CM 2009-09-08
MINUTES OF SEPTEMBER 8, 2009
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 8, 2009, at 5:30 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tern (late arrival)
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember (late arrival)
Marvin Franklin, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Work Session.
WORK SESSION
(Open to the Public)
2. Convene Work Session
A. Discussion regarding Board/Commission Appointments.
B. Discussion regarding Joint Meeting with Boards/
Commissions.
C. Presentation by staff regarding Alternative Fence Materials.
D. Discussion regarding the Noise Ordinance.
E. Discussion of Agenda Items.
Mayor Pro Tern Hunt and Councilmember Faught arrived during Work
Session.
EXECUTIVE SESSION
(Closed to the Public)
3. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Discussion regarding the Solicitation Ordinance.
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B. Section 551.087, Texas Government Code - Economic
Development Negotiations.
1. South of Bethel Road, West of Freeport Parkway and
East of Royal.
2. South of Bethel Road, East of Freeport Parkway and
West of S. Coppell Road.
Mayor Peters convened into Executive Session at 6:52 p.m. Mayor Peters
adjourned the Executive Session at 7:29 p.m. and opened the Regular
Session.
REGULAR SESSION
(Open to the Public)
4. Convene Regular Session.
5. Invocation.
Councilmember Franklin led those present in the Invocation.
6. Pledge of Allegiance.
Troop 807 led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
1) Tom Garding, 927 Moonlight Cove, addressed Council concernmg
alcohol in City Parks.
2) Kelly Drake, 645 Cove St., addressed Council regarding door-to-door
soliciting.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A.
Consider approval of minutes: August
September 1, 2009.
25,
2009
and
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B. Consider approval of awarding Bid Q-0709-0 1 for the
Coppell Justice Center Fence construction to Parkscape
Construction in the amount of $58,892.00 and authorizing
the City Manager to sign all necessary documentation.
C. Consider approval of Change Order Number 2 to the South
Coppell Road (ST 07 -02) project in the amount of
$54,550.10 for sanitary sewer improvements; and
authorizing the City Manager to sign all necessary
documents.
D. Consider approval of a Resolution authorizing the Mayor of
the City of Coppell, Texas to execute a Voluntary Interlocal
Cooperation Agreement for Operation and Maintenance of
Traffic Signals and providing an effective date; and
authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C
and D carrying Resolution No. 2009-0908.1. Councilmember Franklin
seconded the motion; the motion carried 7-0 with Mayor Pro Tern Hunt
and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
9. PUBLIC HEARING:
Consider approval of Case No. PD-181R2-SF-12, Bethel Road
Estates, Lot 2, Block 1, a zoning change request from PD-181-SF-
12 (Planned Development-181-Single Family-12) to PD-181R2-SF-
12 (Planned Development-181-Revision 2-Single Family-12) to
allow for a stucco finish instead of masonry as required in
Section 12-11-5 of the Zoning Ordinance and to allow an
additional detached, two-story residential structure on 2.348
acres of property located at 256 West Bethel Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Terry Holmes, applicant, addressed the Council.
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Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Faught moved to close the Public Hearing and approve
Case No. PD-181R2-SF-12, Bethel Road Estates, Lot 2, Block 1, a zoning
change request from PD-181-SF -12 (Planned Developmen t -181-Single
Family-12) to PD-181R2-SF-12 (Planned Development-181-Revision 2-
Single Family-12) to allow for a stucco finish instead of masonry as
required in Section 12 -11-5 of the Zoning Ordinance and to allow an
additional detached, two-story residential structure on 2.348 acres of
property located at 256 West Bethel Road, subject to the following
conditions:
1) A second detached dwelling unit, specifically excluding a facility for
food preparation, shall be an allowable use on the single-family lot. It
shall not be sold or rented to anyone else other than the owner or
renter of the primary dwelling located on the same lot. A revision to
this Planned Development will be necessary to amend this condition.
Councilmember Mahalik seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
10. PUBLIC HEARING:
Consider approval of a text amendment to Chapter 12-Zoning, of
the Code of Ordinances, Section 12-31-7.4, "Rules for computing
number of parking spaces", to revise the existing regulation to
require additional parking for any enlargement of floor area,
number of employees, dwelling units, seating capacity and other
enlargements.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
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Action:
Councilmember Tunnell moved to close the Public Hearing and approve a
text amendment to Chapter 12-Zoning, of the Code of Ordinances, Section
12-31-7.4, "Rules for computing number of parking spaces", to revise the
existing regulation to require additional parking for any enlargement of
floor area, number of employees, dwelling units, seating capacity and other
enlargements. Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tern Hunt and Councilmembers Brancheau,
Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of
the motion.
11. PUBLIC HEARING:
Consider approval of a text amendment to the Chapter 12-
Zoning, of the Code of Ordinances, Section 12-42-1, "Special
Definitions," to revise the existing definition of "Outside Storage
and Display--Retail Stores: Retail Stores and Shops:" to include
additional screening requirements.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve a
text amendment to the Chapter 12-Zoning, of the Code of Ordinances,
Section 12-42-1, "Special Definitions," to revise the existing definition of
"Outside Storage and Display--Retail Stores: Retail Stores and Shops:" to
include additional screening requirements. Councilmember Mahalik
seconded the motion; the motion carried 7-0 with Mayor Pro Tern Hunt
and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
12. Consider approval of a Resolution of the City Council of the City
of Coppell, Texas, outlining the terms and conditions of a debt
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service funding plan; authorizing the mayor to execute this
resolution; and providing an effective date.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Faught moved to approve Resolution No. 2009-0908.2 of
the City Council of the City of Coppell, Texas, outlining the terms and
conditions of a debt service funding plan; authorizing the mayor to execute
this resolution; and providing an effective date. Mayor Pro Tern Hunt
seconded the motion; the motion carried 7-0 with Mayor Pro Tern Hunt
and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
13. Consider approval of the written Fund Balance policy of the City
of Coppell.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Mahalik moved to approve the written Fund Balance
policy of the City of Coppell. Councilmember Faught seconded the motion;
the motion carried 7-0 with Mayor Pro Tern Hunt and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting
in favor of the motion.
14. Consider approval of an Ordinance approving and adopting the
budget for the City of Coppell for the Fiscal Year of October 1,
2009 through September 30, 2010, and authorizing the Mayor to
sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
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Action:
Councilmember Franklin moved to approve Ordinance No. 2009-1239
approving and adopting the budget for the City of Coppell for the Fiscal
Year of October 1, 2009 through September 30, 2010, and authorizing
the Mayor to sign. Councilmember Mahalik seconded the motion; the
motion carried 7-0 with Mayor Pro Tern Hunt and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin
voting in favor of the motion.
15. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2009 at .64146/$100
per valuation of which .49577 for operations and maintenance
and .14569 for interest and sinking, and authorizing the Mayor
to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Ordinance No. 2009-1240 of
the City of Coppell, Texas levying the ad valorem taxes for the year 2009 at
.64146/$100 per valuation of which .49577 for operations and
maintenance and .14569 for interest and sinking, and authorizing the
Mayor to sign. Councilmember Hinojosa-Flores seconded the motion; the
motion carried 5-2 with Mayor Pro Tern Hunt and Councilmembers
Mahalik, Hinojosa-Flores, Faught and Franklin voting in favor of the
motion and Councilmembers Brancheau and Tunnell voting against the
motion.
16. Consider appointments to the City's Boards/ Commissions/
Committees.
Mayor Peters read the proposed slate as follows:
ANIMAL SERVICES ADVISORY & APPEALS BOARD -
2-yr. Regular - Lisa Sawyers
2-yr. Alternate - Mike Dorn
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BOARD OF ADJUSTMENT -
2-yr. Regular - Donald Perschbacher and John Hirschy
l-yr. Regular - Harold Copher, Jr.
2-yr. Alternate - Jeffrey Turner and Kathie Troy-Rucker
I-yr. Alternate - Mark Holmstrup
CONDUCT REVIEW BOARD -
2-yr. Regular - Laura Burnett, David Byrne, Kent Chambless, Shauna
Erickson, Sidney Hill, Mathew Ittoop, Orlando Domingo, Terri Patrick,
Barbara Piels, Linda Pilone, Marie Reed, Kathryn Thompson and Venky
Venkatraman
COPPELL ECONOMIC DEVELOPMENT COMMITTEE -
2-yr. Regular - Matt Hall, Amanda O'Neal, Don Carroll and James Walker
COPPELL EDUCATION DEVELOPMENT COMMITTEE -
I-yr. Regular - April Terry, Bill Elieson, Eric Pratt and Robert Brummitt
KEEP COPPELL BEAUTIFUL COMMITTEE -
2-yr. Regular - Brandi Todd, Charles Dart, Samuel Duff and David
Caviness
l-yr. Regular - Carole Gayler
I-yr. Youth Advisors - Geetika Rao and Elizabeth Meyer
LIBRARY BOARD -
2-yr. Regular - Jennifer Johnson, Patricia Nicks and Saul Friedman
2-yr. Alternate - Stephen Charters
l-yr. Youth Advisors - Nadir Khan and Diane Feldman
PARKS AND RECREATION BOARD -
I-yr. Youth Advisor - Annie Friedman and Janice Kim
PLANNING AND ZONING COMMISSION -
2-yr. - Eddie Haas, Charles Sangerhausen, Consuelo Tankersley and
Aaron Duncan
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SPECIAL COUNSEL -
2-yr. Regular - Kavitha Akula, Tracey Garman, Richard Merrill, Wing
Mok, David Byrne, Adam Darowski and Victoria Hayes-Manhatton
Action:
Councilmember Tunnell moved to appoint the recommendations as read by
Mayor Peters. Councilmember Brancheau seconded the motion; the
motion carried 7-0 with Mayor Pro Tern Hunt and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin
voting in favor of the motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. Nothing to report.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors'
Meeting.
A. Mayor Peters reported that Michael Lieber from the State Fair of
Texas spoke to the group. The State Fair will be held September 25
through October 18. This is the first year participants can take the
DART Rail to the Fair.
19. Necessary action resulting from Work Session.
Mayor Peters mentioned that Council discussed the updates for the
construction noise ordinance, as well as the alternative fence materials.
Council asked staff to bring the items back in ordinance form for the
October 27 meeting. Other than that, there was no action necessary under
this item.
20. Necessary action resulting from Executive Session.
Mayor Peters reported that Council discussed the solicitors'
ordinance and asked staff to bring the item back in ordinance form
for a future meeting. Other than that, there was no action necessary
under this item.
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There being no further business to come before the City Council, the
meeting was adjourned.
ATTEST:
Libby Ball,' Secretary
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