center. Discussion ensued. Several members asked for clarification. Full discussion of
the 2030 process will follow the Council retreat.
8. LIBRARY ANECDOTES:
Kathy Edwards shared that a performer had scheduled two
events in Neighbors To Go without consulting with Library staff. It caused some confusion and
staff let the performer know that only Library Staff schedule Library programs.
9. ADJOURNMENT:
Chair, Marcia Raines adjourned meeting at 8:10 p.m.
________________________________________________
Marcia Raines, Library Advisory Board Chair
________________________________________________
Kathleen P. Metz Edwards, Recording Secretary
Approved as written 10/9/2008
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MEMORANDUM
TO:
Library Advisory Board
FROM:
Kathleen P. Metz Edwards, Library Director
DATE:
September 4, 2008
SUBJECT:
September Director’s Report for Library Advisory Board
Workload Indicators.
August continues the trends we have seen this first year with the non-
residency fee and the new Valley Ranch Branch Library. There was an increase in programs and
attendance which relates to the extending of the summer into August and shifting the Summer
Reading Club programs to extend over a longer period without increasing the numbers of
programs. As we have discussed, we do not have the staff or other resources to increase
programming. Internet and DVD usage were two services highly utilized by the 4,000 (3,000
Denton County) card holders who were removed from the system in the October Project. One
item of note on the statistics report is the Net Library State of Texas E-Book usage. These E-
books were purchased by the Texas State Library several years ago. We had hoped the State
would keep that collection current. That has not happened which is reflected in its usage. This
statistic is an excellent illustration of what happens when a library does not keep its collections
current. We may consider adding the E-Books locally. In the meantime, the City is funding the
Net Library downloadable audio product. Use of this product is increasing because selections
are current. The two products are different – the Net Library State of Texas allows you to read a
book online from your computer. The Net Library downloadable audio lets you download an
audio book to either your computer or an MP3 player and listen to the book.
Boards and Commissions:
The City Council will make the Boards and Commission
appointments at the September 23, 2008 meeting. Preceding the meeting, there will be the
annual reception for incoming and outgoing Boards and Commissions members. Please mark on
your calendars.
Input to the Five Year Plan:
As was discussed last month, The Five Year Plan is traditionally
due by the end of October. The new board comes in the second week of October which does not
allow for informed discussion. We agreed last year to move this up to August and September.
We have not received the Five Year Plan targets (see 2030 below). Streamlined Sales Tax
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legislation is still a possibility in the spring. The 3M Self Check machines were approved by
the Council on August 26, 2008. They have been ordered. At this point, we will leave the Radio
Frequency Identification (RFID) conversion project in the plan for FY 09/10 or FY 10/11.
Coppell 2030 Update:
The City Council will meet in retreat October 4, 2008 to discuss
priorities. This is a follow-up to the Coppell 2030 briefing on August 18, 2008. Staff will then
meet and receive the necessary direction to complete the Five Year plans.
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Comments and Suggestions:
Suggestions relating to the acquisition of new books, movies and periodicals are given to
Public Services staff for evaluation and follow-up. Appropriate items are ordered for the
collection or interlibrary loan is offered for those not appropriate for the collection. Staff
personally contact those who leave contact information for all suggestions.
08/03/08 – Is it possible to order in the Rosetta Stone – Italian (3 series set)? (A language
learning series on computer CD & Audio). Jill Conaway. Ms. Ellen Ko, librarian supervisor,
called Ms. Conaway. Rosetta Stone made the business decision to no longer sell to public
libraries except to license for a single in-library workstation. This type of license would not
meet our citizens’ needs. Also, its license would not allow checkout. Ms. Ko suggested the
Living Languages series. Ms. Conway said it was “pretty good”.
08/04/08 – I think the temperature is too cold so I suggest turning it up 3-5 degree F more. I
have come here for the last 8 years. This was an anonymous suggestion, therefore we cannot
follow up. Temperature is a very personal choice. The building is set to accommodate a wide
range of needs. This has not come up in a while and for those who have not seen similar
complaints, the library has a single zone for HVAC. While we have limited control in office
areas where there are personal sensors, we can adjust only to the limits the system allows. In the
public area, especially under the voluminous barrel ceiling, we have very limited control. The
heat from the southern exposure is enormous and drives the cooling. If the temperature was
increased 3-5 degrees, sections of the library would be too warm. The energy management
system (EMS) was installed in FY03/04. Before that, it was even colder! Anyone who
remembers can tell you. We had the building rebalanced in FY 04/05 when the renovation was
completed. After three years, it may be possible to raise the temperature a degree, possibly two
which we had been considering in any case. I will put an item in the Five Year plan requesting
consulting services with the EMS vendor to evaluate and if he agrees, we will have the system
reprogrammed. Again, this will require funding as it is not something staff handles.
08/20/08 – There are some kind of bugs or germs on the carpet and chairs near the windows.
You can see them but you feel them crawling up your legs. They bite real bad. Can you guys
please spray some disinfectant? Thank you. Sunie. This comment did not have contact
information. The building is sprayed every month. We met with the exterminator and requested
that special attention be given to the area by the windows. However, without specifics as to the
type of “bug” or “germs”, he is limited in what he can do.
See you on September 11, 2008.
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