CM 2009-11-10
MINUTES OF NOVEMBER 10, 2009
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
November 10, 2009, at 5:30 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem (late arrival)
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1.Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
A.Section 551.071, Texas Government Code – Consultation
with City Attorney.
1.Discussion regarding the Open Meetings Act.
B.Section 551.087, Texas Government Code – Economic
Development Negotiations.
1.ED Prospects north of Canyon and west of Coppell
Road.
2.ED Prospects south of Bethel Road and west of S.
Coppell Road.
Mayor Peters convened into Executive Session at 5:43 p.m. Mayor Peters
adjourned the Executive Session at 6:49 p.m. and opened Work Session.
Mayor Pro Tem Hunt arrived during Executive Session.
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WORK SESSION (Open to the Public)
3.Convene Work Session
A.Discussion regarding Appraisal District Nominees.
B.Discussion regarding City Limit Entrance Signs.
C.Discussion regarding Legislative Services.
D.Discussion regarding Transportation Consulting Services.
E.Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4.Convene Regular Session.
5.Invocation.
Wayne McDonald of Metrocrest Community Church led those present in the
Invocation.
6.Pledge of Allegiance.
Troop 8888 led those present in the Pledge of Allegiance.
7.Consider approval of a proclamation naming November 15, 2009
as Engineering and Technology Awareness Day, and authorizing
the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Bill Hayes, President of the Engineering Booster Club.
Action:
Councilmember Hinojosa-Flores moved to approve a proclamation naming
November 15, 2009 as Engineering and Technology Awareness Day, and
authorizing the Mayor to sign. Councilmember Faught seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
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8.Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
CONSENT AGENDA
9.Consider approval of the following consent agenda items:
A.Consider approval of minutes: October 27, 2009.
B.Consider approval of awarding Bid No. 0909-03 for electrical
services in two parts: part one to Pat Dillahey Electric for
general electrical services; and part two to Groves Electrical
Services, Inc. for ballfield lighting services for a twelve
month period beginning December 1, 2009, with options to
renew an additional four years as budgeted; and authorizing
the City Manager to sign.
C.Consider approval of an agreement with Oncor Electric
Delivery to provide street lighting along both sides of South
Coppell Road between Bethel Road and Burns Street in the
amount of $82,092.45, as provided for in CIP funds; and
authorizing the City Manager to sign.
D.Consider approval to purchase from Philpott Motors, Inc.
one (1) 2010 Ford F250 Pick-up Truck in the amount of
$31,508.33 for the Parks Department, two (2) 2010 Ford
Escape Hybrid's in the amount of $28,973.39 each for the
Police Department, and one (1) Ford F350 Cab/Chassis SRW
in the amount of $38,228.33 for the Utilities Department
through an Inter-local Agreement with Buyboard as
budgeted, and authorizing the City Manager to sign all
related documentation.
E.Consider approval of awarding a bid to Professional Turf
Products in the amount of $100,544.66, for the purchase of
Grounds Maintenance Equipment as budgeted; and
authorizing the City Manager to sign.
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F.Consider approval of a resolution authorizing execution of
Agreements with the Texas Department of Transportation
allowing maintenance of landscaped areas within the rights-
of way of Interstate Highway 635 and Freeport Parkway,
and authorizing the Mayor to sign the necessary
documentation.
G.Consider approval of an Ordinance for Case No. PD-199R5-
HC-S-1211R2, Service Star, a zoning change from PD-
199R4-HC-S-1211R2 (Planned Development-199-Highway
Commercial Revision 4-Special Use Permit-1211 Revision 2)
to PD-199R5-HC-S-1211R2 (Planned Development-199-
Highway Commercial Revision 5-Special Use Permit-1211
Revision 2), to revise the detail site plan to allow the
subdivision of Lot 4 into two lots, recognizing the existing
developments and adding PD conditions, on 2.2 acres of
property located at the southwest corner of S.H. 121 and
MacArthur Blvd and authorizing the Mayor to sign.
H.Consider approval of an Ordinance for Case No. PD-242-HC,
Holiday Inn Hotel & Suites, a zoning change from LI (Light
Industrial) to PD-242-HC (Planned Development District-
242-Highway Commercial) for a Concept Plan on 9.078
acres for retail/office/hotel and restaurant uses within the
City of Coppell (this does not include the 7.043 acres in the
City of Grapevine) and to attach a Detail Plan on 3.03 acres
of property to allow a six-story, 128-room, Holiday Inn
Hotel & Suites to be located on the south side of Northpoint
Drive, east of S.H. 121 and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C,
D, E, F carrying Resolution No. 2009-1110.1, G carrying Ordinance No.
91500-A-534 and H carrying Ordinance No. 91500-A-535. Councilmember
Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
10.Consider approval of an Ordinance authorizing the issuance and
sale of City of Coppell, Texas, General Obligation Refunding
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Bond, Series 2009, levying an annual ad valorem tax and
providing for the security for and payment of said bond; and
enacting other provisions relating to the subject and authorizing
the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, introduced Boyd London who made a
presentation to Council.
Action:
Mayor Pro Tem Hunt moved to approve Ordinance No. 2009-1245
authorizing the issuance and sale of City of Coppell, Texas, General
Obligation Refunding Bond, Series 2009, levying an annual ad valorem tax
and providing for the security for and payment of said bond; and enacting
other provisions relating to the subject and authorizing the Mayor to sign.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Tunnell and Faught voting in favor of the motion.
Councilmember Franklin abstained from voting with a Conflict of Interest
Affidavit.
11.Consider approval of a consulting services contract for
preparation of the Comprehensive Plan for the City of Coppell
with Bucher, Willis & Ratcliff Corporation (BWR) in the amount of
$159,000 and authorizing the City Manager to sign.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Tom Yantis, with Bucher, Willis & Ratliff, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve a consulting services contract
for preparation of the Comprehensive Plan for the City of Coppell with
Bucher, Willis & Ratliff Corporation (BWR) in the amount of $159,000 and
authorizing the City Manager to sign. Councilmember Franklin seconded
the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
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Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
12.PUBLIC HEARING:
Consider approval of Case No. S-1108R4-SF-9, Verizon, a zoning
change request from S-1108R-SF-9 (Special Use Permit-1108
Revised - Single Family-9) to S-1108R4-SF-9 (Special Use Permit-
1108 Revision 4 - Single Family-9), to allow the replacement of
an existing 80-square-foot accessory cabinet with a 190-square-
foot cabinet at the base of the tower on approximately 750
square feet of lease area located approximately 1,100 feet north
of East Belt Line Road within the electric transmission line
easement.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Bill Bowman, with Verizon, was available for questions.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Franklin moved to close the Public Hearing and approve
Case No. S-1108R4-SF-9, Verizon, a zoning change request from S-1108R-
SF-9 (Special Use Permit-1108 Revised - Single Family-9) to S-1108R4-SF-9
(Special Use Permit-1108 Revision 4 - Single Family-9), to allow the
replacement of an existing 80-square-foot accessory cabinet with a 190-
square-foot cabinet at the base of the tower on approximately 750 square
feet of lease area located approximately 1,100 feet north of East Belt Line
Road within the electric transmission line easement. Councilmember
Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
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13.PUBLIC HEARING:
Consider approval of Case No. PD-222R3-LI, Duke Lesley Addition
(Point West VII), Lot 2, Block A, a zoning change request from
PD-222R2-LI (Planned Development-222 Revision 2-Light
Industrial) to PD-222R3-LI (Planned Development-222 Revision
3-Light Industrial), to revise the Detail Site Plan to allow the
striping of 91 additional parking spaces within the existing truck
court area and construction of 13 new parking spaces in the
front yard on approximately 36.17 acres of property located on
the north side of Dividend Drive, approximately 1,200 feet west
of South Belt Line Road (240 Dividend Drive).
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Jeff Thorton, with Duke, addressed Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Mahalik moved to close the Public Hearing and approve
Case No. PD-222R3-LI, Duke Lesley Addition (Point West VII), Lot 2, Block
A, a zoning change request from PD-222R2-LI (Planned Development-222
Revision 2-Light Industrial) to PD-222R3-LI (Planned Development-222
Revision 3-Light Industrial), to revise the Detail Site Plan to allow the
striping of 91 additional parking spaces within the existing truck court area
and construction of 13 new parking spaces in the front yard on
approximately 36.17 acres of property located on the north side of Dividend
Drive, approximately 1,200 feet west of South Belt Line Road (240 Dividend
Drive), subject to the following conditions:
1) Insure all plant materials are in a healthy and growing condition.
Replace those that are not alive; and
2) Drainage will be evaluated during Engineering plan review.
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Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
14.PUBLIC HEARING:
Consider approval of Case No. PD-222R4-LI, Duke Lesley Addition
(Point West VII), Lot 3, Block A, a zoning change request from
PD-222-LI (Planned Development-222 - Light Industrial) to PD-
222R4-LI (Planned Development-222 Revision 4-Light Industrial),
to establish a Detail Site Plan to allow the development of a
shared parking area (253 parking spaces) on 2.9 acres of property
located on the north side of Dividend Drive, approximately 1,000
feet west of South Belt Line Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve:
Item 14
Case No. PD-222R4-LI, Duke Lesley Addition (Point West VII), Lot 3, Block
A, a zoning change request from PD-222-LI (Planned Development-222 -
Light Industrial) to PD-222R4-LI (Planned Development-222 Revision 4-
Light Industrial), to establish a Detail Site Plan to allow the development of
a shared parking area (253 parking spaces) on 2.9 acres of property located
on the north side of Dividend Drive, approximately 1,000 feet west of South
Belt Line Road;
and
Item 15
The Duke Lesley Addition, (Point West VII), Lot 3, Block A, Minor Plat, to
allow the development of a shared parking area (253 parking spaces) on 2.9
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acres of property located on the north side of Dividend Drive, approximately
1,000 feet west of South Belt Line Road, subject to the following conditions:
1) Drainage will be evaluated during engineering plan review.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
15.Consider approval of the Duke Lesley Addition, (Point West VII),
Lot 3, Block A, Minor Plat, to allow the development of a shared
parking area (253 parking spaces) on 2.9 acres of property
located on the north side of Dividend Drive, approximately 1,000
feet west of South Belt Line Road.
This item was considered under Item 14. See Item 14 for minutes.
16.PUBLIC HEARING:
Consider approval of Case No. PD-244-TH-2, Willow Park, a
zoning change request from C (Commercial) to PD-244-TH-2
(Planned Development-244-Townhouse-2) to allow 24 detached
townhouse units and to amend the Land Use Plan of the 1996
Comprehensive Plan from Freeway Commercial and Light
Industrial/Showroom to Residential – Medium Density on 3.81
acres of property located approximately 337 feet east of S.H. 121
along the north side of Coppell Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Tunnell moved to continue the Public Hearing and
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postpone the item until the December 8 meeting. Mayor Pro Tem Hunt
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt
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and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
17.PUBLIC HEARING:
Consider approval of the St. Andrews Estates, Lot 21R, Block 1,
Replat, being a replat of Lots 21 and 22 of St. Andrews Estates,
into one lot to allow the construction of one single-family home
on 24,409 square feet of land located on the west side of
Inglenook Court, approximately 96 feet north of DeForest Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Terry Holmes, applicant, was available for questions from Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Faught moved to close the Public Hearing and approve the
St. Andrews Estates, Lot 21R, Block 1, Replat, being a replat of Lots 21
and 22 of St. Andrews Estates, into one lot to allow the construction of one
single-family home on 24,409 square feet of land located on the west side
of Inglenook Court, approximately 96 feet north of DeForest Road.
Councilmember Mahalik seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-
Flores, Tunnell, Faught and Franklin voting in favor of the motion.
18.Consider approval of awarding a bid to Utz Environmental
Services in the amount of $177,348.00, for the installation of
the Creekview-Bethel Road Trail; and authorizing the City
Manager and CRDC President to sign the necessary documents.
Presentation:
John Elias, Parks Operation Manager, made a presentation to Council.
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Action:
Councilmember Faught moved to approve the award of bid to Utz
Environmental Services in the amount of $177,348.00, for the installation
of the Creekview-Bethel Road Trail; and authorizing the City Manager and
CRDC President to sign the necessary documents. Councilmember
Hinojosa-Flores seconded the motion; the motion carried 7-0 with Mayor
Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores,
Tunnell, Faught and Franklin voting in favor of the motion.
19.Consider approval of awarding a bid to Utz Environmental
Services in the amount of $115,871.00 for the installation of the
Hunterwood Improvements; and authorizing the City Manager
and CRDC President to sign the necessary documents.
Presentation:
John Elias, Parks Operation Manager, made a presentation to Council.
Action:
Councilmember Faught moved to approve the award of bid to Utz
Environmental Services in the amount of $115,871.00 for the installation of
the Hunterwood Improvements; and authorizing the City Manager and
CRDC President to sign the necessary documents. Councilmember
Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Hunt and Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
20.Consider approval of an Economic Development Agreement by
and between the City of Coppell and Uline, Inc., and authorizing
the Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation to
Council.
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Action:
Councilmember Brancheau moved to approve an Economic Development
Agreement by and between the City of Coppell and Uline, Inc., and
authorizing the Mayor to sign. Councilmember Franklin seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
21.Consider approval of an Economic Development Agreement by
and between the City of Coppell and West Bethel Properties LLC,
and authorizing the Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation to
Council.
Action:
Councilmember Tunnell moved to approve an Economic Development
Agreement by and between the City of Coppell and West Bethel Properties
LLC, and authorizing the Mayor to sign. Mayor Pro Tem Hunt seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
22.Consider approval of a Resolution approving the City of Coppell
casting its vote for the fourth member of the Board of Directors
of the Dallas Central Appraisal District, and authorizing the
Mayor to sign.
Action:
Councilmember Brancheau moved to approve Resolution No. 2009-1110.2
approving the City of Coppell casting its vote for Michael Hurtt as the
fourth member of the Board of Directors of the Dallas Central Appraisal
District, and authorizing the Mayor to sign. Councilmember Tunnell
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
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23.Consider approval of a Resolution approving the City of Coppell
casting its vote(s) for member(s) of the Board of Directors of the
Denton Central Appraisal District, and authorizing the Mayor to
sign.
Action:
Councilmember Brancheau moved to approve Resolution No. 2009-1110.3
approving the City of Coppell casting its 3 vote(s) for Pearl Ford to serve on
the Board of Directors of the Denton Central Appraisal District, and
authorizing the Mayor to sign. Councilmember Franklin seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
24.City Manager's Report.
A.Project Update and Future Agendas.
A. City Manager Clay Phillips reported that this is the one and only
meeting for November. There will only be one meeting in December
as well.
25.Mayor and Council Reports.
A.Report by Mayor Peters regarding the Metroplex Mayors’
Meeting.
B.Report by Mayor Peters regarding the Holiday Parade and
Celebration, December 5 starting at 6:30.
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C.Report by Mayor Peters regarding the Make a Child Smile
Program.
A.Mayor Peters reported on the Metroplex Mayors’ Meeting she
attended with City Manager Clay Phillips and Deputy City Manager
Mario Canizares. Dr. Mary Ellen Webber, VP of Governmental Affairs
at UT Southwestern, made a presentation on space exploration and
her experience as an astronaut.
B.Mayor Peters announced the annual Holiday Parade and Celebration
th
will be held on Saturday, December 5 at 6:30 p.m. There will be
illuminated floats, a tree lighting ceremony, roaming carolers,
refreshments and activities.
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C.Finally, Mayor Peters reported on the Make a Child Smile Program.
Ornaments can be picked up in the City Secretary’s Office at Town
Center between the hours of 8 a.m. and 5 p.m. This year there are
148 families with 387 children. The deadline to return the gifts is
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December 11.
26.Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report
27.Necessary action resulting from Work Session.
Action:
Councilmember Tunnell moved to approve a personal consulting agreement
with Dan Shelly to perform services in accordance with a written
agreement, providing for a two year term, and authorizing the City Manager
to sign. Councilmember Mahalik seconded the motion; the motion carried
7-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the
motion.
Action:
Councilmember Mahalik moved to approve a contract by and between the
City of Coppell and Innovative Transportation Solutions, Inc., for
engineering consulting services in accordance with the written agreement,
providing for a maximum payment, and authorizing the City Manager to
sign. Mayor Pro Tem Hunt seconded the motion; the motion carried 7-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the
motion.
28.Necessary action resulting from Executive Session.
There was no action necessary under this item.
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There being no further business to come before the City Council, the
meeting was adjourned.
4ne Peters, Mayor
ATTEST:
x zz.
Libby Ball, Secretary
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