CP 2009-08-25
NOTICE OF CITY COUNCIL MEETING AND AGENDA
AUGUST 25, 2009
JAYNE PETERS, KAREN HUNT, Place 7
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
BOB MAHALIK, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, August 25, 2009, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Discussion regarding the Northlake Settlement.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Presentation by Michael Morris regarding DART.
B. Discussion regarding the S. H. 121 Sound Walls.
C. Discussion regarding the Oak Fest Celebration and the Facilities Use
Policy.
D. Presentation by staff regarding Alternative Fence Materials.
E. Discussion regarding the Noise Ordinance.
F. Presentation of Monument honoring Fallen Police Officers.
G. Discussion of Agenda Items.
Adjourn Work Session.
PUBLIC ANNOUNCEMENTS
Public Service Announcements concerning local civic events and no Council
action is required or permitted.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Report by the Library Board.
8. Consider approval of a proclamation naming September 7, 2009 as MDA
Day, and authorizing the Mayor to sign.
9. Consider approval of a proclamation naming September 6-12, 2009 as
National Payroll Week, and authorizing the Mayor to sign.
10. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
CONSENT AGENDA
11. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 11, 2009.
B. Consider approval of authorizing the City Manager to negotiate an
Interlocal Agreement with the North Texas Tollway Authority
allowing for the painting of the 121 Sound Walls at no expense to
the City of Coppell and authorizing the Mayor to sign the Interlocal
Agreement.
C. Consider approval of awarding Bid #Q-0109-01 -Vehicle Exhaust
Removal/Filtration System grant to Air Technology Solutions, Inc. in
the amount of $106,045.00; and authorizing the City Manager to
sign.
D. Consider approval of an ordinance amending the Code of
Ordinances of the City of Coppell, Texas, as amended, by
amending Article 6-16, Alcoholic Beverages, Section 6-16-4, City
Facilities, to add Subsection “C”, to provide for a permit to
consume, possess or sell alcoholic beverages in certain city facilities;
providing for the City Manager to establish rules and regulations
concerning the granting of the permit; and authorizing the Mayor to
sign.
E. Consider approval of an ordinance approving a negotiated
settlement with Atmos Energy Corp., Mid-Tex Division, regarding the
Rate Review Mechanism filing and finding the attached Tariffs
implementing new rates within the corporate city limits of the City of
Coppell are just and reasonable; and authorizing the Mayor to sign.
END OF CONSENT
12. PUBLIC HEARING:
To receive public comment concerning the proposed 2009-2010
Municipal Budget.
13. PUBLIC HEARING:
To receive public comment concerning the proposed 2009-2010 tax rate
of 0.69146.
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ITEM # ITEM DESCRIPTION
14. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2008-1205, the budget for
the Fiscal Year October 1, 2008 through September 30, 2009, and
authorizing the Mayor to sign.
15. Consider approval of a resolution authorizing At Your Service Catering
and Event Planning as the single vendor for alcohol sales at Oak Fest 2009,
implement a $1,000.00 permit fee, authorize the City Manager to execute
the necessary permit documents, and authorizing the Mayor to sign the
resolution.
16. City Manager's Report.
A. Project Update and Future Agendas.
17. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. DFW Airport Board – Peters.
F. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau
G. Metrocrest Hospital Authority – Tunnell.
H. Metrocrest Medical Foundation – Mahalik.
I. Metrocrest Medical Services – Hinojosa-Flores.
J. Metrocrest Social Services – Franklin.
K. North Texas Council of Governments – Tunnell.
L. NTCOG/Regional Emergency Management – Faught.
M. North Texas Commission – Hunt.
N. Senior Adult Services – Franklin.
18. Necessary action resulting from Work Session.
19. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
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CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 21st day of August, 2009, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: August 25, 2009
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. Discussion regarding the Northlake Settlement.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: August 25, 2009
ITEM #: WS-3
WORK SESSION
A. Presentation by Michael Morris regarding DART.
B. Discussion regarding the S. H. 121 Sound Walls.
C. Discussion regarding the Oak Fest Celebration and the Facilities Use Policy.
D. Presentation by staff regarding Alternative Fence Materials.
E. Discussion regarding the Noise Ordinance.
F. Presentation of Monument honoring Fallen Police Officers.
G. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 Document Name: %wksessn
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTComposite FencingMaterials
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT• Growing interest in Composite Fencing • New and improved products• Green characteristics meeting best practicesgoals of Coppell 2030
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCOPPELL 2030OBJECTIVES• Become the model “Green Community demonstrating best practices• Insure well-maintained neighborhood, public infrastructure, including streets, alleys, utilities and fences• Insure well-maintained private infrastructure, including entrances, fences and common areas
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCOPPELL 2030VALUE TO RESIDENTS• Attractive city and neighborhoods• Protection and enhancement of property values• Doing the “right thing” for the city and the environment• Conserving natural resources
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTISSUES• Materials• Colors• Prohibited materials• Manufacturers
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCURRENT ORDINANCESec. 9-2-7. Materials, orientation and colors.A.Permitted materials.All fences, as defined herein,constructed within the city, shall only be constructed withmetal, vertical posts and the following material:1. Wood;2. Metal or wrought iron;3. Stone or brick with mortar; and4. Decorative metal.
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCURRENT ORDINANCEB.Permitted colors.Colors for wood fences shall be limited toearth-tone colors only; wrought iron anddecorative metal fences may be black, off-white orearth tone colors only; masonry fences may not bepainted.(Ord. No. 2006-1133, § 1, 8-22-06)
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCURRENT ORDINANCESec. 9-2-8. Prohibited materials.Materials prohibited in fences are barbed wire, razorribbon, sheet metal, chain-link, vinyl or polyvinyl, orany other similar material, except that barbed wireand/or chain link is permitted for fencing foragriculture- or industrial-zoned property.(Ord. No. 2006-1133, § 1, 8-22-06)
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTVINYL FENCING
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCOMPOSITE FENCINGMANUFACTURERS’Overview• TIMBERWOLFwww.TimberwolfComposties.com•TREXwww.trex.com/fencing•FENCESCAPEwww.fencescape.com• VERANDAwww.verandapremiumfence.com• FIBERON AND ENCLAVEwww.fiberonfencing.com
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTENVIRONMENTALLY-FRIENDLY PRODUCT• EnclaveMade with 75% recycled wood and plastic content• TimberwolfA minimum of 90% post-consumer recycled content.
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTPROS:CONS:Mold resistant AppearanceNon shrinking TextureWarrantyEnforcementGreen product Fading of productMaintenanceDifferent colors
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCONSIDERATIONS• Keep current ordinance with no text amendment • Text amendment to allow composite fencing under permitted materials• Limit type of composite fencing (wood grain)• Limit where the composite fencing can be placed
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCONSTRUCTION NOISE
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENT• Complaints from neighbors• Limited ordinance for construction noise• No times to start and end construction• Exceptions for projects with special needs• Revitalization of older neighborhoods• Different community expectations and values based on the Coppell 2030 plan
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCOPPELL 2030OBJECTIVES• Upgrade neighborhood infrastructure, including streets, curbs, gutters, sidewalksVALUE TO RESIDENTS• Improving the appearance of real estate in Coppell• Enhancement of residential and commercial property values
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCOPPELL 2030CRITICAL FACTORS FOR SUCCESS• Aging neighborhood infrastructure needing upgrade and infrastructure needing upgrade and replacement• Aging neighborhood commercial centers with vacancies• Different community expectations and values• Infill development and the reaction of current residents in the surrounding area• New residential buildings consistent with the character of the neighborhood
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCURRENT ORDINANCEARTICLE 9-13. ANTI-NOISE CODESec. 9-13-1. Noises interfering with enjoyment of property or public peace and comfort.No person shall make or cause to be made any loud and raucous noise in the city which is offensive to the ordinary sensibilities of the inhabitants of the city, which noise renders the enjoyment of life or property uncomfortable or interferes with public peace and comfort.(Ord. No. 288)
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTNoise Ordinances comparison from adjacent municipalities as it pertains to constructionTimes:• CoppellUnrestricted• Carrollton7am-7pm• Farmers Branch 7am-7pm• Grapevine7am-7pm• Lewisville6am-8:30pm• Irving 7am-8pm
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTDISTANCE TO ANY RESIDENCE• Coppellunrestricted• Carrollton1,000 feet• Farmers Branch 500 feet• Grapevineadjacent• Lewisvilleunrestricted• Irving adjacent
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTPROSCONS“Residentially” friendly ComplaintsEase of enforcement Limited regulationsProcedures in place ObjectiveUniform education Delay of project
c i t y o f c o p p e l lBUILDING INSPECTIONS DEPARTMENTCONSIDERATIONS• Keep current ordinance with no text amendment • Text amendment to allow with distance to structure• Text amendment to allow for time of day• Text amendment to allow for a special permit for such work at other hours in case of urgent necessity and in the interest of public safety and convenience
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
August 25, 2009
7
✔
REPORT
Report by the Library Board.
The semi-annual report will be made by a member of the Library Board.
No action necessary on this item.
%boardreport
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
August 25, 2009
8
✔
PROCLAMATION
Consider approval of a proclamation naming September 7, 2009 as MDA DAY, and authorizing the Mayor to sign.
Staff recommends approval.
PROCLAMATION
WHEREAS, the Muscular Dystrophy Association is the largest non-governmental
sponsor of neuromuscular disease and the first not-for-profit agency to be recognized by the
American Medical Association with a Lifetime Achievement Award for significant and lasting
contribution to the health and welfare of humanity; and
WHEREAS, more than one million Americans are affected by the 43 neuromuscular
diseases that cause involuntary muscle weakness and wasting including amyotrophic lateral
sclerosis (ALS or Lou Gehring’s disease), Duchenne, Spinal Muscular Atrophy, Charcot-Marie-
Tooth disease; and
WHEREAS, in Texas, MDA sends children to four summer camps, offers more than 20
support groups and clinics, and funds research to state hospitals and universities, including the
UT Southwestern Medical Center; and
WHEREAS, this Labor Day weekend marks the 44th annual Jerry Lewis MDA Labor
Day Telethon; last year a record $65 million was raised nationwide.
NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell and on behalf of
the Coppell City Council, do hereby proclaim the week of Monday, September 7, 2009 as
“MDA DAY”
in the city of Coppell.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to
be affixed this _____ day of August, 2009.
_________________________________________
Jayne Peters, Mayor
ATTEST:
_______________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
August 25, 2009
9
✔
PROCLAMATION
Consider approval of a proclamation naming September 6-12, 2009 as NATIONAL PAYROLL WEEK, and authorizing the
Mayor to sign.
Staff recommends approval.
PROCLAMATION
WHEREAS, the American Payroll Association and its 23,000 members have launched a nationwide
public awareness campaign that pays tribute to the more than 156 million people who work in the United States
and the payroll professionals who support the American system by paying wages, reporting worker earnings and
withholding federal employment taxes; and
WHEREAS, payroll professionals in Coppell, Texas play a key role in maintaining the economic
health of Coppell, carrying out such diverse tasks as paying into the unemployment insurance system, providing
information for child support enforcement, and carrying out tax withholding, reporting and depositing; and
WHEREAS, payroll departments collectively spend more than $15 billing annually complying with a
myriad of federal and state wage and tax laws; and
WHEREAS, payroll professionals play an increasingly important role ensuring the economic security
of American families by helping to identify non-custodial parents and making sure they comply with their child
support mandates; and
WHEREAS, payroll professionals have become increasingly proactive in educating both the business
community and the public at large about the payroll tax withholding systems; and
WHEREAS, the theme of National Payroll Week this year is “America works because we’re working
for America.” The collection, reporting and payment of payroll taxes by employers is a positive example of what
works in America.
NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell, do hereby proclaim the week of
September 6-12, 2009 as
"NATIONAL PAYROLL WEEK"
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed
this _____ day of August 2009.
____________________________________________
Jayne Peters, Mayor
ATTEST:
_____________________________
Libby Ball, City Secretary
AGENDA REQUEST FORM
DATE: August 25, 2009
ITEM #: 10
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
August 25, 2009
11/A
✔
PROCEDURAL
Consider approval of minutes: August 11, 2009
Minutes of the City Council meeting held on August 11, 2009
Staff recommends approval.
%minutes
MINUTES OF AUGUST 11, 2009
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, August 11, 2009, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Jayne Peters, Mayor
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Councilmember Hinojosa-Flores and Mayor Pro Tem Hunt were absent. Also
present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects south of Bethel Road, west of Freeport
Parkway.
2. ED Prospects north of Southwestern Boulevard, east
of Freeport Parkway.
3. ED Prospects north of Bethel Road, east of S.
Coppell Road
4. ED Prospects south of Bethel Road, west of S.
Coppell Road.
Mayor Peters convened into Executive Session at 5:46 p.m. Mayor Peters
adjourned the Executive Session at 6:19 p.m. and opened the Work
Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding the Facilities Use Policy.
B. Discussion regarding the Annual Review of the written
Investment Policy.
C. Discussion regarding the Animal Services Ordinance.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Dale Patterson of Hackberry Creek Church led those present in
the Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
1) Elizabeth Haddock, 400 Parkview Place, spoke in opposition to the
tax rate increase.
2) Noble Fortson, 224 Plantation Dr., spoke regarding the tax rate.
3) Yolanda Cassity, 706 Armstrong, spoke regarding construction at
the Chateaus.
4) Paul Rothe, 722 Armstrong, spoke regarding the Toll Brothers
construction.
5) Barb Schmidt, 622 Pheasant, spoke against the tax rate.
6) Jack Simmons, 600 Brookshire, spoke regarding the theater and
their proposed open house.
7) Rick Plotsky, 726 Armstrong, spoke against the Toll Brothers
construction.
8) Felix Erfe, 718 Armstrong, spoke against the Toll Brothers
construction.
9) Michael Erfe, 718 Armstrong, spoke against the Toll Brothers
construction.
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10) Bruce Bradford, 183 Newport Dr., spoke against the proposed tax
rate and expressed his frustration with Sandy Lake Road not being
completed.
11) Joe Shirley, 582 Villawood Ln., spoke regarding the Old Town
proposal.
12) Bob Cleavenger, 509 Graham, spoke against the proposed tax rate.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: July 28, 2009.
B. Consider approval of accepting the resignation of Brent
Wooten from the Keep Coppell Beautiful Board.
C. Consider approval of a Resolution repealing in their
entirety all resolutions relating to the Community Red
Cross Committee, and authorizing the Mayor to sign.
D. Consider approval of a Resolution authorizing the use of
Community Development Block Grant funds from FY
2009 in the amount of $56,401.00 as well as carryover
funding from a previously completed project in the
amount of $1,769.26, for a total of $58,170.26, for the
installation of American with Disabilities Act compliant
automatic doors at the Justice Center and Town Center
facilities, and authorizing the Mayor to sign and execute
any necessary documents.
E. Consider approval of an ordinance amending Article 8-3
Parking, Section 8-3-1(A) of the Code of Ordinances for
the City of Coppell to prohibit parking, stopping, or
standing on school days, Monday through Thursday
between 7:00 a.m. and 9:00 a.m. and between 2:30 p.m.
and 4:30 p.m., and on Friday between 7:00 a.m. and 9:00
a.m. and between 12:00 p.m. and 2:00 p.m., on the west
side of London Way from Sandy Lake Road to a point 300
feet north of the north curb line of Westbury Drive, and
authorizing the Mayor to sign.
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F. Consider approval of an Ordinance amending the Code of
Ordinances for the City of Coppell Chapter 8, Article 1,
Section 4, School Zone Speed, to establish the maximum
prima facie speed limit for a designated school zone on
Heartz Road, beginning 322 feet south of the curb line of
Sandy Lake Road to 33 feet north of the curb line of
Westbury Drive; and authorizing the Mayor to sign.
G. Consider approval of the annual review of the written
Investment Policy of the City of Coppell as provided by
the Public Funds Investment Act, Chapter 2256, Texas
Government Code.
H. Consider approval of an Ordinance of the City of Coppell,
Texas, amending Chapter 9, "General Regulations" by
amending Section 9-1-8, "Animal Appeals and Advisory
Board", by removing Chapter 826 (Rabies Control Act of
1981) and replacing it with Chapter 823 (Animal
Shelters); and authorizing the Mayor to sign.
I. Consider approval of an Ordinance of the City of Coppell,
Texas, amending Chapter 3 of the Code of Ordinances by
amending article 5-9, Scavenging Prohibited; to delete all
references to an authorized employee and replace with
City Manager and his designee and to delete all references
to the Sanitation Department; and authorizing the Mayor
to sign.
J. Consider approval of a 90-day extension to the expiration
date of August 11, 2009 for the Coppell Office Village, Lot
1, Block A, Replat, a replat to relocate and revise building
lines, fire lanes and easements to allow the development
of an office building on 2.02 acres of land located along
the south side of S.H. 121, approximately 400 feet east of
Denton Tap Road.
K. Consider approval of an Ordinance for Case No. PD-243-R,
Metrocrest Community Church, a zoning change from R
(Retail) to PD-243-R (Planned Development-243-Retail), to
allow the construction of a 7,419-square-foot church with
a future expansion area of 7,168 square feet on 1.99 acres
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of property located on the south side of E. Sandy Lake
Road, approximately 220 feet east of Riverview Drive and
authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B,
C carrying Resolution No. 2009-0811.1, D carrying Resolution No.
2009-0811.2, E carrying Ordinance No. 2009-1232, F carrying
Ordinance No. 2009-1233, G, H carrying Ordinance No. 2009-1234, I
carrying Ordinance No. 2009-1235, J and K carrying Ordinance No.
91500-A-531. Councilmember Brancheau seconded the motion; the
motion carried 5-0 with Councilmembers Brancheau, Mahalik, Tunnell,
Faught and Franklin voting in favor off the motion.
9. PUBLIC HEARING:
To receive public comment concerning the proposed 2009-
2010 Budget for the Coppell Crime Control and Prevention
District.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Tunnell moved to close the Public Hearing.
Councilmember Mahalik seconded the motion; the motion carried 5-0
with Councilmembers Brancheau, Mahalik, Tunnell, Faught and
Franklin voting in favor off the motion.
10. To approve the proposed 2009-2010 Budget for the Coppell
Crime Control and Prevention District.
cm081109
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Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the proposed 2009-2010
Budget for the Coppell Crime Control and Prevention District.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Councilmembers Brancheau, Mahalik, Tunnell, Faught and
Franklin voting in favor off the motion.
11. Consider approval of the certification of the 2009 anticipated
collection rate for the period of July 1, 2009 through June 30,
2010, and the amount of excess debt collections during the
period of July 1, 2008 through June 30, 2009.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the certification of the 2009
anticipated collection rate for the period of July 1, 2009 through
June 30, 2010, and the amount of excess debt collections during the
period of July 1, 2008 through June 30, 2009. Councilmember Faught
seconded the motion; the motion carried 5-0 with Councilmembers
Brancheau, Mahalik, Tunnell, Faught and Franklin voting in favor off the
motion.
12. Consider approval of a proposed tax rate of 0.69146 for the
2009 tax year and to set the Public Hearings on the proposed
tax rate for the next regularly scheduled Council Meeting on
August 25, 2009 at 7:30 P.M. and a Special called meeting on
September 1, 2009 at 6:00 P.M.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
cm081109
Page 6 of 10
Action:
Councilmember Faught moved to approve a proposed tax rate of 0.69146
for the 2009 tax year and to set the Public Hearings on the proposed tax
rate for the next regularly scheduled Council Meeting on August 25,
2009 at 7:30 P.M. and a Special called meeting on September 1, 2009 at
6:00 P.M. Councilmember Mahalik seconded the motion; the motion
carried 5-0 with Councilmembers Brancheau, Mahalik, Tunnell,
Faught and Franklin voting in favor off the motion.
13. Presentation regarding the Old Coppell development project.
Presentation:
Clay Phillips, City Manager, made opening comments.
Ken Griffin, Director of Engineering and Public Works, made a
presentation to Council.
Matt Steer, Planner, made a presentation to Council.
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
Greg Yancy, Development Partner, made a presentation to Council.
14. Consider approval of a Professional Services Agreement with
Brinkley Sargent Architects, in the amount of $521,745.00, for
design and construction administration services related to an
expansion of the Coppell Aquatics and Recreation Center, and
authorizing the President of the Coppell Recreation
Development Corporation and the City Manager to sign the
necessary documents.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
cm081109
Page 7 of 10
Action:
Councilmember Tunnell moved to approve a Professional Services
Agreement with Brinkley Sargent Architects, in the amount of
$521,745.00, for design and construction administration services related
to an expansion of the Coppell Aquatics and Recreation Center, and
authorizing the President of the Coppell Recreation Development
Corporation and the City Manager to sign the necessary documents.
Councilmember Franklin seconded the motion; the motion carried 5-0
with Councilmembers Brancheau, Mahalik, Tunnell, Faught and
Franklin voting in favor off the motion.
15. Consider approval of a Resolution authorizing the city staff to
create a Facility Rental Policy which stipulates fees for rental
of city facilities, acceptable uses, security measures, city and
renter responsibilities, and rules regarding the service and
consumption of alcohol, and authorizing the Mayor to sign the
Resolution.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
Action:
Councilmember Mahalik moved to approve Resolution No. 2009-0811.3
authorizing the city staff to create a Facility Rental Policy which
stipulates fees for rental of city facilities, acceptable uses, security
measures, city and renter responsibilities, and rules regarding the
service and consumption of alcohol, and authorizing the Mayor to sign
the Resolution. Councilmember Brancheau seconded the motion; the
motion carried 5-0 with Councilmembers Brancheau, Mahalik, Tunnell,
Faught and Franklin voting in favor off the motion.
16. Consider approval of a Professional Services Agreement with
Kimley-Horn and Associates, Inc., in the amount of
$125,000.00, for design and construction administration
services related to an expansion of the Wagon Wheel Tennis
Center, and authorizing the President of the Coppell
cm081109
Page 8 of 10
Recreation Development Corporation and the City Manager to
sign the necessary documents.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
Action:
Councilmember Franklin moved to approve a Professional Services
Agreement with Kimley-Horn and Associates, Inc., in the amount of
$125,000.00, for design and construction administration services related
to an expansion of the Wagon Wheel Tennis Center, and authorizing the
President of the Coppell Recreation Development Corporation and the
City Manager to sign the necessary documents. Councilmember Faught
seconded the motion; the motion carried 5-0 with Councilmembers
Brancheau, Mahalik, Tunnell, Faught and Franklin voting in favor off the
motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. Clay Phillips, City Manager, announced Kimbel Kourt was now
open ahead of schedule. Southwestern Boulevard is set to begin
construction soon. On August 17, Commissioner Mayfield will
host a Town Hall meeting in Council Chambers. On August 25,
Michael Morris, NCTCOG, will be here to talk about the Cottonbelt
and DART projects. Other items for discussion on August 25
include: an extension of the Northlake Agreement, the
authorization of painting the sounds walls along SH 121, an
alternative fence material presentation, a Public Hearing on the
Budget and Tax Rate and discussion on Old Coppell. September 1
will be the Public Hearing for the Budget and Tax Rate.
September 8 will be the adoption of the Budget. Finally, the cities
of Irving and Coppell will be hosting a TML Region 13 Dinner at the
Irving Center for the Performing Arts on September 16.
18. Necessary action resulting from Work Session.
There was no action necessary under this item.
cm081109
Page 9 of 10
19. Necessary action resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
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Page 10 of 10
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
August 25, 2009
11/B
✔✔
CONTRACT/BID or PROPOSAL
Consider approval of authorizing the City Manager to negotiate an Interlocal Agreement with the North Texas Tollway
Authority allowing for the painting of the 121 Sound Walls at no expense to the City of Coppell and authorizing the
Mayor to sign the Interlocal Agreement.
Staff recommend approval.
!NTTA - 1 AR
MEMORANDUM
August 20, 2009
TO: Mayor & City Council
FROM: Clay Phillips, City Manager
SUBJECT: 121 Sound Walls
This agenda item seeks the authorization of the City Manager to negotiate and the Mayor
to sign an Inter-Local Agreement (ILA) with the North Texas Tollway Authority to
accomplish the painting/coating of the 121 sound walls in Coppell. The Council has
previously asked that we pursue this goal provided that the costs associated with the
project would be paid by another entity, be they the NTTA or others.
Attached are two versions of a proposed ILA. We are working with the NTTA staff to
ensure that the proposed ILA’s include all of the sound walls and that the coatings will
match the existing aesthetics of the TxDOT improvements already in place. We are also
working with Michael Morris from the NCTCOG to secure payment/reimbursement for
the work regardless of which ILA strategy we choose to employ.
Version 1 calls for the coatings to be applied by an NTTA contractor that is already
working on various sections of the tollway project. While we are not yet certain that the
proposal includes all sections of the walls, the price quoted, $14,831.39, appears to be
very favorable, even if some additional costs need to be added to ensure all sections of
the walls are coated. We had anticipated a much higher price for this work to be
completed. Authorizing the work to be completed following this version of the ILA may
expedite the project.
Version 2 of the ILA would allow the City of Coppell to contract with a firm to coat the
walls. NTTA would allow this work to proceed as desired. As with Version 1 f the ILA,
we would also work with Michael Morris from the NCTCOG to secure
payment/reimbursement for the costs associated with the project. TxDOT or a contractor
they use would most likely actually perform the work under this scenario.
This agenda item is on the Consent Agenda as it is simply the continuation of the project
that the Council has already indicated a desire to see completed. If approved, we will
continue to work with the NTTA and others to ensure all elements are addressed
satisfactorily. The Mayor could then sign the ILA with NTTA and move the project
forward.
Feel free to contact me with any questions you may have. We will discuss the item in
Work Session prior to the meeting and you always have the option to pull the item from
the Consent Agenda to be discussed more fully if need be.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire Department
August 25, 2009
11/C
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid #Q-0109-01 -Vehicle Exhaust Removal/Filtration System to Air Technology Solutions,
Inc. in the amount of $106,045.00, as funded under the FY2007 Assistance to Firefighters Grant; and authorizing the City
Manager to sign.
In an effort to mitigate the effects of emergency vehicle exhaust to staff and the public, the Fire Department applied for and
received funding under the FY2007 Assistance to Firefighters Grant. Award of this Bid will provide for the installation of exhaust
filtration systems in all three fire stations and the newly constructed resource management facility. These systems will reduce the
exposure of employees and public to the harmful exhaust by-products that are produced during ingress and egress of emergency
vehicles at the facilities.
The FY07 AFG will reimburse 90%, $95,440.50 of the $106,045.00 project cost. The City of Coppell will be required to fund
10% ($10,604.50).
Staff recommends approval.
(FD Exhaust Removal - 1 AR
Air Technology Solutions, Inc.
Air Pu ri fi cation Sys tems &Solutions
January 23, 2009
Purchasing Department
City of Coppell
255 Parkway Boulevard
Coppell, Texas 750J 9
RE: BID No. Q-OI09-01
Vehicle Exhaust RemovallFiltration System
Bid Due: January 27, 2009 at 10:00am
Dear Purchasing Department:
We are pleased to attach our bid for the above referenced project along with supporting documentation for
your review. Air Technology Solutions, Inc. meets all required specifications and has not taken any
exceptions to the specifications.
Air Technology Solutions, Inc. 's total cost for this project is $106,045.00 and is broken-down as follows:
1. Station No. I $24,843.15
2. Station No.2 $24,843.15
3. Station No . 3 $24,843.15
4. Resource Management Building $31,515.55
Please note that the above costs include the following equipment and services:
1. 13 AirMATION AMB302-ND Vehicle Exhaust RemovallFiltration Systems
2. 04 Timer Control Maintenance Monitors (100% low voltage)
3. 08 Electric Eyes (2-per set)
4. 22 Door Brackets / Beam Interrupters
5. 04 CO Monitors
6 . 04 Kussmaul Receivers
7. 13 Kussmaul Transmitters (to be installed by station personnel)
8. 04 Tone Alarm Connections
Complete Installation, excluding the Kussmaul Transmitters
Freight
Delivery of equipment at the designated locations shall be three (3) to four (4) weeks after receipt of order
by the City of Coppell.
337 High Street ... Burlington, NJ 08016 ... T: 609-232-0700 ... F: 609-232-0712
w ww.airtec bnologys olutions .c om
City of Coppell-Vehicle Exhaust Removal/Filtration Systems
January 23,2009
Page -2
After your review of our bid, Air Technology Solutions, Inc. is confident your department personnel will
be completely satisfied with our Vehicle Exhaust Removal/Filtration Systems.
If you should have any questions or require additional information, please feel free to contact this office
directly.
Respectfully submitted,
Air Technology Solutions, Inc.
~~~!~
Public Safety Specialist
:kls
Attachments
Amendment Package Page 1 of6
Amendment Package
Federal Emergency Management Agency
Washington, D.C. 20472
Mr Brad Simpkins
Coppell Fire Department
500 Southwestern Blvd
Coppell, Texas 75019-4409
Re: Grant No. EMW-2007 -FO-12089
Dear Mr Simpkins:
This letter is in written response to your amendment request regarding the items listed in your request that's within
the scope of the grant. You may obtain the items listed in the amendment, and your request is hereby approved for
purchasing. Please maintain copies of all bids/quotes, purchase receipts, vouchers , etc., along with a copy of this
letter in your grant file.
Your amendment request regarding an extension is hereby approved . As a result of this approval, your Grant Period
of Performance and Article III of your Grant Agreement Articles are amended to extend your grant your grant from
11/30/2007 through 11/29/2009. All other terms and conditions of the grant remain unchanged .
If you have any further questions and/or concerns please contact me at (202) 786-9830.
Sincerely,
Katrice Hagan
Grants Management Specialist
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Amendment Package Page 3 of6
documents submitted as part of the application are made a part of this agreement by reference.
Article III -Period of Performance
The period of performance shall be from 30-NOV-07 to 29-NOV-09 .
The grant funds are available to the grantee for obligation only during the period of performance of the grant award .
The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested,
and FEMA has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs
associated with closeout or to pay for obligations incurred during period of performance . Award expenditures are for
the purposes detailed in the approved grant application only . The grantee cannot transfer funds to other agencies or
departments without prior written approval from FEMA.
Article IV -Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following are
the budgeted estimates for object classes for this grant (including Federal share plus grantee match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $112,000.00
Supplies $0 .00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $112,000.00
Article V -Requests for Advances or Reimbursements
Grant payments under the Assistance to Firefighter Grant Program are made on an advance or reimbursable basis
for immediate cash needs. When the grantee needs grant funds, the grantee fills out the on-line Request for
Advance or Reimbursement.
Payments under this grant program are made via direct deposit, therefore before a payment is made, grantees must
confirm their on-line Direct Deposit information, print a copy, sign it and mail (with an original signature) the hardcopy
to FEMA at the following address:
Department of Homeland Security
Emergency Preparedness and Response Directorate (FEMA)
Grants Management Branch
500 C Street, SW, Room 350
Washington, DC 20472
Attn: Assistance to Firefighters Grant Program
Article VI -Budget Changes
Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished.
The only exception to this provision is for grants where the Federal share is in excess of $100,000 .00. In grants
where the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative
changes exceed ten (10) percent of the total budget, FEMA must approve those changes .
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PunendrnentPackage Page 2 of6
Agreement Articles
Federal Emergency Management Agency
Washington , D.C. 20472
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
GRANTEE: Coppell Fire Department
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2007-FO-12089
AMENDMENT NUMBER: 1
TABLE OF CONTENTS
Article I Project Description
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Requests for Advances or Reimbursements
Article VI Budget Changes
Article VII Financial Reporting
Article VIII Performance Reports
Article IX FEMA Officials
Article X Other Terms and Conditions
Article XI General Provisions
Article XII Audit Requirements
Article I -Project Description
The grantee shall perform the work described in the approved grant application 's Program Narrative . That narrative
is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Grant
Program is to protect the health and safety of the public and firefighting personnel against fire and fire-related
hazards . After careful consideration, FEMA has determined that the grantee's project, as detailed in submitted
project narrative and budget information, submitted as part of the grantee's application (and considered part of this
agreement by reference), was consistent with the program's purpose and worthy of award. As such, any deviation
from the approved program narrative must have prior written approval from FEMA.
Article II -Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to
abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All
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Amendment Package Page 4 of6
Article VII -Financial Reporting
The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting
purposes . At the end of the performance period, or upon completion of the grantee's program narrative, the grantee
must complete, on-line , a final financial report that is required to close out the grant. The Financial Status Report, is
due within 90 days after the end of the performance period.
Article VIII -Performance Reports
The grantee must submit a semi-annual and a final performance report to FEMA. The final performance report
should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived
there from . The semi-annual report is due six months after the award date .
Article IX -FEMA Officials
Program Officer: Brian A. Cowan , Chief of the Grants Program Office , is the Program Officer for this grant program .
The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of
the activities described in the approved grant application.
Grants Assistance Officer: Richard Goodman, Chief of the Grants Management Branch, or Sylvia A. Carroll,
Grants Management Specialist, is the Assistance Officer for this grant program . The Assistance Officer is the
Federal official responsible for negotiating, administering, and executing all grant business matters .
Grants Management Specialist: Nikole Johnson is the Grants Management Specialist for this grant award and
shall be contacted for all financial and administrative grant business matters .
Article X -Other Terms and Conditions
A. Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the FEMA
program official.
B. The grantee agrees to maintain their operating expenditures in the funded grant category at a level equal to or
greater than the average of their operating expenditures in the two fiscal years preceding the fiscal year in which
assistance is awarded.
C. The grantee agrees to provide information to the National Fire Incident Reporting System for the period covered
by the grant.
Article XI -General Provisions
The following are hereby incorporated into this agreement by reference :
44 CFR, Emergency Management and Assistance
Part 7 Nondiscrimination in Federally-Assisted Programs
Uniform administrative requirements for grants and cooperative Part 13 agreements to state and local governments
Government-wide Debarment and Suspension (Non-procurement)
Part 17 and Government-wide Requirements for Drug-free Workplace
(Grants)
Part 18 New Restrictions on Lobby ing
31 CFR 205 .6 Funding Techniques
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110
AunendmentPackage Page 5 of6
OMB Circular A-122 Cost Principles for Non-Profit Organizations
OMB Circular A-Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher
Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant
Application and Assurances contained therein .
Article XII-Audit Requirements
All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments , and
Non-Profit Organizations. The main requirement of this OMB Circular is that grantees that expend $300,000.00 or
more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular.
As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting
documentation for three years after the conclusion of the grant. You must also agree to make your grant files, books ,
and records available for an audit by FEMA, the General Accounting Office (GAO), or their duly authorized
representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement
of the grant program.
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Amendment Package Page 60f6
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMEN DMENT
1a . AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4 . TYPE OF 5. CONTROL NO.
EMW-2007 -FO-12089 NO. 75-1183207 ACTION W437673N
1 AMENDMENT
6. RECIPIENT NAME AND 7. ISSUING FEMA OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
ADDRESS FEMNFinancial and Grants Management FEMNFinancial Services Branch
Coppell Fire Department Division 500 C Street, S.w., Room 723
500 Southwestern Blvd 500 C Street, S .w., Room 350 Washington DC , 20472
Coppell Washington DC , 20472
Texas, 75019-4409 SpecialistNikole Johnson
9. NAME OF RECIPIENT PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 9723043507 Tom Harrington 1-866-274-0960
Brad Simpkins
11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD
THIS ACTION PAYMENT Cost Sharing From:30-NOV-To :29-NOV-09
30-NOV-07 SF-270 07
Budget Period
From :01-0CT-To:30-SEP-08
07
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO . ACCOUNTING DATA PRIOR TOTAL AMOUNT CURRENT TOTAL CUMMULATIVE
ACRONYM (AACS CODE) AWARD AWARDED THIS AWARD NON
XXXX-XXX-XXXXXX-XXXXXACTION FEDERAL
XXXX-XXXX-X + OR (-) COMMITMENT
AFG 97 .044 2008-M7 -0001 GF-25000000$100,800.00 $0.00 $100 ,800 .00 $11 ,200.00
4101-D
TOTALS $100,800 .00 $0 .00 $100,800 .00 $11,200.00
b. To describe changes other than funding data or financial changes, attach schedule and check here .
N/A
16 a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO
FEMA (See Block 7 for address)
Assistance to Firefighters Gran t Program recipients are not required to sign and retum copies of this document. However, reCipients should print
and keep a cop y of this document for the ir record s .
16b . FOR DISASTER PROGRAMS : RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
( Close Window
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WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks & Recreation
August 25, 2009
11/D
✔✔
ORDINANCE
Consider approval of an ordinance amending the Code of Ordinances of the City of Coppell, Texas, as amended, by
amending Article 6-16, Alcoholic Beverages, Section 6-16-4, City Facilities, to add Subsection “C”, to provide for a
permit to consume, possess or sell alcoholic beverages in certain city facilities; providing for the City Manager to
establish rules and regulations concerning the granting of the permit; and authorizing the Mayor to sign.
As was discussed at the August 11 City Council meeting, some prominent groups in the community have requested
that they be allowed to serve alcohol at city facilities for special functions that they would like to hold in the city limits.
Attached is a proposed ordinance revision that will allow the staff to authorize a special use permit for entities desiring
to have alcohol as part of a rental of certain city facilities. Staff is currently working on policies that will outline the
restrictions placed on renters of city facilities, and offers the community the opportunity to have alcohol service at
specific facilities.
Approval
^Ord 6-16-4 revision- 1AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: August 25, 2009
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Re: Consider approval of an amendment to an ordinance, amending the Code of
Ordinances of the City of Coppell, Texas, as amended, by amending Section 6-16-4, City
Facilities, to add Subsection “C”, providing for the service of beer and wine at certain
city facilities; providing a repealing clause, providing a severability clause; providing for
an effective date, and authorizing the Mayor to sign
Background:
This item is being brought forth pursuant to the discussion related to facility rentals and
usage at the City Council meeting of August 11, 2009. Currently, Section 6-16-4 of the
Code of Ordinances only allows the possession, sale and consumption of alcohol on city
property at a city sponsored event. Passage of this ordinance revision will authorize the
staff to permit the possession and consumption of alcohol at certain city facilities, at
events other than those being sponsored by the city. Over the years, a number of requests
have been made to the city regarding the ability of the community to have alcohol service
at city facilities. Section 6-16-4 of the Code of Ordinances will not currently allow the
city to authorize this type of activity in or on city facilities.
As was discussed at the August 11 meeting, some prominent groups in the community
have recently made specific requests to serve alcohol at city facilities for special
functions that they would like to hold in the city limits. Attached is a proposed ordinance
revision authorizing staff to create a special use permit for entities desiring to have
alcohol as part of a rental of certain city facilities. Staff is currently working on policies
that will outline the restrictions placed on renters of city facilities, and offers the
community the opportunity to have alcohol service at specific facilities. The policy
stipulates all the requirements for rental of city facilities, from deposits and
reimbursements to allowable activities and security arrangements. An important aspect
of this proposed policy is the requirements for service of alcohol at city facilities. The
requirements include that the transport of alcohol to and from the site and the dispensing
of alcohol must be in accordance with TABC regulations, and be done so by a TABC
licensed individual. A Facility Rental Application to Serve Alcoholic Beverages must be
received by the Parks and Recreation Department for a party to be allowed to serve
alcohol. This Request will establish the name of the responsible person or organization,
type of function and the name of the food caterer (if used) and the alcohol service
provider.
City Council Action requested:
Approval of an amendment to an ordinance, amending the Code of Ordinances of the City of
Coppell, Texas, as amended, by amending Section 6-16-4, City Facilities, to add Subsection “C”;
providing a repealing clause, providing a severability clause; providing for an effective date, and
authorizing the Mayor to sign.
Staff Recommendation:
Approval of the ordinance
Page 1
TM 38674.2.000
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES OF THE CITY OF
COPPELL, TEXAS, AS AMENDED, BY AMENDING ARTICLE 6-
16, ALCOHOLIC BEVERAGES, SECTION 6-16-4, CITY
FACILITIES, TO ADD SUBSECTION C, TO PROVIDE FOR A
PERMIT TO CONSUME, POSSESS OR SELL ALCOHOLIC
BEVERAGES IN CERTAIN CITY FACILITIES; PROVIDING FOR
THE CITY MANAGER TO ESTABLISH RULES AND
REGULATIONS CONCERNING THE GRANTING OF THE
PERMIT; PROVIDING FOR THE ESTABLISHMENT OF A FEE
BY APPROPRIATE RESOLUTION OF THE CITY COUNCIL;
PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Section 6-16-4 provides for selling, storing, possessing and/or
consuming of alcoholic beverages in city facilities; and
WHEREAS, the City has reviewed the ordinances and policies of the City
concerning selling, storing, possessing and/or consuming of alcoholic beverages in city
facilities; and
WHEREAS, after discussion and consideration, the City Council has determined
that Coppell Code of Ordinances should be amended to provide for a permit to
consume, possess or sell alcoholic beverages in certain City facilities and desires to
amend Section 6-16-4 by adding Subsection C to provide for the same;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That Article 6-16 of the Code of Ordinances of the City of
Coppell, Texas, be, and the same is, hereby amended, by amending Section 6-16-4 by
adding Subsection C, which shall read as follows:
“ARTICLE 6-16. ALCOHOLIC BEVERAGES
. . . . .
Page 2
TM 38674.2.000
Sec. 6-16-4. City Facilities
A. No person shall . . . any City facility except as provided in this
subsection. . . . . .
. . . . .
C. “The City may, notwithstanding the prohibition in subsection A of
this section, issue a permit to a person or entity for the consumption,
possession and/or sale of alcoholic beverages for on premise consumption
(indoors only), for a period not to exceed twenty-four (24) consecutive
hours, for certain City facilities. For an event at a city facility sponsored
by a private individual or group, the city manager or designee may grant a
special event permit to allow for the consumption, possession, and/or sale
of beer and wine in accordance with state law and City policy. No permit
shall be issued until satisfactory proof has been provided for liability
insurance and compliance with the TEXAS ALCOHOLIC BEVERAGE CODE,
as amended, and rules issued by the appropriate state agency. The city
manager or his designee is further authorized to adopt and enforce such
other appropriate health, safety and welfare to ensure safe use of the
premises and general welfare of the areas adjacent thereto. The City may
establish an appropriate fee for issuance of such permit by resolution of
the city council.”
SECTION 2. All provisions of the ordinances of the City of Coppell in conflict
with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions of the Ordinances of the City of Coppell not in conflict with the provisions of
this ordinance shall remain in full force and effect.
SECTION 3. Should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the
same shall not affect the validity of this ordinance as a whole, or any part or provision
thereof other than the part so decided to be invalid, illegal or unconstitutional, and shall
not affect the validity of the Code of Ordinances of the City of Coppell, Texas.
SECTION 4. That this ordinance shall take effect immediately from and after its
passage and publication, as the law and charter in such cases provide.
Page 3
TM 38674.2.000
DULY PASSED by the City Council of the City of Coppell, Texas, this _____ day of
_______________, 2009.
APPROVED:
By: ________________________________
JAYNE PETERS, MAYOR
ATTEST:
By: ________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
By: ___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(JDD/ajh [08/1709] /REH/cdb 08/20/09)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Finance
August 25, 2009
11/E
✔
ORDINANCE
Consider approval of an ordinance approving a negotiated settlement with Atmos Energy Corp., Mid-Tex Division,
regarding the Rate Review Mechanism filing and finding the attached Tariffs implementing new rates within the
corporate city limits of the City of Coppell are just and reasonable; and authorizing the Mayor to sign.
Atmos requested to increase rates to generate an additional $20.2 million in revenues through the new Rate Review
Mechanism that replaced the more unfavorable GRIP ratemaking process. The original rate increase has been
negotiated down to reflect a rate increase that will result in an increase in revenues of approximately $2.6 million. The
average monthly residential gas bill will increase $0.15. Our consultants agree Atmos can justify an increase in rates to
generate an additional $2.6 million in revenue and has recommended approval of the attached settlement.
Staff recommends approval.
$AtmosGas-1AR
816 Congress Avenue, Suite 1900
Austin, Texas 78701
Telephone: (512) 322-5800
Facsimile: (512) 472-0532
www.lglawfirm.com
Ms. Doyle’s Direct Line: (512) 322-5820
Email: kdoyle@lglawfirm.com
M E M O R A N D U M
TO: Atmos City Steering Committee (ACSC) Members
FROM: Geoffrey Gay
Kristen Doyle
DATE: July 8, 2009
RE: Atmos RRM Settlement - FINAL ACTION NEEDED BY AUGUST 31, 2009
The ACSC Settlement Committee (Jay Doegey – Arlington, Danny Reed – Fort Worth,
Mark Israelson – Plano, Phil Boyd – Lewisville, Odis Dolton - Abilene), with the advice and
input of ACSC consultants and lawyers, has worked to resolve the Company's pending $20.2
million Rate Review Mechanism ("RRM") rate increase request without the necessity of a
protracted and costly contested case proceeding. The attached tariff that reflects rates that will
increase Atmos' revenues by $2.6 million. The negotiated result reduces Atmos' requested rate
increase by more than 85%. The monthly bill impact for an average residential customers will
be $0.15. The ACSC Executive Committee recommends approval of the negotiated resolution
because it represents an outcome that is equal to or better than the outcome expected from a
lengthy contested case proceeding, and maintains cities' role as a regulator of natural gas rates.
Please schedule consideration of the Ordinance at your next available council
meeting. Final council action to approve the Ordinance must take place by August 31,
2009. To assist you, several documents are attached:
• An ordinance setting new rates. The approved Ordinance should include the
attached Tariffs ("Attachment A" to the Ordinance) and Proof of Revenues
("Attachment B")
• A model staff report
• A RRM fact sheet with customer impacts by class
Please contact Kristen (512/322-5820, kdoyle@lglawfirm.com) immediately if your city
is unable to meet the August 31st deadline for final action. Once final action has been taken by
your city, please forward a copy of the Ordinance to Atmos Mid-Tex and to our paralegal,
Barbara Kimmell (fax number: 512/472-0532, bkimmell@lglawfirm.com).
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, ("CITY") APPROVING A
NEGOTIATED RESOLUTION BETWEEN THE ATMOS
CITIES STEERING COMMITTEE (“ACSC” OR
“STEERING COMMITTEE”) AND ATMOS ENERGY
CORP., MID-TEX DIVISION ("ATMOS MID-TEX" OR
"COMPANY") REGARDING THE COMPANY'S RATE
REVIEW MECHANISM FILING IN ALL CITIES
EXERCISING ORIGINAL JURISDICTION; DECLARING
EXISTING RATES TO BE UNREASONABLE; REQUIRING
THE COMPANY TO REIMBURSE CITIES' REASONABLE
RATEMAKING EXPENSES; ADOPTING TARIFFS THAT
REFLECT RATE ADJUSTMENTS CONSISTENT WITH
THE NEGOTIATED SETTLEMENT AND FINDING THE
RATES TO BE SET BY THE ATTACHED TARIFFS TO BE
JUST AND REASONABLE; APPROVING ATMOS' PROOF
OF REVENUES; ADOPTING A SAVINGS CLAUSE;
DETERMINING THAT THIS ORDINANCE WAS PASSED
IN ACCORDANCE WITH THE REQUIREMENTS OF THE
TEXAS OPEN MEETINGS ACT; DECLARING AN
EFFECTIVE DATE; AND REQUIRING DELIVERY OF
THIS ORDINANCE TO THE COMPANY AND THE
STEERING COMMITTEE'S LEGAL COUNSEL.
WHEREAS, the City of Coppell, Texas ("City") is a gas utility customer of Atmos
Energy Corp., Mid-Tex Division ("Atmos Mid-Tex" or " Company"), and a regulatory authority
with an interest in the rates and charges of Atmos Mid-Tex; and
WHEREAS, the City is a member of the Atmos Cities Steering Committee ("ACSC" or
“Steering Committee”), a coalition of more than 150 similarly situated cities served by Atmos
Mid-Tex that have joined together to facilitate the review and response to natural gas issues
affecting rates charged in the Atmos Mid-Tex service area (such participating cities are referred
to herein as "ACSC Cities"); and
WHEREAS, pursuant to the terms of the agreement settling the Company's 2007
Statement of Intent to increase rates, ACSC Cities and the Company worked collaboratively to
Atmos RRM Ordinance 1
develop the Rate Review Mechanism ("RRM") tariff that allows for an expedited rate review
process controlled in a three year experiment by ACSC Cities as a substitute to the current GRIP
process instituted by the Legislature; and
WHEREAS, the City took action in 2008 to approve a Settlement Agreement with Atmos
Mid-Tex resolving the Company's 2007 rate case and authorizing the RRM Tariff; and
WHEREAS, the 2008 Settlement Agreement contemplates reimbursement of ACSC
Cities' reasonable expenses associated with RRM applications; and
WHEREAS, on or about March 6, 2009, Atmos Mid-Tex filed with the City its second
application pursuant to the RRM tariff to increase natural gas rates by approximately $20.2
million, such increase to be effective in every municipality that has adopted the RRM tariff
within its Mid-Tex Division; and
WHEREAS, ACSC Cities coordinated its review of Atmos' RRM filing and designated a
Settlement Committee made up of ACSC representatives and assisted by ACSC attorneys and
consultants to resolve issues identified by ACSC in the Company’s RRM filing; and
WHEREAS, the Company has filed evidence that existing rates are unreasonable and
should be changed; and
WHEREAS, independent analysis by ACSC's rate expert concluded that Atmos Mid-Tex
is able to justify a slight rate increase over current rates; and
WHEREAS, the Steering Committee has advocated in other proceedings that Atmos
Mid-Tex hedge natural gas futures in order to mitigate the volatility of natural gas prices, which
are a flow through to customers; and
Atmos RRM Ordinance 2
WHEREAS, the ACSC Executive Committee, as well as ACSC lawyers and consultants,
recommend that ACSC members approve the attached rate tariffs ("Attachment A" to this
Ordinance), which will increase the Company's revenue requirement by $2.6 million; and
WHEREAS, the attached tariffs implementing new rates and Atmos' Proof of Revenues
("Attachment B" to this Ordinance) are consistent with the negotiated resolution reached by
ACSC Cities and are just, reasonable, and in the public interest; and
WHEREAS, it is the intention of the parties that if the City determines any rates,
revenues, terms and conditions, or benefits resulting from a Final Order or subsequent negotiated
settlement approved in any proceeding addressing the issues raised in the Company’s RRM
filing would be more beneficial to the City than the terms of the attached tariff, then the more
favorable rates, revenues, terms and conditions, or benefits shall additionally accrue to the City;
and
WHEREAS, the negotiated resolution of the Company's RRM filing and the resulting
rates are, as a whole, in the public interest.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
Section 1. That the findings set forth in this Ordinance are hereby in all things approved.
Section 2. That the City Council finds that the existing rates for natural gas service
provided by Atmos Mid-Tex are unreasonable and new tariffs and Atmos' Proof of Revenues,
which are attached hereto and incorporated herein as Attachments A and B, are just and
reasonable and are hereby adopted.
Section 3. That Atmos Mid-Tex shall reimburse the reasonable rate making expenses of
the ACSC Cities in processing the Company's rate application.
Atmos RRM Ordinance 3
Section 4. That to the extent any resolution or ordinance previously adopted by the
Council is inconsistent with this Ordinance, it is hereby repealed.
Section 5. That the meeting at which this Ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 6. That if any one or more sections or clauses of this Ordinance is adjudged to be
unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remaining
provisions of this Ordinance and the remaining provisions of the Ordinance shall be interpreted
as if the offending section or clause never existed.
Section 7. That if the City determines any rates, revenues, terms and conditions, or
benefits resulting from a Final Order or subsequent negotiated settlement approved in any
proceeding addressing the issues raised in the Company’s RRM filing would be more beneficial
to the City than the terms of the attached tariff, then the more favorable rates, revenues, terms
and conditions, or benefits shall additionally accrue to the City.
Section 8. That the Company's Gas Cost Recovery tariff is revised to permit recovery of
certain costs associated with hedging natural gas futures.
Section 9. That this Ordinance shall become effective from and after its passage with
rates authorized by attached Tariffs to be effective for bills rendered on or after August 1, 2009.
Section 10. That a copy of this Ordinance shall be sent to Atmos Mid-Tex, care of David
Park, Vice President Rates and Regulatory Affairs, at Atmos Energy Corporation, 5420 LBJ
Freeway, Suite 1800, Dallas, Texas 75240, and to Geoffrey Gay, General Counsel to ACSC, at
Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
Atmos RRM Ordinance 4
PASSED AND APPROVED this __________ day of ___________________, 2009.
_________________________________
Jayne Peters, Mayor
ATTEST:
__________________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
___________________________________
City Attorney
Atmos RRM Ordinance 5
ATTACHMENT B
Line
No.
Prospective
Rate Increase 2008 True-up
Total change from
current rates
(a)(b)(c)(d)
1 Rate R
2 Consumption Charge per MCF
3 Change from Current Rate $0.1047 $0.0060 $0.0297
4 Billing Units for Specified Period 82,321,960 82,321,960 82,321,960
5 Total Change in Base Revenue $8,619,109 $493,932 $2,444,962
6 Associated Revenue Taxes $532,144 $30,495 $150,952
7 Total Rate Impact $9,151,253 $524,427 $2,595,914
8 Number of Bills for Specified Period 17,244,058 17,244,058 17,244,058
9 Average Impact per Bill $0.53 $0.03 $0.15
10 Rate C
11 Consumption Charge per MCF
12 Change from Current Rate $0.0383 $0.0052 $0.0068
13 Billing Units for Specified Period 52,439,100 52,439,100 52,439,100
14 Total Change in Base Revenue $2,008,418 $272,683 $356,586
15 Associated Revenue Taxes $124,000 $16,835 $22,016
16 Total Rate Impact $2,132,417 $289,519 $378,601
17 Number of Bills for Specified Period 1,452,943 1,452,943 1,452,943
18 Average Impact per Bill $1.47 $0.20 $0.26
19 Rates I&T - 1st block
20 Consumption Charge per MCF
21 Change from Current Rate $0.0144 $0.0087 ($0.0150)
22 Billing Units for Specified Period 9,681,181 9,681,181 9,681,181
23 Total Change in Base Revenue $139,409 $84,226 ($145,218)
24 Associated Revenue Taxes $8,607 $5,200 ($8,966)
25 Total Rate Impact $148,016 $89,426 ($154,183)
26 Rates I&T - 2nd block
27 Consumption Charge per MCF
28 Change from Current Rate $0.0105 $0.0064 ($0.0109)
29 Billing Units for Specified Period 10,782,882 10,782,882 10,782,882
30 Total Change in Base Revenue $113,220 $69,010 ($117,533)
31 Associated Revenue Taxes $6,990 $4,261 ($7,257)
32 Total Rate Impact $120,210 $73,271 ($124,790)
33 Rates I&T - 3rd block
34 Consumption Charge per MCF
35 Change from Current Rate $0.0023 $0.0014 ($0.0023)
36 Billing Units for Specified Period 19,798,632 19,798,632 19,798,632
37 Total Change in Base Revenue $45,537 $27,718 ($45,537)
38 Associated Revenue Taxes $2,811 $1,711 ($2,811)
39 Total Rate Impact $48,348 $29,429 ($48,348)
40 Rates I&T - Total
41 Total Rate Impact $316,575 $192,127 ($327,322)
42 Number of Bills for Specified Period 11,571 11,571 11,571
43 Average Impact per Bill $12.79 $7.73 ($13.32)
44
45 Total Change in Base Revenue $10,925,693 $947,570 $2,493,260
46 Total Rate Impact (Inc. Rev. Taxes)$11,600,245 $1,006,073 $2,647,194
Description
ATMOS ENERGY CORP., MID-TEX DIVISION
PROOF OF REVENUES
TEST YEAR ENDING DECEMBER 31, 2008
(2009 RRM SETTLEMENT PROPOSAL)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
August 25, 2009
12
✔
PUBLIC HEARING
To receive public comment concerning the proposed 2009-2010 Municipal Budget.
Pursuant to the City Charter, a public hearing will be conducted by the City Council of the City of Coppell, Texas, to
receive public comment concerning the proposed 2009-2010 Municipal Budget. At this hearing, taxpayers must have
the opportunity to express their views on the proposed budget.
$PHBudget-1AR
NOTICE OF PUBLIC HEARING
PROPOSED 2009-2010
MUNICIPAL BUDGET
A PUBLIC HEARING will be conducted by the City Council of the City of Coppell, Texas, to
receive public comment concerning the Proposed 2009-2010 Municipal Budget. This budget will
raise more total property taxes than last year’s budget by $2,210,126 or 7.13 percent, and of that
amount $505,723 is tax revenue to be raised from new property added to the tax roll this year.
The Public Hearing will be held on August 25, 2009 at 7:30 p.m. in the Council Chambers at the
City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. A copy of the Proposed Budget will
be on file for public view in the office of the City Secretary at City Hall, at the William T. Cozby
Public Library, 177 N. Heartz Road, Coppell, Texas 75019 and on the City’s website.
PUBLIC NOTICE STATEMENT
FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special
services (i.e. sign interpretative services, alternative audio/visual devices and amanuenses) for
participation in or access to the City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for these services forty-eight (48)
hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact
Vivyon V. Bowman, ADA.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
August 25, 2009
13
✔
PUBLIC HEARING
To receive public comment concerning the proposed 2009-2010 tax rate of 0.69146.
Pursuant to Section 26.06 of the Texas Property Tax Code, when a proposed tax rate exceeds the notice-and-hearing
limit, the taxing unit's governing body must hold two (2) public hearings on the proposal. At these hearings, taxpayers
must have the opportunity to express their views on the proposed increase. The governing body may not adopt the
tax rate at these hearings; and, must announce the date and time of the meeting at which it will vote on the tax rate.
The meeting to adopt the 2009 tax rate must be at least three (3) days but no more than fourteen (14) days after the
public hearing.
$PHTaxRate-1AR
The City of Coppell will hold two public hearings on a proposal to increase total tax
revenues from properties on the tax roll in the preceding tax year by 5.36 percent
(percentage by which proposed tax rate exceeds lower of rollback tax rate or effective tax
rate calculated under Chapter 26, Tax Code). Your individual taxes may increase at a
greater or lesser rate, or even decrease, depending on the change in the taxable value of
your property in relation to the change in taxable value of all other property and the tax
rate that is adopted.
Notice of Public Hearing on Tax Increase
The first public hearing will be held on August 25, 2009 at 7:30 PM at Town Center, 255
Parkway Blvd Coppell, TX 75019.
The second public hearing will be held on September 1, 2009 at 6:00 PM at Town Center,
255 Parkway Blvd Coppell, TX 75019.
The members of the governing body voted on the proposal to consider the tax increase as
follows:
Tim Brancheau Bob Mahalik
Marsha Tunnell Billy Faught
Marvin Franklin
FOR:
AGAINST:
PRESENT and not
voting:
Karen Hunt Brianna Hinojosa-FloresABSENT:
The average taxable value of a residence homestead in City of Coppell last year was
$272,101. Based on last year's tax rate of $0.64146 per $100 of taxable value, the amount
of taxes imposed last year on the average home was $1,745.42.
The average taxable value of a residence homestead in City of Coppell this year is
$272,478. If the governing body adopts the effective tax rate for this year of $0.65628 per
$100 of taxable value, the amount of taxes imposed this year on the average home would
be $1,788.22
If the governing body adopts the proposed tax rate of $0.69146 per $100 of taxable value,
the amount of taxes imposed this year on the average home would be $1,884.08.
Members of the public are encouraged to attend the hearings and express their views.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
August 25, 2009
14
✔
ORDINANCE
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No.
2008-1205, the budget for the Fiscal Year October 1, 2008 through September 30, 2009, and authorizing the Mayor to
sign.
The amendment is being brought forward to reflect changes experienced through the final half of the fiscal year. The
accompanying memo provides the detail of the amendment.
Staff recommends approval.
$ BudAmend - 1 AR
MEMORANDUM
Date: August 25, 2009
To: Mayor and Council
From: Jennifer Miller, Director of Finance
Via: Clay Phillips, City Manager
Subject: Budget Amendment - Fiscal Year 2008-09
This budget amendment is being brought forward to reflect items that have been brought before Council and
changes experienced to date for fiscal year 2008-09.
General Fund
At this time the General Fund revenues are being increased $569,884. This increase is from a prior
period audit adjustment for sales tax in the amount of $697,276. Salary Reimbursement is also being
increased for funds received reimbursing the Fire Department. Other revenues are decreasing; franchise
taxes ($150,000), court fines ($150,000), interest income ($100,000) resulting in the net increase of
$569,884.
General Fund expenditures are being increased $552,467. This is associated with the acquisition of
right-of-way for the Highway 121 project. This was previously approved by Council on April 28, 2009.
Water and Sewer Fund
Revenues are being decreased $469,494 primarily due to reduced water and sewer service sales.
Expenses are being amended in Combined Services for the transfer to General Fund.
Child Safety Fund
Revenues are being decreased for reduced interest income.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures that have been received. The expenditures are those
associated with the purchase of surveillance equipment, some DNA testing and the Fallen Officer
Memorial.
Park Special Revenue Fund
Expenditures are being amended for the Park Signage project.
Tree Preservation Fund
Revenues are being decreased for reduced interest earnings. Expenditures are for planting of trees.
Debt Service Fund
Revenues are being decreased due to a decrease in delinquent tax collections. Expenditures are being
decreased due to a reduction in agency fees.
Infrastructure Maintenance Fund
Revenues are being decreased due to a reduction in interest earnings and a reduction in sales tax
collections.
Municipal Drainage District Fund
Expenditures are for the emergency slope stabilization project approved by Council on May 26, 2009.
Donations – Special Revenue
Revenues are being decreased due to less than anticipated recycling revenue. The expenditures are being
amended to reflect costs associated with the Library and Animal Control projects.
Recreational Programs
Revenues and expenditures are both being reduced due to both being less than expected.
C.E.D.C. Special Revenue
The revenues are being amended to reflect the Sales Tax Recovery received in August 2009.
Expenditures are for the payment of grants to the schools.
C.R.D.C. Special Revenue
The revenues are being amended for less than expected sales tax and interest earnings. Expenditures
are being amended the projects that have been approved by Council related to:
1) Ultra-violet Sanitation System,
2) Wagon Wheel Fields #5 & #6,
3) Architectural Services for the Tennis Center and the Aquatic Center.
C.R.D.C. Special Revenue
Revenues are being decreased for reduced interest earnings.
Municipal Court Technology Fund
Expenditures are being increased for computer equipment related to the Municipal Court.
Municipal Court Judicial Fund
Revenues are being decreased for reduced interest earnings.
Rolling Oaks
Revenues and expenditures are being amended to anticipated levels.
Crime Prevention
The revenues are being amended for the less than expected sales tax and interest earnings.
Perpetual Care
Revenues are being amended to anticipated levels and to establish a budget for the fund.
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of August,
2008, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 9th day of
September, 2008, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2008-1205, for the 2008-09 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $49,677,308 $50,247,192 $ 569,884
Expenditures
Combined Services 2,908,897 3,461,364 552,467
Total Expenditures $ 552,467
Decrease in Designated Fund Balance (552,467)
Net Expenditure Increase 0
Net Increase in Undesignated Fund Balance $ 569,844
Water/Sewer Fund Current Budget Amending Budget Change
Revenues $14,681,594 $14,212,100 $ (469,494)
Expenses
Combined Services 3,718,000 3,868,000 150,000
Net Decrease in Projected Retained Earnings $ 619,494
2
Child Safety Current Budget Amending Budget Change
Revenues $ 16,200 $ 14,900 $ (1,300)
Net Decrease in Projected Fund Balance $ 1,300
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 215,411 $ 279,826 $ 64,415
Expenditures 322,935 422,756 99,821
Net Decrease in Projected Fund Balance $ 35,406
Parks Special Revenue Current Budget Amending Budget Change
Expenditures $ 78,000 $ 91,181 $ 13,181
Net Decrease in Projected Fund Balance $ 13,181
Tree Preservation Fund Current Budget Amending Budget Change
Revenues $ 5,000 $ 2,000 $ (3,000)
Expenditures 99,000 134,200 35,200
Net Decrease in Projected Fund Balance $ 38,200
Debt Service Fund Current Budget Amending Budget Change
Revenues $8,338,113 $8,300,113 $(38,000)
Expenditures 8,484,085 8,476,585 (7,500)
Net Decrease Projected Fund Balance $ 30,500
Infrastructure Maint. Fund Current Budget Amending Budget Change
Revenues $4,004,472 $3,888,000 $ (116,472)
Net Decrease Projected Fund Balance $ 116,472
Municipal Drainage District Current Budget Amending Budget Change
Expenditures $156,109 $391,859 $235,750
Net Decrease in Projected Fund Balance $235,750
3
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $55,600 $45,320 $(10,280)
Expenditures $29,040 $37,540 8,500
Net Decrease in Projected Fund Balance $ 1,780
Recreational Programs Current Budget Amending Budget Change
Revenues $322,000 $252,450 $(69,550)
Expenditures $307,246 $282,583 (24,663)
Net Decrease in Projected Fund Balance $ 44,887
C.E.D.C. Special Revenue Current Budget Amending Budget Change
Revenues $ 407,715 $ 636,353 $228,638
Expenditures 3,040,712 3,965,712 925,000
Net Decrease in Projected Fund Balance $696,362
CRDC Special Revenue Current Budget Amending Budget Change
Revenues $5,414,783 $5,256,353 $ (158,430)
Expenditures 5,120,457 6,209,434 1,088,977
Net Decrease in Projected Fund Balance $1,247,407
CRDC Debt Service Current Budget Amending Budget Change
Revenues $774,775 $768,875 $ (5,900)
Net Decrease in Projected Fund Balance $ 5,900
Mun. Court Tech. Fund Current Budget Amending Budget Change
Expenditures $3,300 $8,127 $ 4,827
Net Decrease in Projected Fund Balance $ 4,827
Mun. Court Jud. Fund Current Budget Amending Budget Change
Revenues $7,400 $6,900 $ (500)
Net Decrease in Projected Fund Balance $ 500
4
Rolling Oaks Current Budget Amending Budget Change
Revenues $631,000 $290,100 $ (340,900)
Expenditures $156,153 $270,000 $ 113,847
Net Decrease in Projected Fund Balance $ 454,747
Crime Prevention Current Budget Amending Budget Change
Revenues $2,868,472 $2,590,000 $ (278,472)
Net Decrease in Projected Fund Balance $ 278,472
Perpetual Care Current Budget Amending Budget Change
Revenues $ 0 $ 19,500 $ 19,500
Net Increase in Projected Fund Balance $ 19,500
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of August 2009.
APPROVED:
______________________________
JAYNE PETERS, MAYOR
ATTEST:
____________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
5
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks & Recreation
August 25, 2009
15
✔✔
RESOLUTION
Consider approval of a resolution authorizing At Your Service Catering and Event Planning as the single vendor for
alcohol sales at Oak Fest 2009, implement a $1,000.00 permit fee, authorize the City Manager to execute the
necessary permit documents, and authorizing the Mayor to sign the resolution
Pursuant to the discussion at the May 26 Work Session regarding alcohol sales at the 2009 Oak Fest Event, the Parks
and Recreation Department recommends At Your Service Catering and Event Planning to be the sole alcohol sales
vendor. At Your Service provided this service at last year's event and did so with professionalism. They have agreed to
a $1,000.00 permit fee, along with progressive fees due to the city based on sales. When sales reach $10,000, the city
will collect $250.00; at $15,000 in sales, the city will collect $250.00; and at $20,000 in sales, the city will collect $250.00.
Recall that sales were less than $5,000 last year, and the vendor had difficulties recapturing the hard costs associated
with providing this service. As we gain more history and a track record of successful sales at this event, the city will
review the permit charges for this service.
If Council chooses to move forward with this action, staff recommends
approval of this Resolution
^Oak Fest Alcohol Vendor - 1AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: August 25, 2009
To: Mayor and City Council
From: Brad Reid, Director of Parks and Recreation
Re: Consider approval of a resolution authorizing At Your Service Catering and
Event Planning as the single vendor for alcohol sales at Oak Fest 2009, implement a
$1,000.00 permit fee, authorize the City Manager to execute the necessary permit
documents, and authorizing the Mayor to sign the resolution
Background:
The 2008 Oak Fest was the first time the City Council authorized the sale of alcohol at a
city event, pursuant to City of Coppell Ordinance 2008-1202. A number of restrictions
were imposed on the condition of these sales at this event. These restrictions included
that only one vendor would be allowed to sell, that this vendor would be fully licensed to
sell alcohol and hold a State permit to do so, that the sales would be restricted to a single
tent area or “garden”, and that a city permit would be required, which should be
authorized by the City Council.
The alcohol sales at the event were a success on one hand, and less successful on the
other. On the positive side, the alcohol brought another aspect to the event that did not
exist before. Also, there were no behavior problems at the tent and the alcohol did not
detract from the primary activities being offered. Items that could be considered negative
are that the vendor selling the alcohol did not produce a profit at the event; there was a
cost to the city to provide the service; and the vast majority of participants did not
partake in the drinking of alcohol. Total alcohol sales for the 2008 event, as reported by
At Your Service Catering and Event Planning, were $3,475.50.
At Your Service Catering and Event Planning has informed staff that they are willing to
provide alcohol sales at the Oak Fest event again in 2009, with the change of allowing
sales in a format similar to the other vendors at the event. They feel that having them
under a tent, somewhat hidden from view, and restricting the drinking of alcohol to the
tent area negatively impacted sales. Their suggestion is to erect a perimeter fence
enclosing the entire event allowing sales and consumption of alcohol throughout the
event area, and disallowing the bringing and taking of alcohol into or out of the enclosed
area.
Staff has reviewed the cost and security aspects of this alternative and has found that the
cost of erecting a temporary fence will basically offset the cost of not providing the
“alcohol tent”. Additionally, the Police Department has determined that security related
to the perimeter fence will be no more involved than having alcohol restricted to the tent.
When all is said and done, the costs and security issues should be no more or less with
the perimeter fence enclosing the event, than having the alcohol sales and consumption
restricted to a tent.
The recommended city permit fee will once again be $1,000.00. Because the vendor
struggled to break even financially last year, generating a history that indicates a less than
successful venue for alcohol sales, the fee will not be raised this year. The staff will
review this fee each year that alcohol sales are implemented and make adjustments to the
recommended fee based on the levels of sales from previous years. Included also in At
Your Service’s contract are additional fees of $250.00 at $10,000, $15,000 and $20,000
in sales, if those milestones are reached.
Additional requirement that the city will have for At Your Service Catering and Event
Planning (AYS):
1. The permit fee shall cover the cost of any booth space rental;
2. AYS shall be responsible to obtain the temporary license and permit for
selling alcoholic beverages approved by appropriate state agency;
3. AYS shall provide general comprehensive liability insurance from a
responsible carrier, with the City as an additional insured, with general
liability coverage in the amount of at least $1,000,000.00.
4. AYS agrees to indemnify the City of Coppell against any liability incident to
the selling of alcoholic beverages at the Coppell Oak Fest.
Enclosed is a map of the proposed layout of the Oak Fest 2009 event showing the
existing facilities, vendor areas, performance stage, temporary fencing location, and
entrance/exit areas. There will be no entry fee for the event, but the fencing is required
by state law where alcohol sales will be allowed. The three restricted entry areas will
give staff the opportunity to observe patrons and deter alcohol from being brought into,
or out of the event area. The outfield areas of the softball diamonds are utilized as
activity areas for bounce houses, hot air balloon and clowns, leaving the open space to
the east for enjoying the band and vendor areas.
Finally, the cost of offering alcohol at the 2009 event is expected to closely mirror that of
the 2008 event. The fencing around the perimeter of the event will approximately cost
the same as providing the tent last year. The Police Department estimates a very similar
cost for security at the 2009 event, and signage will have a similar cost also. The 2008
costs are as listed below.
Costs Related to Alcohol Sales for 2008 Oak Fest
Tent with fencing and decorations $1,500.00 (plus an estimated
$2,000 donation of plant materials for decorations)
Signage related to alcohol sales $ 400.00
Additional police presence related to alcohol sales $3,400.00
TOTAL $5,300.00
City Council Action requested:
Consideration of a Resolution authorizing At Your Service Catering and Event Planning
as the single vendor for alcohol sales at Oak Fest 2009, implement a $1,000.00 permit
fee, and authorize the City Manager to sign all necessary documents.
Staff Recommendation:
If the Council chooses to move forward with this action, staff recommends approval of
this Resolution.
Main Entrance Stage Entrance/Exit - PD Fencing Beer Oak Fest 2009 - Layout Balloon arches at main entrance Balloon and clown Balloon and clown BH BH BH BH Side St. Circus wall bull pots pots train face craft pots bal twister Vendor parking Vendor entrance
RESOLUTION NO.____________________
A RESOLUTION ALLOWING AT YOUR SERVICE CATERING & EVENT
PLANNING TO BE THE SOLE PARTICIPANT ALLOWED TO SELL ALCOHOLIC
BEVERAGES AT THE COPPELL OAK FEST, OCTOBER 17, 2009, UPON CERTAIN
CONDITIONS; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
EXECUTE AN AGREEMENT IN CONFORMITY WITH THIS RESOLUTION;
IMPLEMENTING A PERMIT FEE OF $1,000.00; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Coppell (“City”) is the owner of the Andrew Brown Park
East and through the City of Coppell co-sponsors the Coppell Oak Fest at the Andrew
Brown East Park.
WHEREAS, the consumption of alcoholic beverages is allowed in Andrew
Brown Park East pursuant to City of Coppell Ordinance 2008-1202.
WHEREAS, the City Council finds that it is in the public interest to select only
one vendor of alcoholic beverages at the Coppell Oak Fest; and
WHEREAS, the Parks and Recreation Department has recommended that At
Your Service Catering and Event Planning be the sole participant allowed to sell
alcoholic beverages at the Coppell Oak Fest; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF COPPELL HEREBY RESOLVES:
SECTION1. At Your Service Catering and Event Planning shall be the sole
participant allowed to sell alcoholic beverages at the Coppell Oak Fest on October 17,
2009 at Andrew Brown Park East upon the following conditions:
1. They agree that the permit fee will be in lieu of the vendor booth fee;
2. They shall be responsible to obtain the temporary license and permit for
selling alcoholic beverages approved by appropriate state agency;
3. They shall provide TABC certified staff for the sale of alcoholic beverages;
4. They shall provide general comprehensive liability insurance from a
responsible carrier, with the City as an additional insured, in the amount of
$1,000,000.00.
5. Agrees to indemnify the City of Coppell against any liability incident to the
selling of alcoholic beverages at the Coppell Oak Fest.
SECTION 2. The City Council authorizes a permit fee of $1,000.00 to be
collected at the time of approval of the permit.
SECTION 3. The City Manager or his designee is authorized to execute an
agreement in conformity with this resolution.
SECTION 4. This resolution shall become effective immediately upon its
passage and approval.
DULY PASSED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS
THIS _________DAY OF_________________2009.
______________________________
JAYNE PETERS, MAYOR
ATTEST:
______________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
BY: __________________________________
ROBERT E. HAGER, CITY ATTORNEY
AGENDA REQUEST FORM DATE: August 25, 2009
ITEM #: 16
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM
DATE: August 25,, 2009
ITEM #: 17
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. DFW Airport Board – Peters.
F. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
G. Metrocrest Hospital Authority – Councilmember Tunnell.
H. Metrocrest Medical Foundation – Mahalik.
I. Metrocrest Medical Services – Hinojosa-Flores.
J. Metrocrest Social Services – Franklin.
K. North Texas Council of Governments – Tunnell.
L. NTCOG/Regional Emergency Management – Faught.
M. North Texas Commission – Hunt.
N. Senior Adult Services – Franklin.
Agenda Request Form - Revised 06/09 Document Name: %ccommreport
AGENDA REQUEST FORM
DATE: August 25, 2009
ITEM #: 18
NECESSARY ACTION RESULTING FROM WORK SESSION
Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork
AGENDA REQUEST FORM
DATE: August 25, 2009
ITEM #: 19
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: August 25, 2009
Department Submissions:
Item No. 9 was placed on the Agenda for the above-referenced City Council
meeting by the Human Resources Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
____________________
Human Resources Department
Item Nos. 8 and 11/C were placed on the Agenda for the above-
referenced City Council meeting by the Fire Department. I have reviewed
the Agenda Requests (and any backup if applicable) and hereby submit
these items to the City Council for consideration.
____________________
Fire Department
Item Nos. 11/D and 15 were placed on the Agenda for the above-
referenced City Council meeting by the Parks Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Parks Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)