BM 2008 11-13 LB
WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
November 13, 2008
The William T. Cozby Public Library Board met in regular session on Thursday,
November 13, 2008 in the administrative board room at the William T. Cozby Public
Library.
CALL TO ORDER:
1. The meeting was called to order by Jennifer Johnson at
7:05 p.m. Other board members present were Marcia Raines, Meme Collins-Tabuena,
Nancy Tao, Eric Ratliff, Thomas Dwyer, Wendy Dunn, Stephen Smith, Nancy Maurer,
and Diane Feldman. Staff in attendance was Library Director Kathleen Edwards.
APPROVAL OF MINUTES DATED October 8, 2008:
2. Meme Collins-Tabuena
moved to approve the minutes and Wendy Dunn seconded the motion. All were in favor
and the minutes were approved.
CITIZENS APPEARANCES:
3. None.
LIBRARY DIRECTOR’S REPORT:
4.
Open Meetings Act Training
: Reminder to have Open Meetings Act training
certificate to Kathy Edwards by December 31, 2008.
Festival of Nations
: The Festival of Nations was a great success with 198 in
attendance. The program room was constantly full of participants coming in to look at
the beautiful display tables, art demonstrations, and performances. This first time
program exemplifies the spirit of sharing and community. Responses were very
positive, and many people asked if we were going to put on a Festival next year. The
Coppell Gazette was on hand to take pictures, and there is a short video clip on the
Gazette's website. The program's success could not have been possible without the
support of the Board, the CISD students and the community.
Workload Indicators
: October was a very busy month with a 10% increase in
circulation, a 7% increase in gate count, a 22% in reference questions and a 55%
increase in WiFi usage. This was the first full month with the new self check
machines. Self check usage increased 11%. The school district initiated two high
school programs, neither of which offers on-site library services. The statistics
support that these students are using the public library.
Staffing Update:
The assistant director recruitment process is nearly complete with
an offer out. The library’s senior administrative technician position was re-advertized
when the selected candidate did not accept the position. HR will send screened
applications for library review by November 17, 2008. The community service and
volunteer program will remain suspended until the position is filled.
Loan Star Libraries Plan:
The library will update the NetLibrary eBook collection
initiated by the State several years ago. Several eBook subject sets among them
Business, Business Technology, Math & Statistics, Contemporary Social Issues, Info
Technology will be added. eBooks will be approximately $13,000 with the remaining
funds, $2,862, for updating children's print fiction collection.
Coppell Clips:
To stay informed of all City events, please consider signing up for
Coppell Clips on the City’s website www.ci.coppell.tx.us click MyCoppell.
Coppell Rotary:
Coppell Rotary is looking for Board members who would consider
serving in the Rotary. Contact Dr. Peter Lecca if interested.
Comments and Suggestions:
Suggestions relating to the acquisition of new books,
movies and periodicals were given to Public Services staff for evaluation and follow-
up. Staff personally contacts those who leave contact information for all suggestions.
Kathy Edwards responded to a comment complimenting a staff member on
extraordinary service at the Information Desk.
Discussion of FY 08/09 Library Board Goals and Objectives:
5. After
discussion, the board agreed to the following: Complete creation of the Library’s 501 C3
Foundation; Remain engaged with Coppell 2030 Vision Process implementation; And
Integrate library presence with Coppell community activities. Meme Collins-Tabuena
moved to approve the Goals and Objectives as discussed and Eric Ratliff seconded the
motion. Carried. Stephen Smith will check with the CISD Foundation and the New Tech
PTO on their 501 C3. Tom Dwyer will check with his company’s general council on
advice in forming a 501 C3. Kathy will send copies of the foundation paperwork to Tom
and Stephen.
Library Support of students:
6. Kathy passed out a list detailing programming
stth
(birth to 5, 1 grade through 12 grade and adult), curriculum support, resources and
school portals. The statistics for Live Homework Help (tutor.com) and an annotated list
of all city-funded databases were also distributed. Discussion ensued. Board will see a
demonstration of the eBranch in January highlighting the online resources. Comments
were favorable and the board discussed how they could assist the library is getting the
word out. They will continue discussion in January after the demonstration.
Adjournment:
7. Jennifer Johnson adjourned the board meeting at 8:35p.m.
_______________________________________________
Jennifer Johnson, Library Board Chair
_______________________________________________
Kathleen P. Metz Edwards, Library Director
Approved as written.
MEMORANDUM
TO:
Library Board
FROM:
Kathleen P. Metz Edwards, Library Director
DATE:
November 7, 2008
SUBJECT:
November Director’s Report for Library Advisory Board
12/31/08
As a reminder new board members have until to complete the Open Meetings
Act training. The training can be completed any place where you have access to the
internet. The website is: http://www.oag.state.tx.us/opinopen/og_training.shtml. At the
end of the training please follow the instructions for the completion certificate and send a
copy to me.
Festival of Nations
: From Amy Pittman-Hassett’s report:
This year's Festival of Nations was a great success. We had 198 people attend the
Festival, and the room was constantly full of citizens coming in to look at the
beautiful display tables, art demonstrations, and performances. One of the many
exciting things that happened was when a young woman from India volunteered
to perform a song, even though she had not previously signed up to do so. I really
feel this exemplifies the spirit of sharing and community that we hoped would
come out of the Festival of Nations. Responses from those who attended were
very positive, and many people asked if we were going to put on a Festival next
year. Everyone seemed to welcome the chance to learn more about the rich
cultural diversity of our city. The Coppell Gazette was on hand to take pictures,
and there is a short video clip of the Festival available to watch on the Coppell
Gazette's website. I want to thank the Library Board for your enthusiasm
regarding the Festival of Nations. Our program's success could not have been
possible without the support of our community members.
Workload Indicators:
October was a very busy month with a 10% increase in
circulation, a 7% increase in gate count, a 22% in reference questions and a 55% increase
in WiFi usage. We have not seen these kinds of increases since the building renovation
was completed in FY2005! This is the first full month with the new self check machines.
Self check usage increased 11%.
The school district initiated two programs, neither of which offers on-site library services.
The New Tech High School currently has approximately 250 ninth and tenth grade
students. The high school will be filled within two years to 500 students. The students
are expected to use the public library for on-site services. Each student was issued a new
lap top and they meet at the library after school for their non-traditional assignments.
The other program is through the Coppell Campus of the Dallas County Community
College District, North Lake. It is a dual enrollment program. The Community College
will page items from the North Lake campus; however, students simply may choose to
come here.
The library’s 28,000 square feet is inadequate for its 40,000 population and the high use
per capita. The Long-Range plan recommended the library be expanded to 40,000 to
50,000 square feet. The expansion concept was reinforced in the Coppell 2030 Vision
Process.
Staffing Update:
The assistant director recruitment process is nearly complete. The
position has been vacant since May. The library’s senior administrative technician
position was re-advertized when the selected candidate did not accept the position. HR
will send screened applications for library review by November 17, 2008. We will then
interview. The community service and volunteer program will remain suspended until
the position is filled.
Loan Star Libraries
: The library will update the NetLibrary eBook collection initiated
by the State several years ago. Several eBook subject sets among them Business,
Business Technology, Math & Statistics, Contemporary Social Issues, Info Technology
will be added. eBooks will be approximately $13,000 with the remaining funds, $2,862,
for updating children's print fiction collection. The library supports a community with a
strong belief in education, both for children and adults. They also expect access to the
eBranch when we are closed. Adding the eBook subject collections will support all of
these needs. The LSL plan supports the Library's Long Range Plan completed in 2003
and updated each year through the City's Five Year Plan
.
Coppell Clips:
If you do not receive the City’s electronic newsletter, please consider
signing up. It is the best way to stay informed of all City events. Go to
www.ci.coppell.tx.us and click on MyCoppell which is on the top horizontal menu. You
will be offered the option to register.
Coppell Rotary Invitation:
The Coppell Rotary Club has been very supportive of the
library. The Club donated the “Treasure Island” custom love seat in the children’s area in
support of the renovation project completed in April 2005. Peter Lecca is the contact
person and he has asked if we would pass on his contact information for any Board
member who might want to consider Rotary service. His number is 972 304 0968.
Discussion of FY 08/09 Library Board Goals and Objectives:
Last month the Board
requested that the discussion of goals and objectives be moved to the November meeting.
The FY 07/08 Library Board Goals & Objectives were to finalize formation of the 501 C-
3 Foundation and provide support of the two library board members who were serving on
the Coppell 2030 Steering Committee, focusing on library services and the critical need
for space.
Library support of students:
The library has a long history of supporting Coppell
students from birth to senior adults. Our print collections support through the first year of
College with the eBranch providing access to databases that support students through all
four years of college. The eBranch will be highlighted at the January 2009 meeting. The
presentation has been a favorite of board members as we have an incredible array of
resources. At the November meeting we will discuss how we support students in general.
Comments and Suggestions:
Suggestions relating to the acquisition of new books,
movies and periodicals are given to Public Services staff for evaluation and follow-up.
Appropriate items are ordered or interlibrary loan is offered for those not appropriate for
the collection
10.14.08 - Compliment staff on info desk duty at 5:30 Monday, October 13. The book he
wanted, Windows XP was checked out. After a discussion with Kara she showed him
how to change some security settings on his computer. He was very pleased- she had “to
come and find me” after she figured it out. Riley York. (Phone conversation with Kathy
Edwards and Mr. York).
See you on November 13, 2008.
Programming
On going Programs offered to younger students (birth – 5)
?
Baby and Me
?
Ones Upon a Time
?
Toddler Time
?
Preschool Story Times
?
Family Story Time on Tuesday evenings – all ages
?
Bimonthly Family Fun Nights (Tuesdays)
Special programs (birth – 5)
?
Gymboree
?
Foreign Language story times (November 14 – Spanish)
?
Shadow Puppet Theater
Student Programs
?
Chess & Checkers (on going)
?
After School Adventures – crafts, movies, etc. (on going)
?
Lego Work Shop (special program)
?
Reading Round Up (book club for small groups)
?
Game Night for YA (special program)
?
Teen Read Week (special program)
Summer Reading Programs
?
Read-to-me
th
?
SRC (K through 5 grade)
?
YA Reading Club with age appropriate programs
Adult Programs
?
Adult computer training
?
Tea Time – quarterly with special speakers
(Coppell History, Small Business Administration, Ballroom Dancing)
?
Festival of Nations
?
Winter and Summer Reading Clubs
?
Got Books (monthly discussion group)
Curriculum Support
?
Strong print collection in juvenile nonfiction and juvenile fiction
?
Exceptional Beginning Reader collection – targets reading skills and allows
parents to check out book specifically written to build their reading skills.
This section is geared towards self service and is heavily used.
?
Expanding collection of Beginning Readers on CD with workbooks.
?
Award Winning Book Section including audio books when available
?
Caldecott
?
Newberry
?
Bluebonnet
?
Live Homework Help – online tutoring service paid for by the library.
?
Learning Express Library – online practice tests for many subjects
including TAKS and
?
Various assessments including “Middle School Skills Improvement” –
this is an awesome tool for students and their parents. This service is
paid by the library.
?
Bluebonnet Program – done in conjunction with CISD librarians
?
Project alerts from schools – informal but it works. Allows us to prepare
and pull materials for a rush.
?
Free coffee, tea and hot chocolate during exam week.
Resources
stnd
?
2 Group Study Rooms – 1 3-6 students & 2 3-12 students.
?
WiFi – especially New Tech students who have ISD issued laptops
?
18 Internet Stations
?
6 Infostations which provide access to all electronic resources without full
internet.
?
4 library catalogs
?
Microsoft Office Suite including Word, Excel, Power Point and Publisher.
?
Kid’s Catalog feature of Horizon
?
Searchasaurus (child’s portal to age-appropriate data base).
?
Student Resource Center (will see in January)
School Portals
?
Coppell ISD
?
Blackboard for Coppell ISD
?
TAKS Tests
?
AR Reading lists where available
?
Lewisville ISD
?
Carrollton-Farmers Branch ISD
?
Riverchase Elementary School
?
Barbara Bush MS
?
Ranchview HS