CP 2009-03-24
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MARCH 24, 2009
DOUG STOVER, MARVIN FRANKLIN, Place 6
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
JAYNE PETERS, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT, Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:00 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, March 24, 2009, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:00 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Discussion regarding the Northlake Settlement.
2. Discussion regarding the Mira Mar appeal hearing.
3. Discussion regarding the Oil & Gas Ordinance.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel
Road and north of Sandy Lake Road and west of Coppell
Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Recycle Update from Waste Management.
B. Discussion regarding Council Retreat.
C. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of a proclamation naming April 2009 Cancer
Awareness Month, and authorizing the Mayor to sign.
8. Consider approval of a proclamation naming April 4 , 2009 as Arbor Day
and authorizing the Mayor to sign.
9. Report by Keep Coppell Beautiful Board.
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ITEM # ITEM DESCRIPTION
10. Citizens' Appearances
11. Consider approval of minutes: March 10, 2009.
12. Consider approval of awarding a bid to Southwest Parks and Playgrounds
in the amount of $199,983.85, as budgeted, for the installation of a new
playground at Allen Road Park; and authorizing the City Manager to sign
and execute any necessary documents.
13. Mayor and Council Reports.
A. Report by Mayor Stover regarding Realtor Forum.
B. Report by Mayor Stover regarding Earthfest on April 4th from 9:00
a.m. to 1:00 p.m. at Town Center.
C. Report by Mayor Stover regarding the Egg Hunt on April 11th at
11:00 a.m. at Wagon Wheel Park.
14. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell
B. Coppell ISD – Peters and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters.
E. DFW Airport Board – Peters.
F. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau
G. Metrocrest Hospital Authority – Tunnell.
H. Metrocrest Medical Foundation – Hunt.
I. Metrocrest Medical Services – Hinojosa-Flores.
J. Metrocrest Social Service Center – Hunt.
K. North Texas Council of Governments – Peters.
L. NTCOG/Regional Emergency Management – Franklin.
M. North Texas Commission – Franklin.
N. Senior Adult Services – Faught.
15. Convene an evidentiary hearing pursuant to § 212.904 of the Texas Local
Government Code and consider the appeal of Mira Mar Development,
LLC to apportion the costs of municipal infrastructure improvements in
accordance with applicable law for the Alexander Court Subdivision
Development; the City Council may convene into closed executive
session with the City Attorney to seek legal advice pursuant to § 551.071(2)
of the Texas Government Code on a matter that the Code of Professional
Responsibility requires to be kept confidential.
16. Necessary action resulting from Work Session.
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ITEM # ITEM DESCRIPTION
17. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 20th day of March, 2008, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. Discussion regarding Northlake Settlement.
2. Discussion regarding the Mira Mar appeal hearing
3. Discussion regarding the Oil & Gas Ordinance.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. ED Prospects West of Beltline/Denton Tap and south of Bethel Road and
north of Sandy Lake Road and west of Coppell Road.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: WS-3
WORK SESSION
A. Recycle Update from Waste Management.
B. Discussion regarding Council Retreat.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 Document Name: %wksessn
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
March 24, 2009
7
✔
PROCLAMATION
Consider approval of a proclamation naming April 2009 CANCER AWARENESS MONTH, and authorizing the Mayor to
sign.
Staff recommends approval.
!Relay
PROCLAMATION
WHEREAS, Relay for Life is a celebration of life honoring patients who have triumphed
over cancer. There are millions of living witnesses that cancer can be cured, despite the fact that
this dread disease is an alarming national killer; and
WHEREAS, Relay for Life is the major fund raiser for the American Cancer Society
nationwide, purchasing durable medical equipment and supplies, as well as funding research for
a cure for cancer; and
WHEREAS, Thanks to the increasing knowledge in the biological and medical sciences,
we are nearing a solution to the problem of cancer, but we must not lessen our efforts until the
battle has been won completely; and
WHEREAS, The American Cancer Society has worked unceasingly to inform and
educate the public concerning this disease, and has contributed greatly to the continuous battle
against one of society’s prime destroyers.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell, do hereby
recognize the importance to this community of the work done by the American Cancer Society
Relay for Life, and proclaim the month of April 2009 as
“CANCER AWARENESS MONTH”
in the city of Coppell. I also call upon members of the community to join with me in the
continuing crusade against cancer by participating in the American Cancer Society Relay for
Life event at Coppell Middle School West on April 25-26.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to
be affixed this _____ day of March 2009.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
March 24, 2009
8
✔
PROCLAMATION
Consider approval of a proclamation naming April 4 , 2009 as ARBOR DAY and authorizing the Mayor to sign.
Mayor to sign
^Arbor Day-1AR
PROCLAMATION
WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting
of more that a million trees in Nebraska; and
WHEREAS, 2009 is the 137th anniversary of the holiday and Arbor Day is now
observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious top soil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air, produce
life-giving oxygen, and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal.
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do
hereby proclaim April 4, 2009 as
"ARBOR DAY"
in the City of Coppell, and I urge all citizens to celebrate Arbor Day at the Clean Coppell
Earthfest and to support efforts to protect our trees and woodlands, and further I urge all
citizens to plant trees to gladden the heart and promote the well being of the future
generations.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this ______day of March 2009.
________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
March 24, 2009
9
✔
REPORT
Report by the Keep Coppell Beautiful Board.
The semi-annual report will be made by a member of the Keep Coppell Beautiful Board.
No action necessary on this item.
%boardreport
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: 10
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
March 24, 2009
11
✔
PROCEDURAL
Consider approval of minutes: March 10, 2009
Minutes of the City Council meeting held on March 10, 2009.
Staff recommends approval.
%minutes
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MINUTES OF MARCH 10, 2009
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, March 10, 2009 at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following
members were present:
Doug Stover, Mayor
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Karen Hunt, Councilmember
Mayor Pro Tem Franklin was absent. Also present were City Manager
Clay Phillips, City Secretary Libby Ball and City Attorney Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.087, Texas Government Code –
Economic Development Negotiations.
1. ED Prospects West of Beltline/Denton Tap and
south of Bethel Road and north of Sandy Lake
Road and west of Coppell Road.
Mayor Stover convened into Executive Session at 5:43 p.m. as
allowed under the above-stated article. Mayor Stover adjourned
the Executive Session at 6:25 p.m. and opened the Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Agenda Items for Joint
Meetings with the Planning & Zoning/Economic
Development and Library/Park Boards.
B. Discussion regarding the naming the 121 Toll Road.
C. Discussion regarding the 121 Sound Walls.
D. Presentation regarding Gas Well Ordinance.
E. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Wayne McDonald of Metrocrest Community Church led
those present in the Invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7. Presentation and adoption of final Coppell 2030
document.
Presentation:
Gary Roden and Barb Schmidt made a presentation to the Council.
Action:
Councilmember Hunt moved to accept the final Coppell 2030
document. Councilmember Tunnell seconded the motion; the
motion carried 6-0 with Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor of the
motion.
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8. Citizens' Appearances.
Mayor Stover advised no one signed up to speak.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: February 24, 2009.
B. Consider approval to switch wireless cellular and
data services provider from Sprint/Nextel to Verizon
Wireless, per GSA-FSS cooperative purchasing
contract, and authorizing the City Manager to
approve all necessary documentation.
C. Consider approval of an Ordinance for Case No. PD-
228R2-HC, Vista Ridge Retail (Taste of Market
Street), zoning change from PD-228R-HC (Planned
Development-228 Revision-Highway Commercial) to
PD-228R2-HC (Planned Development-228 Revision
2-Highway Commercial) to allow an externally lit gas
price monument sign for the convenience store with
fuel sales and drive-through on approximately 1.19
acres of property, approximately 200 feet north of
the northeast corner of S.H. 121 and Denton Tap
Road and authorizing the Mayor to sign.
D. Consider approval of an Ordinance for Case No. PD-
238-HC, Coppell Office Village, zoning change from
HC (Highway Commercial) to PD-238-HC (Planned
Development-238-Highway Commercial) to attach a
detail site plan to allow a one-story, 23,200-square-
foot office building on 2.02 acres of property located
along the south side of S.H. 121, approximately 400
feet east of Denton Tap Road and authorizing the
Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items
A, B, C carrying Ordinance No. 91500-A-516 and D carrying
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Ordinance No. 91500-A-517. Councilmember Peters seconded the
motion; the motion carried 6-0 with Councilmembers Brancheau,
Peters, Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor
of the motion.
10. Consider approval of awarding Proposal No. 080680DHH
to USA Shade and Fabric Structure, Inc, in the amount of
$59,910.00, for the replacement of the fabric on the
shade structures at Wagon Wheel Park, Baseball Fields 1-
5; and authorizing the City Manager to execute any
necessary documents.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation
to the Council.
Action:
Councilmember Peters moved to award Proposal No. 080680DHH
to USA Shade and Fabric Structure, Inc, in the amount of
$59,910.00, for the replacement of the fabric on the shade
structures at Wagon Wheel Park, Baseball Fields 1-5; and
authorizing the City Manager to execute any necessary documents.
Councilmember Brancheau seconded the motion; the motion
carried 6-0 with Councilmembers Brancheau, Peters, Hinojosa-
Flores, Tunnell, Faught and Hunt voting in favor of the motion.
11. PUBLIC HEARING:
Consider approval of Case No. PD-217R-C, Doggie’s
Wonderland, a zoning change request from C
(Commercial) and PD-217-C (Planned Development-217-
Commercial) to PD-217R-C (Planned Development-217
Revised-Commercial) to expand the detail site plan to
allow an increase in the pet care outdoor play area on
1.01 acres of property located at 120 E. Bethel School
Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
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Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
Action:
Councilmember Faught moved to close the Public Hearing and
approve Case No. PD-217R-C, Doggie’s Wonderland, a zoning
change request from C (Commercial) and PD-217-C (Planned
Development-217-Commercial) to PD-217R-C (Planned
Development-217 Revised-Commercial) to expand the detail site
plan to allow an increase in the pet care outdoor play area on 1.01
acres of property located at 120 E. Bethel School Road subject to
the following conditions:
1) Submit a separate instrument that will define the perpetual
maintenance responsibility of the landscaping and irrigation
of the 10-foot landscape easement abutting the northwest
property line.
Councilmember Hunt seconded the motion; the motion carried 6-0
with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Tunnell, Faught and Hunt voting in favor of the motion.
12. PUBLIC HEARING:
Consider approval of the Northlake Woodlands Center
Addition, Lot 4R, Block A, Replat & Minor Plat, being a
replat of the Northlake Woodlands Center Addition, Lot 4,
Block A, to incorporate 0.35 acres of unplatted property
to allow the expansion of the pet care outdoor play area,
on 1.01 acres of property located at 120 E. Bethel School
Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
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Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and
approve the Northlake Woodlands Center Addition, Lot 4R, Block
A, Replat & Minor Plat, being a replat of the Northlake Woodlands
Center Addition, Lot 4, Block A, to incorporate 0.35 acres of
unplatted property to allow the expansion of the pet care outdoor
play area, on 1.01 acres of property located at 120 E. Bethel
School Road subject to the following condition:
1) Record the perpetual maintenance agreement prior to or at
the time of plat recordation.
Councilmember Peters seconded the motion; the motion carried
6-0 with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Tunnell, Faught and Hunt voting in favor of the motion.
13. PUBLIC HEARING:
Consider approval of the GTE Shared Services Center
Addition, Lots 1R1 & 1R2, Block 1, Replat, being a replat
of the GTE Shared Services Center Addition, Lot 1, Block
1 to allow for separate ownership of each lot, requiring
abandonment of existing fire lane and revisions to various
utility easements on 23.4 acres of property located at the
north east corner of S.H. 121 and Canyon Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
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Action:
Councilmember Peters moved to approve the GTE Shared Services
Center Addition, Lots 1R1 & 1R2, Block 1, Replat, being a replat of
the GTE Shared Services Center Addition, Lot 1, Block 1 to allow
for separate ownership of each lot, requiring abandonment of
existing fire lane and revisions to various utility easements on 23.4
acres of property located at the north east corner of S.H. 121 and
Canyon Drive subject to the following condition:
1) Provide the City a copy of the sanitary sewer and mutual
access agreements.
Councilmember Hunt seconded the motion; the motion carried 6-0
with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Tunnell, Faught and Hunt voting in favor of the motion.
14. PUBLIC HEARING:
Consider approval of Case No. PD-239-R, Denton Creek
Nursing, a zoning change request from SF-12 (Single
Family-12), R (Retail) and O (Office) to PD-239-R (Planned
Development-239-Retail) to attach a detail site plan to
allow a 52,317-square-foot (123 beds) Nursing and
Rehabilitation Facility on 6.47 acres of property located
along the north side of Sandy Lake Road, between
Riverchase and Riverview Drives.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Ken Griffin, Director of Engineering and Public Works, addressed
questions of the Council.
Larry Parker, applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
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Action:
Councilmember Peters moved to approve Case No. PD-239-R,
Denton Creek Nursing, a zoning change request from SF-12 (Single
Family-12), R (Retail) and O (Office) to PD-239-R (Planned
Development-239-Retail) to attach a detail site plan to allow a
52,317-square-foot (123 beds) Nursing and Rehabilitation Facility
on 6.47 acres of property located along the north side of Sandy
Lake Road, between Riverchase and Riverview Drives subject to the
following conditions:
1) The property owner will be responsible for the cost of the 4th
leg of this traffic signal at Sandy Lake and the western
driveway;
2) Submission of a revised drainage plan will be required with
the submittal of engineering plans;
Councilmember Hinojosa-Flores seconded the motion; the motion
carried 5-1 with Councilmembers Brancheau, Peters, Hinojosa-
Flores, Faught and Hunt voting in favor of the motion and
Councilmember Tunnell voting against the motion.
15. Consider approval of the Denton Creek Nursing Addition,
Lot 1, Block A, Minor Plat, to establish a building site
with required easements and fire lanes to allow a 52,317-
square-foot Nursing and Rehabilitation Facility on 6.47
acres of property located along the north side of Sandy
Lake Road, between Riverchase and Riverview Drives.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Action:
Councilmember Faught moved to approve the Denton Creek
Nursing Addition, Lot 1, Block A, Minor Plat, to establish a
building site with required easements and fire lanes to allow a
52,317-square-foot Nursing and Rehabilitation Facility on
6.47 acres of property located along the north side of Sandy
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Lake Road, between Riverchase and Riverview Drives subject
to the following conditions:
1) The property owner will be responsible for the cost of the 4th leg
of this traffic signal at Sandy Lake and the western driveway;
2) Submission of a revised drainage plan will be required with the
submittal of engineering plans;
3) Provide a 24-foot access easement from the fire lane easement
to the east property line; and
4) Add the following to the plat: “The City of Coppell will not have
responsibility for maintenance of the floodway/floodplain area
as shown hereon. The maintenance for these areas shall be the
sole responsibility of the individual lot owner adjacent to said
areas. These areas are to remain free of improvements that may
obstruct the flow of storm water and protected from potential
erosion by the owners. No fences will be allowed in the
floodplain or any other structures (pools, decks gazebos, etc.)
per the City’s Floodplain Ordinance.”
Councilmember Peters seconded the motion; the motion carried
5-1 with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Faught and Hunt voting in favor of the motion and Councilmember
Tunnell voting against the motion.
16. PUBLIC HEARING:
Consider approval of Case No. PD-221R6-HC, Duke Lesley
Addition, a zoning change request from PD-221R-HC
(Planned Development-221-Revised-Highway Commercial)
and PD-221R4-HC (Planned Development-221-Revision 4-
Highway Commercial) to PD-221R6-HC (Planned
Development-221-Revision 6-Highway Commercial) to
revise the Detail Plan to expand the area by 3.4 acres to
allow 362 additional parking spaces and generator
locations to serve the future tenant of an existing
182,700-square-foot office building on 15.296 acres of
property located at the southwest corner of Dividend
Drive and S. Belt Line Road.
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Page 10 of 14
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Jack Evans, representing the applicant, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
Action:
Councilmember Peters moved to close the Public Hearing and
approve Case No. PD-221R6-HC, Duke Lesley Addition, a zoning
change request from PD-221R-HC (Planned Development-221-
Revised-Highway Commercial) and PD-221R4-HC (Planned
Development-221-Revision 4-Highway Commercial) to PD-221R6-
HC (Planned Development-221-Revision 6-Highway Commercial) to
revise the Detail Plan to expand the area by 3.4 acres to allow 362
additional parking spaces and generator locations to serve the
future tenant of an existing 182,700-square-foot office building on
15.296 acres of property located at the southwest corner of
Dividend Drive and S. Belt Line Road. Councilmember Hunt
seconded the motion; the motion carried 6-0 with Councilmembers
Brancheau, Peters, Hinojosa-Flores, Tunnell, Faught and Hunt
voting in favor of the motion.
17. PUBLIC HEARING:
Consider approval of the Duke Lesley Addition, Lot 3R,
Block C, Replat & Minor Plat, being a replat of the Duke
Lesley Addition, Lot 3, Block C to incorporate 3.4 acres of
unplatted property, revising drainage and access
easements to allow additional parking on 15.296 acres of
property located at the southwest corner of Dividend
Drive and S. Belt Line Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council.
Cm031009
Page 11 of 14
Public Hearing:
Mayor Stover opened the Public Hearing and advised no one signed
up to speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and
approve the Duke Lesley Addition, Lot 3R, Block C, Replat & Minor
Plat, being a replat of the Duke Lesley Addition, Lot 3, Block C to
incorporate 3.4 acres of unplatted property, revising drainage and
access easements to allow additional parking on 15.296 acres of
property located at the southwest corner of Dividend Drive and S.
Belt Line Road. Councilmember Hunt seconded the motion; the
motion carried 6-0 with Councilmembers Brancheau, Peters,
Hinojosa-Flores, Tunnell, Faught and Hunt voting in favor of the
motion.
18. PUBLIC HEARING:
Consider approval of Case No. PD-108R11-SF-9, The
Chateaus of Coppell, a zoning change request from PD-
108R9-SF-9 (Planned Development-108 Revision 9-Single
Family-9) to PD-108R11-SF-9 (Planned Development-108
Revision 11-Single Family-9), to revise the PD conditions
to allow up to 12 of the 56 single-family homes to have
stucco exteriors, where no two stucco homes shall be
spaced any closer than every second lot, on 20 acres of
property located at the southwest corner of Bethel and
Denton Tap Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the
Council and advised the applicant would like to postpone until
April 14.
Public Hearing:
Mayor Stover opened the Public Hearing.
Cm031009
Page 12 of 14
Action:
Councilmember Tunnell moved to continue to the April 14 meeting.
Councilmember Peters seconded the motion; the motion carried
6-0 with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Tunnell, Faught and Hunt voting in favor of the motion.
19. Mayor and Council Reports.
A. Report by Mayor Stover regarding the Metroplex
Mayors’ Meeting.
A. Deputy City Manager Mario Canizares attended the
Metroplex Mayors’ Meeting. The guest speaker was the
Security Industry Alarm Coalition, a non-profit organization
that educates mayors and city managers about their
organization. They spoke about assisting cities with
ordinances relating to alarm licensing.
At this time, Council reconvened into Work Session.
WORK SESSION (Open to the Public)
2. Reconvene Work Session
A. Discussion regarding Agenda Items for Joint
Meetings with the Planning & Zoning/Economic
Development and Library/Park Boards.
B. Discussion regarding the naming the 121 Toll Road.
C. Discussion regarding the 121 Sound Walls.
D. Presentation regarding Gas Well Ordinance.
E. Discussion of Agenda Items.
EXECUTIVE SESSION (Closed to the Public)
Convene Executive Session
A. Section 551.071, Texas Government Code -
Consultation with City Attorney.
Mayor Stover convened into Executive Session at 8:15 p.m. Mayor
Stover adjourned the Executive Session at 8:23 p.m. and reopened
the Regular Session.
Cm031009
Page 13 of 14
WORK SESSION (Open to the Public)
2. Reconvene Work Session
A. Discussion regarding Agenda Items for Joint
Meetings with the Planning & Zoning/Economic
Development and Library/Park Boards.
B. Discussion regarding the naming the 121 Toll Road.
C. Discussion regarding the 121 Sound Walls.
D. Presentation regarding Gas Well Ordinance.
E. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
20. Necessary action resulting from Work Session.
There was no action necessary under this item.
21. Necessary action resulting from Executive Session.
Presentation:
Bob Hager, City Attorney, made a presentation to the Council.
Action:
Councilmember Peters moved to authorize the City Manager to
negotiate a development agreement with Jay Kohrami to exchange
land with the City of Coppell of approximately 1100 square feet
and 1400 square feet, respectively, at a location commonly referred
to as Coppell Deli, to permit the widening of Coppell Road and
providing for public access parking adjacent to said business.
Councilmember Hunt seconded the motion; the motion carried
6-0 with Councilmembers Brancheau, Peters, Hinojosa-Flores,
Tunnell, Faught and Hunt voting in favor of the motion.
There being no further business to come before the City Council, the
meeting was adjourned.
Cm031009
Page 14 of 14
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
March 24, 2009
12
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding US Communities quote No. 040376.12, to Southwest Parks and Playgrounds, L.P., in the
amount of $199,983.85, as budgeted, for the installation of a new playground, swing set and park amenities at Allen
Road Park; and authorizing the City Manager to sign and execute any necessary documents.
The 2008-09 Coppell Budget includes funding for park improvements to Allen Road Park. The improvements will
include a new playground, rubberized playground surfacing, a shade structure, picnic tables and benches and
landscaping. Parks staff met with the Lakes of Coppell Homeowners Association to receive input on the plans for the
park, on February 18, 2009. The HOA was very excited about the new plans and unanimously endorsed the proposal.
On March 6, 2009, the Park Board reviewed the plans and offered their endorsement of the proposal as well.
The initial idea was to simply repair the existing playground, but due to the age of the equipment the manufacturer
was unable to retrofit the new elements with those that could remain. The cost of the retrofit became prohibitive and
the decision was made to replace the unit.
Funds have been budgeted in the Parks Department (01-12-15-5130) for this project.
Staff recommends approval.
^Allen Rd-1AR
BY:
SouthWest Parks & Playgrounds, L. P.
P. O. Box 50048
Date: 3/4/2009 Denton, Texas 76206-0048
1.800.433.5347
Allen Road Park 940.380.9038 Fax: 940.381.0463
Coppell, TX
Attn: Lloyd Mauch RE:
P: 972-462-5119 Page 1 of 5
lmauch@ci.coppell.tx.us SUMMARY:
US Communities # 040376.12
Prepared by: RL
CRM Quote # 48102 File No.: s/KH/Allen Rd-Coppell 3_4.xls
Qty Product Description
Unit
Wt Unit Price
Extended
Price
Game Time Equipment $ 76,979.20
page 3 of 5
GTImpax Surfacing $ 37,648.00
page 4 of 5
Installation $ 80,479.00
page 5 of 5
Sub-Total $ 195,106.20
P & P Bonds $ 4,877.65
Total $ 199,983.85
Accepted by:_____________________________ PO #:_________________________
Signature:________________________________ Date:_________________________
Purchase Orders and/or Checks should be made out to GameTime by SouthWest Parks & Playgrounds.
John E. Caldwell, President
Terms & Conditions:Page 2 of 5
This quotation is valid for 30 days. This quotation is for items listed. Anything not expressly listed is excluded.
Acceptance of this quote indicates your agreement to Game Time’s policies as listed in the current GameTime Park and
Playground Equipment catalog and credit terms, which are net 30 days, FOB shipping with approved credit. A 1.5% per month
finance charge will be applied to all past due accounts. Any deviations from this proposal may invalidate the quoted pricing
and/or terms. Changes or cancellations to the order will be subject to GameTime approval and policies.
Orders are shipped 3-6 weeks after receipt of a complete order. Delivery time is approximately 3-4 business days after shipment.
If you are receiving the equipment: The freight carrier will be instructed to call your designated contact 24 hours before
delivery to arrange a delivery appointment. You are responsible for unloading, checking and accepting the delivery
from the Freight Company . Please notify us of any shortages immediately.
If Sales Tax Exempt , a copy of your tax exemption form or resale certificate must accompany your
order, or sales tax, if applicable, will be added to your invoice.
Installation based upon a soil work site, that is freely accessible by truck, (no fencing, tree/landscaping or utility
obstacles, etc.), and level, (+/- 1-2% maximum slope). Installation prices reflect the installation activities specifically identified.
Pricing for additional services are available on request. Additional charges may be necessary if subsurface rock or other
unforeseen conditions are encountered. The site should be level and permit access with construction equipment.
Please identify an access route, which can accommodate construction traffic. The contractor will maintain construction
activities within boundaries established by the Owner and will exercise due care while on site. Location of utilities,
building permits, inspections, ADA certifications and fees are the responsibility of the owner. Sprinkler system locations,
reworking and repairs are excluded. The installer is not responsible for any damages or re-work resulting from after hour’s
events or activities during the work in progress period. The customer is responsible for maintaining the integrity
of completed installation work until all components have seated and/or cured (concrete footings, etc.).
Order Information: Please provide signed quotation, billing and shipping address, shipping
site contact person with phone number, and indicate color selection if required.
components have seated and/or cured (concrete footings, etc.).
Contact:___________________________ Contact:____________________________
Tel:_____________ Fax:_____________ Tel:_____________ Fax:______________
Address:__________________________ Address:___________________________
_________________________________ __________________________________
City, State Zip:_____________________ City, State Zip:______________________
Sales Tax Exemption Certificate No:__________________________________
(Tax will be added unless number is provided)
Color Selections:
Decks:_____________ Accents:___________ Roof:_________
Uprights: __________ Plastics:___________ MegaRock Climber:__________________
Wall Climber: (Sandstone, Granite) Swings:__________ Benches:_________ Tables:_________
Trash Receptacles:______________ Other:_________________________________________
Fabric 1:Fabric 2: __________Upright:
SouthWest Parks & Playgrounds, L. P.
P. O. Box 50048
Date: 3/4/2009 Denton, Texas 76206-0048
1.800.433.5347
Allen Road Park 940.380.9038 Fax: 940.381.0463
Coppell, TX
Attn: Lloyd Mauch RE:
P: 972-462-5119 ITEMIZATION:Page 3 of 5
lmauch@ci.coppell.tx.us GAMETIME EQUIPMENT
0
0 Prepared by: RL
CRM Quote # 48102 File No.: s/KH/Allen Rd-Coppell 3_4.xls
Qty Catalog No.Description
Unit
Weight
Unit
Price
Extended
Price
1 GameTime PowerScape modular unit 52,649.00$ 52,649.00$
as shown in drawing TCARP308A -$
1 Xscape 2-Bay Swing, including: 2,877.00$ 2,877.00$
1 - 26034 Swing Frame -$
1 - 26035 Swing Frame Add-a-Bay -$
2 - 8696 Enclosed Tot Swing Seat Pkg -$
2 - 8910 Belt Swing Seat Pkg -$
1 Hardware For Existing Panel 69.24$ 69.24$
1 60 Waist Hi Stove 230.00$ 230.00$
1 28016 8' Picnic Table, ADA 956.00$ 956.00$
3 28014 6' Picninc Table 885.00$ 2,655.00$
1 SLF-GLX28-08 RCP 28' Diameter Two Tier Hexagon Shelter: 27,287.50$
- Factory Powder Coated Frame -$
- Factory Stained Deck & Facia -$
- Shingle Roofing Supplied by Other -$
1 TX Certified Drawings 500.00$ 500.00$
-$
-$
Sub-Total 87,223.74$
Freight 3,678.71$
Discount (13,923.25)$
GameTime Equipment Total TOTAL 76,979.20$
BY:
SouthWest Parks & Playgrounds, L. P.
P. O. Box 50048
Date: 3/4/2009 Denton, Texas 76206-0048
1.800.433.5347
Allen Road Park 940.380.9038 Fax: 940.381.0463
Coppell, TX
Attn: Lloyd Mauch RE:
P: 972-462-5119 GT IMPAX SURFACING Page 4 of 5
lmauch@ci.coppell.tx.us
0
0 Prepared by: RL
File No.: s/KH/Allen Rd-Coppell 3_4.xls
Qty Catalog No.Description
Unit
Weight
Unit
Price
Extended
Price
1635 sq ft GT Impax Poured in Place Rubber Surfacing, 21,598.00$
2-1/2" Depth for Play Area -$
1215 sq ft GT Impax Poured in Place Rubber Surfacing, 16,050.00$
3-1/2" Depth for Swing Area -$
-$
-$
-$
GT Impax Total 37,648.00$
BY:
SouthWest Parks & Playgrounds, L. P.
P. O. Box 50048
Date: 3/4/2009 Denton, Texas 76206-0048
1.800.433.5347
Allen Road Park 940.380.9038 Fax: 940.381.0463
Coppell, TX
Attn: Lloyd Mauch RE:
P: 972-462-5119 ITEMIZATION:Page 5 of 5
lmauch@ci.coppell.tx.us INSTALLATION
0
0 Prepared by: RL
File No.: s/KH/Allen Rd-Coppell 3_4.xls
Qty Installation of:Price
1 GameTime PowerScape modular unit
as shown in drawing TCARP108A
1 Xscape 2-Bay Swing
1 60 Waist Hi Stove
1 28016 8' Picnic Table, ADA
3 28014 6' Picninc Table
1 Remove existing playground, curb border, EWF, disposal
2700 Earthwork, fill, compact
2700 Concrete slab, 4" with #3 rebar 18" o.c. both ways 30,667.00$
1 SLF-GLX25-08 RCP 28' Diameter Two Tier Hexagon Shelter
w/ Brick Framing Around Columns and
Composition Shingle Roofing
1 Earthwork
1 Concrete slab, 4" with #3 rebar 18" o.c. both ways 49,812.00$
Slab to be stamped, colored concrete
Installation total 80,479.00$
AGENDA REQUEST FORM DATE: March 24, 2009
ITEM #: 13
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding Realtor Forum.
B. Report by Mayor Stover regarding Earthfest on April 4th from 9:00 a.m. to 1:00 p.m.
at Town Center.
C. Report by Mayor Stover regarding the Egg Hunt on April 11th at 11:00 a.m. at
Wagon Wheel Park.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: 14
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Peters and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters.
E. DFW Airport Board – Peters.
F. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
G. Metrocrest Hospital Authority – Councilmember Tunnell.
H. Metrocrest Medical Foundation – Hunt.
I. Metrocrest Medical Services – Hinojosa-Flores.
J. Metrocrest Social Service Center – Hunt.
K. North Texas Council of Governments – Peters.
L. NTCOG/Regional Emergency Management – Franklin.
M. North Texas Commission – Franklin.
N. Senior Adult Services – Faught.
Agenda Request Form - Revised 06/03 Document Name: %ccommreport
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
March 24, 2009
15
✔
HEARING
Convene an evidentiary hearing pursuant to § 212.904 of the Texas Local Government Code and consider the appeal
of Mira Mar Development, LLC to apportion the costs of municipal infrastructure improvements in accordance with
applicable law for the Alexander Court Subdivision Development; the City Council may convene into closed
executive session with the City Attorney to seek legal advice pursuant to § 551.071(2) of the Texas Government Code
on a matter that the Code of Professional Responsibility requires to be kept confidential.
%miramar
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: 16
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
AGENDA REQUEST FORM
DATE: March 24, 2009
ITEM #: 17
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: March 24, 2009
Department Submissions:
Item Nos. 8 and 12 were placed on the Agenda for the above-referenced
City Council meeting by the Parks Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Parks Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager