AG 2009-10-13JAYNE PETERS,
Mayor
TIM BRANCHEAU,
BOB MAHALIK,
BRIANNA HINOJOSA FLORES,
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order
Executive Session
Work Session
Regular Session
NOTICE OF CITY COUNCIL MEETING AND AGENDA
OCTOBER 13, 2009
Place 1
Place 2
Place 3
5:30 p.m.
Immediately Following
Immediately Following
7:30 p.m.
KAREN HUNT,
Mayor Pro Tem
MARSHA TUNNELL,
BILLY FAUGHT,
MARVIN FRANKLIN,
Council Chambers
1st FI. Conf. Room
1st FI. Conf. Room
Council Chambers
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, October 13, 2009, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM ITEM DESCRIPTION
1. Call to order.
ag101309
Page 1 of 7
Place 7
Place 4
Place 5
Place 6
(Open to the Public)
(Closed to the Public)
(Open to the Public)
(Open to the Public)
ITEM ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code Consultation with City
Attorney.
1. Discussion regarding the Northlake Property /Settlement
Agreement.
2. Discussion regarding the status of the Community Center.
B. Section 551.087, Texas Government Code Economic
Development Negotiations.
1. ED Prospects south of Bethel Road, west of S. Coppell Road
and east of Freeport.
2. ED Prospects south of Bethel Road and west of Royal Lane.
3. Oil and Gas lease north of Ruby Road and south of Sandy
Lake Road.
C. Section 551.074, Texas Government Code Personnel Matters.
1. Discussion regarding the City Manager Evaluation Process.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding the 08/09 and 09/10 Work Plans.
B. Discussion regarding the Council Budget Calendar for 2010.
C. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of a proclamation naming the month of October
National Breast Cancer Awareness Month, and authorizing the Mayor to
sign.
8. Consider approval of a proclamation naming the month of November
Coppell ISD Education Foundation Month, and authorizing the Mayor to
sign.
9. Citizens' Appearances.
ag101309
Page 2 of 7
ITEM ITEM DESCRIPTION
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 22, 2009.
B. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation, and the
Coppell Independent School District in the amount of $1,103,438.00
for 13 Literacy Intervention support teachers in 2009 -2010 and 6
Literacy Intervention support teachers in 2010-2011, and authorizing
the City Manager to sign.
C. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation, and the
Coppell Independent School District in the amount of $2,579,515.00
for 23 campus level personnel units and one -half administrative
personnel unit in 2009 -10 and 25 personnel units in 2010 -2011 for
Limited English Proficient (LEP) students, and authorizing the City
Manager to sign.
D. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation, and the
Coppell Independent School District in the amount of $1,987,162.00
for 17 Spanish teachers, and authorizing the City Manager to sign.
E. Consider approval of an Annual Report from the Coppell Education
Development Corporation.
F. Consider approval of a License Agreement between the City of
Coppell and Arbor Manors of Coppell Homeowners Association;
and authorizing the City Manager to sign and execute any
necessary documents.
G. Consider approval of a License Agreement between the City of
Coppell and Dallas Area Rapid Transit (DART) for the construction of
a communication conduit crossing the DART owned Cotton Belt
Railroad within the South Coppell Road right -of -way; and
authorizing the City Manager to sign and execute any necessary
documents.
H. Consider approval of a License Agreement between the City of
Coppell and Dallas Area Rapid Transit (DART) for a Public Road
ag101309
Page 3 of 7
ITEM ITEM DESCRIPTION
Crossing of the DART owned Cotton Belt Railroad of South Coppell
Road at a cost of $2,400.00 and authorizing the City Manager to
sign and execute any necessary documents.
I. Consider approval of a Crossing Agreement with Fort Worth and
Western Railroad (FWWR) for reconstruction of the existing railroad
crossing located on South Coppell Road at a cost of $157,107.84,
and authorizing the City Manager to sign and execute any
necessary documents.
J. Consider approval of an Ordinance abandoning a 15' utility
easement on the west side of Arbor Manors Subdivision, as
described in exhibits "A" and "B" attached hereto; reserving all
existing easement rights of others if any, whether apparent or non
apparent, aerial, surface, underground or otherwise; providing for
the furnishing of a certified copy of this ordinance for recording in
the real property records of Dallas County, Texas as a Quitclaim
Deed; and authorizing the Mayor to sign and execute any
necessary documents.
K. Consider approval of renewing the service agreement with
Motorola, Inc. for the maintenance of all city radios and the
communication network in the amount of $61,653.24; and
authorizing the City Manager to sign.
L. Consider approval of a resolution authorizing the filing of a project
funding application with the North Central Texas Council of
Governments for a regional solid waste management local project,
and authorizing the Mayor to sign.
M. Consider approval of a consulting services contract for health
benefit consulting services and other related benefit /wellness
programs with Brinson Benefits, Inc. in the amount of $144,080.00
and authorizing the City Manager to sign.
N. Consider approval of an administrative services agreement with
United Medical Services (UMR, formerly known as Fisery Health) for
third party administrative services for the City of Coppell medical
plan in the amount of $144,155.00 and authorizing the City Manager
to sign.
ag101309
Page 4 of 7
ITEM ITEM DESCRIPTION
O. Consider approval of awarding a Request for Proposal (RFP) #0095
for the procurement of medical stop loss insurance to ING in the
amount of $31 1,252.
P. Consider approval of a 90 -day extension to the expiration date of
September 10, 2009 for the Northlake Woodlands Center Addition,
Lot 4R, Block A, Replat Minor Plat, being a replat of the Northlake
Woodlands Center Addition, Lot 4, Block A, to incorporate 0.35
acres of unplatted property to allow the expansion of the pet care
outdoor play area, on 1.01 acres of property located at 120 E.
Bethel School Road.
Q. Consider approval of an Ordinance for a text amendment to
Chapter 12- Zoning, of the Code of Ordinances, Section 12- 31 -7.4,
"Rules for computing number of parking spaces to revise the
existing regulation to require additional parking for any
enlargement of floor area, number of employees, dwelling units,
seating capacity and other enlargements and authorizing the
Mayor to sign.
R. Consider approval of an Ordinance for Case No. PD -181 R2- SF -12,
Bethel Road Estates, Lot 2, Block 1, a zoning change from PD- 181 -SF-
12 (Planned Development 181 Single Family -12) to PD-181R2-SF-12
(Planned Development -181- Revision 2- Single Family -12) to allow for
a stucco finish instead of masonry as required in Section 12 -1 1 -5 of
the Zoning Ordinance and to allow an additional detached, two
story residential structure on 2.348 acres of property located at 256
West Bethel Road and authorizing the Mayor to sign.
END OF CONSENT
PUBLIC HEARING:
Consider approval of Case No. PD- 242 -HC, Holiday Inn Hotel Suites, a
zoning change request from LI (Light Industrial) to PD- 242 -HC (Planned
Development District 242 Highway Commercial) for a Concept Plan on
9.078 acres for retail /office /hotel and restaurant uses within the City of
Coppell (this does not include the 7.043 acres in the City of Grapevine)
and to attach a Detail Plan on 3.03 acres of property to allow a six -story,
128 -room, Holiday Inn Hotel Suites to be located on the south side of
Northpoint Drive, east of S.H. 121.
ag101309
Page 5 of 7
ITEM ITEM DESCRIPTION
12. PUBLIC HEARING:
Consider approval of Case No. PD- 199R5 -HC -S -121 1 R2, Service Star, a
zoning change request from PD- 199R4 -HC -S -121 1 R2 (Planned
Development -199- Highway Commercial Revision 4- Special Use Permit-
1211 Revision 2) to PD- 199R5 -HC -S -121 1 R2 (Planned Development-199-
Highway Commercial Revision 5- Special Use Permit -1211 Revision 2), to
revise the detail site plan to allow the subdivision of Lot 4 into two lots,
recognizing the existing developments and adding PD conditions, on 2.2
acres of property located at the southwest corner of S.H. 121 and
MacArthur Blvd.
13. Consider approval of the Vista Point II, Lots 4R1 4R2, Block A, Replat,
being a replat of Lot 4, Block A, of the Vista Point II Addition, to subdivide
Lot 4 to allow the conveyance of two separately platted lots on 2.2 acres
of property located at the southwest corner of S.H. 121 and MacArthur
Blvd.
14. Consider approval of the Red Hawk, Final Plat, a request for 54 single
family lots and two commercial lots on 16.42 acres of property, located
along the west side of S. Denton Tap Road, north of Bethel School Road.
15. Consider approval of a Resolution approving the terms and conditions for
procurement of four (4) MICU Ambulances with Horton Professional
Ambulance, through the HGAC Contract #AM04 -08 provided to the City
through interlocal agreement, in the amount of $643,084.00; authorizing
the City Manger to execute all appropriate documents.
16. Consider approval of adoption of 2009 -2010 Work Plan.
17. City Manager's Report.
A. Project Update and Future Agendas.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors' Meeting.
B. Report by Mayor Peters regarding Oak Fest to be held on
October 17 from 5 p.m. to 10 p.m. at Andy Brown East.
C. Report by Mayor Peters regarding National Night Out.
19. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
20. Necessary action resulting from Work Session.
ag101309
Page 6 of 7
ITEM ITEM DESCRIPTION
21. Necessary action resulting from Executive Session.
Adjournment.
Jayne Peters, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 9th day of October, 2009, at
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.ci.coppell.tx.us) UNDER PUBLIC
DOCUMENTS, COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio /visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and /or meetings, the City requests that individuals make requests for
these services forty -eight (48) hours ahead of the scheduled program, service and /or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462 -0022, or (TDD 1- 800 RELAY, TX 1- 800 735 2989).
ag101309
Page 7 of 7