CM 2009-10-13
MINUTES OF OCTOBER 13,2009
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
October 13, 2009, at 5:30 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tern
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember (late arrival)
Marsha Tunnell, Councilmember (late arrival)
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION
(Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Discussion regarding the N orthlake
Property / Settlement Agreement.
2. Discussion regarding the status of the Community
Center.
B. Section 551.087, Texas Government Code - Economic
Development Negotiations.
1. ED Prospects south of Bethel Road, west of S. Coppell
Road and east of Freeport.
2. ED Prospects south of Bethel Road and west of Royal
Lane.
3. Oil and Gas lease north of Ruby Road and south of
Sandy Lake Road.
C. Section 551.074, Texas Government Code - Personnel
Matters.
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1. Discussion regarding the City Manager Evaluation
Process.
Councilmembers Tunnell and Hinojosa-Flores arrived pnor to convenmg
Executive Session.
Mayor Peters convened into Executive Session at 5:47 p.m. Mayor Peters
recessed the Executive Session at 6:43 p.m. and opened Work Session.
WORK SESSION
(Open to the Public)
3. Convene Work Session
A. Discussion regarding the 08/09 and 09/ 1 0 Work Plans.
B. Discussion regarding the Council Budget Calendar for 2010.
C. Discussion of Agenda Items.
REGULAR SESSION
(Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Dale Patterson of Hackberry Creek Church led those present in the
Invocation.
6. Pledge of Allegiance.
Webelo Troop 849 led those present in the Pledge of Allegiance.
7. Consider approval of a proclamation naming the month of
October National Breast Cancer Awareness Month, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to members of Pink Soles in Motion and the Coppell Fire Department.
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Action:
Councilmember Tunnell moved to approve a proclamation naming the
month of October National Breast Cancer Awareness Month, and
authorizing the Mayor to sign. Councilmember Hinojosa-Flores seconded
the motion; the motion carried 7-0 with Mayor Pro Tern Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
8. Consider approval of a proclamation naming the month of
November Coppell ISD Education Foundation Month, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Dale Hruby.
Action:
Councilmember Franklin moved to approve a proclamation naming the
month of November Coppell ISD Education Foundation Month, and
authorizing the Mayor to sign. Mayor Pro Tern Hunt seconded the motion;
the motion carried 7-0 with Mayor Pro Tern Hunt and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin
voting in favor of the motion.
9. Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 22, 2009.
B. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation,
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and the Coppell Independent School District in the amount
of $1,103,438.00 for 13 Literacy Intervention support
teachers in 2009-2010 and 6 Literacy Intervention support
teachers in 2010-2011, and authorizing the City Manager to
sign.
C. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation,
and the Coppell Independent School District in the amount
of $2,579,515.00 for 23 campus level personnel units and
one-half administrative personnel unit in 2009-10 and 25
personnel units in 2010-2011 for Limited English Proficient
(LEP) students, and authorizing the City Manager to sign.
D. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation,
and the Coppell Independent School District in the amount
of $1,987,162.00 for 17 Spanish teachers, and authorizing
the City Manager to sign.
E. Consider approval of an Annual Report from the Coppell
Education Development Corporation.
F. Consider approval of a License Agreement between the City
of Coppell and Arbor Manors of Coppell Homeowners
Association; and authorizing the City Manager to sign and
execute any necessary documents.
G. Consider approval of a License Agreement between the City
of Coppell and Dallas Area Rapid Transit (DART) for the
construction of a communication conduit crossing the
DART owned Cotton Belt Railroad within the South Coppell
Road right-of-way; and authorizing the City Manager to sign
and execute any necessary documents.
H. Consider approval of a License Agreement between the City
of Coppell and Dallas Area Rapid Transit (DART) for a Public
Road Crossing of the DART owned Cotton Belt Railroad of
South Coppell Road at a cost of $2,400.00 and authorizing
the City Manager to sign and execute any necessary
documents.
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I. Consider approval of a Crossing Agreement with Fort Worth
and Western Railroad (FWWR) for reconstruction of the
existing railroad crossing located on South Coppell Road at
a cost of $157,107.84, and authorizing the City Manager to
sign and execute any necessary documents.
J. Consider approval of an Ordinance abandoning a 15' utility
easement on the west side of Arbor Manors Subdivision, as
described in exhibits "A" and "B" attached hereto; reserving
all existing easement rights of others if any, whether
apparent or non-apparent, aerial, surface, underground or
otherwise; providing for the furnishing of a certified copy of
this ordinance for recording in the real property records of
Dallas County, Texas as a Quitclaim Deed; and authorizing
the Mayor to sign and execute any necessary documents.
K. Consider approval of renewing the service agreement with
Motorola, Inc. for the maintenance of all city radios and the
communication network in the amount of $61,653.24; and
authorizing the City Manager to sign.
L. Consider approval of a resolution authorizing the filing of a
project funding application with the North Central Texas
Council of Governments for a regional solid waste
management local project, and authorizing the Mayor to
sign.
M. Consider approval of a consulting services contract for
health benefit consulting services and other related
benefit/wellness programs with Brinson Benefits, Inc. in the
amount of $144,080.00 and authorizing the City Manager
to sign.
N. Consider approval of an administrative services agreement
with United Medical Services (UMR, formerly known as
Fiserv Health) for third party administrative services for the
City of Coppell medical plan in the amount of $144,155.00
and authorizing the City Manager to sign.
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O. Consider approval of awarding a Request for Proposal (RFP)
#0095 for the procurement of medical stop loss insurance
to ING in the amount of $311,252.
P. Consider approval of a 90-day extension to the expiration
date of September 10, 2009 for the Northlake Woodlands
Center Addition, Lot 4R, Block A, Replat & Minor Plat,
being a replat of the Northlake Woodlands Center Addition,
Lot 4, Block A, to incorporate 0.35 acres of unplatted
property to allow the expansion of the pet care outdoor play
area, on 1.01 acres of property located at 120 E. Bethel
School Road.
Q. Consider approval of an Ordinance for a text amendment to
Chapter 12-Zoning, of the Code of Ordinances, Section 12-
31-7.4, "Rules for computing number of parking spaces", to
revise the existing regulation to require additional parking
for any enlargement of floor area, number of employees,
dwelling units, seating capacity and other enlargements and
authorizing the Mayor to sign.
R. Consider approval of an Ordinance for Case No. PD-181R2-
SF-12, Bethel Road Estates, Lot 2, Block 1, a zoning change
from PD-181-SF-12 (Planned Development-181-Single
Family-12) to PD-181R2-SF-12 (Planned Development-181-
Revision 2-Single Family-12) to allow for a stucco finish
instead of masonry as required in Section 12-11-5 of the
Zoning Ordinance and to allow an additional detached, two-
story residential structure on 2.348 acres of property
located at 256 West Bethel Road and authorizing the Mayor
to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C,
D, E, F, G, H, I, J carrying Ordinance No. 2009-1241, K, L carrying
Resolution No. 2009-1013.1, M, N, 0, P, Q carrying Ordinance No.
91500-A-532 and R carrying Ordinance No. 91500-A-533. Councilmember
Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tern
Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
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11. PUBLIC HEARING:
Consider approval of Case No. PD-242-HC, Holiday Inn Hotel &
Suites, a zoning change request from LI (Light Industrial) to PD-
242-HC (Planned Development District-242-Highway Commercial)
for a Concept Plan on 9.078 acres for retail/office/hotel and
restaurant uses within the City of Coppell (this does not include
the 7.043 acres in the City of Grapevine) and to attach a Detail
Plan on 3.03 acres of property to allow a six-story, 128-room,
Holiday Inn Hotel & Suites to be located on the south side of
Northpoint Drive, east of S.H. 121.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Gus Coppak, applicant, addressed questions of the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Franklin moved to close the Public Hearing and approve
Case No. PD-242-HC, Holiday Inn Hotel & Suites, a zoning change request
from LI (Light Industrial) to PD-242-HC (Planned Development District-242-
Highway Commercial) for a Concept Plan on 9.078 acres for
retail/ office/hotel and restaurant uses within the City of Coppell (this does
not include the 7.043 acres in the City of Grapevine) and to attach a Detail
Plan on 3.03 acres of property to allow a six-story, 128-room, Holiday Inn
Hotel & Suites to be located on the south side of Northpoint Drive, east of
S.H. 121, subject to the following condition:
1) Revise attached signs to be in accordance with Sign Ordinance.
Councilmember Mahalik seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
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12. PUBLIC HEARING:
Consider approval of Case No. PD-199R5-HC-S-1211R2, Service
Star, a zoning change request from PD-199R4-HC-S-1211R2
(Planned Development-199-Highway Commercial Revision 4-
Special Use Permit-1211 Revision 2) to PD-199R5-HC-S-1211R2
(Planned Development-199-Highway Commercial Revision 5-
Special Use Permit-1211 Revision 2), to revise the detail site
plan to allow the subdivision of Lot 4 into two lots, recognizing
the existing developments and adding PD conditions, on 2.2
acres of property located at the southwest corner of S.H. 121 and
MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jim Stillwell, applicant, addressed questions of the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Mahalik moved to close the Public Hearing and approve a
Case No. PD-199R5-HC-S-1211R2, Service Star, a zoning change request
from PD-199R4-HC-S-1211R2 (Planned Development-199-Highway
Commercial Revision 4-Special Use Permit-1211 Revision 2) to PD-199R5-
HC-S-1211R2 (Planned Development-199-Highway Commercial Revision 5-
Special U se Permit -12 11 Revision 2), to revise the detail site plan to allow
the subdivision of Lot 4 into two lots, recognizing the existing developments
and adding PD conditions, on 2.2 acres of property located at the southwest
corner of S.H. 121 and MacArthur Blvd., subject to the following condition:
1) Fifty-one (51) parking spaces will be provided for the medical office
use on Lot 4R2, and twenty-six (26) parking spaces will be provided
for the Firestone use on Lot 4Rl.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tern Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
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13. Consider approval of the Vista Point II, Lots 4Rl & 4R2, Block A,
Replat, being a replat of Lot 4, Block A, of the Vista Point II
Addition, to subdivide Lot 4 to allow the conveyance of two
separately platted lots on 2.2 acres of property located at the
southwest corner of S.H. 121 and MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the Vista Point II, Lots 4Rl &
4R2, Block A, Replat, being a replat of Lot 4, Block A, of the Vista Point II
Addition, to subdivide Lot 4 to allow the conveyance of two separately
platted lots on 2.2 acres of property located at the southwest corner of S.H.
121 and MacArthur Blvd. Councilmember Brancheau seconded the
motion; the motion carried 7-0 with Mayor Pro Tern Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
14. Consider approval of the Red Hawk, Final Plat, a request for 54
single-family lots and two commercial lots on 16.42 acres of
property, located along the west side of S. Denton Tap Road,
north of Bethel School Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Terry Holmes, applicant, answered questions of the Council.
Action:
Mayor Pro Tern Hunt moved to approve the Red Hawk, Final Plat, a request
for 54 single-family lots and two commercial lots on 16.42 acres of
property, located along the west side of S. Denton Tap Road, north of Bethel
School Road, subject to the following conditions:
1) A drainage easement should be provided on the back of Lots 2-17,
Block A, along the limits of the ultimate floodplain as delineated by
the "Flood Study on Tributary G-2 of Grapevine Creek for The Holmes
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Builders" as prepared by O'Brien Engineering, Inc. The area was
modeled in the drainage study as a storm water conveyance area;
therefore it needs to be kept clear of all obstructions and
improvements.
2) Maintenance responsibility for the proposed drainage easement on
Lots 2-17, Block A should be clearly noted on the plat as to whether
the individual homeowner or the Homeowner's Association (HOA) will
main tain the area.
3) Right-of-way corner clips to accommodate proposed ADA ramps
should be provided on Lots 1, 14,23 & 28, Block A.
Councilmember Brancheau seconded the motion; the motion carried 6-1
with Mayor Pro Tern Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Faught and Franklin voting in favor of the motion and
Councilmember Tunnell voting against the motion.
15. Consider approval of a Resolution approving the terms and
conditions for procurement of four (4) MICU Ambulances with
Horton / Professional Ambulance, through the HGAC Contract
#AM04-08 provided to the City through interlocal agreement, in
the amount of $643,084.00; authorizing the City Manger to
execute all appropriate documents.
Presentation:
Kevin Richardson, Fire Chief, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve Resolution No. 2009-1013.2
approving the terms and conditions for procurement of four (4) MICU
Ambulances with Horton / Professional Ambulance, through the HGAC
Contract #AM04-08 provided to the City through interlocal agreement, in
the amount of $643,084.00; authorizing the City Manger to execute all
appropriate documents. Councilmember Faught seconded the motion; the
motion carried 7-0 with Mayor Pro Tern Hunt and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting
in favor of the motion.
16. Consider approval of adoption of 2009-2010 Work Plan.
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Presentation:
Clay Phillips, City Manager, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the adoption of 2009-2010
Work Plan. Councilmember Brancheau seconded the motion; the motion
carried 7-0 with Mayor Pro Tern Hunt and Councilmembers Brancheau,
Mahalik, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of
the motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported on the status of the Senior
Community Center. Additional progress is being made and should be
completed by the end of the month. The Cypress Waters
Development, not owned by the City of Coppell but located adjacent
to city-owned property, is moving forward in the zoning process with
the City of Dallas. The Luminantj Oncor jTXU facility is in the process
of removing the plant. The structure should begin to come down in
the coming months. There is public record that a DART transit
facility is being proposed in the vicinity. Not much more is known
about it, but it is being considered. Lastly, South Coppell Road and
Southwestern Blvd. are under construction. The Bethel Road project
is due for construction shortly. The City is attempting to secure the
right-of-ways on Sandy Lake Road and Freeport, but the process
remains to be a challenge in terms of ownership.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors'
Meeting.
B. Report by Mayor Peters regarding Oak Fest to be held on
October 17 from 5 p.m. to 10 p.m. at Andy Brown East.
C. Report by Mayor Peters regarding National Night Out.
A. Mayor Peters reported on the Metroplex Mayors' Meeting. Mr.
Oberwetter, President of the Regional Chamber of Commerce and
former U.S. Ambassador to Saudi Arabia made a presentation
discussing the two year economic development study. The Dallas-Ft.
Worth area was ranked the 12th largest metropolitan economy in the
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world and grew SIX times faster than New York, Chicago or Los
Angeles.
B. Mayor Peters announced Oak Fest will be held on October 17 from 5
p.m. until 10 p.m. at Andy Brown East Park. The event may have to
be moved due to the saturation of the grounds. Tune in to the city's
website for information.
C. Finally, Mayor Peters reported on National Night Out held on
October 6. Sixty Parties were hosted throughout the city. Mayor
Peters thanked the Councilmembers for participating and riding with
the police. It was a successful event.
19. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report
EXECUTIVE SESSION
(Closed
to
the
Public)
C. Section 551.074, Texas Government Code - Personnel
Matters.
1. Discussion regarding the City Manager Evaluation
Process.
At this time, Mayor Peters reconvened into Executive Session at 8:52 p.m.
Mayor Peters adjourned the Executive Session at 9:46 p.m. and opened the
Regular Session.
REGULAR SESSION
(Open to the Public)
20. Necessary action resulting from Work Session.
There was no action necessary under this item.
21. Necessary action resulting from Executive Session.
There was no action necessary under this item.
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1
1
1
There being no further business to come before the City Council, the
meeting was adjourned.
ATTEST:
Libby BalE ity Secretary
e Peters, Mayor
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