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CP 2009-09-22 NOTICE OF CITY COUNCIL MEETING AND AGENDA SEPTEMBER 22, 2009 JAYNE PETERS, KAREN HUNT, Place 7 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4 BOB MAHALIK, Place 2 BILLY FAUGHT, Place 5 BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6 CLAY PHILLIPS, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:30 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, September 22, 2009, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter with a Board and Commission Reception being held from 6:30 p.m. to 7:30 p.m., and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag092209 Page 1 of 5 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney. 1. Discussion regarding Northlake Property. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Fee Schedule. B. Discussion regarding 08-09 Work Plan . C. Discussion regarding Public Service Announcements and Mayor and Council Reports. D. Discussion of Agenda Items. Adjourn Work Session. PUBLIC ANNOUNCEMENTS Public Service Announcements concerning local civic events and no Council action is required or permitted. RECEPTION FOR BOARD/COMMISSION/COMMITTEE MEMBERS IN ATRIUM FROM 6:30 PM TO 7:30 PM. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Consider approval of a proclamation naming September 22, 2009 as Jesse Thurman Appreciation Day, and authorizing the Mayor to sign. 8. Consider approval of a proclamation proclaiming "National Night Out" on Tuesday, October 6, 2009, and providing City Council Support and endorsement of National Night Out festivities, and authorizing the Mayor to sign. ag092209 Page 2 of 5 ITEM # ITEM DESCRIPTION 9. Consider approval of a proclamation proclaiming the week of October 4 through 10, 2009, as Fire Prevention Week, and authorizing the Mayor to sign. 10. Consider approval of a proclamation naming October 2009 as Disability Employment Awareness Month In Coppell, and authorizing the Mayor to sign. 11. Presentation by Kenneth A. Mayfield, Dallas County Commissioner, District 4. 12. Swearing in of newly appointed Board/Commission/Committee members. 13. Report by Keep Coppell Beautiful. 14. Citizens' Appearances. CONSENT AGENDA 15. Consider approval of the following consent agenda items: A. Consider approval of minutes: September 8, 2009. B. Consider approval of a Resolution amending Resolution No. 010996.3 as heretofore amended, with regard to animal control fees, library fees; and recreational fees and authorizing the Mayor to sign. C. Consider approval of a contract for the renewal of the Dallas County Health Services Agreement, effective October 1, 2009 through September 30, 2010, in the amount of $3,131.00 and authorizing the mayor to sign. END OF CONSENT 16. City Manager's Report. A. Project Update and Future Agendas. 17. Mayor and Council Reports. A. Report by Mayor Peters regarding the Farmers’ Market Old Town Event to be held October 10th. ag092209 Page 3 of 5 ITEM # ITEM DESCRIPTION B. Report by Mayor Peters regarding the Patriot Day Ceremony held on September 11th. C. Report by Mayor Peters regarding the Festival of Nations held on September 12th. D. Report by Councilmember Brancheau regarding Grapefest/Grape Stomp. 18. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition – Peters and Hunt. E. DFW Airport Board – Peters. F. International Council for Local Environmental Initiatives (ICLEI) – Brancheau G. Metrocrest Hospital Authority – Tunnell. H. Metrocrest Medical Foundation – Mahalik. I. Metrocrest Medical Services – Hinojosa-Flores. J. Metrocrest Social Services – Franklin. K. North Texas Council of Governments – Tunnell. L. NTCOG/Regional Emergency Management – Faught. M. North Texas Commission – Hunt. N. Senior Adult Services – Franklin. 19. Necessary action resulting from Work Session. 20. Necessary action resulting from Executive Session. Adjournment. ____________________________________ Jayne Peters, Mayor ag092209 Page 4 of 5 CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 16th day of September, 2009, at __________________. ____________________________________ Libby Ball, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag092209 Page 5 of 5 KEY TO COUNCIL GOALS ICONS COPPELL VISION 2030 Sustainable City Government • Excellent City Services with high level of Customer Satisfaction • “Green” City Operations and Facilities • Excellent and Well-maintained City Infrastructure and Facilities • Top Quality City Workforce • Financial Resources to Support City Services Business Prosperity • Retention and Attraction of Businesses that generate revenues for the City • Major Retail and Top Quality Business Office Park along I-635 and SH 121 • Old Coppell as a Small Town Village • Community Commercial Centers • House Offices and Home-Based Businesses Community Wellness and Enrichment • Community Gathering Places • Recreation Programs and Services for all Generations • Expand Cultural Arts Amenities and Opportunities • Residents’ Wellness and Longevity • Community Education Programs and Support of Top Quality Schools • Multi-Use Trail Systems Connecting the City Sense of Community • Residents and Businesses Engaging and Contributing to the Coppell Community • Strong Community Events and Festivals • New Residents Welcome and Involved • Effective Community Partnerships • Future Civic Community Leaders’ Development Special Place to Live • Quality Housing for Family Generations • Beautiful Green City • Revitalizing Neighborhoods • Mobility within Coppell • Easy Access to Dallas-Fort Worth Regions AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: ES-2 EXECUTIVE SESSION A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. Discussion regarding Northlake Property. Agenda Request Form - Revised 02/04 Document Name: %exsessn AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: WS-3 WORK SESSION A. Discussion regarding Fee Schedule. B. Discussion regarding 08-09 Work Plan. C. Discussion regarding Public Service Announcements and Mayor and Council Reports. D. Discussion of Agenda Items. Agenda Request Form - Revised 02/07 Document Name: %wksessn Proposed Fees for Rental of City Facilities Senior/Community Center – 345 W Bethel Rd Two hour minimum for all after-hour rentals $100 Damage/Cleaning Deposit for All After-Hour Rentals $500 Damage/Cleaning Deposit for all After-Hour Rentals with Alcohol Service RENTAL AREAS PRICE per hour Activity Room $40 (member rate) Operating Hours $45 (resident rate) Operating Hours $50 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose A $75 (member rate) Operating Hours $85 (resident rate) Operating Hours $95 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose B $40 (member rate) Operating Hours $45(resident rate) Operating Hours $50 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose A & B $90 (member rate) Operating Hours $100 (resident rate) Operating Hours $110 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates RENTAL AREAS PRICE per hour Kitchen $30 (member rate) $35 (resident rate) $40 (non-resident rate) Facility Card Fee: Coppell Resident $10/year from date of issuance Non-Resident $20/year from date of issuance Daily Passes: Resident and Non-Resident $1 daily Aquatic & Recreation Center – 234 E Parkway Blvd Room and Gym Rentals RENTAL AREAS PRICE per hour Meeting Room #1 $35 (member rate) Operating Hours $40 (resident rate) Operating Hours $45 (non-resident rate) Operating Hours Meeting Room #2 $35 (member rate) Operating Hours $40 (resident rate) Operating Hours $45 (non-resident rate) Operating Hours Lobby, Gym, Meeting Room #2 $75 (member rate) After Hours $85 (resident rate) After Hours $95 (non-resident rate) After Hours Aerobic Room - $35 (member rate) Operating Hours Rental must be approved $40 (resident rate) Operating Hours By Facility Manager $45 (non-resident rate) Operating Hours RENTAL AREAS PRICE per hour ½ Gymnasium - during $40 (member rate) Operating Hours operating hours only $45 (resident rate) Operating Hours $50 (non-resident rate) Operating Hours $35 (team rate – 3 or more rentals reserved at same time) Operating Hours Overnight Lock-In Rental Rates Rentals must be approved by FacilityManager LOCK-INS PRICE per event WITHOUT Pool $600 (member rate) Fri. & Sat. ONLY $700 (resident rate) 9:00 pm – 6:00 am $800 (non-resident rate) WITH Pool (10pm-12am) $ 900 (member rate) Fri. & Sat. ONLY $1,000 (resident rate) 9:00 pm – 6:00 am $1,100 (non-resident rate) Indoor Pool Private After Hour Rental Rates Two hour minimum required. Additional hours will be at ½ the original rate. Member Fee Resident Fee Non-Resident Fee $300 $350 $400 Outdoor Pool Private After Hour Rental Rates Two hour minimum required. Additional hours will be at ½ the original rate. Member Fee Resident Fee Non-Resident Fee $800 $900 $1000 Indoor/Outdoor Pools 20 or more swimmers qualify for a group rate during operating hours. After hour rates apply at all other times. $3 per swimmer Coppell groups/businesses $5 per swimmer Non-Resident groups/businesses Birthday Party Rentals All require a 2 hour minimum, each extra hour is half the rental rate Pool Party with Party Tent or Classroom Tent Party Rental (summer) Classroom Party Rental (fall, winter, spring) Member $110 $130 Non-Member $140 $140 Non-Resident $170 $170 Meeting Room & Gym Activities (1/2 gym is provided) Member $130 Non-Member $140 Non-Resident $170 Wagon Wheel Tennis Center - 950 Creekview Dr Court Fees Resident $2.50 person/1.5 hours Non-Resident $10.00 person/1.5 hours Corporate $5.00 person/1.5 hours Court Pass (Residents only) $25 person for 10 court rentals Fees for certain products and services (private and semi-private lessons, drop in drills, ball machine rentals, tennis balls, racquet restringing, grip replacement) will be determined based on actual costs to provide said products and services. The specific cost of said products and services are variable and could fluctuate based on actual cost to the city. The determination of fees for these specific products and services will be determined by the Director of Parks and Recreation. 08-09 Council Goal WorkplanRevised 09/16/09123456789101112131415161718192021222324252627282930313233343536373839AB C DEFGoal PriorityWork Plan ElementResponsibility Projected Date StatusSustainable City GovernmentWIP Solid Waste contract extension Parks November-08 CompleteSustainable City GovernmentWIP Development of Legislative Agenda CMO January-09 CompleteSpecial Place to LiveMajor Projects Wayfinding signs Eng January-09 CompleteSpecial Place to LiveMajor Projects Town Center Plaza Trail (Connection to Library) Parks January-09 CompleteSense of CommunityPolicy - High Priority Town Center Plaza - Event program and funding Parks January-09 CompleteSustainable City GovernmentWIP Implement "Green" product purchasing CMO March-09 CompleteSustainable City GovernmentMgmt - Top Priority Infrastructure Condition Assessment & Cost Benefit Analysis Eng March-09 CompleteSustainable City GovernmentWIP 5-Year Financial Planning effort presenting update to City Council Finance April-09 CompleteSustainable City GovernmentWIP Conduct annual review of outstanding & proposed debt Finance April-09 CompleteSpecial Place to LiveWIP Provide annual update to the Infrastructure Maintenance Plan Eng April-09 CompleteSustainable City GovernmentPolicy - High Priority Conduct water use study - Long-term needs and Northlake Eng May-09 CompleteSpecial Place to LiveMajor Projects ROW and Design - Bethel Rd Phase B (Penfolds to Freeport) Eng May-09 CompleteSpecial Place to LiveWIP Traffic/signal analysis: Progression/Light Synchronization Study Eng June-09Special Place to LiveMajor Projects Begin construction of Southwestern Blvd (Coppell Rd. to Belt Line) Eng June-09 CompleteCommunity WellnessWIP Expansion of Tennis Center Plan - Direction and Funding Parks June-09 CompleteSpecial Place to LiveMajor Projects Begin construction of South South Coppell (Bethel to Southwestern) Eng June-09 CompleteSustainable City GovernmentWIP Salary/Benefits survey HR June-09 CompleteSustainable City GovernmentWIP Health Insurance/Wellness Program HR June-09 CompleteCommunity WellnessWIP Expansion of Aquatic & Recreation Center Plan - Direction & Funding Parks June-09 CompleteSpecial Place to LiveWIP Video Wireless Traffic Network - Phase I Eng July-09 CompleteCommunity WellnessWIP Trail amenities/signage Parks July-09 CompleteSense of CommunityMajor Projects Finalize cemetery operational plans and Phase I construction Parks July-09 CompleteSpecial Place to LiveMajor Projects Secure ROW for remaining portions of Bethel Roads Eng July-09 Complete *Sense of CommunityWIPPlan, coordinate and execute the July 4th Community Parade and Fireworks.Parks July-09 CompleteSustainable City GovernmentWIP Review and Update City Technology Plan IS August-09 CompleteSense of CommunityMajor Projects Finalize construction on the Senior/Community Center Eng/Parks September-09 CompleteSpecial Place to LivePolicy - Top Priority Comprehensive Master Plan - seek direction & funding Planning September-09 CompleteSense of CommunityMgmt - High Priority Leadership Coppell Program: Evaluation, Direction, Refinement CMO September-09 CompleteSustainable City GovernmentWIP H.R. Policies/Handbook: Review and Update HR September-09 CompleteSense of CommunityMajor Projects Complete rennovations to Kirkland House & Minyards Store CMO September-09 CompleteBusiness ProsperityWIPDevelop a bona-fide business retention plan with or without the assistance from outside agenciesCMO September-09Sense of CommunityWIP Report to Council RE: Initiatives Involving Coppell Youth Parks September-09 CompleteSense of CommunityWIP Plan, coordinate and execute Oak Fest for Oct 2009 Parks September-09 CompleteSense of CommunityWIP Complete the CARE diversity training for all staff HR September-09 CompleteCommunity WellnessMgmt - Top Priority Hike and Bike Trail Master Plan update Parks September-09 CompleteBusiness ProsperityPolicy - Top Priority Business retention/attraction:Study, Clawback policy EDC, Council September-09Business ProsperityPolicy - High Priority Shopping Center/Business Vacancy - Eval, Policy, Incentives EDC, Council September-09Business ProsperityPolicy - High Priority Abatements/Business retention - Policy direction & claw back EDC, Council September-09Page 1 of 3 08-09 Council Goal WorkplanRevised 09/16/091AB C DEFGoal PriorityWork Plan ElementResponsibility Projected Date Status404142434445464748495051525354555657585960616263Sense of CommunityWIPImplement Coppell 2030 findings incorporating needed service delivery changes to meet changes in demand and expectationsCMO COPPELL 2030Sense of CommunityWIPEmploy Coppell 2030 recommendations regarding how to better communicate with an increasingly diverse populationCMO COPPELL 2030Sense of CommunityMgmt - Top Priority Demographics: Analysis and Impact on City Services Planning On Going EffortsBusiness ProsperityWIP Resolution of Carter Crowley property: Evaluation and Direction CMO, Council On Going EffortsSustainable City GovernmentWIP Alternative Fuel sources Eng On Going EffortsSpecial Place to LiveMajor Projects Continue to work on constraints for Freeport Pkwy (SH 121 to Ruby) Eng On Going EffortsSpecial Place to LiveMajor Projects Funding and design for Freeport extension Eng On Going EffortsBusiness ProsperityPolicy - Top Priority Old Coppell Revitalization Plan Planning On Going EffortsSpecial Place to LiveMgmt - Top Priority Code Enforcement - Evaluation/Improvements - Summit Fire On Going EffortsSustainable City GovernmentWIP Continue city-wide & departmental satisfaction surveys All On Going EffortsSustainable City GovernmentWIP Continue organizational succession planning efforts CMO, HR On Going EffortsSustainable City GovernmentWIP Continue sales tax audit program Finance On Going EffortsSustainable City GovernmentWIP Evaluate various “green” & sustainability programs for implementation CMO On Going EffortsSustainable City GovernmentWIPContinue use of Program/Policy financial impact analysis for new programs and servicesFinance On Going EffortsSustainable City GovernmentWIP Monitoring Legislative Process: Track State & Federal Legislation All On Going EffortsSustainable City GovernmentWIP Police Radio System Interoperability Police On Going EffortsSpecial Place to LiveMajor Projects Complete annual street, sidewalk, alley maintenance program Eng On Going EffortsSpecial Place to LiveMajor Projects Initiate debris removal program to lessen creek flood potential Eng On Going EffortsSpecial Place to LiveMajor ProjectsContinue communication efforts with HOA’s and other neighborhoods to ensure HOA common area responsibilities are maintained per zoning requirementsFire On Going EffortsSense of CommunityPolicy - Top Priority Service Plan for Northlake Eng On Going EffortsSense of CommunityWIPCity staff will continue Citizen Emergency Response Teams (CERT) and RACES by providing continuing education opportunities for existing membersFire On Going EffortsSense of CommunityWIPCity staff will utilize HOA’s to educate the public and provide information regarding emergency incidents in the community and how neighborhoods can better prepare for emergenciesFire On Going EffortsSense of CommunityWIPCity staff will maintain information for the City’s website designed to assist citizens in making preparations to deal with an emergency or disasterFire On Going EffortsSense of CommunityWIPContinue, and expand where needed, public safety education classes offered through the Police and Fire Departments including Self-Defense for Women, CPR, First Aid, and othersFire, Police On Going EffortsPage 2 of 3 08-09 Council Goal WorkplanRevised 09/16/091AB C DEFGoal PriorityWork Plan ElementResponsibility Projected Date Status64656667686970717273Sense of CommunityWIPEnhance library E-branch to increase flexibility for library patrons and streamlined operations for staffLibrary On Going EffortsSense of CommunityWIPContinue to develop and disseminate information to the community regarding the Code Red system. QuarterlyFire On Going EffortsSense of CommunityWIPTraffic Report - Activities of the Traffic and Patrol Units regarding citations, warnings, DWI/DUI arrests and education programs regarding traffic safety. QuarterlyPolice On Going EffortsSense of CommunityWIPCommunity Services Report - Activities of the Community Services Unit regarding educational programs, National Night Out, Women's Self Defense, Women's Self Defense for High School Seniors, Citizens Police Academy, Drug & Alcohol Education in CISD. QuarterlyPolice On Going EffortsSense of CommunityWIPOrganized Crime Unit Report - Activities of the Organized Crime Unit (OCU) regarding narcotic and alcohol violations in the Metroplex. QuarterlyPolice On Going EffortsSense of CommunityWIP Monitor the progress of the Kolberg development CMO On Going EffortsSense of CommunityWIPWork with Old Town interest groups to develop a clear understanding of City role and perspective on future of Old CoppellPlanning On Going EffortsSense of CommunityWIPMaintain library programs including Volunteen, Summer Reading and Homework Center programsLibrary On Going EffortsSense of CommunityWIPDevelop methods to use various points of contact as a means to reach out to diverse populations, particularly the Library and the Aquatics & Recreation CenterParks/Library On Going EffortsBusiness ProsperityWIP Continue to facilitate the development of the Leslie tract CMO, Planning On Going EffortsPage 3 of 3 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager September 22, 2009 7 ✔ PROCLAMATION Consider approval of a proclamation naming September 22, 2009 as JESSE THURMAN APPRECIATION DAY, and authorizing the Mayor to sign. Staff recommends approval. !Thurman - 1 AR PROCLAMATION WHEREAS, on August 9, 2009, Jesse Thurman of Santo, Texas heroically saved the lives of two Coppell High School senior students, Taylor Heifetz and Taylor Townley; and WHEREAS, at approximately 6:45 a.m. the two young men were returning home to Coppell, TX from a visit to Stephenville, TX when both fell asleep and the car veered off the road; and WHEREAS, while traveling in the opposite direction, Jesse Thurman noticed a cloud of dirt and dust and instinctively called 911, turned his car around and hurried to the site to find the car ignited in flames; and WHEREAS, Taylor Townley lay on the ground not far from the burning vehicle suffering serious injuries and Taylor Heifetz remained in the burning car; and WHEREAS, Jesse Thurman removed Taylor Heifetz from the vehicle, carried him to a safe place beyond a barbed wire fence, then hurried back to assist Taylor Townley to safety when within moments the entire car was engulfed in flames; and WHEREAS, upon the arrival of the police and other emergency vehicles, both young men were care flighted to the hospital where it was determined Taylor Townley had a collapsed lung, severed skull, and broken toe and Taylor Heifetz had multiple lacerations on this face and mouth, a lacerated kidney, and contusions on his lung; and WHEREAS, it was later determined the car was airborne for nearly 100 yards as it soared over a fence, creek and tree line, then ignited upon impact; and WHEREAS, if it were not for the truly gallant acts and instinctive reaction by Jesse Thurman, the boys would not have survived this horrific event. NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell, do hereby proclaim Tuesday, September 22, 2009 as "JESSE THURMAN APPRECIATION DAY" in recognition of the heroism he exhibited during his rescue of Taylor Heifetz and Taylor Townley. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of September 2009. _________________________ Jayne Peters, Mayor ATTEST: _________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Police September 22, 2009 8 ✔ PROCLAMATION Consider approval of a proclamation proclaiming "National Night Out" on Tuesday, October 6, 2009, and providing City Council Support and endorsement of National Night Out festivities, and authorizing the Mayor to sign. On Tuesday, October 6th, neighborhoods throughout Coppell are being invited to join forces with thousands of communities nationwide for the "26th Annual National Night Out" crime and drug prevention event. National Night Out, which is sponsored by the National Association of Town Watch and co-sponsored locally by the Coppell Police Department, will involve over 9,500 communities from all 50 states. In all, over 32 million people are expected to participate in 'America's Night Out against Crime' on Oct. 6th. From 7:00 to 10:00 p.m. on October 6th, residents in neighborhoods throughout Coppell will be hosting a variety of special events to show their support of the National Night Out crime prevention event. Staff recommends approval. )National Night Out Proclamation WHEREAS, The National Association of Town Watch is sponsoring the 26th Annual edition of an important nationwide crime and drug prevention event on October 6, 2009, called “National Night Out;” and WHEREAS, The “26th Annual National Night Out” provides a unique opportunity for Coppell, Texas to join forces with thousands of other communities across the country in promoting cooperative police and community drug prevention efforts; and WHEREAS, It is essential that all citizens of Coppell, Texas be aware of the importance of crime prevention programs and the impact that their participation can have on reducing crime, drugs, and violence in Coppell, Texas; and WHEREAS, Police-Community partnerships, neighborhood awareness and safety, and cooperation are important themes of the “National Night Out” program; and WHEREAS, Neighborhood Crime Watch plays a vital part in assisting the Coppell Police Department through joint crime prevention efforts in Coppell. NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell, do hereby proclaim Tuesday, October 6, 2009 as “National Night Out” in the City of Coppell, Dallas County, Texas. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this ___________ day of September 2009. ____________________________________ Jayne Peters, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Fire September 22, 2009 9 ✔ PROCLAMATION Consider approval of a proclamation proclaiming the week of October 4 through 10, 2009, as Fire Prevention Week, and authorizing the Mayor to sign. Staff recommends approval. (Fire Prevention - 1 AR PROCLAMATION WHEREAS, the City of Coppell is committed to ensuring the safety and security of all those living in and visiting our City; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, roughly 3,000 people die as a result of home fires and burns, more than 200000 individuals are seen in the nation’s emergency rooms for burn injuries; and WHEREAS, cooking is the leading cause of home fires and home fire injuries, while heating equipment and smoking are the leading causes of home fire deaths; and WHEREAS, Coppell’s first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Coppell’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, the 2009 Fire Prevention Week them, “Stay Fire Smart! Don’t Get Burned” effectively serves to remind us all of the simple actions we can take to stay safer from fire during Fire Prevention Week and year-round. NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell, do hereby proclaim October 4-10, 2009 as "Fire Prevention Week" AND FURTHER THEREFORE, I urge all the people of Coppell to protect their homes and families by heeding the important safety messages of Fire Prevention Week 2009, and to support the many public safety activities and efforts of the Coppell Fire Department. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of September 2009. _____________________________ Jayne Peters, Mayor ATTEST: _____________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager September 22, 2009 10 ✔ PROCLAMATION Consider approval of a proclamation naming October 2009 as DISABILITY EMPLOYMENT AWARENESS MONTH IN COPPELL, and authorizing the Mayor to sign. Staff recommends approval. Staff recommends approval. !Nat'l Disability - 1 AR PROCLAMATION WHEREAS, the Department of Labor has declared the month of October to be National Disability Employment Awareness Month with the theme “Expectation + Opportunity = Full Participation.” It is intended to urge employers, as they seek to fill positions, to embrace the richness of America’s diversity by considering the talents of all workers, including workers with disabilities; and WHEREAS, employment is vital to independence, empowerment, quality of life, and Country; and WHEREAS, the local unemployment rate for adults with disabilities is 33-46% compared to 7.5% for the general population and many of the employed men and women with disabilities are underemployed or unable to find year-round, full-time jobs; and WHEREAS, individuals with disabilities are three times as likely to live in poverty with annual incomes below $15,000; and WHEREAS, the Alliance of Agency Executives Serving People with Disabilities and its subcommittee, the Supported Employment Coalition, along with government entities provide excellent programs, employment services and advocacy free of charge to residents of Coppell; and WHEREAS, many area businesses are committed to hiring and supporting men and women with disabilities in the workforce and by working together to open doors for opportunity for citizens with disabilities, we can fulfill the promise of our great City. NOW, THEREFORE, I, Jayne Peters, Mayor of the City of Coppell, do hereby proclaim October 2009 as "DISABILITY EMPLOYMENT AWARENESS MONTH IN COPPELL" and call upon the people of our great city to honor the accomplishments of people with disabilities in the workplace and to participate in appropriate programs, ceremonies and activities that celebrate their success. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of September 2009. _________________________ Jayne Peters, Mayor ATTEST: _________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager September 22, 2009 11 ✔ PRESENTATION Presentation by Kenneth A. Mayfield, Dallas County Commissioner, District 4. The purpose of Commissioner Mayfield's briefing is to recommend Dallas County implement a new discount program for its citizens. No action necessary. DALLAS COUNTY COMMISSIONERS COURT ADMINISTRATION July 14, 2009 TO: Dallas County Commissioners Court FROM: Shannon S. Brown, Assistant Administrator SUBJECT: Discount Medical Programs for County Residents Background In February 2007, Commissioners Court approved Dallas County’s utilization of the National Association of Counties (NACo) prescription discount card program. The intent of the program was to help County residents save money on their prescription medications any time their prescriptions are not covered by insurance. NACo selected Caremark RX, Inc. through a request for proposal process and Dallas County entered into an agreement with Caremark RX, Inc. to implement the program in Dallas County. Based on the success of this program, other companies have developed discount programs for prescriptions and medical services. Two firms have approached Dallas County about their programs. The purpose of this briefing is to recommend Dallas County implement a new discount program for its citizens. Operational Impact NACo administers the program and provides marketing services. Dallas County makes the card available at various County facilities and provides information on the website concerning the benefit. Each month, the NACo card is utilized in Dallas County an average of 2,300 times with an average savings of 15%. Participation in the program is at no cost to Dallas County or the card holder. The discount card cannot be used in conjunction with an individual's health insurance drug plan. However, the discount card may be utilized to receive discounts on drugs that are not a part of your health plan’s formulary. The discount card does not have any income, age, or existing health status limitations. Participation in NACo’s program does require an exclusive agreement. Two companies, Financial Marketing Concepts, Inc. (FMC) and Commerce Benefits Group, contacted Dallas County about utilizing their programs at a higher savings than the NACo/Caremark program. Prices were for both programs were compared to the NACo/Caremark program. One program showed a savings of 5-8% for prescriptions. The other program did not show a savings for prescriptions but offers discounted laboratory and imaging services. Dallas County requested that the two programs work to combine the best discounts on prescriptions with the other services discounts so that citizens could receive the maximum discounts possible. The programs have received an agreement to combine the discounts into one card for Dallas County. Financial Marketing Concepts will serve as the lead organization. The basic provisions of the discount card will remain the same – no cost to the end user, no enrollment/eligibility required, and the discount cannot be used in conjunction with insurance coverage. The new program has 411 Elm Street, 3rd Floor, Dallas, Texas 75202 sbrown@dallascounty.org 214-653-7650 Commissioners Court July 14, 2009 Emergency Operations Center/Dispatch Center Page 2 additional benefits that include a dedicated website maintained by Financial Marketing Concepts that can be linked to the County’s website, an online pharmacy locator service, the ability to print cards directly rather than having to drive to a distribution point, and a small royalty for Dallas County. The program will assist Dallas County in marketing the discount card and provide distribution of the cards directly to the pharmacies and other locations to be determined by Dallas County. Monthly usage reports will be provided. With the implementation of the NACo program, Dallas County was responsible for card distribution and providing information on the County’s website. Since the proposed program provides a substantial amount of marketing support, it is anticipated that the usage will increase dramatically and become a very positive program for Dallas County. Upon approval of the agreement, FMC will design the card and finalize the website with Dallas County having final approval. It is estimated that the program will be able to launch by September 1, 2009. As noted below, the program with NACo/Caremark will need to be terminated due to its exclusivity clause. Unfortunately, since the program does not have an enrollment component, there is no way to notify individuals currently utilizing the card that it is no longer active. Information is available on the pharmacies where the cards are presented and FMC will ensure that those pharmacies have cards for the new program available to offer customers. Financial Impact As previously mentioned, there is no cost for Dallas County or for individuals/families utilizing the discount card. The agreement does include a small royalty of $0.75 per prescription filled. At the current rate of usage, the estimated monthly revenue is $1,725. That amount is expected to increase as the program expands with enhanced marketing. Legal Impact To participate in the discount drug card program, Dallas County must execute the attached agreement with Financial Marketing Concepts, Inc. The agreement has an automatic one (1) year term with renewal and a thirty (30) day termination clause. The agreement does not require Dallas County to utilize the card exclusively, but does provide that if another prescription discount card is provided by Dallas County, the royalty does decrease. The agreement has been provided to the District Attorney’s Office, Civil Division for review and approval. Since the NACo/Caremark program is an exclusive agreement, Dallas County will need to terminate the agreement with that program. Upon approval of this new program, official notification will be generated and sent. Strategic Plan Compliance This program supports Vision 2 of the Dallas County Strategic Plan by promoting a healthy community. Recommendation It is recommended that Dallas County enter into an agreement with Financial Marketing Concepts, Inc. for the provision of a discount prescription, laboratory and imaging services card for Dallas County. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ ȱ City Secretary September 22, 2009 12 ✔ PROCEDURAL Swearing in of newly appointed Board/Commission/Committee members. %swearin-1AR WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary September 22, 2009 13 ✔ REPORT Report by the Keep Coppell Beautiful Board. The semi-annual report will be made by a member of the Keep Coppell Beautiful Board. No action necessary on this item. %boardreport AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 14 CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary September 22, 2009 15/A ✔ PROCEDURAL Consider approval of minutes: September 8, 2009. Minutes of the City Council meetings held on September 8, 2009. Staff recommends approval. %minutes MINUTES OF SEPTEMBER 8, 2009 The City Council of the City of Coppell met in Regular Called Session on Tuesday, September 8, 2009, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Jayne Peters, Mayor Karen Hunt, Mayor Pro Tem (late arrival) Tim Brancheau, Councilmember Bob Mahalik, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember (late arrival) Marvin Franklin, Councilmember Also present were City Manager Clay Phillips, City Secretary Libby Ball and City Attorney Robert Hager. 1. Call to order. Mayor Peters called the meeting to order, determined that a quorum was present and convened into Work Session. WORK SESSION (Open to the Public) 2. Convene Work Session A. Discussion regarding Board/Commission Appointments. B. Discussion regarding Joint Meeting with Boards/ Commissions. C. Presentation by staff regarding Alternative Fence Materials. D. Discussion regarding the Noise Ordinance. E. Discussion of Agenda Items. Mayor Pro Tem Hunt and Councilmember Faught arrived during Work Session. EXECUTIVE SESSION (Closed to the Public) 3. Convene Executive Session A. Section 551.071, Texas Government Code – Consultation with City Attorney. 1. Discussion regarding the Solicitation Ordinance. cm090809 Page 1 of 10 B. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. South of Bethel Road, West of Freeport Parkway and East of Royal. 2. South of Bethel Road, East of Freeport Parkway and West of S. Coppell Road. Mayor Peters convened into Executive Session at 6:52 p.m. Mayor Peters adjourned the Executive Session at 7:29 p.m. and opened the Regular Session. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Councilmember Franklin led those present in the Invocation. 6. Pledge of Allegiance. Troop 807 led those present in the Pledge of Allegiance. 7. Citizens' Appearances. 1) Tom Garding, 927 Moonlight Cove, addressed Council concerning alcohol in City Parks. 2) Kelly Drake, 645 Cove St., addressed Council regarding door-to-door soliciting. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: August 25, 2009 and September 1, 2009. cm090809 Page 2 of 10 B. Consider approval of awarding Bid Q-0709-01 for the Coppell Justice Center Fence construction to Parkscape Construction in the amount of $58,892.00 and authorizing the City Manager to sign all necessary documentation. C. Consider approval of Change Order Number 2 to the South Coppell Road (ST 07-02) project in the amount of $54,550.10 for sanitary sewer improvements; and authorizing the City Manager to sign all necessary documents. D. Consider approval of a Resolution authorizing the Mayor of the City of Coppell, Texas to execute a Voluntary Interlocal Cooperation Agreement for Operation and Maintenance of Traffic Signals and providing an effective date; and authorizing the Mayor to sign . Action: Councilmember Tunnell moved to approve Consent Agenda Items A, B, C and D carrying Resolution No. 2009-0908.1. Councilmember Franklin seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 9. PUBLIC HEARING: Consider approval of Case No. PD-181R2-SF-12, Bethel Road Estates, Lot 2, Block 1, a zoning change request from PD-181-SF- 12 (Planned Development-181-Single Family-12) to PD-181R2-SF- 12 (Planned Development-181-Revision 2-Single Family-12) to allow for a stucco finish instead of masonry as required in Section 12-11-5 of the Zoning Ordinance and to allow an additional detached, two-story residential structure on 2.348 acres of property located at 256 West Bethel Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Terry Holmes, applicant, addressed the Council. cm090809 Page 3 of 10 Public Hearing: Mayor Peters opened the Public Hearing and advised no one signed up to speak. Action: Councilmember Faught moved to close the Public Hearing and approve Case No. PD-181R2-SF-12, Bethel Road Estates, Lot 2, Block 1, a zoning change request from PD-181-SF-12 (Planned Development-181-Single Family-12) to PD-181R2-SF-12 (Planned Development-181-Revision 2- Single Family-12) to allow for a stucco finish instead of masonry as required in Section 12-11-5 of the Zoning Ordinance and to allow an additional detached, two-story residential structure on 2.348 acres of property located at 256 West Bethel Road, subject to the following conditions: 1) A second detached dwelling unit, specifically excluding a facility for food preparation, shall be an allowable use on the single-family lot. It shall not be sold or rented to anyone else other than the owner or renter of the primary dwelling located on the same lot. A revision to this Planned Development will be necessary to amend this condition. Councilmember Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa- Flores, Tunnell, Faught and Franklin voting in favor of the motion. 10. PUBLIC HEARING: Consider approval of a text amendment to Chapter 12-Zoning, of the Code of Ordinances, Section 12-31-7.4, “Rules for computing number of parking spaces”, to revise the existing regulation to require additional parking for any enlargement of floor area, number of employees, dwelling units, seating capacity and other enlargements. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Public Hearing: Mayor Peters opened the Public Hearing and advised no one signed up to speak. cm090809 Page 4 of 10 Action: Councilmember Tunnell moved to close the Public Hearing and approve a text amendment to Chapter 12-Zoning, of the Code of Ordinances, Section 12-31-7.4, “Rules for computing number of parking spaces”, to revise the existing regulation to require additional parking for any enlargement of floor area, number of employees, dwelling units, seating capacity and other enlargements. Councilmember Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 11. PUBLIC HEARING: Consider approval of a text amendment to the Chapter 12- Zoning, of the Code of Ordinances, Section 12-42-1, “Special Definitions,” to revise the existing definition of “Outside Storage and Display--Retail Stores: Retail Stores and Shops:” to include additional screening requirements. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Public Hearing: Mayor Peters opened the Public Hearing and advised no one signed up to speak. Action: Councilmember Tunnell moved to close the Public Hearing and approve a text amendment to the Chapter 12-Zoning, of the Code of Ordinances, Section 12-42-1, “Special Definitions,” to revise the existing definition of “Outside Storage and Display--Retail Stores: Retail Stores and Shops:” to include additional screening requirements. Councilmember Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 12. Consider approval of a Resolution of the City Council of the City of Coppell, Texas, outlining the terms and conditions of a debt cm090809 Page 5 of 10 service funding plan; authorizing the mayor to execute this resolution; and providing an effective date. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. Action: Councilmember Faught moved to approve Resolution No. 2009-0908.2 of the City Council of the City of Coppell, Texas, outlining the terms and conditions of a debt service funding plan; authorizing the mayor to execute this resolution; and providing an effective date. Mayor Pro Tem Hunt seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 13. Consider approval of the written Fund Balance policy of the City of Coppell. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. Action: Councilmember Mahalik moved to approve the written Fund Balance policy of the City of Coppell. Councilmember Faught seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 14. Consider approval of an Ordinance approving and adopting the budget for the City of Coppell for the Fiscal Year of October 1, 2009 through September 30, 2010, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. cm090809 Page 6 of 10 Action: Councilmember Franklin moved to approve Ordinance No. 2009-1239 approving and adopting the budget for the City of Coppell for the Fiscal Year of October 1, 2009 through September 30, 2010, and authorizing the Mayor to sign. Councilmember Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 15. Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2009 at .64146/$100 per valuation of which .49577 for operations and maintenance and .14569 for interest and sinking, and authorizing the Mayor to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to Council. Action: Councilmember Franklin moved to approve Ordinance No. 2009-1240 of the City of Coppell, Texas levying the ad valorem taxes for the year 2009 at .64146/$100 per valuation of which .49577 for operations and maintenance and .14569 for interest and sinking, and authorizing the Mayor to sign. Councilmember Hinojosa-Flores seconded the motion; the motion carried 5-2 with Mayor Pro Tem Hunt and Councilmembers Mahalik, Hinojosa-Flores, Faught and Franklin voting in favor of the motion and Councilmembers Brancheau and Tunnell voting against the motion. 16. Consider appointments to the City’s Boards/ Commissions/ Committees. Mayor Peters read the proposed slate as follows: ANIMAL SERVICES ADVISORY & APPEALS BOARD – 2-yr. Regular - Lisa Sawyers 2-yr. Alternate - Mike Dorn cm090809 Page 7 of 10 BOARD OF ADJUSTMENT – 2-yr. Regular - Donald Perschbacher and John Hirschy 1-yr. Regular - Harold Copher, Jr. 2-yr. Alternate - Jeffrey Turner and Kathie Troy-Rucker 1-yr. Alternate - Mark Holmstrup CONDUCT REVIEW BOARD – 2-yr. Regular - Laura Burnett, David Byrne, Kent Chambless, Shauna Erickson, Sidney Hill, Mathew Ittoop, Orlando Domingo, Terri Patrick, Barbara Piels, Linda Pilone, Marie Reed, Kathryn Thompson and Venky Venkatraman COPPELL ECONOMIC DEVELOPMENT COMMITTEE – 2-yr. Regular - Matt Hall, Amanda O'Neal, Don Carroll and James Walker COPPELL EDUCATION DEVELOPMENT COMMITTEE – 1-yr. Regular - April Terry, Bill Elieson, Eric Pratt and Robert Brummitt KEEP COPPELL BEAUTIFUL COMMITTEE – 2-yr. Regular - Brandi Todd, Charles Dart, Samuel Duff and David Caviness 1-yr. Regular - Carole Gayler 1-yr. Youth Advisors - Geetika Rao and Elizabeth Meyer LIBRARY BOARD – 2-yr. Regular - Jennifer Johnson, Patricia Nicks and Saul Friedman 2-yr. Alternate - Stephen Charters 1-yr. Youth Advisors - Nadir Khan and Diane Feldman PARKS AND RECREATION BOARD – 1-yr. Youth Advisor - Annie Friedman and Janice Kim PLANNING AND ZONING COMMISSION – 2-yr. - Eddie Haas, Charles Sangerhausen, Consuelo Tankersley and Aaron Duncan cm090809 Page 8 of 10 SPECIAL COUNSEL – 2-yr. Regular - Kavitha Akula, Tracey Garman, Richard Merrill, Wing Mok, David Byrne, Adam Darowski and Victoria Hayes-Manhatton Action: Councilmember Tunnell moved to appoint the recommendations as read by Mayor Peters. Councilmember Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the motion. 17. City Manager's Report. A. Project Update and Future Agendas. A. Nothing to report. 18. Mayor and Council Reports. A. Report by Mayor Peters regarding the Metroplex Mayors’ Meeting. A. Mayor Peters reported that Michael Lieber from the State Fair of Texas spoke to the group. The State Fair will be held September 25 through October 18. This is the first year participants can take the DART Rail to the Fair. 19. Necessary action resulting from Work Session. Mayor Peters mentioned that Council discussed the updates for the construction noise ordinance, as well as the alternative fence materials. Council asked staff to bring the items back in ordinance form for the October 27 meeting. Other than that, there was no action necessary under this item. 20. Necessary action resulting from Executive Session. Mayor Peters reported that Council discussed the solicitors’ ordinance and asked staff to bring the item back in ordinance form for a future meeting. Other than that, there was no action necessary under this item. cm090809 Page 9 of 10 There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Jayne Peters, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary cm090809 Page 10 of 10 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ Finance September 22, 2009 15/B ✔ RESOLUTION Consider approval of a Resolution amending Resolution No. 010996.3 as heretofore amended, with regard to animal control fees, library fees; and recreational fees and authorizing the Mayor to sign. Animal control fees are being changed to add a 36 month license renewal that is in line with the State of Texas requiring rabies vaccine every 36 months. Library fees are being changed to reflect the cost associated with USB drives used by the library patrons. Recreational fees are being amended to add the rental rates for the Tennis Center, Aquatics & Recreation Center and the Senior/Community Center to the master fee schedule. Staff recommends approval. $MasterFee-1AR Consent 1 RESOLUTION NO. __________________ A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS AMENDED, BY AMENDING THE ANIMAL CONTROL FEES, IN PART; THE LIBRARY FEES, IN PART; THE RECREATION FEES, IN PART; AND PROVIDING A REPEALING CLAUSE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Coppell, Texas, previously adopted Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and collected by the City, as authorized by the Code of Ordinances and other applicable codes, ordinances, resolutions, and laws; and WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set forth therein and delete others as authorized by law; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Master Fee Schedule section entitled “Chapter 9, Coppell City Code (Animal Control)” be amended, in part, to read as follows: 1) “…. 2) Dog/Cat Altered 12 months $10.00 36 months $25.00 3) Dog/Cat Unaltered 12 months $20.00 36 months $50.00 ….” 6) “…. 7) Seniors (age 65 +) Dog/Cat Altered 12 months $5.00 36 months $10.00 Dog/Cat Unaltered 12 months $20.00 36 months $50.00 ….” SECTION 2. That the Master Fee Schedule section entitled “General Fees (Library)” be amended, in part, to read as follows: Fee for Non Resident / Non Reciprocating Users “…. Fee for USB Drive $5.00 ….” 2 SECTION 3. That the Master Fee Schedule section entitled “Recreational Fees” be amended, in part, to read as follows: 5b) Aquatic / Recreation Center “…. Rental Area Price per Hour Meeting Room #1 $35 (member rate) Operating Hours $40 (resident rate) Operating Hours $45 (non-resident rate) Operating Hours Meeting Room #2 $35 (member rate) Operating Hours $40 (resident rate) Operating Hours $45 (non-resident rate) Operating Hours Lobby, Gym, Meeting $75 (member rate) After Hours Room #2 $85 (resident rate) After Hours $95 (non-resident rate) After Hours Aerobic Room $35 (member rate) Operating Hours Rental must be approved $40 (resident rate) Operating Hours By Facility Manager $45 (non-resident rate) Operating Hours ½ Gymnasium – during $40 (member rate) Operating Hours Operating Hours only $45 (resident rate) Operating Hours $50 (non-resident rate) Operating Hours $35 (team rate – 3 or more rentals reserved at the same time) Operating Hours Overnight Lock-Ins Price per Event WITHOUT Pool $600 (member rate) Fri. & Sat. ONLY $700 (resident rate) 9:00pm – 6:00 am $800 (non-resident rate) WITH Pool (10pm-12am) $900 (member rate) Fri. & Sat. ONLY $1,000 (resident rate) 9:00pm – 6:00 am $1,100 (non-resident rate) 3 Private After Hours Rental Two hour minimum. Additional hours are ½ (half) the original rate. Indoor Pool $300 (member rate) $350 (resident rate) $400 (non-resident rate) Outdoor Pool $800 (member rate) $900 (resident rate) $1,000 (non-resident rate) Group Rates 20+ Swimmers during operating hours. Indoor/Outdoor Pools Coppell Groups / Business $3.00 per swimmer Non-Resident Group / Business $5.00 per swimmer Birthday Party Rentals Two hour minimum. Additional hours are ½ (half) the original rate. Pool with Tent Party $110 (member rate) (Summer) $140 (resident rate) $170 (non-resident rate) Pool with Classroom Party (Fall, Winter, Spring) $130 (member rate) $140 (resident rate) $170 (non-resident rate) Meeting Room & Gym Activities (1/2 Gym is provided) $130 (member rate) $140 (resident rate) $170 (non-resident rate) 5c) Tennis Center Court Fees: Resident $2.50 person / 1.50 hours Non-resident $10.00 person / 1.50 hours Corporate $5.00 person / 1.50 hours Court Pass (residents only) $25.00 per person for 10 court rentals 4 Fees for certain products and services (private and semi-private lessons, drop in drills, ball machine rentals, tennis balls, racquet restringing, grip replacement) will be determined based on actual cost to provide said products and services. The specific cost of said products and services are variable cost that could fluctuate year over year. The determination of fees for these specific products and services would be determined by the Director of Parks and Recreation. …” “… 10) Senior / Community Center Two hour minimum for all after hours rentals. $100.00 Damage/Cleaning Deposit for after hours rentals. $500.00 Damage/Cleaning deposit for after hours rentals with alcohol service. Rental Area Price per hour Activity Room $40 (member rate) Operating Hours $45 (resident rate) Operating Hours $50 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose A $75 (member rate) Operating Hours $85 (resident rate) Operating Hours $95 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose B $40 (member rate) Operating Hours $45 (resident rate) Operating Hours $50 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Multipurpose A & B $90 (member rate) Operating Hours $100 (resident rate) Operating Hours $110 (non-resident rate) Operating Hours Add $15 per hour for all After Hour Rental Rates Kitchen $30 (member rate) Operating Hours $35 (resident rate) Operating Hours $40 (non-resident rate) Operating Hours Facility Card Fee Resident $10.00/year from date of issuance Non Resident $20.00/year from date of issuance Daily Pass Resident $1.00 Daily Non Resident $1.00 Daily …” 5 SECTION 4. That all provisions of the resolutions of the City of Coppell, Texas, in conflict with the provisions of this Resolution, except as noted herein, be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution shall remain in full force and effect. SECTION 5. That should any word, phrase, paragraph, or section of this Resolution be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Resolution as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole. SECTION 6. That this Resolution shall become effective immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ______________________, 2009. APPROVED: __________________________________ JAYNE PETERS, MAYOR ATTEST: __________________________________ LIBBY BALL, CITY SECRETARY APPROVED AS TO FORM: __________________________________ CITY ATTORNEY WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Parks and Recreation September 22, 2009 15/C ✔ CONTRACT/BID or PROPOSAL Consider approval of a contract for the renewal of the Dallas County Health Services Agreement, effective October 1, 2009 through September 30, 2010, in the amount of $3,131.00 and authorizing the mayor to sign. For FY 2010, the Dallas County Commissioners Court elected not to increase the contract amount, therefore, the contract cost is based on the FY 2009 contract amount. Funds for this contract are budgeted in Environmental Health, Other Professional Services. Staff recommends approval. ^Dallas Co. Health-1AR AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 16 CITY MANAGER'S REPORT A. Project Update and Future Agendas. Agenda Request Form - Revised 09/027 Document Name: %manrep AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 17 MAYOR AND COUNCIL REPORTS A. Report by Mayor Peters regarding the Farmers’ Market Old Town Event to be held October 10th. B. Report by Mayor Peters regarding the Patriot Day Ceremony held on September 11th. C. Report by Mayor Peters regarding the Festival of Nations held on September 12th. D. Report by Councilmember Brancheau regarding Grapefest/Grape Stomp.. Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 18 COUNCIL COMMITTEE REPORTS A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell. B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition – Peters and Hunt. E. DFW Airport Board – Peters. F. International Council for Local Environmental Initiatives (ICLEI) –Brancheau G. Metrocrest Hospital Authority – Councilmember Tunnell. H. Metrocrest Medical Foundation – Mahalik. I. Metrocrest Medical Services – Hinojosa-Flores. J. Metrocrest Social Services – Franklin. K. North Texas Council of Governments – Tunnell. L. NTCOG/Regional Emergency Management – Faught. M. North Texas Commission – Hunt. N. Senior Adult Services – Franklin. Agenda Request Form - Revised 06/09 Document Name: %ccommreport AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 19 NECESSARY ACTION RESULTING FROM WORK SESSION Agenda Request Form - Revised 02/04 Document Name: %necessaryactionwork AGENDA REQUEST FORM DATE: September 22, 2009 ITEM #: 20 NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: September 22, 2009 Department Submissions: Item No. 8 was placed on the Agenda for the above-referenced City Council meeting by the Police Department. I have reviewed the Agenda Request (and any backup if applicable) and hereby submit this item to the City Council for consideration. ____________________ Police Department Item No. 9 was placed on the Agenda for the above-referenced City Council meeting by the Fire Department. I have reviewed the Agenda Request (and any backup if applicable) and hereby submit this item to the City Council for consideration. ____________________ Fire Department Item No. 15/C was placed on the Agenda for the above-referenced City Council meeting by the Parks Department. I have reviewed the Agenda Request (and any backup if applicable) and hereby submit this item to the City Council for consideration. ____________________ Parks Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)