CM 2008-10-14
MINUTES OF OCTOBER 14, 2008
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, October 14, 2008 at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Doug Stover, Mayor
Marvin Franklin, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember (late arrival)
Brianna Hinojosa-Flores, Councilmember (late arrival)
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Karen Hunt, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and
City Attorney Robert Hager.
1.Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
A.Section 551.071, Texas Government Code -
Consultation with City Attorney.
1.The City of Coppell and Coppell Independent
School District opposition to a change of
zoning request of the Billingsley Corporation in
the City of Dallas, Zoning Case Number Z045-
107; and City of Coppell vs. CB Parkway
Business Center VI, et al in the County Court
at Law No. 3; and CB Parkway Business Center,
et al vs. City of Coppell, et al; and City of
Dallas vs. Douglas Stover, et al in the 191
st
District Court; and City of Coppell, et al vs.
City of Dallas, et al in the 101 District Court.
st
B.Section 551.087, Texas Government Code –
Economic Development Negotiations.
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1.ED Prospects East and West of Beltline/Denton
Tap and south of Bethel Road.
Councilmembers Peters and Hinojosa-Flores arrived before
convening into Executive Session.
Mayor Stover convened into Executive Session at 5:45 p.m. as
allowed under the above-stated article. Mayor Stover adjourned
the Executive Session at 5:58 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3.Convene Work Session
A.Discussion regarding Solid Waste Services and Waste
Management.
B.Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4.Convene Regular Session.
5.Invocation.
Mayor Pro Tem Franklin led those present in the Invocation.
6.Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7.Consider approval of a Proclamation naming the week of
October 23 through October 31, 2008 as Red Ribbon
Week, and authorizing the Mayor to sign.
Mayor Stover read the Proclamation for the record and presented
the same to Sgt. Tony Pletcher and Lt. Steve Thomas.
Action:
Councilmember Hinojosa-Flores moved to approve a Proclamation
naming the week of October 23 through October 31, 2008 as Red
Ribbon Week, and authorizing the Mayor to sign. Councilmember
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Hunt seconded the motion; the motion carried 7-0 with Mayor Pro
Tem Franklin and Councilmembers Brancheau, Peters, Hinojosa-
Flores, Tunnell, Faught, and Hunt voting in favor of the motion.
8.Consider approval of a proclamation proclaiming the
month of October as Breast Cancer Awareness Month, and
authorizing the Mayor to sign.
Mayor Stover read the Proclamation for the record and presented
the same to Terrie Aune, Jackie Brainard and Valerie Brunson
from Pink Soles in Motion.
Action:
Councilmember Peters moved to approve a proclamation
proclaiming the month of October as Breast Cancer Awareness
Month, and authorizing the Mayor to sign. Councilmember
Tunnell seconded the motion; the motion carried 7-0 with Mayor
Pro Tem Franklin and Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Faught, and Hunt voting in favor of
the motion.
9.Presentation by City Staff regarding Coppell
Environmental Management System.
Amanda Vanhoozier, Community Programs Supervisor, made a
presentation to Council.
10.Citizens' Appearances.
1) Pat Kernan, 724 Robin, spoke regarding the bond sale.
CONSENT AGENDA
11.Consider approval of the following consent agenda items:
A.Consider approval of minutes: September 23, 2008
October 2, 2008.
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B.Consider approval of Amended Minutes of the March
11, 2008 Council Meeting to correct condition
number one to Item No. 9 regarding Arbor Manors.
C.Consider approval of awarding Buy Board Quote #23-
399 to Gomez Floor Covering, Inc. in the amount of
$155,281.21 as provided for in the Infrastructure
Maintenance Fund (IMF); and authorizing the City
Manager to sign and execute any necessary
documents.
D.Consider approval of awarding Bid/Contract #Q-
0908-03 Water Meters for the purchase of water
meters in the following manner: Series #100 to
Municipal Water Works, L.P., Series #300 to ACT
Pipe Supply, Series #400 to Mainline Supply
Company, and Series #500 to Metron Farnier for a
combined estimated total of $185,739 as budgeted;
and authorizing the City Manager to sign and
execute any necessary documents.
E.Consider approval of an Ordinance for Case No. PD–
234-H, Lot 1, Block A, Wilson-Kirkland-Minyard
Addition, zoning change from H (Historic) to PD-234-
H (Planned Development-234-Historic) to allow the
relocation of a 1,100-square-foot house and a 600-
square-foot replica of the Minyard’s drug store on
0.27 acres of property located at the southeast
corner of W. Bethel Road and S. Coppell Road and
authorizing the Mayor to sign.
F.Consider approval of an Ordinance for Case No. S-
1247-SF-12, T-Mobile (First Assembly of God
Church), zoning change from SF-12 (Single Family-
12) to S-1247-SF-12 (Special Use Permit-1247-Single
Family-12), to allow wireless communication
antennas to be mounted inside a proposed 70-foot
high bell tower and a 20’×20’ equipment cabinet at
the base, located at 200 S. Heartz Road and
authorizing the Mayor to sign.
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Action:
Councilmember Tunnell moved to approve Consent Agenda Items
A, B, C, D, E carrying Ordninance No. 91500-A-507 and F carrying
Ordinance No. 91500-A-508. Councilmember Peters seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Franklin and
Councilmembers Brancheau, Peters, Hinojosa-Flores, Tunnell,
Faught, and Hunt voting in favor of the motion.
At this time, Mayor Pro Tem Franklin left the meeting.
12.Consider approval of an ordinance authorizing the
issuance of City of Coppell, Texas combination tax and
revenue Certificates of Obligation, SERIES 2008A, in the
principal amount of $20,000,000.00 approving an official
statement, authorizing the execution of a purchase
agreement, making provisions for the security thereof,
and ordaining other matters relating to the subject and
authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the
Council and introduced Boyd London from First Southwest.
Mr. Boyd London made a presentation to Council.
Action:
Councilmember Faught moved to approve:
Item 12
Ordinance No. 2008-1210 authorizing the issuance of City of
Coppell, Texas combination tax and revenue Certificates of
Obligation, SERIES 2008A, in the principal amount of
$20,000,000.00 approving an official statement, authorizing the
execution of a purchase agreement, making provisions for the
security thereof, and ordaining other matters relating to the
subject and authorizing the Mayor to sign;
And,
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Item 13
Ordinance authorizing the issuance of City of Coppell, Texas
combination tax and revenue Certificates of Obligation, Taxable
SERIES 2008B, in the principal amount of $6,500,000.00
approving an official statement, authorizing the execution of a
purchase agreement, making provisions for the security thereof,
and ordaining other matters relating to the subject and authorizing
the Mayor to sign.
Councilmember Brancheau seconded the motion; the motion
carried 6-0 with Councilmembers Brancheau, Peters, Hinojosa-
Flores, Tunnell, Faught, and Hunt voting in favor of the motion.
13.Consider approval of an ordinance authorizing the
issuance of City of Coppell, Texas combination tax and
revenue Certificates of Obligation, Taxable SERIES
2008B, in the principal amount of $6,500,000.00
approving an official statement, authorizing the
execution of a purchase agreement, making provisions for
the security thereof, and ordaining other matters relating
to the subject and authorizing the Mayor to sign.
This item was considered under Item 12. See Item 12 for minutes.
At this time, Mayor Pro Tem Franklin returned to the meeting.
14.Consider approval of a resolution to deny the proposed
increase in rates and charges requested by Oncor Electric
Delivery Company LLC, providing that the rates and
charges of the said company be denied, providing for
notice hereof to said company and authorizing Mayor to
sign.
Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve Resolution No.
2008-1014.1 to deny the proposed increase in rates and charges
requested by Oncor Electric Delivery Company LLC, providing that
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the rates and charges of the said company be denied, providing for
notice hereof to said company and authorizing Mayor to sign.
Mayor Pro Tem Franklin seconded the motion; the motion carried
7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
15.PUBLIC HEARING:
Consider approval of Case No. S-1248-C, Papa Murphy’s, a
zoning change request from C (Commercial) to S-1248-C
(Special Use Permit-1248-Commercial), to allow a 1,226-
square-foot grocery take-out, to be located at 612 E.
Sandy Lake Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
David Simmons, applicant, addressed the Council
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one
had signed up to speak on this proposal.
Action:
Councilmember Peters moved to close the Public Hearing and
approve Case No. S-1248-C, Papa Murphy’s, a zoning change
request from C (Commercial) to S-1248-C (Special Use Permit-
1248-Commercial), to allow a 1,226-square-foot grocery take-out,
to be located at 612 E. Sandy Lake Road subject to the following
conditions:
1) Grease trap determination will be made by the Building
Official.
2) Signage for this building (color, size font, etc.) will be
determined by the first application approval for a sign
permit.
3) Contact Larry Redick at (972) 323-8917 to discuss electric
service requirements.
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Councilmember Faught seconded the motion; the motion carried
7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
16.PUBLIC HEARING:
Consider approval of Case No. PD-235-O, Denton Creek @
Sandy Lake Addition, Lot 2, Block A, a zoning change
request from SF-12 (Single Family-12) to PD-235-O
(Planned Development District 235-Office), to allow the
construction of a two-story, 11,632-square-foot office
building on 0.83 acres of property located on the north
side of Sandy Lake Road, approximately 600 feet west of
Starleaf Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one
had signed up to speak on this proposal.
Action:
Mayor Pro Tem Franklin moved to close the Public Hearing and
approve Case No. PD-235-O, Denton Creek @ Sandy Lake Addition,
Lot 2, Block A, a zoning change request from SF-12 (Single Family-
12) to PD-235-O (Planned Development District 235-Office), to
allow the construction of a two-story, 11,632-square-foot office
building on 0.83 acres of property located on the north side of
Sandy Lake Road, approximately 600 feet west of Starleaf Road
subject to the following conditions:
1) Contact Larry Redick (972-323-8917) to discuss electric
service requirements.
2) Tree removal permit required prior to start of construction.
3) Removal of landscaping and retrofitting of irrigation of
proposed left turn needs to be coordinated with Parks
Operation Manager.
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4) Remove note #1 under “Requested Variances…” from Site
Plan.
5) Rephrase Note #2 on Site Plan.
6) Remove “Of” from Elevation Sheet.
7) The property owners must build a six-foot screening wall
along the west and north property lines when/if property is
sold.
Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
17.Consider approval of the Denton Creek @ Sandy Lake
Addition, Lots 1 & 2, Block A, Minor Plat, to allow the
construction of a single-family home on Lot 1 and a two-
story office building on Lot 2, on 2.3 acres of property
located on the north side of Sandy Lake Road,
approximately 600 feet west of Starleaf Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Action:
Councilmember Peters moved to approve Denton Creek @ Sandy
Lake Addition, Lots 1 & 2, Block A, Minor Plat, to allow the
construction of a single-family home on Lot 1 and a two-story office
building on Lot 2, on 2.3 acres of property located on the north
side of Sandy Lake Road, approximately 600 feet west of Starleaf
Road subject to the following conditions:
1) Contact Larry Redick (972-323-8917) regarding electric
service requirements.
2) The City of Coppell will have no responsibility for
maintenance for the floodway or floodplain areas as shown.
The maintenance for these areas shall be the sole
responsibility of the individual lot owners adjacent to said
areas. These areas to remain free of improvements that may
obstruct the flow of storm water and protected from potential
erosion by the owners. No fences will be allowed in the
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floodplain along with any other structures as per the City's
floodplain ordinance.
Councilmember Hunt seconded the motion; the motion carried 6-1
with Mayor Pro Tem Franklin and Councilmembers Brancheau,
Peters, Hinojosa-Flores, Faught, and Hunt voting in favor of the
motion and Councilmember Tunnell voting against the motion.
18.PUBLIC HEARING:
Consider approval of Case No. PD-162R-MF-2, Gunner
Subdivision, Lots 1 & 2, Block A, a zoning change request
from PD-162-MF-2 (Planned Development District 162 –
Multifamily-2) to PD-162R-MF-2 (Planned Development
District 162- Revised – Multi-family-2) to allow the
conversion of a portion of the existing leasing
office/amenity area into three residential units, to add
garages/storage areas, and to reconfigure parking spaces,
on 37.8 acres of property located 1717 and 1721 Belt
Line Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that no one
had signed up to speak on this proposal.
Action:
Mayor Pro Tem Franklin moved to approve Case No. PD-162R-MF-
2, Gunner Subdivision, Lots 1 & 2, Block A, a zoning change
request from PD-162-MF-2 (Planned Development District 162 –
Multifamily-2) to PD-162R-MF-2 (Planned Development District
162- Revised – Multi-family-2) to allow the conversion of a portion
of the existing leasing office/amenity area into three residential
units, to add garages/storage areas, and to reconfigure parking
spaces, on 37.8 acres of property located 1717 and 1721 Belt Line
Road subject to the following conditions:
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1) Ensure all trees affected by the parking lot revisions are
replaced and verify there is a tree at the end of each parking
row.
2) Contact Larry Redick at 972-323-8917 to discuss electric
service requirements.
Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
19.Consider approval of the Lesley Retail Addition, Blocks A
& B, & Dividend Drive, Preliminary Plat, to establish
property boundaries and the alignment of Dividend Drive
on 28.142 acres of property located on the east side of S.
Belt Line Road, north of Hackberry Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Action:
Councilmember Faught moved to approve the Lesley Retail
Addition, Blocks A & B, & Dividend Drive, Preliminary Plat, to
establish property boundaries and the alignment of Dividend Drive
on 28.142 acres of property located on the east side of S. Belt Line
Road, north of Hackberry Drive subject to the following conditions:
1)Contact Jeff Curry at 972-888-1330 to discuss easement
requirements.
Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
20.Consider approval of the Dividend Drive (Lesley Retail
Addition), Final Plat, to establish a 90-foot wide right-of-
way for the extension of Dividend Drive from S. Belt Line
Road to the Coppell/Dallas City Limit Line, containing
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1.286 acres of property located approximately 1,434 feet
north of Hackberry Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Action:
Councilmember Faught moved to approve the Dividend Drive
(Lesley Retail Addition), Final Plat, to establish a 90-foot wide
right-of-way for the extension of Dividend Drive from S. Belt Line
Road to the Coppell/Dallas City Limit Line, containing 1.286 acres
of property located approximately 1,434 feet north of Hackberry
Drive subject to the following conditions:
1) Include recording information of off-site temporary access
easement prior to filing.
2) Contact Jeff Curry at 972-888-1330 to discuss easement
requirements.
Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
21.Consider appointments of Youth Advisors to the Parks
and Recreation Board.
Action:
Councilmember Hunt moved to approve Alesha Hiller and Taylor
Mays as Youth Advisors to the Parks and Recreation Board.
Councilmember Peters seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
22.Consider appointments to the Coppell Economic
Development Foundation for a one year term.
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Presentation:
Jim Witt, City Manager, made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve Bill Rohloff, Gary
Roden, Dornell Reese Jr., Bradley Snyder and Ken Luttmer to the
Coppell Economic Development Foundation for a one year term.
Mayor Pro Tem Franklin seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Franklin and Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught, and Hunt
voting in favor of the motion.
23.Mayor and Council Reports.
A.Report by Mayor Stover regarding State Election
Candidate Forum Event.
B.Report by Mayor Stover regarding Oaktoberfest on
October 18.
th
C.Report by Mayor Stover regarding Metroplex Mayors’
Meeting.
D.Report by Mayor Stover regarding National Night
Out.
A.Mayor Stover announced a State Election Candidate Forum
sponsored by the Coppell Education Foundation and the
PTO to be held on October 21 at 7 p.m. at the High School.
It will be education focused, but open to any issues citizens
may have. He invites the community to attend.
rd
B.Mayor Stover reminded everyone to attend the 3 Annual
Oaktoberfest on October 18 at Andy Brown East. Emerald
City is the headlining band and will be performing from 7-10
p.m.
C.Mayor Stover and Jim Witt attended the Metroplex Mayor’s
Meeting. The guest speaker, Mark Dartsour, Chief
Economist and Director of Research at Texas A&M
University, spoke about the current economic issues.
D.Mayor Stover thanked everyone who participated in National
Night Out. The evening was successful with 46 block parties.
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24. Necessary action resulting from Work Session.
There was no action necessary under this item.
25. Necessary action resulting from Executive Session.
There was no action necessary under this item.
There being no further business t co e before th ity Council, the
meeting was adjourned. ~
ATTEST:
. ~c:~
Libby Ball ty Secretary
Stover, Mayor
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