CP 2009-07-14
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JULY 14, 2009
JAYNE PETERS, KAREN HUNT, Place 7
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
BOB MAHALIK, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, July 14, 2009, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Discussion regarding Zoning Application # S-1033R2-SF-12.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. N. of Sandy Lake Road and W. of N. Coppell Road.
2. S. of Sandy Lake Road, W. of Freeport and N. of Creekview.
3. S. of Bethel Road, W. of South Coppell Road and E. of
Freeport.
4. N. of 635E and W. of Beltline Road adjacent to Dividend.
5. S. of Gateway and W. of Freeport Parkway.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Board/Commission Schedule.
B. Discussion regarding Code Enforcement Summit/Outside Storage.
C. Discussion regarding 121 Sound Walls.
D. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of proclamations congratulating Coppell High School
students on their appointments to military academies, and authorizing the
Mayor to sign.
8. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 9 and June 16, 2009.
B. Consider approval of accepting the resignation of Rob Chomiak
from the Board of Adjustment.
C. Consider approval of accepting the resignation of Angie Huff from
the Keep Coppell Beautiful Board.
D. Consider approval of a License and Use Agreement between the
City of Coppell and Roberto Beas to extend the lease on the
property located at 461 W. Bethel Road until July 31, 2009; and
authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. PD 163R5-SF-9,
Windsor Estates, Lot 17 Block A, a zoning change request from PD-
163R2-SF-9 (Planned Development-163 Revision 2-Single Family-9) to
PD-163R5-SF-9 (Planned Development-163 Revision 5-Single Family-
9) to allow stucco finish in lieu of the 80% masonry requirement on
Lot 17, Block A located at 917 Deforest Road and authorizing the
Mayor to sign.
END OF CONSENT
10. PUBLIC HEARING:
Consider approval of a Resolution granting a variance of three hundred
(300') feet to Walgreen Co. from the 300-foot prohibited requirement
under Ordinance No. 2006-1143, Article 6-16, Section 6-16-2 of the Code
of Ordinances, to a business selling or offering for sale alcoholic
beverages, with a business address being 313 N. Denton Tap Road; and
authorizing the Mayor to sign.
11. PUBLIC HEARING:
Consider approval of Case No. PD-243-R, Metrocrest Community Church,
a zoning change request from R (Retail) to PD-243-R (Planned
Development-243-Retail), to allow the construction of a 7,419-square-foot
church with a future expansion area of 7,168 square feet on 1.99 acres of
property located on the south side of E. Sandy Lake Road, approximately
220 feet east of Riverview Drive.
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ITEM # ITEM DESCRIPTION
12. Consider approval of the Metrocrest Church at Riverview, Lot 1, Block A,
Minor Plat, to establish a building site and necessary easements to allow
the construction of a church on 1.99 acres of property located on the
south side of E. Sandy Lake Road, approximately 220 feet east of
Riverview Drive.
13. Consider approval of an Ordinance for Case No. PD-241-SF/C, Red Hawk,
a zoning change request from O (Office) to PD-241-SF/C (Planned
Development - 241- Single Family/Commercial) with a Detail Plan to allow
54 single-family lots with a minimum lot size of 5,765 square feet and an
average lot size of 8,484 square feet, including the retention of the Bullock
Cemetery on approximately 14.9 acres of property and a Concept Plan
for two commercial tracts containing approximately 1.5 acres of property,
located along the west side of S. Denton Tap Road, north of Bethel School
Road and authorizing the Mayor to sign.
14. Consider approval of award of Bid #Q-0609-01 for reconstruction of
Kimbel Kourt in the amount of $100,212.75, as budgeted in the IMF, to Jim
Bowman Construction Company; and authorizing the City Manager to
sign and execute any necessary documents.
15. Consider approval of a Resolution authorizing the City Engineer, in
conjunction with the Contractor, to close South Coppell Road to through
traffic from 400' south of Bethel Road to Southwestern Boulevard to
facilitate reconstruction of the roadway; and authorizing the Mayor to
sign and execute the necessary documents.
16. Consider approval of an Ordinance repealing the Community Red Cross
Committee establishing ordinance No. 89-450, and authorizing the Mayor
to sign.
17. City Manager's Report.
A. Project Update and Future Agendas.
18. Necessary action resulting from Work Session.
19. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 10th day of July, 2009, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: July 14, 2009
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. Discussion regarding Zoning Application # S-1033R2-SF-12.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. N. of Sandy Lake Road and W. of N. Coppell Road.
2. S. of Sandy Lake Road, W. of Freeport and N. of Creekview.
3. S. of Bethel Road, W. of South Coppell Road and E. of Freeport.
4. N. of 635E and W. of Beltline Road adjacent to Dividend.
5. S. of Gateway and W. of Freeport Parkway.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: July 14, 2009
ITEM #: WS-3
WORK SESSION
A. Discussion regarding Board/Commission Schedule.
B. Discussion regarding Code Enforcement Summit/Outside Storage.
C. Discussion regarding 121 South Walls.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 Document Name: %wksessn
MEMORANDUM
TO: Mayor and Council
FROM: Libby Ball, City Secretary
DATE: July 8, 2009
RE: Board/Commission Interview Process
An item is being placed on the Work Session for the July 14, 2009 meeting
concerning the Board/Commission interview process for this year's applicants.
In an effort to streamline this process, please indicate on the attached sheet your
four top choices (e.g. 1, 2, 3, and 4) of boards to interview. In addition please
consult your calendar for dates between August 4 and August 20 and X out any
dates on the attached calendar you would not be available to interview.
Please return this sheet to my office by Monday, July 20, 2009.
Thank you.
Name _______________________________________________________
PLEASE INDICATE 4 CHOICES
NAME OF BOARD/COMMISSION
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . ANIMAL SRVCS. ADVISORY & APPEALS
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . BOARD OF ADJUSTMENT
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . CONDUCT REVIEW BOARD
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . ECONOMIC DEVELOPMENT COMM (3)
___________ . . . . . . . . . . . . . . . . . . . . . . . . . .
___________ . . . . . . . . . . . . . . . . . . . . . . . . . .
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . EDUCATION DEVELOPMENT
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . KEEP COPPELL BEAUTIFUL BOARD
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . LIBRARY BOARD (2)
___________ . . . . . . . . . . . . . . . . . . . . . . . . . .
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . PLANNING & ZONING COMM (3)
___________ . . . . . . . . . . . . . . . . . . . . . . . . . .
___________ . . . . . . . . . . . . . . . . . . . . . . . . . .
___________ . . . . . . . . . . . . . . . . . . . . . . . . . . SPECIAL COUNSEL
Please indicate your top four choices of boards to interview for and return to Christel Pettinos by
Monday, July 20. 2009.
Interview Choices 1-4
BOARD/COMMISSION/COMMITTEE INTERVIEW SCHEDULE - 2008 DATE/PLACE OF INTERVIEW NAME OF BOARDNUMBER OF APPLICANTSINTERVIEW COMMITTEE TIMETUESDAY, AUG 5 2nd FL. CONF. RM. American Red Cross 12 Tim Brancheau 6:00 P.M. MONDAY, AUG 11 2nd FL. CONF. RM. Economic Development 26 Jayne Peters Marvin Franklin Brianna Hinojosa-Flores 6:00 P.M. MONDAY, AUG 18 2nd FL. CONF. RM. Board of Adjustment 16 Staff 6:00 P.M. TUESDAY, AUG 19 2nd FL. CONF. RM. Keep Coppell Beautiful 14 Billy Faught 6:00 P.M. WEDNESDAY AUG 20 2nd FL. CONF. RM. Park Board 28 Jayne Peters Brianna Hinojosa-Flores 6:00 P.M. WEDNESDAY AUG 27 2nd FL. CONF. RM. Planning & Zoning 30 Marsha Tunnell Billy Faught Karen Hunt 6:00 P.M. THURSDAY, AUG 28 2nd FL. CONF. RM. Library Board 11 Tim Brancheau Marsha Tunnell 6:00 P.M.
COPPELL COUNCIL CALENDAR OF EVENTSAUGUST 2009 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 3 4 5 Education Development Interviews (1st Floor Conference Room) 6 Library Board Interviews (2nd Floor Conference Room) 7 10 Economic Development Interviews (2nd Floor Conference Room) 11 City Council Meeting 12 Conduct Review Board & Special Counsel Interviews (1st Floor Conference Room) 13 Animal Services Advisory & Appeals Board Interviews (2nd Floor Conference Room) 14 17 Board of Adjustment Interviews (2nd Floor Conference Room) 18 Keep Coppell Beautiful Interviews (2nd Floor Conference Room) 19 Planning & Zoning Commission Interviews (2nd Floor Conference Room) 20 21 24 25 City Council Meeting 26 27 28
MEMORANDUM
DATE: June 5, 2009
TO: Clay Phillips, City Manager
FROM: Libby Ball, City Secretary
SUBJECT: Annual Board/Commission/Committee Appointments
RE: Process Schedule
Listed below is a potential schedule of dates for the annual appointments of members to the
City’s Boards/Commissions/Committees that I would like to review with the City Council during
the Work Session of June 9, 2009:
Advertising – January 4 through February 26, 2010
A press release will be forwarded to the Citizens Advocate, Coppell Gazette,
Metrocrest News, Comcast Cable and put on the web site, requesting citizens to
volunteer to serve on the City’s Boards/Commissions/Committees. Advertising
will continue for a period of eight (8) consecutive weeks from January 4, 2010
through
February 26, 2010. During the month of January, a mass mailing will be sent to
all Coppell citizens. The mailing will consist of an application and a summary of
each of the Boards/Commissions/Committees.
Applications – January 4 through February 26, 2010
Applications will be available and accepted from 8:00 a.m. to 5:00 p.m.,
January 4 through February 26, 2010 in the City Secretary Department at Town
Center. Applications presently on file in the City Secretary Department will not
be considered.
Staff Liaisons
Staff Liaisons will be issued a membership list on December 18, 2009 for their
particular Board/Commission/Committee, indicating those members whose terms
expire April 2010, together with a new application form for distribution, should
those members wish to re-apply. Deadline for these applications will also be
February 26th.
2009 Memo to Council - chgB.docB
City Council Applicant Packet
A binder will be prepared for members of Council containing a master list of all
applicants, together with copies of each application and pertinent information.
This document will be available in the City Secretary Department for each
member of Council at 8:00 a.m., Friday, March 5, 2010. Any binders not picked
up by 5:00 p.m. on Friday will be put in the Council mailboxes.
Interview Process – March 8 through April 2, 2010
Board of Adjustment
Conduct Review Board
Economic Development
Keep Coppell Beautiful
KCB Youth Advisor
Library Board
Library Bd. Youth Advisor
Park & Rec. Youth Advisor
Planning & Zoning
Special Counsel
Letters will be sent to each applicant reaffirming the date of the interview and
scheduling individual times.
Appointments – April 13, 2010
An agenda item will be submitted for the November 10, 2009 City Council
meeting to appoint members to the City’s Boards/Commissions/ Committees.
Letters of Appointment and/or Regret
The City Secretary Department will notify all applicants indicating their
appointment and date of being sworn into office, and/or letters of regret. Staff
Liaisons will be requested to contact applicants to confirm their attendance at the
swearing-in ceremony.
Swearing-in Ceremony
An agenda item and oaths of office will be prepared for the April 27, 2010 City
Council meeting for the Mayor to formally swear in appointed members. New
members will officially take their position on the Board/Commission/Committee
on May 1, 2010.
Reception
A reception for the newly appointed members and the members whose
commission did not expire will be held prior to the April 27, 2010 City Council
meeting.
2009 Memo to Council - chgB.docB
MEMORANDUM
DATE: June 5, 2009
TO: Clay Phillips, City Manager
FROM: Libby Ball, City Secretary
SUBJECT: Annual Board/Commission/Committee Appointments
RE: Process Schedule
Listed below is a potential schedule of dates for the annual appointments of members to the
City’s Boards/Commissions/Committees that I would like to review with the City Council during
the Work Session of June 9, 2009:
Advertising – August 1 through September 18, 2009
A press release will be forwarded to the Citizens Advocate, Coppell Gazette,
Metrocrest News, Comcast Cable and put on the web site, requesting citizens to
volunteer to serve on the City’s Boards/Commissions/Committees. Advertising
will continue for a period of eight (8) consecutive weeks from August 1, 2009
through
September 18, 2009. During the month of August, a mass mailing will be sent to
all Coppell citizens. The mailing will consist of an application and a summary of
each of the Boards/Commissions/Committees.
Applications – August 1 through September 18, 2009
Applications will be available and accepted from 8:00 a.m. to 5:00 p.m.,
August 1, 2009 through September 18, 2009 in the City Secretary Department at
Town Center. Applications presently on file in the City Secretary Department
will not be considered.
Staff Liaisons
Staff Liaisons will be issued a membership list on July 24, 2009 for their
particular Board/Commission/Committee, indicating those members whose terms
expire December 2009, together with a new application form for distribution,
should those members wish to re-apply. Deadline for these applications will also
be September 18th.
2009 Memo to Council - chg.doc-chg
City Council Applicant Packet
A binder will be prepared for members of Council containing a master list of all
applicants, together with copies of each application and pertinent information.
This document will be available in the City Secretary Department for each
member of Council at 8:00 a.m., Friday, August 25, 2009. Any binders not
picked up by 5:00 p.m. on Friday will be put in the Council mailboxes.
Interview Process – October 5 though October 23, 2009
Board of Adjustment
Conduct Review Board
Economic Development
Keep Coppell Beautiful
KCB Youth Advisor
Library Board
Library Bd. Youth Advisor
Park & Rec. Youth Advisor
Planning & Zoning
Special Counsel
Letters will be sent to each applicant reaffirming the date of the interview and
scheduling individual times.
Appointments – November 10, 2009
An agenda item will be submitted for the November 10, 2009 City Council
meeting to appoint members to the City’s Boards/Commissions/ Committees.
Letters of Appointment and/or Regret
The City Secretary Department will notify all applicants indicating their
appointment and date of being sworn into office, and/or letters of regret. Staff
Liaisons will be requested to contact applicants to confirm their attendance at the
swearing-in ceremony.
Swearing-in Ceremony
An agenda item and oaths of office will be prepared for the December 8, 2009
City Council meeting for the Mayor to formally swear in appointed members.
New members will officially take their position on the
Board/Commission/Committee on January 1, 2009.
Reception
A reception for the newly appointed members and the members whose
commission did not expire will be held prior to the December 8, 2009 City
Council meeting.
2009 Memo to Council - chg.doc-chg
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PLANNING DEPARTMENT
CITY COUNCIL CONSIDERATION
OUTSIDE STORAGE/DISPLAY•
TEXT AMENDMENT•
PRESENTOR: GARY SIEB – PLANNING
PRESENTATION TIME: 10 MINUTES
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PLANNING DEPARTMENT
SUCCESS IN LEASE SIGNAGE EFFORTS
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PLANNING DEPARTMENT
2030 VISION OBJECTIVES
BUSINESS PROSPERITY STRATEGY:
“…more attractive commercial centers.”
OUR MISSION:
“developing & regulating appearance
& design standards”
SPECIAL PLACE TO LIVE:
“upgrade appearance & quality of
neighborhood commercial properties”
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PLANNING DEPARTMENT
OUTSIDE STORAGE & DISPLAY:
Retail stores: retail stores and shops:
Facilities which offer all types of consumer
goods for sale, but excluding the display
and sale in the open, outside a building,
of groceries, packaged beverages,
consumer goods, new or used
automobiles, heavy machinery, building
materials, used appliances, furniture or
salvage materials which are prohibited.
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PLANNING DEPARTMENT
OUTSIDE STORAGE/DISPLAY
OK NO
FORMER INTERPRETATION
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PLANNING DEPARTMENT
Verbiage Changes:
Enforce code as written? Existing Verbiage
Change Ordinance? Proposed Verbiage
Enclosed within the building vs. under the canopy
Enforcement – if we do change the interpretation and clarify the verbiage in the ordinance, do we:
1. Send out a letter to the owners giving them 12 months to comply, then
2. follow up with a letter, then
3. cite them.
Retail District: Within building
Commercial District: Not visible from public R.O.W.
Sidewalk sales?
Propane sales - exception? (can’t be in building)
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PLANNING DEPARTMENT
Off street Parking 10 % Rule:
4. Whenever a building or use constructed or established after the effective date of this Ordinance is changed or enlarged in floor area, number of employees, number of dwelling units, seating capacity or otherwise, to create a need for an increase of ten percent or more in the number of existing parking spaces, such spaces shall be provided on the basis of the enlargement or change. Whenever a building or use existing prior to the effective date of this Ordinance is enlarged to the extent of 50 percent or more in floor area or in the area used, said building or use shall then and thereafter comply with the parking requirements set forth herein.
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PLANNING DEPARTMENT
M E M O R A N D U M
DATE: July 9, 2009
TO: Mayor and City Council
FROM: Clay Phillips, City Manager
SUBJECT: 121 Sound Walls
The NTTA Board will consider at their July 16 meeting our request to paint/coat the sound
walls recently constructed along the 121 corridor. It is anticipated that they may very well
allow the painting/coating of the walls provided that the funding for the work is provided
by either the City of Coppell or others, such as the RTC. We have been advised that the
RTC will provide funds sufficient to apply, maintain, and remove the coating.
We will attend the NTTA Board meeting on July 16 to ensure their members know what
our desires are regarding the project. To that end, staff is seeking to confirm that the City
Council remains interested in seeing that the walls are painted. It is our recollection that
the consensus of Council was to indeed have the walls painted, but that the cost of doing so
should not be the responsibility of the City of Coppell.
Staff is also seeking direction regarding the proposed landscaping for the project. As you
will recall, redistributing the landscaping from the major intersections to other points along
the roadway had been offered by NTTA as their recommended compromise when painting
the walls was not an option. Does this option remain as our preferred landscape design or
does the fact that the walls may now be painted remove the need to redistribute the
landscaping thereby leaving the majority of the landscaping at the major intersections? In
either case, staff would recommend that we ensure the project receive the same amount of
landscaping as had always been planned.
We will be prepared to discuss this issue further during your July 14 Work Session.
.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
July 14, 2009
7
✔
PROCLAMATION
Consider approval of proclamations congratulating Coppell High School students on their appointments to military
academies, and authorizing the Mayor to sign.
Cameron Vickroy, Air Force Academy
Patrick Conner, Air Force Academy
Dillon Clark, Merchant Marines
Mitchell Hansen, West Point
Travis Hinds, West Point
Staff recommends approval.
!CHS Apptmts - 1 AR
PROCLAMATION
WHEREAS, Cameron Vickroy has received an appointment to the Air Force
Academy; and
WHEREAS, Cameron has achieved high academic success, and now will
combine that with honorable service to his country; and
WHEREAS, this high honor recognizes Cameron for his academic
achievement, his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Cameron as a citizen
and wish to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
congratulate Cameron Vickroy on his appointment to the Air Force Academy and wish
him continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of July 2009.
_____________________________________
Jayne Peters, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
PROCLAMATION
WHEREAS, Dillon Clark has received an appointment to the Merchant
Marines; and
WHEREAS, Dillon has achieved high academic success, and now will
combine that with honorable service to his country; and
WHEREAS, this high honor recognizes Dillon for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Dillon Clark as a citizen
and wish to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
congratulate Dillon Clark on his appointment to the Merchant Marines and wish him
continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of July 2009.
_____________________________________
Jayne Peters, Mayor
ATTEST:
________________________
Libby Ball, City Secretary
PROCLAMATION
WHEREAS, Mitchell Hansen has received an appointment to West Point; and
WHEREAS, Mitchell has achieved high academic success, and now will combine
that with honorable service to his country; and
WHEREAS, this high honor recognizes Mitchell for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Mitchell Hansen as a
citizen, and wishes to recognize his commitment to excellence which has led to this
appointment.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
congratulate Mitchell Hansen on his appointment to West Point and wish him continued
success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of
Coppell to be affixed this _____ day of July 2009.
_____________________________________
Jayne Peters, Mayor
ATTEST:
_________________________________
Libby Ball, City Secretary
PROCLAMATION
WHEREAS, Travis Hinds has received an appointment to West Point; and
WHEREAS, Travis has achieved high academic success, and now will combine
that with honorable service to his country; and
WHEREAS, this high honor recognizes Travis for his academic achievement, his
outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Travis Hinds as a citizen,
and wishes to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
congratulate Travis Hinds on his appointment to West Point and wish him continued success
in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of
Coppell to be affixed this _____ day of July 2009.
_____________________________________
Jayne Peters, Mayor
ATTEST:
_________________________________
Libby Ball, City Secretary
PROCLAMATION
WHEREAS, Patrick Conner has received an appointment to the Air Force
Academy; and
WHEREAS, Patrick has achieved high academic success, and now will
combine that with honorable service to his country; and
WHEREAS, this high honor recognizes Patrick for his academic achievement,
his outstanding character, and his leadership abilities; and
WHEREAS, the Coppell community is proud to claim Patrick as a citizen and
wish to recognize his commitment to excellence which has led to this appointment.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
congratulate Patrick Conner on his appointment to the Air Force Academy and wish him
continued success in the future.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city
of Coppell to be affixed this _____ day of July 2009.
_____________________________________
Jayne Peters, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
AGENDA REQUEST FORM
DATE: July 14, 2009
ITEM #: 8
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 14, 2009
9/A
✔
PROCEDURAL
Consider approval of minutes: June 9 and June 16, 2009
Minutes of the City Council meeting held on June 9 and June 16, 2009
Staff recommends approval.
%minutes
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MINUTES OF JUNE 9, 2009
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, June 9, 2009, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marvin Franklin, Councilmember
Councilmembers Faught and Tunnell were absent. Also present were City
Manager Clay Phillips, City Secretary Libby Ball and City Attorney Robert
Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Discussion regarding Zoning Application # S-
1033R2-SF-12.
2. Discussion regarding property boundaries at Rolling
Oaks/Restland Chapel.
B. Section 551.087, Texas Government Code - Deliberation
regarding Economic Development Negotiations.
1. ED Prospects North of Sandy Lake Road and West of
SH 121.
Mayor Peters convened into Executive Session at 5:50 p.m. Mayor Peters
adjourned the Executive Session at 6:56 p.m. and reopened the Regular
Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Board/Commission Appointment
Schedule.
B. Discussion regarding appointments to Council
Committees.
C. Discussion of Agenda Items.
Council did not convene into Work Session during this meeting.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Phil Geleske of Rejoice Luthern Church led those present in the
Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 26, 2009.
B. Consider approval of a 12-month extension to the
expiration date of July 7, 2009 for the Freeport Parkway
ROW Dedication Final Plat, to provide the required right-
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of-way for the extension of Freeport Parkway, north of
Sandy Lake Road to S.H. 121.
C. Consider approval of an Ordinance for Case No. PD-240-
HC, North Gateway Center, zoning change from HC
(Highway Commercial) to PD-240-HC (Planned
Development-240-Highway Commercial), to establish a
Concept Plan for a nine-lot commercial development on
12.362 acres of property located at the northwest corner
of S.H. 121 and Denton Tap Road and authorizing the
Mayor to sign.
D. Consider approval of an Ordinance for Case No. PD-
240R2-HC, North Gateway Center, Lot 9, Block A, zoning
change from PD-240-HC (Planned Development-240-
Highway Commercial) to PD-240R2-HC (Planned
Development-240 Revision 2-Highway Commercial), to
attach a Detail Site Plan to allow the development of a
8,100-square-foot structure with professional/medical
office and personal service uses, on 1.624 acres of
property located at the northwest corner of S.H. 121 and
Denton Tap Road and authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. PD-240R-
HC, North Gateway Center, Lot 5, Block A (Rosa’s Café),
zoning change from PD-240-HC (Planned Development-
240-Highway Commercial) to PD-240R-HC (Planned
Development-240 Revised-Highway Commercial), to
attach a Detail Site Plan to allow the development of a
6,468-square-foot restaurant with a drive-thru on 2.067
acres of property located at the northwest corner of S.H.
121 and Denton Tap Road and authorizing the Mayor to
sign.
F. Consider approval of an Ordinance for Case No. S-1110R3-
HC, Verizon Wireless, zoning change request from S-
1110R2-HC (Special Use Permit-1110 Revision 2-Highway
Commercial) to S-1110R3-HC (Special Use Permit-1110
Revision 3–Highway Commercial) to allow a replacement
and relocation of the existing equipment and cabinet with
a 120-square-foot shelter to be located approximately 15
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feet west of the existing cabinet on 540 square feet of
property located on the south side of Fritz Road,
approximately 1,260 feet west of Freeport Parkway. and
authorizing the Mayor to sign.
Action:
Councilmember Franklin moved to approve Consent Agenda Items A, B,
C carrying Ordinance No. 91500-A-524, D carrying Ordinance No.
91500-A-525, E carrying Ordinance No. 91500-A-526 and F carrying
Ordinance No. 91500-A-527. Councilmember Brancheau seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores and Franklin
voting in favor of the motion.
9. Consider approval of a professional service contract for audit
services for the Fiscal Year 2009, Fiscal Year 2010, Fiscal Year
2011 and authorizing the City Manager to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the Council.
Action:
Mayor Pro Tem Hunt moved to approve a professional service contract for
audit services for the Fiscal Year 2009, Fiscal Year 2010, Fiscal Year
2011 and authorizing the City Manager to sign. Councilmember
Hinojosa-Flores seconded the motion; the motion carried 5-0 with Mayor
Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores and Franklin voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD 163R5-SF-9, Windsor Estates,
Lot 17 Block A, a zoning change request from PD-163R2-SF-9
(Planned Development-163 Revision 2-Single Family-9) to PD-
163R5-SF-9 (Planned Development-163 Revision 5-Single
Family-9) to allow stucco finish in lieu of the 80% masonry
requirement on Lot 17, Block A located at 917 Deforest Road.
Presentation:
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Gary Sieb, Director of Planning, made a presentation to the Council.
Megan Lozano, representing the applicant, addressed the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Franklin moved to close the Public Hearing and approve
Case No. PD 163R5-SF-9, Windsor Estates, Lot 17 Block A, a zoning
change request from PD-163R2-SF-9 (Planned Development-163
Revision 2-Single Family-9) to PD-163R5-SF-9 (Planned Development-
163 Revision 5-Single Family-9) to allow stucco finish in lieu of the 80%
masonry requirement on Lot 17, Block A located at 917 Deforest Road
subject to the following conditions:
1) Plans are approved by the Architectural Review Committee of the
Homeowner’s Association of Windsor Estates.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
11. Consider approval of a Resolution repealing Resolution No.
2008-1209.3 in its entirety and revoking the terms and
conditions of the tax abatement agreement by and between the
City of Coppell, Texas and Cargill, Inc.; and authorizing the
Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation
to the Council.
Action:
Councilmember Brancheau moved to approve Resolution No.
2009-0609.1 repealing Resolution No. 2008-1209.3 in its entirety and
revoking the terms and conditions of the tax abatement agreement by
and between the City of Coppell, Texas and Cargill, Inc.; and authorizing
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the Mayor to sign. Mayor Pro Tem Hunt seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau,
Mahalik, Hinojosa-Flores and Franklin voting in favor of the motion.
12. Consider approval of a Resolution repealing Resolution No.
2008-1209.2 in its entirety and revoking the terms and
conditions of the tax abatement agreement by and between the
City of Coppell, Texas and KTR Coppell, Texas and KTR
Coppell, LLC; and authorizing the Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation
to the Council.
Action:
Councilmember Brancheau moved to approve Resolution No.
2009-0609.2 repealing Resolution No. 2008-1209.2 in its entirety and
revoking the terms and conditions of the tax abatement agreement by
and between the City of Coppell, Texas and KTR Coppell, Texas and KTR
Coppell, LLC; and authorizing the Mayor to sign. Mayor Pro Tem Hunt
seconded the motion; the motion carried 5-0 with Mayor Pro Tem Hunt
and Councilmembers Brancheau, Mahalik, Hinojosa-Flores and Franklin
voting in favor of the motion.
13. Consider approval of a Resolution approving a letter of support
for the creation of a Foreign Trade Zone to be located at 850
Freeport Parkway in Coppell, Texas, and authorizing the Mayor
to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation
to the Council.
Action:
Councilmember Franklin moved to approve Resolution No.
2009-0609.3 approving a letter of support for the creation of a Foreign
Trade Zone to be located at 850 Freeport Parkway in Coppell, Texas, and
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authorizing the Mayor to sign. Councilmember Mahalik seconded the
motion; the motion carried 5-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores and Franklin
voting in favor of the motion.
14. Consider approval of awarding bid No. Q-0508-01 from Sports
Field Solutions, in the amount of $258,932.51, for infield
surface development of Wagon Wheel Park baseball fields #5, &
#6, and additional sub-surface drainage to baseball field #1, to
include early completion bonus fees in the total amount of
$9,000.00, and authorizing the CRDC President and City
Manager to sign the necessary documents.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to the
Council.
Action:
Councilmember Mahalik moved to approve bid No. Q-0508-01 from
Sports Field Solutions, in the amount of $258,932.51, for infield surface
development of Wagon Wheel Park baseball fields #5, & #6, and
additional sub-surface drainage to baseball field #1, to include early
completion bonus fees in the total amount of $9,000.00, and authorizing
the CRDC President and City Manager to sign the necessary documents.
Mayor Pro Tem Hunt seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
15. Consider approval to award Bid #Q-0509-02 in the amount of
$1,406,827.79 to JRJ Paving, Inc. for the reconstruction and
widening of South Coppell Road between Bethel Road and
Southwestern Boulevard, Project #ST 07-02; and authorizing
the City Manager to sign and execute any necessary
documents.
Presentation:
Keith Marvin, Project Engineer, made a presentation to the Council.
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Action:
Councilmember Mahalik moved to approve Bid #Q-0509-02 in the
amount of $1,406,827.79 to JRJ Paving, Inc. for the reconstruction and
widening of South Coppell Road between Bethel Road and Southwestern
Boulevard, Project #ST 07-02; and authorizing the City Manager to sign
and execute any necessary documents. Councilmember Franklin
seconded the motion; the motion carried 5-0 with Mayor Pro Tem Hunt
and Councilmembers Brancheau, Mahalik, Hinojosa-Flores and Franklin
voting in favor of the motion.
16. Consider approval of a Resolution to close Bethel Road from
Armstrong Boulevard to Penfolds Lane for a period of up to five
months from the beginning of work on replacement of the
Grapevine Creek bridge; providing for a penalty for road
closure beyond five months; providing for a variable bonus
award for bridge completion and road re-opening in less than
five months; and authorizing the Mayor to sign and execute
any necessary documents.
Presentation:
Keith Marvin, Project Engineer, made a presentation to the Council.
Action:
Councilmember Hinojosa-Flores moved to approve Resolution No.
2009-0609.4 to close Bethel Road from Armstrong Boulevard to Penfolds
Lane for a period of up to five months from the beginning of work on
replacement of the Grapevine Creek bridge; providing for a penalty for
road closure beyond five months; providing for a variable bonus award
for bridge completion and road re-opening in less than five months; and
authorizing the Mayor to sign and execute any necessary documents.
Mayor Pro Tem Hunt seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
17. Consider approval of a Resolution authorizing the City
Engineer, in conjunction with the Contractor, to close Kimbel
Kourt to through traffic from 100' north of Sandy Lake Road to
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Village Parkway, to facilitate reconstruction of the roadway,
from the effective date until September 30, 2009; and
authorizing the Mayor to sign and execute the necessary
documents.
Presentation:
Keith Marvin, Project Engineer, made a presentation to the Council.
Action:
Councilmember Franklin moved to approve Resolution No.
2009-0609.5 authorizing the City Engineer, in conjunction with the
Contractor, to close Kimbel Kourt to through traffic from 100' north of
Sandy Lake Road to Village Parkway, to facilitate reconstruction of the
roadway, from the effective date until September 30, 2009; and
authorizing the Mayor to sign and execute the necessary documents.
Councilmember Mahalik seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
18. Consider approval of an Ordinance amending the Code of
Ordinances by amending Article 1-10, "Rules, Times and
Procedures for Conducting City Council Meetings," Section 1-
10-4, "Types of Meetings," Subsection 1-10-4.1, "Regular
Meetings," to provide that the Open Session of Regular
Scheduled Meetings of the City Council begin at 7:30 p.m.; and
authorizing the Mayor to sign.
Action:
Councilmember Mahalik moved to approve Ordinance No. 2009-1230
amending the Code of Ordinances by amending Article 1-10, "Rules,
Times and Procedures for Conducting City Council Meetings," Section
1-10-4, "Types of Meetings," Subsection 1-10-4.1, "Regular Meetings," to
provide that the Open Session of Regular Scheduled Meetings of the City
Council begin at 7:30 p.m.; and authorizing the Mayor to sign.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
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19. Consider appointments to Council Committees.
Presentation:
Mayor Peters read a slate of the proposed appointments as follows:
C/FBISD/LISD Liaison – Councilmember Tunnell
CISD Liaison – Councilmembers Hinojosa-Flores and Mahalik
Coppell Seniors – Councilmembers Brancheau and Faught
Dallas Regional Mobility Coalition – Mayor Peters and Mayor Pro Tem Hunt
International Council for Local Environmental
Initiatives – Councilmember Brancheau
Metrocrest Hospital Authority – Councilmember Tunnell
Metrocrest Medical Services – Councilmember Hinojosa-Flores
Metrocrest Medical Foundation – Councilmember Mahalik
Metrocrest Social Service Center – Councilmember Franklin
North Dallas Chamber – Mayor Pro Tem Hunt
North Texas Council of Governments – Councilmember Tunnell
NCTCOG–Regional Emergency Management
Planning Council – Councilmember Faught
North Texas Commission – Mayor Pro Tem Hunt
Senior Adult Services – Councilmember Franklin
Action:
Mayor Pro Tem Hunt moved to approve the appointments.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
20. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported a Special City Council
meeting is scheduled for June 16 at 7:00 p.m. to hear the Red
Hawk and Manara cases. These are the only two items on the
agenda for that evening. The regularly scheduled City
Council meetings beginning in July will start at 7:30 p.m.
The July 14 City Council meeting will have the Code
Enforcement Summit item on the agenda. Also, discussion
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will be needed regarding policies for public use of the new
Senior Center/Community Center.
Finally, the work plan from the Planning Retreat will be
brought to Council in late July with time for review before the
next fiscal year.
21. Mayor and Council Reports.
A. Report by Mayor Peters regarding Fourth of July
Fireworks on July 3rd, 7 p.m. – 10 p.m. at Andy Brown
East.
B. Report by Mayor Peters regarding Fourth of July Parade
on July 4th, 10 a.m. from St. Ann’s to Town Center.
C. Report by Mayor Peters regarding the reopening of
Coppell Road.
D. Report by Mayor Peters regarding the Metroplex Mayors’
Meeting.
A. Mayor Peters announced the July Fourth Celebration will be held
on July 3rd at Andy Brown East from 7-10 p.m. This is the 3rd year
the City will be providing the fireworks display. As a result, she
also reminded everyone that Moore Road will be closed for the
fireworks display setup. Mayor Peters invited everyone to bring a
picnic basket or to purchase food from the numerous vendors.
Brave Combo will be performing.
B. Mayor Peters also announced the Fourth of July Parade will be
held on Saturday, July 4th beginning at Samuel Blvd. and ending
at Town Center.
C. On June 6th Coppell Road reopened. Mayor Peters gave a special
thanks to the Engineering Department for their efforts, as well as
to all the staff and parents of Wilson Elementary, the neighboring
businesses and citizens for all their patience.
D. Finally, Mayor Peters reported on the Metroplex Mayors’ Meeting.
The City of Garland presented on their Code Compliance
turnaround and how they were able to turn a negative situation
into a positive situation for the city, its residents and business
owners.
22. Necessary action resulting from Work Session.
There was no action necessary under this item.
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23. Necessary Action Resulting from Executive Session.
Presentation:
Mayor Pro Tem Hunt moved to terminate a lease by and between S.E.
Funeral Home of Coppell Texas d/b/a Restland Funeral Home – Coppell
Chapel and the City of Coppell for approximately 3.9661 acres of land;
and, to approve a sale of real estate for approximately 3.9661 acres of
land at Ruby and Freeport to S.E. Funeral Home Coppell to own and
operate a funeral and mortuary for a 30 year term with a right of revert
for the total sales price in the amount of $1.5 million payable under
terms; to provide for a deed of trust; provide for a special warranty deed
for a 30 year estate of land with the right of revert; to provide for a lease
back of office space to the City of Coppell to operate a sales office and
authorize the Mayor to sign the conveyance and the City Manager to
execute the agreement and other relevant documents.
Councilmember Franklin seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores and Franklin voting in favor of the motion.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
MINUTES OF JUNE 16, 2009
The City Council of the City of Coppell met in Special Called Session on Tuesday,
June 16, 2009, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with
City Attorney.
1. Discussion regarding Zoning Application # PD-241-SF/C.
2. Discussion regarding Zoning Application # S-1033R2-SF-
12.
Mayor Peters convened into Executive Session at 5:41 p.m. as allowed under
the above-stated article. Mayor Peters adjourned the Executive Session at
6:53 p.m. and opened the Special Session.
SPECIAL SESSION (Open to the Public)
3. Convene Special Session.
4. Invocation.
Councilmember Franklin led those present in the Invocation.
5. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
Mayor Peters asked for consideration to suspend the rules regarding length of time
for the Public Hearings.
Action:
Councilmember Franklin moved to extend time for the Public Hearings on
the Agenda. Councilmember Faught seconded the motion; the motion carried
7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion.
6. PUBLIC HEARING:
Consider approval of Case No. PD-241-SF/C, Red Hawk, zoning change
request from O (Office) to PD-241-SF/C (Planned Development - 241-
Single Family/Commercial) with a Detail Plan to allow 54 single-family
lots with a minimum lot size of 5,765 square feet and an average lot
size of 8,484 square feet, including the retention of the Bullock
Cemetery on approximately 14.9 acres of property and a Concept Plan
for two commercial tracts containing approximately 1.5 acres of
property, located along the west side of S. Denton Tap Road, north of
Bethel School Road.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Lynn Kadleck, representing the Applicant, addressed the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised that no one had signed
up to speak on this proposal.
Action:
Councilmember Faught moved to close the Public Hearing and approve Case
No. PD-241-SF/C, Red Hawk, zoning change request from O (Office) to PD-
241-SF/C (Planned Development - 241- Single Family/Commercial) with a
Detail Plan to allow 54 single-family lots with a minimum lot size of 5,765
square feet and an average lot size of 8,484 square feet, including the
retention of the Bullock Cemetery on approximately 14.9 acres of property
and a Concept Plan for two commercial tracts containing approximately 1.5
acres of property, located along the west side of S. Denton Tap Road, north of
Bethel School Road, subject to the following conditions:
1) A minimum 3-foot side shall be permitted for water features (swimming
pools, spas and fountains) with a maximum height of 3 feet; and
2) A drainage study acceptable to Engineering will be required.
Councilmember Brancheau seconded the motion; the motion carried 6-1 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Faught and Franklin voting in favor of the motion and
Councilmember Tunnell voting against the motion.
7. Consider approval of the Red Hawk, Preliminary Plat, a request for
approval of a preliminary plat for 54 single-family lots, a cemetery
parcel and two commercial lots on 16.42 acres of property, located along
the west side of S. Denton Tap Road, north of Bethel School Road.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Action:
Councilmember Franklin moved to approve the Red Hawk, Preliminary Plat,
a request for approval of a preliminary plat for 54 single-family lots, a
cemetery parcel and two commercial lots on 16.42 acres of property, located
along the west side of S. Denton Tap Road, north of Bethel School Road;
subject to the following condition:
1) A drainage study acceptable to Engineering will be required.
Mayor Pro Tem Hunt seconded the motion; the motion carried 6-1 with Mayor
Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores,
Faught and Franklin voting in favor of the motion and Councilmember
Tunnell voting against the motion.
8. PUBLIC HEARING:
Consider approval of Case No. S-1033R2-SF-12, Manara Academy, a
zoning change request from S-1033R-SF-12 (Special Use Permit-1033
Revised-Single Family-12) to S-1033R2 SF-12 (Special Use Permit-1033
Revision 2-Single Family-12), to allow a Charter School for Grades K-5,
with a enrollment capacity of 326 students, to occupy the Christ Our
Savior Lutheran Church building only for the 2009 – 2010 school year
on 4.58 acres of property, located at 140 S. Heartz Road.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council and indicated this item would need a ¾ vote to approve the proposal.
Sadak Shaik, Applicant, addressed the Council.
Scot Johnson with Kimely Horn spoke regarding the traffic study.
Amaris Obregon, Principal of Manara Academy, addressed the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised the speakers would
alternate between those in favor and those against the proposal.
1) Vince O’Tool, 145 Meadowcreek, spoke against the proposal;
2) Lem Miller, 133 Meadowcreek, spoke against the proposal;
3) Majid, Husain, 138 London Way, spoke against the proposal;
4) Dell Morgan, 153 S. Heartz, spoke against the proposal;
5) Byron Hardin, 153 Simmons, spoke against the proposal;
6) Janet , 100 Main Street, Fort Worth, spoke in favor of the proposal;
7) Anne Georgulas, 629 Raven Lane, spoke in favor of the proposal;
8) Jackie Carter, 9127 Forest Hills Drive, spoke in favor of the proposal;
9) John Sawinski, 4100 Thoreau Cr., Flower Mound, spoke in favor of the
proposal;
10) Larry Duncan, 5415 Banting Way, Dallas, spoke in favor of the
proposal;
11) Todd Storch, 160 Westbury Court, spoke against the proposal;
12) Janet Green, 30 Winding Hollow, spoke against the proposal;
13) Wes Mays, 114 London Way, spoke against the proposal;
14) Patricia Powell, 150 London Way, spoke against the proposal;
15) Ken Towe, 518 Meadowview Lane, spoke in favor of the proposal;
16) Mark Abbey, 221 Heatherglen Drive, spoke in favor of the proposal;
17) Sarah Naur, 3001 Sale Street, Dallas, spoke in favor of the proposal;
18) Michelle Aikhatib, 2905 Trailwood Lane, spoke in favor of the proposal;
At this time a short recess was held.
19) Randal Williams, 105 S. Heartz, spoke against the proposal;
20) Satish Oruganti, 154 London Way, spoke against the proposal;
21) Brian Lim, 146 London Way, spoke against the proposal;
22) Mary Sadowski, 434 Willow Springs Dr., spoke against the proposal;
23) Bob Green, 30 Winding Hollow, spoke against the proposal;
24) Colleen Michaelis, 560 Arbor Brook, spoke against the proposal;
25) Mohamed Elmougy, 105 Spyglass Drive, spoke in favor of the proposal;
26) Theresa Watrons, 110 West Way, Lewisville, spoke in favor of the
proposal;
27) Tariq Jaffery, 7511 Bradford Pear, Irving, spoke in favor of the
proposal;
28) Safwat Ismail, 208 Heather Glen, spoke in favor of the proposal;
29) Heidi Lipsey, 966 Mapleleaf, spoke in favor of the proposal;
30) Veronica Hebert, 142 London Way, spoke against the proposal;
31) Jake Stewart, 119 S. Heartz, spoke against the proposal;
32) Susan Frnka, 721 Dover Circle, spoke against the proposal;
33) Brad Masters, 200 Plantation, spoke against the proposal;
34) Nitan Goyal, 9800 Hickory Hollow Lane, Irving, spoke in favor of the
proposal;
35) Meg Kimberland, 486 Harris, spoke in favor of the proposal;
36) Valerie Kaulsky, 17200 Westgrove Dr. #315, Addison, spoke in favor of
the proposal;
37) Chris Sawinski, 4100 Thoreau Circle, Flower Mound, spoke in favor of
the proposal;
38) Richard Bigelow, 401 Hunters Ridge Circle, spoke against the proposal;
39) Padam Kafle, 102 London Way, spoke against the proposal;
40) Gene Liese, 458 Copperstone Trail, spoke against the proposal;
41) Sara Shultz, 210 Walnut Grove, spoke against the proposal;
42) Larry Best, 725 Michele Place, spoke in favor of the proposal;
43) David Brooks, 148 Westbury Court, spoke against the proposal;
44) Sreevalli Pariti, 126 London Way, spoke against the proposal;
45) Kirshna Mulukutla, 126 London Way, spoke against the proposal;
46) Eustace Fernandes, 651 Allen Road, spoke against the proposal;
47) Stephen Smith, 571 Austin Court, spoke against the proposal; and
48) Luiz Mendes, 401 Martel, spoke against the proposal.
At this time a short recess was held.
Action:
Councilmember Mahalik moved to close the Public Hearing and approve Case
No. S-1033R2-SF-12, Manara Academy, a zoning change request from S-
1033R-SF-12 (Special Use Permit-1033 Revised-Single Family-12) to S-
1033R2 SF-12 (Special Use Permit-1033 Revision 2-Single Family-12), to
allow a Charter School for Grades K-5, with a enrollment capacity of 326
students, to occupy the Christ Our Savior Lutheran Church building only for
the 2009 – 2010 school year on 4.58 acres of property, located at 140 S. Heartz
Road, subject to the following conditions:
1) The bus loop must be constructed prior to the issuance of a final certificate
of occupancy;
2) The Final Plat of Christ Our Savior Lutheran Church, filed with Dallas
County in 1989, be revised (replatted) to reflect the current configuration
of the fire lane; and
3) A revised SUP will be required in the event that the school remains after
the 2009-2010 school year.
Councilmember Brancheau seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
9. Necessary action resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting was
adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 14, 2009
9/B
✔
PROCEDURAL
Consider approval of accepting the resignation of Rob Chomiak from the Board of Adjustment.
Rob Chomiak has submitted a letter of resignation from the Board. His appointment is not set to expire until 2010. Staff
recommends that the new member be chosen from the pool of applicants received during the Board and
Commission appointment process in August.
Staff recommends accepting the resignation and appointing a new
member in August.
%boaresignation
(6/18/2009) Christel Pettinos - RE: July 9th Board of Adjustment Page 1
From: "Chomiak, Robert T." <rchomiak@heery.com>
To:Marybeth Spletzer <marybeth@ci.coppell.tx.us>, Laura Ketchum <LFKetchum@...
Date: 6/18/2009 11:04 AM
Subject: RE: July 9th Board of Adjustment
Mary Beth:
I have come to the sad conclusion that I am going to have to resign from the Board. I was hoping that I
could stall on this longer but my schedule is not going to allow it.
It is a good news / bad news story - the good news is that I got a promotion, the bad news is that it will
require relocation to LA. The good news is that one of the alternates will get a permanent seat on the
Board, the bad news is that it will be mine.
I have thoroughly enjoyed the time I have spent working with everyone and will make every effort to stop
in to visit at one of the upcoming meetings. I had hoped to tell everyone in person but the lack of recent
meetings has not allowed me the chance to do so. I am spending most weekdays in LA and many
weekends coming home to Dallas. This will continue for some time but it will not allow me to make the
Thursday meetings any longer.
Good luck everyone.
Rob Chomiak | HEERY
Vice President | 323-651-1998 office | 310-601-6708 mobile
-----Original Message-----
From: Marybeth Spletzer [mailto:marybeth@ci.coppell.tx.us]
Sent: Monday, June 08, 2009 7:42 AM
To: Laura Ketchum; John Hoppie; Harold Copher, Jr.; Donald Perschbacher; Chomiak, Robert T.; Virginia
Harn; Douglas Robinson; Mark LeGros
Subject: July 9th Board of Adjustment
Hello, all!
Please mark your calendars for Thursday, July 9th. We have two variance requests to bring forward to
Board, so we'll need your services, once again. The agenda and packets will be available on June 29th,
so I'll send a reminder to you at that time.
In the meantime, just mark the date on your calendars, and please feel free to contact me if you should
have any questions.
Thank you, and have a wonderful week!
Mary Beth Spletzer
Building Inspections Dept.
City of Coppell
Coppell, TX 75019
972-304-3508 (office)
972-304-3514 (fax)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 14, 2009
9/C
✔
PROCEDURAL
Consider approval of accepting the resignation of Angie Huff from the Keep Coppell Beautiful Board.
Angie Huff has submitted a letter of resignation from the Board. Her appointment is set to expire this September. Staff
recommends that the new member be chosen from the pool of applicants received during the Board and
Commission appointment process in August.
Staff recommends accepting the resignation and appointing a new
member in August.
%kcbresignation
June 10,2009
The City of Coppell
255 Parkway
P.O. Box 9478
Coppell, TX 750 19
RE: Keep Coppell Beautiful Board
To Whom It May Concern:
RECEIVED
JUN 1 0 2009
CITY SECRETARY
CITY OF COPPEU
I am officially resigning my position on the Keep Coppell Beautiful Board. I
have enjoyed my time on the board serving my community. However, due to
family commitments andlor illness, I have had to miss a couple of board
meetings.
Thank you for the opportunity to serve.
323 Saddle Tree Trail [
Coppell, TX 750 19
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
July 14, 2009
9/D
✔
CONTRACT/BID or PROPOSAL
Consider approval of a License and Use Agreement between the City of Coppell and Roberto Beas to extend the
lease on the property located at 461 W. Bethel Road until July 31, 2009; and authorizing the Mayor to sign.
Approval of this License and Use Agreement will grant Roberto Beas of Beas Auto an extension of 30 additional days
(July 1-30, 2009) to find a new location for his auto repair shop.
Staff recommends approval.
%beas-1AR
THE STATE OF TEXAS 8
8 LICENSE AND USE AGREEMENT
COUNTY OF DALLAS 5
THIS LICENSE and USE AGREEMENT is made and entered into on this - day of
, 2009, by and between the CITY OF COPPELL, TEXAS (hereinafter referred to as
"CITY"), a Texas home rule municipality and Roberto Beas, individually and as the owner of
Beas Auto Repair(hereinafter referred to as 'LICENSEE).
WITNESSETH:
WHEREAS, Licensee is the previous owner of the property commonly known as 461
W. Bethel Road in the City of Coppell, Texas ("Property"), which has recently been purchased
by the City; and
WHEREAS, prior to the City's purchase of the Property, the Licensee operated an auto
service business known as Beas Auto Repair (the "Business") on said Property; and
WHEREAS, Licensee desires to continue to use the Property for said Business; and
WHEREAS, the City and the Licensee agree to enter into this License and Use
Agreement for the purposes of allowing the Licensee to utilize the Property owned by the City
for the purpose of maintuning the Business on said Property under the terms and conditions set
forth herein;
NOW THEREFORE, FOR AND IN CONSIDERATION of the good and valuable
consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties hereby
agree as follows:
1.00 Pumose. City hereby grants the Licensee a license, pursuant to the terms of this
Agreement, to use the City owned property located at 461 B and C W. Bethel Road, Coppell,
Texas 75019 for the continued operation of Coppell Auto Center, more particularly described as
provided in Exhibit A and Exhibit B, which are attached hereto and incorporated herein, for the
operation of an auto service shop subject to the following limitations, which are conditions
precedent to the use of the Premises and are as follows:
1.01 Operation of facility from 6:00 a.m. until 11:OO p.m., Monday through Saturday;
1.02 No parking of vehicles fronting Bethel Road during non-business hours;
1.03 No outside storage of auto supplies or materials or waste materials;
1.04 All waste materials shall be placed in an approved trash or waste receptacle;
pfg
LICENSE AND USE AGREEMENT - Page 1
1.05 No hazardous materials shall be stored or disposed of on the interior or exterior
of the Premises without the approval of the City;
1.06 No new construction or improvements shall be made to the Premises without the
express written permission of the City and issuance of appropriate permits in
accordance with state and local laws;
1.07 The Premises shall be kept in a neat and orderly condition free from debris and
waste to the reasonable satisfaction of the City;
1.08 Maintaining the business and use of the Premises shall be in accordance with any
applicable state law and local ordinances;
1.09 The Premises and/or any improvement thereon shall not be used for any human
occupancy as living quarters or residency of any kind; and
1.10 The City shall have the right to access and inspect the Property and Premises
during normal business hours throughout the term of this License Agreement.
1.11 No new equipment, materials, supplies, customer property or vehicles may be
added to the property after July 21,2009.
2.00 The term of this Agreement shall begin upon the date of execution of this
Agreement by both parties and end on July 31, 2009, unless sooner terminated by either party as
provided herein.
3.00 Oblieations and Res~onsibilities.
3.01 Comoensation: Licensee has prepaid the license fee in damages from the
acquisition by the City of the Premises through condemnation.
3.02 Building Maintenance: All costs associated with the care, maintenance,
insurance coverage and repair of the Business building shall be the sole
responsibility of the Licensee, and includes but is not limited to any expenses
related to roofing, painting, plumbing and electrical systems, interior
maintenance walls, ceilings and flooring, windows and doors, and HVAC
systems.
3.03 Pest Control: Licensee shall be solely responsible for the cost of commercial
Pest Control necessary for the care, maintenance and operation of the Business.
3.04 Securitv and Life Safetv Svstems: Licensee shall be solely responsible for the
cost of theftlsecurity systems, fire suppression equipment and systems and fire
alarm systems necessary for the operation of the Business.
Q/3
LICENSE AND USE AGREEMENT - Page 2
3.05 JanitoriaUCustodial Maintenance: Licensee shall be solely responsible for all
costs associated with janitoriaYcustodial maintenance of the Business, and shall
maintain the Business and the Property in a condition that is reasonably clean and
free of any hazards.
3.06 Utilities: Licensee shall be responsible for the cost of all utilities, including but
not limited to electrical energy, natural gas, water, sewer, telephone and cable
television.
3.07 Ground Maintenance: L~censee shall be responsible to keep and maintain the
propeny in a clean and orderly condition. No outside storage of materials or
waste shall be permitted unless contained in an approved accessory building or
approved refuse container.
3.08 Insurance: The Licensee shall provlde for commercial general liability insurance
naming the City of Coppell as an additional insured Limits of liability for said
insurances shall be no less than:
General Aggregate
Legal Liability
Personal Injury and Advertising Injury
3.09 Land or Site Modifications: The Licensee agrees and understands that it shall
obtain prior written permission and approval of all modifications to the Property
prior to any construction, demolition, or improvements, other than routine
maintenance of the building or Licensed Premises.
3.10 Use of Proveq: Property will be used only in compliance with local land use
regulations.
4.00 Terminstion. The City may terminate this agreement for any reason with seven
(7) days written notice.
5.00 When notice is permitted or required by this Agreement, it shall be in
writing and shall be deemed delivered when provided to the other party in person, or when
placed postage prepaid in the United States mail, certified return receipt requested, and addressed
to the party as set forth below. Either party may designate from time to time another and
different address for receipt of notice by giving notice of such change of address.
TO THE CITY:
Clay Phillips, City Manager
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
TO THE LICENSEE:
Roberto Beas
461 West Beltline Road
Suite B
Coppell, Texas 75019
L~mse AND USE AGREEMENT - Page 3
6.00 Removal of Personal Ploaertv from Business. Upon termination of this
Agreement, Licensee shall remove all personal property from the site on or before the date of
termination. All property not removed shall become the property of the City and shall be
disposed of or retained by the City.
7.00 INDEMNITY. LICENSEE SHALL DEFEND, INDEMNIFY AND HOLD HARMLESS THE
CITY, ITS OFFICIALS, OFFICERS, EMPLOYEES, AND AGENTS FROM AND AGAINST ANY CLAIMS,
DEMANDS, DAMAGES, LIABILITY, EXPENSES (INCLUDING ATTORNEY'S FEES), FINES, PENALTIES,
SUITS, PROCEEDINGS, ACTIONS, AND CAUSES OF ACTION OF ANY AND EVERY KIND AND NATURE
ARISING FROM, RELATED TO, OR IN ANY WAY CONNECTED WITH THE USE BY THE LICENSEE (OR
LICENSEE'S OFFICERS, EMPLOYEES, PARTICIPANTS, AGENTS, INVITEES, OR GUESI'S) OF THE
SUBJECT PROPERTY, REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OF THE CITY
ACTING THROUGH ITS OFFICIALS, OFFICERS, EMPLOYEES, OR AGENTS. THE CITY DOES NOT
WAIVE ITS SOVEREIGN IMMUNITY WITH RESPECT TO ANY CLAIM OTHER THAN A CLAIM TO
ENFORCE THE TERMS OF THIS AGREEMENT. THIS AGREEMENT SHALL NOT INURE TO THE
BENEFIT OF ANY THIRD PARTY.
8.00 Pwertv interest. This license does not convey or provide to Licensee any
ownership interest or other right to the Property.
9.00 Ownershia of the Business. The Business is the real and sole property of the
Licensee.
10.00 Sub Lease or Assimment of Propertv. This License may not be subleased or
assigned without the express written permission of the City.
11.00 Governing law. This License is governed by the laws of the State of Texas, and
venue for any action shall be in Dallas County, Texas.
12.00 Bindime effect. This License shall be binding upon and inure to the benefit of the
executing parties and their respective heirs, personal representatives, successors and assigns.
13.00 Entire Agreement. This License embodies the entire agreement between the
parties and supersedes all prior agreements, licenses, understandings, if any, relating to the
property and the matters addressed herein and may be amended or supplemented only by written
instrument executed by the party against whom enforcement is sought.
THE REMAINDER OF THIS PAGE LEFT BLANK INTENTIONALLY.
LICENSE AND USEAGREEMENT - Page 4
EXECUTED this day of ,2009.
CITY OF COPPELL, TEXAS
By: By:
sberto Beas Jayne Peters, Mayor
ATTEST:
By:
Libby Ball, City Secretary
Rn LICENSE AND USE AGREEMENT - Page 5
LICENSEE'S ACKNOWLEDGMENT
STATE OF TEXAS 8
COUNTY OF DALLAS
This instrument was acknowledged before me on the - day of -
by Roberto Beas.
Notary Public, State of Texas
My Commission expires:
CITY'S ACKNOWLEDGMENT
STATE OF TEXAS 5
8
COUNTY OF DALLAS 8
This instrument was acknowledged before me on the - day of 9
2009, by Jayne Peters, Mayor of the City of Coppell, Texas, a Texas municipality, on behalf of said
municipality.
My Commission Expires:
Notary Public, State of Texas
LICEN~E AND USE AOREEMENT - Page 6
EXHIBIT "A"
Liq o bnct or Id mitnatd in th J. k. SIlWam SnRWil, A- No.
12%. DULJia ~nmty, IYIa.. and bmiq t(is sar deem Ln Ded
"OI*M 1" Yo)+* RI(I76, P.g. SS96. d UODL~*. DihLW mfYr *X**r
and bLq p.rtlmIalr dMrlb.d by rtr ad banam lo fo1lw.t
BeQIYHIllO at IA Inca &on md £wad for ommz Ln the Splrth lin of
LUth.1 ibo.4 (a0 h.r ~o~th oL clllUrlLm), u. birrg U.at, cia.0 f.et and - m.W) f.et ra U. arrrrburr of tk 3. r. Vat -.
r*rtnct m. Ism, ru ml.o being in r)a us& 1lm or e tnm of rand
aOmapl ea tN ilu-. -I1 ~aptirr cbveh b, 1M nooa bn volu
264, mt 14.191 of th. 0.4 u.oad. Of - mty. I*U.,
Fltr*rr etn r~onp th. ~lth line of IWL.I and for di- of
1M.W me. +c I/Z inem iron rod & tor -cr
lVmNc6 WNt for ducanee of 1.5.61 taat to & piat for cotner. .ul Debq
the OCuthu8t sorar of "id -11 Mp4bSt cbu*ch t-r
ntllOI 1-h W 06 nlnuM 21 ..oonds Met #Ion) the MLU 8o.t Lhm
or tlm -11 irp1.t church trwt for aiswnce or 204.00 fsst to tM
W €8allRlWD and OD*BhUIIIG 0.870 - ot 1.d. - Ill
-1- ttr- oI 1.m 8it.utea in the J. A. 11~s sumzr, kmcT NO.
1208, DLLIIU Umnty, TWU. and binp rhe am pwpety dnccSbd Lo D.ed
rmr(kd in velum 94076, Paqa 5806, Wad -. mxus -. maas,
ud bUnp Imn patifululy 4escrlbed by =tea md mms M follan#
DW1011*0 at th. Cprnar of tree ef 1.M s0m.y.d to tM
-11 Saptist chamh by m.d nsoM.d r. MIw 2W at R.p. 195 of tho
RIO -. of D&LLM eounry. 2.u~~ run being *.at, 8e.W toot and Barrh
00 06 mhtu 21 -0 *.st, 234.00 6-t froin the sowcaea.t
-nnr of tho J. r. vmt Bur-. kbnre rto. 1- irm binp th. Wbrrr.t
wrna Of hrrrr 1,
7LIIYQ Uortb W) d.pnn 47 mlnutw 48 ~m~da Wt & IAaraoa of 186.59
f-t to L 112 Lnoh lrrn cod taund for a wmnrr
'FmNCB West elon9 tb. south 11"s of Te.ct 1 185.61 feet to the POltPP 0).
mllll1HO and CONMIHIWG 0.069 acn of land!
- mth 0 d- 06 ID- 21 #.eond. Un 220.34 rrrt m r 112 Lnh
1- rod mt ror -8
'IUmm smzh m -a 41 .~auu= 4% ucond. *..t 73.00 Lm U, r l lmah
iroa Pip I- a oar-8
EXHIBIT "B"
.. ......
,
. D&i i 'MAY 26. 1990
' .,s " .) . , .
,. . 91, Ep 47[,0G.I-L , .
*btcel/ Iron W Vomnd
'SLrrl/ 1-rn M Set
----- ?ace sur~r~bw~ a andnccrins ......... bunk/lirrh~ex-~-x-~-~
-*Re* -E-E-E- . .=z,, -. -.:?).,.. . . ........ ....... .... ...... ' TZZ' ... ,, , . . .- ..... . . . --.
. . -,
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 14, 2009
9/E
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD 163R5-SF-9, Windsor Estates, Lot 17 Block A, a zoning change
request from PD-163R2-SF-9 (Planned Development-163 Revision 2-Single Family-9) to PD-163R5-SF-9 (Planned
Development-163 Revision 5-Single Family-9) to allow stucco finish in lieu of the 80% masonry requirement on Lot 17,
Block A located at 917 Deforest Road and authorizing the Mayor to sign.
On May 21, 2009, the Planning Commission recommended approval of this zoning change (5-1). Commissioners Jett,
Frnka, Haas, Sangerhausen, and Kittrell voted in favor, Commissioner Shute opposed.
On June 9, 2009, Council unanimously approved this zoning change (5-0).
Staff recommends APPROVAL.
@PD-163R5-SF-9, WE ORD,1-AR (con)
1 TM 37756.2.000
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-163R2-SF-9 (PLANNED
DEVELOPMENT-163 REVISION 2-SINGLE FAMILY-9) TO PD-163R5-SF-
9 (PLANNED DEVELOPMENT-163 REVISION 5-SINGLE FAMILY-9) TO
ALLOW STUCCO FINISH IN LIEU OF THE 80% MASONRY
REQUIREMENT ON LOT 17, BLOCK A OF WINDSOR ESTATES,
LOCATED AT 917 DEFOREST ROAD; PROVIDING FOR
DEVELOPMENT CONDITIONS; PROVIDING FOR THE APPROVAL OF
A SITE PLAN/FLOOR PLAN AND ELEVATIONS, HERETO AS
EXHIBITS “A” AND “B”; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-163R5-
SF-9 should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended by granting a change in zoning from PD-163R2-SF-9 (Planned
Development-163 Revision 2-Single Family-9) to PD-163R5-SF-9 (Planned Development-163
Revision 5-Single Family-9) to allow stucco finish in lieu of the 80% masonry requirement on Lot
17, Block A, of Windsor Estates, located at 917 Deforest Road.
2 TM 37756.2.000
SECTION 2. That the property shall be developed and used only in accordance with the
following development conditions set forth:
A. Provisions of Ordinance Numbers 91500-A-222, and 91500-A-384 shall continue
in full force and effect except as amended herein.
B. Stucco as used in this ordinance shall be defined as continuous plaster or mortar
of seven-eighths (7/8”) of an inch thickness over wood frame with metal lath and
elastomeric topcoat. All houses permitted to be of stucco material or plaster shall
be of earth tone color.
SECTION 3. That the Site Plan/Floor Plan and Elevations, attached hereto as Exhibits “A”
and “B”, shall be made a part hereof for all purposes, are hereby, approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended, and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
3 TM 37756.2.000
SECTION 7. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2009.
APPROVED:
_____________________________________
JAYNE PETERS, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb [ revised only] 06/26/09)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 14, 2009
10
✔
PUBLIC HEARING
Consider approval of a Resolution granting a variance of three hundred (300') feet to Walgreen Co. from the 300-foot
prohibited requirement under Ordinance No. 2006-1143, Article 6-16, Section 6-16-2 of the Code of Ordinances, to a
business selling or offering for sale alcoholic beverages, with a business address being 313 N. Denton Tap Road; and
authorizing the Mayor to sign.
This variance is being filed for the Walgreen Phramacy at the northwest corner of Parkway Boulevard and Denton Tap.
The property line of this business is within 300 feet of Kiddin' Around.
Staff recommends approval based on location being grandfathered.
%walgreen
I Tv~e of Off-Premise Llcenselperrnit I . -.
C] BQ Wine and Beer Retailer's Off-Premise Permit LP Local Distributor's Permit
BF Beer Retail Dealer's Off-Premise License E Local Cartage Permit
P Package Store Permit ET Local Cartage Transfer Permit
Q Wine Only Package Store Permit PS Package Store Tasting Permit
- - -- - - - - - --
lndicate~rimary Business at this Location
GroceryIMarket Convenience Store without Gas
Liquor Store Miscellaneous Retail Drug Store
Convenience Store with Gas
I Trade Name of Location I
( Walgreens #04418
Location Address
31 3 N Denton Tam Rd I city I County I State I Zip Code I
P.O. Box 901 I Deerfield I IL 160015;
Business Phone No. I Alternate Phone No. I E-mail Address
Coppell
Mailing Address
Type of Owner
0 Individual Corporation City/County/University
Partnership Limited Liability Company Other
Limited Partnership Joint Venture
Limited Liability Partnership Trust
Owner of Business/Applicant
WALGREEN CO.
Dallas
City
TX
State
See Attached Rider
Last Name
I I I I
Page 1 of 3 Fom L-OFF
75019-
Zip Code
Last Name
i
I
First Name f MI
j
Title
First Name 1 MI
i
Title
COPPELL GIN OF Coppell
Application For Alcoholic Beverage Variance
APPLICATION FOR (CHECK ONE):
WINE AND BEER RETAILER'S OFF-PREMISE PERMIT
MIXED BEVERAGE KESTAURANT PERMIT WITH FB
PLEASE PRINT OR TYPE THE FOLLOWING:
APPLICANT'S NAME: Walareen Co
Address P.O. Box 901 Deerfield, IL. 60015
Phone Number 847-3 1 5-6802
NAME OF ESTABLISHMENT: Walgreens # 0441 8
LOCATION OF ESTABLISHMENT (INCLUDING COUNTY): Address Dallas countv . . .* ,
Date: 6/~/ O T
do Re-ent
Address 82 Armstronn Drive Mustann. OK 73064
Phone Number 405-376-4509
Sec. 6-16-2 General Requirements.
k The sale of bee in residential areas or within residential zoning distrids is prohibited.
B. Where otherwise allowed, the legal sale of alcoholic beverages as permitted for on-premise or 08-premise consumption shall not
occur after 12 midnight or before 7 a.m. except for on Sunday where such legal sale shall not occur &er 12 midnight or before 12 noon.
C. Alcoholic beverages shall not be sold by a dealer whose place of business is within 300 feel of a church, public or private school, or
public hospital. This Subsection does not apply to (he holder of:
1. A license or permit who also holds a fwd and heverage certificate covering a premise that i< located within 300 feet of a
private school; or
2. A license or permit covering a premise where minors are prohihited fiom entering under Section 109.53 of the Texa
Alcoholic heraze Code, as amended and that is located within 300 feet of a private school.
D. A private school may request from the governing body of the city of Coppell that sales be prohibited within one thousand
feet (1,000') of the property of said school.
E. The meawrement of the distance between the place of business where alcoholic beverages are sold and the church or public hospital
shall be. along the property lines of the street fronts and fro111 front door to front door, and in direct line across intersections.
F. The measurement of the distance between the place of business where alcoholic beverages are sold and the public or private school
shall be:
1. in a direct line from the property line of the public or private school to the property line of the place of business, and in a
direct line across intersections; or
2. if the permit or license holder is located on or above the fifth story of a multistory building, in a direct line from the property
line of the public or private school to the property line of the place of business, in a direct line across intersections, and
vertically up the building at the property line to the base of the floor on which the permit or license holder is located.
G. Every applicant for an original alcoholic beverage license or permit for a location with a door by which the public may enter the
place of business of the applicant that is within 1,000 feet of the nearest property line of a public or private school, measured along street lines and
dircctly across intersections, must give written noticc of thc application to officials of thc public or private school bcforc filing thc application with
the Texas Alcoholic Beveraee Commission. A copy ofthe notice must be submitted to the commission with the application. This subsection does
not apply to a pcrrnit or licensc covcring a prcmisc whcrc minom arc prohibited from cnteringthc prcmiscs.
H. lbe City Council may &a a Public Hearing and a publication ofa notice ten (10) days prior to the Hearing in the ofiicial City
newspaper, allow variances to thc rcgulation if it dctcrmincs that cnforcemcnt of tho rcgulation in a particular instnncc is not in thc bcst interest of
the public, constitutes waste or inefficient use of land or other resources, creates an undue hardship on an applicant for a license or permit. does not
save its intcnded purposc, is not effective or ncccssnry, or for any other rcason, &cr consideration of the health, snfcty, and wclfarc of thc public
and the equities of the situation, determines is in the best interest of the community.
Sec. 6-16-3 Day Cares 1 Child Care Facilities.
Provisions of Section 6-16-2 relating to a public school also apply to a day-care center and a child-care facility as those terms are
defined by Section 42.002, Human Resources Code for a permit or license holder under Chapter 25,28,32,69, or 74 who does not hold a food or
beverage certificate. This Subsection does not apply to a permit or license holder who sells alcoholic beverages if:
1. The permit or license holder and the day-care center or child-care facility are located on different stories of a multistory
building; or
2. the permit or license holder and the day-care center or child-care facility are located in separate building and either the
permit or license holder or the day-care center or child-care facility is located on the second story or higher of a multistory
building."
NOTICE OF PUBLIC HEARING
The City Council of the city of Coppell will hold a public hearing on Tuesday, the 14th
day of July, 2009, at 7:30 p.m., in the Coppell Town Center, for the purpose of
considering a variance filed by Walgreen Co. who has submitted an application for Wine
and Beer Retailer’s Off-Premise Permit at 313 N. Denton Tap Road, which address falls
within 300 feet of a public or private school or day care center. Any citizen of the City or
other party of interest may also express his or her opinion concerning this request by
letter addressed to the city of Coppell City Secretary Department, 255 Parkway
Boulevard, Coppell, TX 75019
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The city of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the city of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY,TX, 1-800-735-2989).
WALGREENSKiddin Around Playcare
Parkway Blvd
A p p r o x i m a t e l y 6 5 0 '
Coppell High School
Park way Bl vdDenton Tap RdBlack Oak C ir
S
t
o
n
emeade WayCross Timbers Trl
Town Center BlvdF lin ts h ire W ayRidge w o o d D r
0 100 200 30050Feet µWalgreens
Within 300' from a day care center (measured from property line to property line) &Winin 1000' from a public school (measured from door to nearest property line).
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, GRANTING A DISTANCE VARIANCE OF
THREE HUNDRED (300’) FEET TO WALGREEN CO., LOCATED
AT 313 N. DENTON TAP ROAD, COPPELL, TEXAS, AS
PROVIDED IN SECTION 6-16-2(H) OF THE CODE OF
ORDINANCES OF THE CITY OF COPPELL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article 6-16 of the Code of Ordinances places certain distance
prohibitions from churches, schools, and day cares to businesses that sell or offer to sell
alcoholic beverages; and
WHEREAS, the City Council may grant a variance to such business upon proof
that the best interest of the public are not served by strict compliance with the regulations;
and
WHEREAS, Walgreen Co. (hereinafter, “Applicant”) is located within 300 feet of a
church, school or day care; and
WHEREAS, the Applicant has provided sufficient proof that such regulation
constitutes waste or inefficient use of land, or creates an undue hardship and is otherwise not
effective or necessary after consideration of the health, safety and welfare of the public; and,
WHEREAS, the City Council has determined that the best interest of the
community will be served by a grant of such variance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That a variance of three hundred (300’) feet shall be granted to
Walgreen Co., located at 313 N. Denton Tap Road, Coppell, Dallas County, Texas, as
provided in Section 6-16-2 (H) of the Code of Ordinances of the City of Coppell.
SECTION 2. That the variance granted herein is in personam to the above named
Applicant and shall expire upon relinquishment of any permit authorized by the TEXAS
ALCOHOLIC BEVERAGE COMMISSION or its successor.
SECTION 3. That this Resolution shall take effect immediately from and after its
passage as the law and charter in such cases provide.
1
DULY PASSED by the City Council of the City of Coppell, Texas, this the 14th
day of July, 2009.
APPROVED:
___________________________________
JAYNE PETERS, MAYOR
ATTEST:
___________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 6/26/09)
2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 14, 2009
11
✔
PUBLIC HEARING
Consider approval of Case No. PD-243-R, Metrocrest Community Church, a zoning change request from R (Retail) to
PD-243-R (Planned Development-243-Retail), to allow the construction of a 7,419-square-foot church with a future
expansion area of 7,168 square feet on 1.99 acres of property located on the south side of E. Sandy Lake Road,
approximately 220 feet east of Riverview Drive.
The following P&Z conditions remain outstanding:
1. Insure there is a 150-square-foot landscape island with an overstory tree located at the end of each parking row to
fulfill the interior landscaping requirements.
2. Insure there is no direct glare from the monument sign lighting visible from Sandy Lake Road.
On June 18, 2009, the Planning Commission unanimously
recommended approval of this zoning change (5-0), subject to the
above-stated conditions. Commissioners Jett, Frnka, Haas, Kittrell and
Shipley voted in favor, none opposed.
Staff recommends APPROVAL.
@01 PD-243-R, MCC, 1-AR
ITEM # 4
Page 1 of 5
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
PD-243-R, Metrocrest Community Church
P&Z DATE: June 18, 2009
C.C. DATE: July 14, 2009
STAFF REP.: Matt Steer, City Planner
LOCATION: South side of E. Sandy Lake Road, 220 feet east of
Riverview Drive
SIZE OF AREA: 1.99 acres of property
CURRENT ZONING: R (Retail)
REQUEST: A zoning change to PD-243-R (Planned Development-243-
Retail), to allow the construction of a 7,419-square-foot
church with a future expansion area of 7,168 square feet
(originally 8,320 square feet).
APPLICANT: Owner: Architect:
Metrocrest Community Church Prizm Architects
Brenda McDonald Ron Brown
P.O. Box 229 580 Decker Dr., Suite 170
Coppell, TX 75019 Irving, TX 75062
Phone: 972-462-0686 Phone: 972-714-0420
Fax: N/A Fax: 972-714-0282
Email: wayne@metrocrest.org Email: rbrown@prizmarchitects.com
HISTORY: There has been no recent zoning or platting history on this
vacant parcel.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane divided collector
concrete roadway contained within a 110-foot right-of-way.
ITEM # 4
Page 2 of 5
SURROUNDING LAND USE & ZONING:
North –vacant; O (Office)
South –single family; SF-9 (Single Family-9)
East – single family; PD-190-SF-9 (Planned Development-190-
Single Family-9)
West – vacant; R (Retail)
COMPREHENSIVE PLAN: The Coppell Comprehensive Plan shows the property as
suitable for neighborhood retail use.
DISCUSSION: This is a zoning change to allow the construction of a 7,419-square-
foot church with a future expansion area of 7,168 square feet
(originally 8,320 square feet) on a two-acre lot currently being
platted. Churches are allowed by right within a nonresidential
zoning district and a zoning change would not typically be required;
however, there are three exceptions to the Zoning Ordinance
requested as Planned Development Conditions. The PD
Conditions are as follows:
1. Along the south and east property line, an evergreen
landscaping screen is proposed in lieu of a six-foot
masonry wall,
2. Ten parking spaces are proposed within the 30-foot front
yard building setback, and
3. Reverse illuminated text and logo are proposed on the
monument sign as opposed to the standard externally
illuminated sign.
A nonresidential use adjacent to a residential use requires a six-
foot masonry screening wall. Within the most recently approved
church case, the Ark Church, located at the southwest corner of
Holly and Sandy Lake, a six-foot masonry wall was required and
was constructed. Metrocrest Church is in a similar situation,
abutting a residential alley and sharing a common side property line
with a residence. In predevelopment meetings with the applicant,
this issue was discussed at length, and staff recommended a six-
foot masonry wall, just as was required in the previous Ark Church
zoning case. A landscape plan has been prepared showing an
evergreen landscape screen intended to serve the same purpose.
The southern screen along the alley is well designed with four
three-foot berms with retaining walls spaced evenly throughout the
ten-foot perimeter area along the property line. There are
segments of Nellie R. Stevens with a Bald Cypress off set to the
north every 40 feet. On the top of the berms, are Elaeagnus and
Mexican Feather Grass. The applicant has informed staff that they
ITEM # 4
Page 3 of 5
will be asking the neighbors’ preferences as to whether or not they
are in favor of a landscape screen. Staff will follow the general
consensus of the abutting neighborhood in our recommendation
related to this screening. As of June 11, 2009, no responses had
been received from the surrounding notification letters sent out to
surrounding property owners within 200 feet of this request.
There is adequate parking provided at one parking space per three
seats in the main sanctuary. Within Phase One, 48 parking spaces
are proposed (39 required for the 118 seat proposed) and 27
parking spaces proposed in Phase Two, totaling 75. At build out,
the total number of seats in the sanctuary is proposed to be 224,
thus requiring 75 parking spaces. Parking is technically permitted
by ordinance to be located in front of the building as long as the
building is setback 60 feet. In the case, the parking is not located
between the building and the street, but within the side of the front
yard, east and west of the building. This is encroaching
approximately 15 feet into the 30-foot front yard setback line,
leaving the standard 15-foot perimeter buffer area between the
parking lot curb and the property line. Staff is comfortable
recommending an exception, as the parking will be buffered by a
parking lot hedge.
A monument sign is proposed to be located in front of the building
15 feet from the right-of-way and greater than 75 feet from the side
property lines, meeting all setback requirements. An exception to
the lighting requirements; however, is being requested. Rather
than detached external illumination, the letters are proposed to be
reverse lighted creating a halo-effect around the letters. This is a
soft lighting technique and staff can support this request, but has
listed a condition of approval to insure that there is no direct glare
from the bulbs visible from Sandy Lake.
The applicant is proposing to install the proposed landscaping on
the eastern half of the site in conjunction with the Phase Two
expansion. Staff has some reservation in delaying the installation
of specifically, the perimeter landscaping and advises that it be
installed at this time. The remainder of required landscaping for the
eastern half is recommended to be installed with the expansion, as
this landscaping is more prone to being damaged during
construction. The landscape plan has other adjustments needed,
including the following:
1. The proposed “Knockout Rose” should be changed to reflect
an approved plant species from the plant palette.
2. Future nonvehicular landscaping calculations shall be
corrected to represent only its specific category and shall
ITEM # 4
Page 4 of 5
exclude the interior and perimeter areas. It appears as if the
future nonvehicular landscaping is approximately 1,200-
square-foot deficient and this will need to be rectified during
the Phase Two planning process.
A Detail Site Plan, Landscape Plan, and Elevations will be required
to be approved prior to permitting of Phase Two to ensure
compliance with all applicable ordinances. Staff recommends that
the Planning Director be given the option to administratively
approve these plans.
Presently, the church (at a different location) starts Sunday school
at 9:00 a.m. and church service at 10:15 a.m., each typically ending
around noon. It is anticipated that weekday evening and
occasional daytime functions will eventually be added to the
operation.
Multiple building materials are proposed. “Addison Antique” brick is
proposed to be the field brick with multiple colors ranging from pink
with a white slurry to a red to a dark brown color. “Lueders” stone
is proposed to have multiple shades of grey and brown and is the
second most prominent material on the elevations. It will be
located at the entry, along the bottom of each elevation and at the
corners of the south and east elevations. A beige, “Honey Twist”
colored synthetic plaster is proposed on a small band just below the
roof line of the sanctuary. The roofing material is proposed to be a
dark asphalt shingle above the sanctuary and medium bronze
standing seam above the entry and front porch. Rough sawn cedar
is proposed for the 11 columns along the front porch. Staff
recommends using the field brick to clad these columns and
recommends using standing seam on the entire roof. This will
eliminate two of the building materials and will help declutter the
proposed elevations.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-243-R subject to the following conditions:
1. A Detail Site Plan, Landscape Plan, and Elevations shall be required prior to
Phase Two building permit to ensure compliance with all applicable ordinances.
The Planning Director will have the option to administratively approve these
plans.
2. Remove note relating to existing trees from Site Plan.
3. Replace “Knockout Roses” with an approved shrub from the plant palette of the
landscape section of the Zoning Ordinance.
4. Ensure there is a 150-square-foot landscape island with an overstory tree located
at the end of each parking row to fulfill the interior landscaping requirements.
ITEM # 4
Page 5 of 5
Four additional overstory trees are needed for the Phase One and eight
overstory trees needed for the Phase Two interior landscape areas.
5. Recalculate the nonvehicular landscaping for Phase Two. It appears as if there
is a 1,200-square-foot deficiency.
6. Revise building elevations to add brick to the columns along the front porch and
change the asphalt singles to standing seam.
7. If approved as a PD condition, revise the first note to read, “Along the south and
east property line, an evergreen landscaping screen is proposed in lieu of a six-
foot masonry wall.”
8. Ensure there is no direct glare from the monument sign lighting visible from
Sandy Lake Road.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Elevations
3. Tree Survey
4. Landscape Plan
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 14, 2009
12
✔
PRESENTATION
Consider approval of the Metrocrest Church at Riverview, Lot 1, Block A, Minor Plat, to establish a building site and
necessary easements to allow the construction of a church on 1.99 acres of property located on the south side of E.
Sandy Lake Road, approximately 220 feet east of Riverview Drive.
The following P&Z conditions remain outstanding:
1. The water line is being shown as a public water line. This water line shall be private.
2. Provide a letter of approval from the property owner for the utility easement on the property to the west.
On June 18, 2009, the Planning Commission unanimously
recommended approval of this minor plat (5-0), subject to the
above-stated conditions. Commissioners Jett, Frnka, Haas, Kittrell and
Shipley voted in favor, none opposed.
Staff recommends APPROVAL.
@02 MCC at R, L1, Blk A, MP, 1-AR
ITEM # 5
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Metrocrest Church at Riverview,
Lot 1, Block A, Minor Plat
P&Z DATE: June 18, 2009
C.C. DATE: July 14, 2009
STAFF REP.: Matt Steer, City Planner
LOCATION: South side of E. Sandy Lake Road, 220 feet east of
Riverview Drive
SIZE OF AREA: 1.99 acres of property
CURRENT ZONING: R (Retail)
REQUEST: A minor plat to establish a building site and necessary
easements to allow the construction of a church.
APPLICANT: Owner: Architect:
Metrocrest Community Church Prizm Architects
Brenda McDonald Ron Brown
P.O. Box 229 580 Decker Dr., Suite 170
Coppell, TX 75019 Irving, TX 75062
Phone: 972-462-0686 Phone: 972-714-0420
Fax: N/A Fax: 972-714-0282
Email: wayne@metrocrest.org Email: rbrown@prizmarchitects.com
HISTORY: There has been no recent zoning or platting history on this
vacant parcel.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane divided collector
concrete roadway contained within a 110-foot right-of-way.
ITEM # 5
Page 2 of 2
SURROUNDING LAND USE & ZONING:
North –vacant; O (Office)
South –single family; SF-9 (Single Family-9)
East – single family; PD-190-SF-9 (Planned Development-190-
Single Family-9)
West – vacant; R (Retail)
COMPREHENSIVE PLAN: The Coppell Comprehensive Plan shows the property as
suitable for neighborhood retail use.
DISCUSSION: This is a minor plat of a 1.99 acre, one lot subdivision; the
companion request to PD-243-R, Metrocrest Community Church.
This is a pretty straightforward request with only three items that
need to be addressed. The waterline serving this property is
private and therefore should not be within a public “utility
easement”; therefore, the “utility easement” should be removed
from the fire lane easement verbiage. Permission from the property
owner to the west needs to be obtained prior to filing a separate
instrument dedicating a 15-foot utility easement. The month of
June should be removed from the City Secretary’s signature block.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Metrocrest Church at Riverview Lot 1, Block
A, Minor Plat subject to the following conditions:
1. The water line should remain private, remove the "utility easement" from the
fire lane easement.
2. Provide letter of approval from the property owner for the utility easement on
the property to the west.
3. Remove “June” from the City Secretary’s signature block.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Minor Plat
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 14, 2009
13
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-241-SF/C, Red Hawk, a zoning change request from O (Office) to
PD-241-SF/C (Planned Development - 241- Single Family/Commercial) with a Detail Plan to allow 54 single-family lots
with a minimum lot size of 5,765 square feet and an average lot size of 8,484 square feet, including the retention of the
Bullock Cemetery on approximately 14.9 acres of property and a Concept Plan for two commercial tracts containing
approximately 1.5 acres of property, located along the west side of S. Denton Tap Road, north of Bethel School Road
and authorizing the Mayor to sign.
On March 19, 2009, the Planning Commission unanimously recommended to table and continue this request to April
16, 2009 (6-0).
On April 16, 2009, the Planning Commission recommended approval of this zoning change (6-1). Commissioners Shute,
Frnka, Haas, Sangerhausen, Kittrell and Shipley voted in favor, Commissioner Jett opposed.
On May 26, 2009, Council continued consideration of this request to June 16, 2009 (6-1). Council Member Tunnell
opposed.
On June 16, 2009, Council approved this zoning change (6-1). Council Member Tunnell opposed.
Staff recommends APPROVAL.
@03 PD-241-SF-C, RH ORD, 1-AR
1 TM 37717.2.000
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM O (OFFICE) TO PD-241-
SF/C (PLANNED DEVELOPMENT-241-SINGLE FAMILY/
COMMERCIAL) WITH A DETAIL PLAN TO ALLOW 54 SINGLE-
FAMILY LOTS ON APPROXIMATELY 14.9 ACRES OF PROPERTY
AND A CONCEPT PLAN FOR TWO COMMERCIAL TRACTS
CONTAINING APPROXIMATELY 1.5 ACRES OF PROPERTY,
LOCATED ALONG THE WEST SIDE OF S. DENTON TAP ROAD,
NORTH OF BETHEL SCHOOL ROAD, AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A”, ATTACHED HERETO
AND INCORPORATED HEREIN FOR ALL PURPOSES; PROVIDING
FOR THE APPROVAL OF THE SITE PLAN, TREE SURVEY,
LANDSCAPE PLAN, STONE SCREENING WALL ELEVATIONS, SALES
CENTER ELEVATIONS WITH FLOOR PLAN AND PERSPECTIVES OF
THE VILLAS, ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, “E”,
“F” AND “G”, RESPECTIVELY; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-241-
SF/C should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from O (Office) to PD-241-SF/C
(Planned Development - 241- Single Family/Commercial) with a Detail Plan to allow a mixed
2 TM 37717.2.000
use of 54 single-family lots on approximately 14.9 acres of property and two commercial tracts
containing approximately 1.5 acres of property, located along the west side of S. Denton Tap
Road, north of Bethel School Road. and being more particularly described in Exhibit “A”, attached
hereto and made a part hereof for all purposes, subject to the development regulations adopted
herein.
SECTION 2. That the property shall be developed and used only in accordance with
following development regulations as set forth herein below;
A) The exterior of a maximum of 12 single family residences in this development shall be
permitted to be constructed with stucco exterior finish in lieu of masonry as provided in
the Comprehensive Zoning Ordinance. There shall be a minimum of three-lot separation
between structures constructed with stucco finish. Stucco as used in this ordinance shall
be defined as continuous plaster or mortar of seven-eighths (7/8”) of an inch thickness
over wood frame with metal lath and elastomeric topcoat. All single family residences
permitted to be of stucco material or plaster shall be of earth tone color.
B) Minimum 15-foot front building line shall be provided for all single family lots, except
Lots 1 and 2, Block A which have a minimum 30-foot building line.
C) Minimum 20-foot setback shall be required for all garages on all residential lots.
D) Lots 1 – 11 and Lots 16 – 18, Block A shall have a 20-foot rear yard building setback. All
other single family lots shall have 10-foot rear yard building setbacks, except for lots
with rear entry garage where there will be 20 foot minimum setback for only the garage.
E) Lots 18 – 26, Block A shall have a 20-foot rear yard setbacks, with ten feet adjacent to
the north property line being a no build area and which must be maintained in its current
natural state or condition, as follows:
3 TM 37717.2.000
1) There shall be no filling and no building on a 10-foot-wide buffer along the
northern boundary of the property on all lots having existing trees within this 10-
foot area, which shall be noted on the site plan, adjacent to the Wynnpage
Subdivision, subsection 2(E) of this ordinance.
2) A statement of this condition shall be set forth on the Final Plat and in the
Restrictive Covenants of the Homeowners Association and approved by the City
Attorney.
3) This buffer area shall be designated by metes and bounds description.
F) There shall be minimum side yard setbacks of 5 feet for all buildings and a minimum
building separation of 10 feet on all residential lots.
G) There shall be a minimum three-foot side yard setback on all residential lots for any
water features (swimming pools, spas and fountains), and said water features shall have a
maximum height of three feet above natural grade.
H) Commercially zoned Lot 28, Block A will have a 20-foot building line on the north
property line.
I) Commercially zoned Lot 27, Block A will have a 15-foot building line on the south
property line.
J) All homes with front or side entry garages accessed from the public street (not alleys)
shall have carriage style wooded garage doors.
K) Sidewalks will be constructed at time of house construction on all single family lots.
L) Sidewalks along common areas shall be constructed simultaneously with the construction
of the common area landscape and entry features. There will be no sidewalk abutting the
4 TM 37717.2.000
common area along Oxford Place, adjacent to Common Area 1 and adjacent to
Commercial Lots 27 and 28, Block A.
M) In lieu of the payment of tree mitigation fees, owner shall provide tree replacement as
follows:
1) 304 inches on the perimeter and entry per landscape plan at time of development;
2) 67 inches in the rear yard of Lots 4-6, 9-11 and 17, Block A at time lots are built
on, and,
3) 162 inches on front yard of all lots (minimum of one 3- inch caliper tree per lot) at
time lots are built on.
N) Screening walls shall extend from house to house at the front of each house, crossing
over the five-foot side setback lines on each lot and the wall shall encroach the five-foot
side setback, but must contain a cut-out at grade to permit drainage which shall be
approved by the City Engineer.
O) No alley will be provided for Lots 1-26, Block A and Lot 23, Block B
P) Detached buildings and hardscapes shall be permitted in front yard, but must be behind
the 15 foot front building setback, except on Lots 1 and 2, Block A, where the hardscape
setback shall be 15 feet and the building setback shall be 30 feet.
Q) A temporary sales center may be constructed on Lot 28, Block A prior to the
commencement of any development and will be removed or relocated as dictated by
sales, with final removal on or before the sale of the final lot.
R) A rolled curb may be used on the street for all lots with front drive access on any street
which measures twenty-seven and one-half feet (27½’) from gutter to gutter.
5 TM 37717.2.000
S) A drainage study approved by the City Engineer will be required with the submission of a
final plat for this development.
SECTION 3. That Site Plan, Tree Survey, Landscape Plan, Stone Screening Wall
Elevations, Sales Center Elevations with Floor Plan, and Perspectives of the Villas, attached
hereto as Exhibits “B”, “C”, “D”, “E”, “F” and “G”, respectively, and made a part hereof for all
purposes as development regulations, are hereby approved.
SECTION 4. That the above property shall be developed and used only in the manner and
for the purpose provided for by the SF (Single Family) and C (Commercial) District regulations, as
contained in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended
and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
6 TM 37717.2.000
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2009.
APPROVED:
_____________________________________
JAYNE PETERS, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb Reviewed & Revised 6/24/09)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
July 14, 2009
14
✔
CONTRACT/BID or PROPOSAL
Consider approval of award of Bid #Q-0609-01 for reconstruction of Kimbel Kourt in the amount of $100,212.75, as
budgeted in the IMF, to Jim Bowman Construction Company; and authorizing the City Manager to sign and execute
any necessary documents.
On June 9, 2009 Council approved a Resolution allowing closure of Kimbel Kt. until September 30, 2009 to facilitate its
reconstruction from a substandard asphalt roadway to a concrete street with improved drainage. Approval of this
contract will allow the construction to begin.
Funds have been budgeted in the Infrastructure Maintenance Fund for this contract.
Staff recommends award of of the bid to Jim Bowman Construction
Company.
#Award Contract for Kimbel Kt
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: July 14, 2009
RE: Consider approval of award of Bid #Q-0609-01 for reconstruction of
Kimbel Kourt in the amount of $100,212.75, as budgeted in the IMF,
to Jim Bowman Construction Co.; and authorizing the City Manager
to sign and execute any necessary documents.
On June 23, 2009 the City of Coppell received and opened nine bids for the
reconstruction of Kimbel Kourt, from 100 feet north of Sandy Lake Road to Village
Parkway. The nine bids ranged from a low bid of $100,212.75 to a high of $160,172.50.
This project was designed by city engineering staff. Our construction cost estimate was
$152,000.
This project is designed to replace the current 24-foot wide asphalt street with a 28-foot
wide concrete street with improved drainage, and a sidewalk along the west side
connecting Sandy Lake to Village Parkway.
A resolution to close Kimbel Kourt from 100 feet north of Sandy Lake to Village
Parkway was approved at the June 9th City Council meeting.
The low bidder on this project was Jim Bowman Construction Co. from Plano. Their bid
was in the amount of $100,212.75 with a construction time of 35 calendar days. This
contractor has completed similar projects throughout the DFW area, including at least
one project for the City of Coppell. They are qualified, and capable of completing this
project.
City staff has worked with this contractor since opening bids to complete some
administrative tasks that normally take place after council award in an effort to expedite
the beginning of construction. The 35 calendar days that they bid on the project provides
an opportunity to complete the project and re-open Kimbel Kourt prior to the start of
school, if they begin work within the next few days.
Staff recommends the award of the Kimbel Kourt project, from 100 feet north of Sandy
Lake Road to Village Parkway to Jim Bowman Construction Co. in the amount of
$100,212.75, as budgeted in the Infrastructure Maintenance Fund with 35 calendar days.
Staff will be available to answer any questions at the council meeting.
Proposed Improvements
Kimbel Kourt Re-Construction
City of Coppell Project MA09-01
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Proposed Improvements
Kimbel Kourt Re-Construction
City of Coppell Project MA09-01
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AREA OF PROPOSED
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BID #Q-0609-01 KIMBEL KOURT REPAVINGITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALI-1 1 LS Mobilization & Demobilization $5,700.00 $5,700.00 $8,082.79 $8,082.79 $8,000.00 $8,000.00 $9,300.00 $9,300.00 $10,000.00 $10,000.00I-2 1 LS Furnish, Install, Maintain and Remove Traffic Control Devices $600.00 $600.00 $1,995.00 $1,995.00 $2,500.00 $2,500.00 $1,600.00$1,600.00 $5,000.00 $5,000.00I-3 1 LS Furnish, Install, Maintain and Remove Erosion Control Devices $1,000.00 $1,000.00 $1,465.50 $1,465.50 $3,000.00 $3,000.00 $1,800.00 $1,800.00 $3,000.00 $3,000.00I-4 2 EA Furnish, Install, Maintain and Remove Project Signs $450.00 $900.00 $382.25 $764.50 $250.00 $500.00 $400.00 $800.00 $500.00 $1,000.00I-5 1,300 SY Sawcut, Remove, and Dispose of Existing Asphalt Pavement $5.15 $6,695.00 $11.98 $15,574.00 $3.50 $4,550.00 $5.10 $6,630.00 $17.00 $22,100.00I-6 350 SY Sawcut, Remove, and Dispose of Existing Concrete Flatwork $8.00 $2,800.00 $7.22 $2,527.00 $3.50 $1,225.00 $11.00 $3,850.00 $14.00 $4,900.00I-7 2 EA Construct 10' Curb Inlet $2,600.00 $5,200.00 $3,272.50 $6,545.00 $2,500.00 $5,000.00 $2,800.00 $5,600.00 $4,200.00 $8,400.00I-8 78 LF Furnish & Install 18" RCP Drainage Pipe $41.00 $3,198.00 $49.50 $3,861.00 $45.00 $3,510.00 $72.00 $5,616.00 $90.00 $7,020.00I-9 1 EA Construct 4' Square Storm Drain Junction Box Over Existing 21" Drainage Pipe $2,500.00 $2,500.00 $2,310.00 $2,310.00 $2,500.00$2,500.00 $2,700.00 $2,700.00 $3,500.00 $3,500.00I-10 1,515 SY Furnish & Install 8" Lime Sabilized Subgrade $5.35 $8,105.25 $6.84 $10,362.60 $8.00 $12,120.00 $5.90 $8,938.50 $6.25 $9,468.75I-11 1,415 SY Furnish & Install 7" Reinforced Concrete Pavement with 6" Monolithic Curb $38.30 $54,194.50 $37.79 $53,472.85 $39.00 $55,185.00 $47.50 $67,212.50 $40.00 $56,600.00I-12 160 SY Furnish & Install 6" Reinforced Concrete Driveway $42.00 $6,720.00 $36.00 $5,760.00 $40.00 $6,400.00 $51.00 $8,160.00 $48.00 $7,680.00I-13 400 SF Furnish & Install 4" Reinforced Concrete Sidewalk $4.00 $1,600.00 $5.00 $2,000.00 $28.00 $11,200.00 $6.00 $2,400.00 $4.00 $1,600.00I-14 1 LS Restore Parkway and Disturbed Areas $1,000.00 $1,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $2,600.00 $2,600.00 $5,000.00 $5,000.00TOTAL BID$100,212.75 $117,720.24 $118,690.00 $127,207.00 $145,268.75DAYS TO COMPLETE35 100 60 90 80ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTALI-1 1 LS Mobilization & Demobilization $4,000.00 $4,000.00 $5,000.00 $5,000.00 $6,300.00 $6,300.00 $12,500.00 $12,500.00I-2 1 LS Furnish, Install, Maintain and Remove Traffic Control Devices $3,500.00 $3,500.00 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $4,400.00 $4,400.00I-3 1 LS Furnish, Install, Maintain and Remove Erosion Control Devices $3,000.00 $3,000.00 $2,500.00 $2,500.00 $3,400.00 $3,400.00 $4,100.00 $4,100.00I-4 2 EA Furnish, Install, Maintain and Remove Project Signs $500.00 $1,000.00 $500.00 $1,000.00 $750.00 $1,500.00 $400.00 $800.00I-5 1,300 SY Sawcut, Remove, and Dispose of Existing Asphalt Pavement $12.00 $15,600.00 $10.00 $13,000.00 $16.00 $20,800.00 $15.00 $19,500.00I-6 350 SY Sawcut, Remove, and Dispose of Existing Concrete Flatwork $12.00 $4,200.00 $12.50 $4,375.00 $25.00 $8,750.00 $17.00 $5,950.00I-7 2 EA Construct 10' Curb Inlet $4,000.00 $8,000.00 $4,000.00 $8,000.00 $3,050.00 $6,100.00 $3,000.00 $6,000.00I-8 78 LF Furnish & Install 18" RCP Drainage Pipe $85.00 $6,630.00 $65.00 $5,070.00 $152.00 $11,856.00 $60.00 $4,680.00I-9 1 EA Construct 4' Square Storm Drain Junction Box Over Existing 21" Drainage Pipe $4,000.00 $4,000.00 $4,500.00 $4,500.00 $3,700.00$3,700.00 $3,500.00 $3,500.00I-10 1,515 SY Furnish & Install 8" Lime Sabilized Subgrade $10.00 $15,150.00 $14.00 $21,210.00 $5.40 $8,181.00 $8.00 $12,120.00I-11 1,415 SY Furnish & Install 7" Reinforced Concrete Pavement with 6" Monolithic Curb $50.00 $70,750.00 $42.00 $59,430.00 $48.00 $67,920.00 $49.50 $70,042.50I-12 160 SY Furnish & Install 6" Reinforced Concrete Driveway$42.00 $6,720.00 $47.50 $7,600.00 $35.00 $5,600.00 $53.00 $8,480.00I-13 400 SF Furnish & Install 4" Reinforced Concrete Sidewalk$3.60 $1,440.00 $45.00 $18,000.00 $3.50 $1,400.00 $4.00 $1,600.00I-14 1 LS Restore Parkway and Disturbed Areas $2,500.00 $2,500.00 $2,500.00 $2,500.00 $7,000.00 $7,000.00 $6,500.00 $6,500.00TOTAL BID$146,490.00$157,185.00 $158,007.00 $160,172.50DAYS TO COMPLETE60 98 100 90Allied Builders, Inc. Ed A. Wilson, Inc. Reliable Paving, Inc. J&T Excavating, LLCJim Bowman Construction Co. Procon Paving & ConstructionJRJ Paving, LPSmith Contracting, Inc.Jeske Construction Co.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Engineering
July 14, 2009
15
✔
RESOLUTION
Consider approval of a Resolution authorizing the City Engineer, in conjunction with the Contractor, to close South
Coppell Road to through traffic from 400' south of Bethel Road to Southwestern Boulevard to facilitate reconstruction
of the roadway; and authorizing the Mayor to sign and execute the necessary documents.
Approval of this Resolution will allow the reconstruction of South Coppell Road to be conducted in a safe and quick
manner. Staff will be available to answer any questions at the Council meeting.
Staff recommends approval of the Resolution.
#S Coppell Rd Closure
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: July 14, 2009
RE: Consider approval of a Resolution authorizing the City Engineer, in
conjunction with the Contractor, to close South Coppell Road to
through traffic from 400' south of Bethel Road to Southwestern Blvd.
to facilitate reconstruction of the roadway; and authorizing the
Mayor to sign and execute the necessary documents.
At the June 9, 2009 City Council meeting, the City of Coppell awarded a construction
contract to JRJ Paving, L.P. for the reconstruction of South Coppell Road from Bethel
Road to Southwestern Blvd. The original intent for this reconstruction was to limit the
road to one way traffic for the duration of the project in the same manner as the recently
completed portion of Coppell Road from Sandy Lake Road to Cooper Lane. This would
require the contractor to construct the project in phases, installing utilities, and paving on
one half of the road, then switching traffic to the newly constructed paving and beginning
work on the other side of the road. This is a viable construction sequence that allows
access to adjacent development along the street during construction.
In the case of this project, there is very little existing development along the road. In
discussions with JRJ, they have offered a cost reduction of $41,040 to the cost of the
project if they are allowed to close the road for the duration of the project. The limits of
the proposed closure are shown in the attached exhibits. Access to the homes and the
Farmers Market driveway on the north end of Coppell Road, and access to the City
Service Center through the intersection of Burns Street will be maintained for the
duration of the project.
Three other facilities will be impacted by this closure. The Animal Shelter and Fire
Administration buildings have an access driveway from South Coppell Road that will be
closed during the reconstruction. The closure was discussed with both the Fire
Department and the Police Department, and emails from both departments supporting the
closure are provided in this packet. The city will erect temporary signage notifying
residents to access the Animal Shelter from the driveway off Southwestern Blvd.
The final impacted facility is a business on the southwest corner of South Coppell Road
and Burns Street. This is an industrial business with access from both Burns and South
Coppell Road. We will keep them advised about the closure, and on the status of
construction as the project progresses.
Also, the closure will impact the school route to Pinkerton Elementary from
neighborhoods along Bethel Rd. and south of Kaye Street. Instead of using South
Coppell Rd. to access Southwestern Blvd., citizens will need to drive further west and use
Freeport Pkwy. to access Southwestern Blvd. This will add about 0.6 miles to the
commute.
We request approval to close South Coppell Road from 400 feet south of Bethel Road to
Southwestern Blvd for the 210 Calendar Days of the project during the reconstruction of
South Coppell Road. Construction is expected to begin this week, and be complete by
February 2010.
Staff will be available to answer any questions at the council meeting.
Proposed Road Closure
S. Coppell Road Re-Construction
City of Coppell Project ST07-02
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City of Coppell Project ST07-02
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Pinkerton Elementary Route
S. Coppell Road Re-Construction
City of Coppell Project ST07-02
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ALTERNATE ROUTE TO
PINKERTON ELEMENTARY
Keith Marvin - Re: South Coppell Road (Southwestern to Bethel Road)
This will be fine as long a proper signs are in place for the public to find the Animal Shelter.
Gary Nix
>>> Keith Marvin 6/29/2009 10:12 AM >>>
Gary/Tim,
The city is going to begin construction on the referenced project in the next few weeks. The contractor has
offered a considerable savings if we were to allow them to close the road for the 9 months of construction. This
will impact the primary access to the Animal Shelter. Secondary access from Southwestern Blvd. through the
Fire Admin drive will be maintained for the duration of the project. The city can erect temporary signage at this
drive directing motorists to the facility. See the attached drawing for additional information.
Please let me know if you have any questions or concerns about this proposal.
Thanks,
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
From: Gary Nix
To: Keith Marvin
Date: 6/30/2009 8:53 AM
Subject: Re: South Coppell Road (Southwestern to Bethel Road)
Page 1 of 1
7/1/2009file://C:\Documents and Settings\kmarvin\Local Settings\Temp\XPGrpWise\4A49D280City...
(7/1/2009) Keith Marvin - S Coppell Rd construction Page 1
From: Tim Oates
To:Keith Marvin
Date: 7/1/2009 1:20 PM
Subject: S Coppell Rd construction
Mr. Marvin,
The Coppell Fire Department administrative staff has reviewed the proposal of completely shutting S. Coppell Road down for
reconstruction. We have determined that this road closure will not significantly impact our emergency response capabilities
to the community. Therefore, we support the request to close the road for reconstruction purposes. If you need any
additional information, please let me know.
Tim Oates
Coppell Fire Department
Deputy Chief - Prevention & Building Div.
500 Southwestern Blvd.
Coppell, Texas 75019
Office # 972/304-7055
Fax # 972/304-3514
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. _________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS,
AUTHORIZING THE CITY ENGINEER, IN CONJUNCTION WITH THE
CONTRACTOR, TO CLOSE SOUTH COPPELL ROAD TO THROUGH
TRAFFIC FROM 400’ SOUTH OF BETHEL ROAD TO SOUTHWESTERN
BOULEVARD TO FACILITATE RECONSTRUCTION OF THE
ROADWAY; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, South Coppell Road must undergo reconstruction in the near future; and
WHEREAS, during the period of said reconstruction, traffic on the street will be severely
impaired; and
WHEREAS, staff is of the opinion that such reconstruction would be safer and faster if
the City Engineer, in conjunction with the Contractor authorized to perform such reconstruction,
is permitted to close South Coppell Road from 400’ south of Bethel Road to Southwestern
Boulevard during the period of reconstruction; and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide a safer and faster process by permitting the
closure of South Coppell Road from 400’ south of Bethel Road to Southwestern Boulevard
during the period of reconstruction;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Engineer, in conjunction with the Contractor for the South
Coppell Road reconstruction, is hereby authorized to undertake the necessary steps to close South
Coppell Road to through traffic from 400’ south of Bethel Road to Southwestern Boulevard.
SECTION 2. That the Contractor is authorized and directed to cause the erection of signs
and official traffic control devices as is necessary to give notice as provided herein.
1
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
____________, 2009.
APPROVED:
_________________________________________
JAYNE PETERS, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Fire
July 14, 2009
16
✔
ORDINANCE
Consider approval of an Ordinance repealing the Community Red Cross Committee establishing ordinance No.
89-450, and authorizing the Mayor to sign.
The City of Coppell currently appoints three volunteer American Red Cross Representatives. The Division of Emergency
Management is recommending dissolution of the representative positions, listed under Resolution No. 082598.2,
Resolution No. 2002-1022.2, Resolution No. 2004-0914.1 and Ordinance No. 89-450. The American Red Cross - Dallas
Chapter has been consulted regarding the representative positions and supports the dissolution.
Staff recommends dissolution of the representative positions for the
American Red Cross Board.
(American Red Cross
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AN ORDINANCE OF THE CITY OF COPPELL
ORDINANCE NO. 2003-1028
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, REPEALING
ORDINANCE NUMBER 89-450; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, repealing any Citizens Committee to be noticed in the Community Red
Cross Committee;
WHEREAS, the Red Cross has abolished the need for a Red Cross Committee,
WHEREAS, The services provided by this committee are currently being provided by
other City Committees and Procedures;
WHEREAS, the City no longer has a need for this citizen committee.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas hereby repeals
Ordinance Number 89-450 which established the Community Red Cross Committee.
SECTION 2. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall
remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to
be void or unconstitutional, the same shall not affect the validity of the remaining portions of said
ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and
effect.
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TM 37744.2.000
SECTION 4. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. That this ordinance shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2009.
APPROVED:
____________________________________
JAYNE PETERS, MAYOR
ATTEST:
____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(JDD/ajh 06/26/09)
AGENDA REQUEST FORM DATE: July 14, 2009
ITEM #: 17
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM
DATE: July 14, 2009
ITEM #: 18
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
AGENDA REQUEST FORM
DATE: July 14, 2009
ITEM #: 19
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 14, 2009
Department Submissions:
Item No. 16 was placed on the Agenda for the above-referenced City
Council meeting by the Fire Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
____________________
Fire Department
Item Nos. 9/E, 11, 12 & 13 were placed on the Agenda for the above-
referenced City Council meeting by the Planning Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Planning Department
Item Nos. 15 and 16 were placed on the Agenda for the above-referenced
City Council meeting by the Engineering Department. I have reviewed
the Agenda Requests (and any backup if applicable) and hereby submit
these items to the City Council for consideration.
____________________
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)