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BM 2009-12-17 PZPLANNING AND ZONING COMMISSION Minutes December 17, 2009 COMMISSIONERS: The Planning and Zoning Commission of the City of Coppell met in pre -session at 6:00 p.m., and in regular session at 6:30 p.m., on Thursday, December 17, 2009, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: AARON DUNCAN ANNA KITTRELL CHARLES SANGERHAUSEN CONSUELO TANKERSLEY DEREK JETT GREGORY FRNKA - CHAIR EDMUND HAAS - VICE CHAIR Commissioner Haas arrived at the meeting at 6:45 p.m. Also present was Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Graduate Engineer, Michael Garza; Chief Building Official, Michael Arellano and Planning Secretary, Juanita Miles. PRE -SESSION: (Open to Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION: (Open to Public) M 3. 4. Call to Order. Chairman Frnka called the meeting to order. Consider approval of minutes: September 17 & November 19, 2009. Commissioner Jett made a motion to approve November 19, 2009, as written. Commissioner carried (6-0) with Commissioners Jett, Tankersley, Kittrell voting in favor. None opposed. PUBLIC HEARING: the minutes for September 17 & Sangerhausen seconded; motion Frnka, Sangerhausen, Duncan and Consider approval of Case No. PD -245-R. Barnes at Riverview, zoning change request from R (Retail) to PD-245-R(Planned Development -245 -Retail) to attach a Detail Site Plan allowing two office/ medical office/retail buildings (totaling 9,175 square feet) with a 300 -square -foot restaurant, on approximately one acre of property located at the southeast corner of Sandy Lake Road and Riverview Drive, at the request of Ray Barnes, being represented by Robert Schneeberg, Gonzalez and Schneeberg Engineers and Surveyors, Inc. STAFF REP.: Marcie Diamond PUMINUTES 12172009 Page 1 of 7 Presentation: Assistant Planning Director, Marcie Diamond introduced this case to the Commission showing exhibits, elevations, color renderings and color board. She mentioned that 18 notices were mailed to property owners within 200 feet of this request. One returned in opposition to the type of restaurant proposed and none returned in favor. She stated that staff is recommending approval subject to conditions, which she read into the record. Robert Schneeberg, Gonzalez & Schneeberg, 660 N. Central Expwy., Suite 250, Plano, Texas was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff's recommendation. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak in either favor or opposition or wanted to comment on this request to come forward. The following people spoke: IN FAVOR Ron Brown, Prizm Architects, 580 Decker Drive, Suite 170, Irving, Texas, spoke in favor and addressed the Commission's concerns with proposed reduction in side yard setback if the church on the adjacent lot expands, prohibition of parking in the alley, details for crush granite adjacent to curb, and meeting with adjacent homeowners. OPPOSED Travis & Angela Olthoff, 1420 Grapevine Creek Drive, Coppell, Texas, spoke in opposition with concerns about the restaurant's location, trash issues around the restaurant, the landscape buffer instead of a wall separating the restaurant from the subdivision, a meeting with the adjacent homeowners and the applicant to discuss what and how the proposal will affect them. Ray Barnes, Owner/Applicant, 1267 Bradford Drive, Coppell, Texas, addressed the homeowner's concerns with sanitary issues around the restaurant. Chairman Frnka closed the Public Hearing. Action: After review and discussion, Vice Chairman Haas made a motion to approve Case No. PD -245-R, Barnes at Riverview, zoning change request from R (Retail) to PD-245- R(Planned Development -245 -Retail) to attach a Detail Site Plan allowing two office/ medical office/retail buildings (totaling 9,175 square feet) with a 300 -square -foot restaurant subject to the following revised conditions: 1. Submission of minor site plan amendment and plat for Metrocrest Community Church to establish the fire lane and mutual access easement. 2. Submission of the shared dumpster agreement. 3. Approval of the restaurant (sno balls plus) subject to the floor plan, sign plan and hours of operation as provided in the PD. 4. Increasing the size of the landscaping materials for screening purposes consisting of eight -foot Nellie R. Stevens and 3.5"cal. Bald Cypress. PUMINUTES 12172009 Page 2 of 7 5. Clarification on the detail sheet that crushed granite will be used adjacent to curb. 6. An effort shall be made to meet with the adjacent homeowners about the proposal. *Commissioner Jett left and was not present for the rest of the meeting. Commissioner Kittrell seconded; motion carried (6-0) with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 5. Consider approval of the Barnes at Riverview Addition, Lot 1, Block A. Minor Plat, being a minor plat to establish setbacks, fire lanes and mutual access and utility easements to allow the construction of two office/ medical office/retail buildings, with a 300 square foot restaurant, on approximately one acre of property located at the southeast corner of Sandy Lake Road and Riverview Drive, at the request of Ray Barnes, being represented by Robert Schneeberg, Gonzalez and Schneeberg Engineers and Surveyors, Inc. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this companion case to the Commission showing exhibits. She stated staff's recommendation for approval subject to one condition, which she read into the record. Robert Schneeberg, Gonzalez & Schneeberg, 660 N. Central Expwy., Suite 250, Plano Texas was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff's recommendation. Action: Commissioner Sangerhausen made a motion to approve the Barnes at Riverview Addition, Lot 1, Block A. Minor Plat, subject to submission and approval of a minor site plan amendment for the Metrocrest Community Church prior to the recordation of this minor plat. Vice Chairman Haas seconded; motion carried (6-0) with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of the Park West Commerce Center, Lot 1, Block 3R, Replat, being a replat of Blocks 3 and 4, of the Park West Commerce Addition into one lot to allow the abandonment of various street rights-of-way, utility and railroad easements and provide for the dedication of necessary easements onsite and rights-of-way for Southwestern Boulevard and Freeport Parkway, on 47.64 acres of property located at the southeast corner of Southwestern Boulevard and Freeport Parkway, at the request of Jorge Rodriguez, Halff Associates, Inc. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission showing exhibits. He stated that staff is recommending approval with no conditions. P&ZMINUTES 12172009 Page 3 of 7 Dave Littleton, Halff Associates, Inc., 1201 N. Bowser Road, Richardson Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff's recommendation. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak in either favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the Public Hearing. Action: Commissioner Kittrell made a motion to approve the Park West Commerce Center, Lot 1, Block 3R, Replat, a replat of Blocks 3 and 4, of the Park West Commerce Addition into one lot to allow the abandonment of various street rights-of-way, utility and railroad easements and provide for the dedication of necessary easements onsite and rights-of-way for Southwestern Boulevard and Freeport Parkway with no conditions. Commissioner Sangerhausen seconded; motion carried (6-0) with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of text amendments to the Code of Ordinances — Chapter 12 - Zoning, to add Section 12-32B. - "Small Wind Energy Systems", to establish regulations for small scale wind turbines within the City of Coppell and to amend Section 12-30 to permit this use by Special Use Permit. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this text amendment to the Code of Ordinances, Chapter 12 - Zoning to add Section 12-32B. - "Small Wind Energy Systems", to the Commission showing exhibits. Mr. Steer also addressed some questions from the Commission concerning potential locations of wind turbines, setback requirements, height and types of small scale wind turbines. Chief Building Official, Michael Arellano, was present to address questions about permitting and structural requirements. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak in either favor or opposition or wanted to comment on this request to come forward. The following person spoke: IN FAVOR: Bill Jablonowski, Coppell Ace Hardware, 465 S. Denton Tap Road, Coppell, Texas, spoke in favor. OPPOSED: NONE Chairman Frnka closed the Public Hearing. P&ZMINUTES 12172009 Page 4 of 7 Action: Vice Chairman Haas made a motion to hold the text amendment to the Code of Ordinances — Chapter 12 -Zoning, to add Section 12-32B., "Small Wind Energy Systems, under advisement until the January 21, 2010 meeting, so that staff can bring back a draft copy of the ordinance considering the Commission's concerns with the following issues: 1. Distinction between commercial and residential height standards. 2. Side yard setbacks should include an exclusionary statement for roof -mounted systems. 3. Consideration of FAA Standards for non -reflective material. 4. Liability issues with owner agreements related to setbacks. 5. Visual clutter restrictions. Commissioner Sangerhausen seconded; motion carried (6-0) with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 8A. Update on Council action for planning agenda items on December 8, 2009: 1. - Case No. PD-244-TH-2, Willow Park, a zoning change request from C (Commercial) to PD-244-TH-2 (Planned Development -244 -Townhouse -2) to allow 24 detached townhouse units and to amend the Land Use Plan of the 1996 Comprehensive Plan on property located east of S.H. 121 along the north side of Coppell Road. 2. Willow Park, Preliminary Plat, to establish the street and lot layout for 24 townhouse lots on property located east of S.H. 121 along the north side of Coppell Road. 3. Case No. PD -236R -SF -12, Bethel Road Manor, a zoning change request from PD -236 -SF -12 (Planned Development -236 -Single Family -12) to PD - 236R -SF -12 (Planned Development -236 Revised -Single Family -12) amending the Detail Site Plan to allow a cabana (containing a 90 -square - foot air conditioned bathroom and outdoor living and kitchen areas), an arbor structure, an in -ground pool in the rear yard of the property; relocating a decorative screening wall with gates along the front property line, adding a guard rail to the culvert and construction of stone veneer facing the headwall and culverts on property located at 234 W. Bethel Road. 4. St. Andrews Estates, Lot 19R, Block 1, Replat, a replat of Lots 19 and 20 of St. Andrews Estates, into one lot to allow one single-family home on land located at the southwest corner of Inglenook Court and Stonewick Lane. 5. Bethel Road Estates, Lot 2R, Block 1, Replat, a replat of Lot 2, Block 1, of Bethel Road Estates to relocate the platted 100 -year flood plain line on property located at 256 West Bethel Road. 6. Ordinance for Case No. PD -222R3 -LI, Duke Lesley Addition (Point West VII), Lot 2, Block A, a zoning change from PD -222R2 -LI (Planned Development -222 Revision 2 -Light Industrial) to PD -222113-1-I (Planned Development -222 Revision 3 -Light Industrial), to revise the Detail Site Plan P&ZMINUTES 12172009 Page 5 of 7 to allow 91 additional parking spaces in the truck court area and 13 new parking spaces in the front yard on property located at 240 Dividend Drive. 7. Ordinance for Case No. PD -222114-1-I, Duke Lesley Addition (Point West VII), Lot 3, Block A, a zoning change from PD -222 -LI (Planned Development -222 - Light Industrial) to PD -222R4 -LI (Planned Development - 222 Revision 4 -Light Industrial), to establish a Detail Site Plan to allow a shared parking area (253 parking spaces) on property located on the north side of Dividend Drive, west of South Belt Line Road. 8. Ordinance for Case No. S-1 108R4 -SF -9, Verizon, a zoning change from S - 1108R -SF -9 (Special Use Permit -1108 Revised - Single Family -9) to S - 1108R4 -SF -9 (Special Use Permit -1108 Revision 4 - Single Family -9), to replace an existing 80 -square -foot accessory cabinet with a 190 -square - foot cabinet at the base of the tower on 750 square feet of lease area located north of East Belt Line Road within the electric transmission line easement. During the Pre -Session, Director of Planning, Gary Sieb advised the Commission of Council's actions on December 8, 2009, mentioning that Council approved all above- mentioned items. 8B. Director's Comments. Director of Planning, Gary Sieb presented to the Commission a draft agenda and clarifications regarding the men Storage/Display Ordinance: History • August 20, 2009, the Planning Commission approves revisions to the Open Storage Ordinance • September 8, 2009, the City Council approves revisions to the Open Storage Ordinance as amended by the Planning Commission (Screening) • October & November Ordinance preparation o City Attorney, Planning, Building Official and Fire Marshall Clarifications • Add outside storage provision to all non-residential zoning districts • Re -define "screened from public view" • Clarify terms o Canopy o Building footprint • Add illustration • Exclude plant nursery, temporary sales (sidewalk sales), and special events • Add a new definition for plant nursery • Further clarify special events and temporary events Process • Clarification to Planning Commission • Meet with potential affected property owners • Schedule hearing on ordinance adoption (with clarification) before City Council P& MINUTES 12172009 Page 6 of 7 After review and discussion from the Commission, Chairman Frnka allowed public comments on the item. The following person spoke: Bill Jablonowski, Coppell Ace Hardware, 465 S. Denton Tap Road, Coppell, Texas, had concerns with the ordinance itself. ADJOURNMENT With nogg further to qjsGue�p, the meting adjourned at approximately 8:45 p.m. Greajory FOKa//Chai+Finan 1 . L(/y r wt -%. v -I - If - -v-- - nita A. Miles, Secretary PUMINUTES 12172009 Page 7 of 7