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CCD 2007-08-28 P NOTICE OF MEETING AND AGENDA FOR THE TEMPORARY BOARD OF DIRECTORS OF THE PROPOSED COPPELL CRIME CONTROL AND PREVENTION DISTRICT AUGUST 28, 2007 DOUG STOVER BILLY FAUGHT JAYNE PETERS MARVIN FRANKLIN MARSHA TUNNELL BILL YORK BRIANNA HINOJOSA-FLORES JIM WITT, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. 1st Fl. Conf. Room (Open to the Public) Notice is hereby given that the Temporary Board of Directors of the Proposed Coppell Crime Control and Prevention District will meet in on Tuesday, August 28, 2007, at 5:30 p.m. at Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Election of the Presiding Officer. 2. Adopt a Crime Control Plan and Budget 3. Consider approval of a Resolution to call for election to create the Coppell Crime Control and Prevention District and to adopt a one-fourth of one percent sales and use tax dedicated to crime reduction programs; and, to provide notice thereafter as required by state law. Adjournment. ____________________________________ Douglas N. Stover, Mayor CCD082807 Page 1 of 2 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 24th day of August, 2007, at __________________. ____________________________________ Libby Ball, City Secretary PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). CCD082807 Page 2 of 2 City of Coppell Crime Control Plan 2007-2008 2008-2009 The City of Coppell Police Department is proposing a “Crime Control Plan” for fiscal years 2007-2008 and 2008-2009. This is in accordance with Section 363.061 of Local Government Code Chapter 363, Crime Control and Prevention Districts. The following is a detailed list of the crime control and crime prevention strategies that will be supported by the District for this two year period. Included in this plan will be a method of annually evaluating the effectiveness and the efficiency of the individual strategies. The main focus of this particular plan will be the Coppell Police Departments efforts in our “School Resource Officer Program”, “Police – Community Cooperation Programs”, “Enhanced Radio Dispatch Center” and “Police Patrol Prevention Program”. I. School Resource Officer Program The Coppell Police Department has an extensive and comprehensive relationship with the Coppell Independent School District. We have five (5) School Resource Officers (SRO) assigned to the school district. They are assigned to each of the three Middle Schools and two at the High School. Their functions range from class room instruction on a variety of topics to school security. The SRO’s are under the Community Service Unit (discussed in the next section). We would like for the District to consider funding the addition of another SRO to be assigned to the High School. This officer position will be added to our Five Year Plan in October of 2007 for implementation in fiscal year 2008-09. We have approximately 3000 students at Coppell High School and the additional officer will allow us to be more proactive in our enforcement efforts on the campus as well as provide an additional resource to aid the faculty and staff of the campus. A. Personnel Cost (2007-08) 5 School Resource Officers (2008-09) 6 School Resource Officers B. Uniform Cost Normal uniform replacement cost C. Vehicle Cost No vehicles scheduled to be replaced in these two fiscal years. II. Community – Police Cooperation Programs. The Coppell Police Department has a very active and successful Community Services Unit. Part of the responsibility of this group is to organize and implement programs for the citizens such as National Night Out, Women’s Self Defense Classes, Neighborhood Watch Programs and the Citizen’s Police Academy. This unit is comprised of a Sergeant, one Community Service Officer, five School Resource Officers (detailed in the previous section) and a Training Officer. All of these officers are directly involved in the programs discussed. However, to be fair, the personnel cost shown will be for the Sergeant and Community Service Officer and two vehicles. We would also like the District to consider funding an additional Community Service Officer in fiscal year 2008-09. This will allow us to increase our ability to have additional programs for our citizens and contact more citizens with our existing programs as well as develop additional programs. A. Personnel Cost (2007-08) Community Service Sergeant Community Service Officer (2008-09) Community Service Sergeant 2 Community Service Officers B. Uniform Cost Normal uniform replacement cost C. Vehicle Cost (2007-08) Replacement of one Community Service Vehicle with a Ford Escape Hybrid (2008-09) No replacements due in this fiscal year D. Program Cost (2007-08) overtime cost and materials (2008-09) overtime cost and materials III. Enhanced Radio Dispatch Center. The Coppell Police Department operates an Emergency Communications Center for Police, Fire and EMS services in the City of Coppell. Our staff provides 24/7 service to the citizens of Coppell through an Enhanced 911 Center. In addition to this service we also provide a Computer Aided Dispatch (CAD) operation for all emergency services. The staff of the Communications Section is comprised of a Communications Manager, four (4) Senior Dispatchers and eight (8) Dispatchers. Four teams of dispatchers cover each 24 hour period. Each team is comprised of one Senior Dispatcher and 2 Dispatchers. In order to enhance our abilities to provide optimum service to our citizens and also to enhance our city’s ISO rating, we would like for the District to fund four additional dispatch positions over the next three years. One will be added in the 2007-08 budget, one in 2008-09 and two in 2009-10. This will bring all four “teams” to one Senior Dispatcher and three Dispatchers. A. Personnel Cost (2007-08) 9 Public Safety Dispatchers (2007-08) 4 Senior Public Safety Dispatchers (2007-08) Communications Manager (2008-09) 10 Public Safety Dispatchers (2008-09) 4 Senior Public Safety Dispatchers (2008-09) Communications Manager B. Equipment Cost 1. (2007-08) Annual Recurring Hardware Cost for Radios and Computers (2008-09) Annual Recurring Hardware Cost for Radios and Computers 2. (2007-08) Annual Recurring Software Cost/Maintenance Agreement (2008-09) Annual Recurring Software Cost/Maintenance Agreement 3. (2007-08) Payment to Lewisville for 800MHz Simulcast System (2008-09) Payment to Lewisville for 800 MHz Simulcast System 4. (2008-09) Mobile Display Computer Replacement for PD IV. Police Patrol Prevention Program This program will allow for the replacement and additions, as necessary, for the marked Police Patrol Vehicles. These vehicles are replaced every three years. V. Effectiveness and Efficiency Each program has different measures of success. All of the programs have a direct impact on our community and citizens. A. School – Police Programs Every day that school is in session, Coppell students from the middle- school level through high school have direct exposure to one of our law enforcement officers on their respective campuses. We teach drug resistance and peer relation classes at the middle school level and work with a variety of teachers in the high school to provide pertinent instruction in high school classes. In addition, the SRO’s assigned to the middle schools also frequent the elementary schools to be seen and provide assistance where needed. Although these attendance figures are from the 2006-07 school year, we can show that at some time or another our five School Resource Officers provide direct service to 9839 students (2848 high school students, 2383 middle school students and 4607 elementary school students in the Coppell Independent School District. This program will continue in it’s current form and also, with funding from this program, we will expand the program to three officers at the high school. B. Community – Police Cooperation Programs To date, the Citizen Police Academy has graduated 170 students. One class is held each year and the class numbers from 15 to 20 citizens. This size of class allows for us to have personal interaction throughout the blocks of instruction. Since it’s inception in 2005, the Junior Police Academy has helped our department develop and maintain healthy relationships with the youth of our community. We had two classes the first year with a total of 35 students to four classes being taught this summer. To date, there have been a total of 134 graduates of this program and we are considering expanding this program from one week per session to two weeks per session. Women’s Self Defense Classes are moving into the 13th year. We have instructed 389 women in mental/physical preparation necessary to either avoid or respond to an assailant. A minimum of 5 officers are used to instruct this class over the six week time frame. Because this program has been around for so long, one area to be closely monitored is the participation numbers. Should those begin to decline (although there is no indication that they will), alternate steps can and will be taken to either update or replace the existing format. For the fourth year we have offered a Self Defense class to female high school seniors. The class is similar to the previously mentioned class, but is tailored for those young women going off to college or into the workplace after completing high school. Thus far, 296 young women have attended this course. National Night Out has been a staple of Police-Community Relations in Coppell for many years. 2006 saw the National Association of Town Watches recognize Coppell as the best National Night Out program in the nation in our population category. In 2007 we had 46 block parties in spite of triple digit heat. We believe that no matter what time of year this is conducted, the Police Department and the Community will continue to make this program successful. C. Enhanced Radio Dispatch Center 1. Annual Radio Signal Strength Survey It is recommended that post implementation of new hardware, a signal strength survey be conducted and a comparison be made with the current signal baseline survey. An annual signal strength survey should also be conducted to ensure that the radio equipment is functioning as designed and that the system has been improved. 2. ISO Rating Inspection It is recommended that we use ISO inspections to gauge improvements within our Communications section. A baseline inspection has already been conducted. 3. Annual Public Safety Dispatcher Call Load Analysis It is recommended that an annual report be generated that tracks all calls (including administrative lines) placed to public safety dispatchers. Communications currently generates a report tracking all calls dispatched and resolved by Coppell Police, Fire and EMS. This will serve as a good baseline for future comparisons. This report will be generated by the new telephone system technology. D. Police Patrol Prevention Program Patrol vehicles are the most integral part of this program (beside the personnel that operate the vehicles). Visible presence is and always has been the mainstay of virtually every police department in the country. Timely replacement and the occasional addition of police patrol vehicles through the Crime Control Prevention District will allow the Coppell Police Department to continue with our proactive police patrols and answer all calls for police service in the community. CITY OF COPPELL, TEXAS CRIME CONTROL AND PREVENTION DISTRICT TWO YEAR FINANCIAL PLAN Year 1 Year 2 Proposal Proposal Beginning Fund Balance 0 6,717 Revenue: Sales Tax 1,200,000 2,500,000 Interest Income 20,000 35,000 Total Revenue 1,220,000 2,535,000 Expenditures: Personnel 665,942 1,365,828 Supplies 14,000 18,000 Maintenance 0 0 Services 506,341 506,341 Capital Outlay 27,000 615,000 Total Expenditures 1,213,283 2,505,169 Surplus (Deficit) of Revenue Over (Under) Expenditures 6,717 29,831 Ending Fund Balance 6,717 36,548 Expenditures by Program: School Resource Officer Program 478,255 573,906 Community Police Cooperation Program 278,687 338,777 Enhanced Radio Dispatch Center 456,341 1,033,486 Police Patrol Prevention 0 559,000 Total Expenditures 1,213,283 2,505,169 Expenditures by Program School Resource Community Police Enhanced Radio RESOLUTION NO. ____ A RESOLUTION OF THE TEMPORARY BOARD OF DIRECTORS OF THE PROPOSED COPPELL CRIME CONTROL AND PREVENTION DISTRICT PROVIDING FOR THE ADOPTION OF THE CRIME CONTROL PLAN AND BUDGET; CALLING A SPECIAL ELECTION TO CONSIDER THE CREATION OF A CRIME CONTROL AND PREVENTION DISTRICT AND THE ADOPTION OF ONE-FOURTH OF ONE PERCENT SALES AND USE TAX FOR CRIME REDUCTION PROGRAMS; PROVIDING FOR PUBLICATION OF NOTICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell has determined that it would be in the best interest of the City to constitute a crime control and prevention district; and WHEREAS, the City Council adopted Resolution No. 2007-0814.1 providing for the creation of a temporary Board of Directors; and WHEREAS, the temporary Board of Directors have reviewed and adopted a two year crime control plan and a two year budget in accordance with state law; and WHEREAS, the temporary Board of Directors deem it advisable to call a special election for the City of Coppell to create a crime control and prevention district and to adopt a one-fourth of one percent sales and use tax to fund such programs. NOW THEREFORE, BE IT RESOLVED BY THE TEMPORARY BOARD OF DIRECTORS OF THE PROPOSED CRIME CONTROL AND PREVENTION DISTRICT: SECTION 1. That the temporary Board of Directors has adopted a crime control plan and budget. SECTION 2. That the temporary Board of Directors hereby calls for a special election of the City of Coppell to consider the following proposition: “Shall the City of Coppell create a Crime Control and Prevention District and adopt a one-fourth of one percent sales and use tax for crime reduction programs?” SECTION 3. That the temporary Board of Directors hereby give notice that such election shall be held by publication in a paper of general circulation in the proposed district once a week for at least two (2) consecutive weeks with the first publication at least thirty-five (35) days prior to the election date. SECTION 4. That this Resolution shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the Temporary Board of Directors of the Proposed Coppell Crime Control and Prevention District, this the _____ day of _____________, 2007. By: ____________________, Presiding Officer APPROVED TO FORM: By: Robert E. Hager, City Attorney (REH/cdb 08/20/07) TM 19272.2.000 CERTIFICATE OF AGENDA ITEM SUBMISSION Crime Control District Meeting Date: August 28, 2007 Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced Crime Control District Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced Crime Control District Meeting and hereby submit the same to the Board for consideration. ____________________ City Manager (or Deputy City Manager)