BM 2009 04-09 LB
WILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
April 6, 2009
The William T. Cozby Public Library Advisory Board met in a special session on Monday, April
6, 2009 in the library board room at the William T. Cozby Public Library.
1. CALL TO ORDER:
The meeting was called to order by Meme Collins-Tabuena at 7:40
p.m. Other board members present were Wendy Dunn, Marcia Raines, Nancy Tao, Eric Ratcliff,
Thomas Dwyer, Stephen Smith, Nancy Maurer, Diane Feldman and Geetika Rao. Staff in
attendance were Library Director Kathleen Edwards, Assistant Library Director, Vicki
Chiavetta-Reinert and Sr. Administrative Technician, Ramona Woods
2.APPROVAL OF MINUTES FROM THE MARCH 12, 2009 REGULAR BOARD
MEETING:
Thomas Dwyer moved to approve the minutes and Wendy Dunn seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES:
None
4.LIBRARY DIRECTOR’S REPORT
:
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Comments/Suggestions:
Suggestions relating to the acquisition of new books,
movies and periodicals were given to Public Services staff for evaluation and follow-
up. Staff personally contacts those who leave contact information for all suggestions.
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Workload Indicators & Year End Statistics:
Circulation continues to rise with an
11% increase, including a 20% increase in children’s print materials. These increases
reflect the national trend. The New York Times had an article in the April 2, 2009
edition which focuses on a wealthy Chicago Suburb:
http://www.nytimes.com/2009/04/02/us/02library.html?_r=1&pagewanted=1&hp .
Staff are seeing more job seekers. The library is presenting a Resume Workshop on
April 2 followed by an Interviewing Workshop on April 9. Both the number of
programs and program attendance increased. WiFi use increased 47%. Internet
computer use is down reflecting the movement to WiFi. The library filled 210
interlibrary loans; 6,030 holds were pulled. Gate count is up 3%. Self-check usage
increased 21% with an overall YTD increase of 19%.
5. Discussion of Joint Council Work Session items:
Discussion ensued highlighting the
work session. A consensus was reached that the Council is supportive of the Coppell 2030 short
term goal to expand City Library facilities, programs and service. Council will work on
prioritization of projects at their May retreat. Youth advisors were acknowledged and
appreciated for their input.
6. Publicizing Library Resources:
After discussion, it was agreed that since the school
year is coming to an end, this item would better be addressed in August with the start of the next
school year. Item will be added to May agenda for further discussion.
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7501 C3 FOUNDATION:
. It was reported that new Bylaws are nearly complete. Once
they are completed there will be a meeting held to elect a new board of directors. Once the new
board is in place, IRS forms can then be completed and submitted.
8.ADJOURNMENT:
Meme Collins-Tabuena adjourned meeting at 8:05
_______________________________________
Meme Collins-Tabuena, Library Board Chair
_______________________________________________
Ramona Woods, Sr. Administrative Technician
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MEMORANDUM
TO:
Library Board
FROM:
Kathleen P. Metz Edwards, Library Director
DATE:
April 2, 2009
SUBJECT:
April’s Report for Library Board
Library Board will meet with the City Council and the Park Board in a Joint Work Session
at on in the Library Meeting Room. A Special Meeting of the
6:00pmMonday April 6, 2009
Library Board will follow the Joint Work Session in the Library Board Room. A light
supper will be served. Please let Ramona know if you will be attending. The April 9, 2009
library board meeting is cancelled.
Workload Indicators:
Circulation continues to rise with an 11% increase, including a 20%
increase in children’s print materials. These increases reflect the national trend. The New York
Times had an article in the April 2, 2009 edition which focuses on a wealthy Chicago Suburb:
http://www.nytimes.com/2009/04/02/us/02library.html?_r=1&pagewanted=1&hp . Staff are
seeing more job seekers. The library is presenting a Resume Workshop on April 2 followed by
an Interviewing Workshop on April 9. Both the number of programs and program attendance
increased. WiFi use increased 47%. Internet computer use is down reflecting the movement to
WiFi. The library filled 210 interlibrary loans; 6,030 holds were pulled. Gate count is up 3%.
Self-check usage increased 21% with an overall YTD increase of 19%.
Joint Council Work Session with Library and Park’s Boards – Library April meeting date:
Attached below is a copy of the one page handout that will be given to the City Council on
Monday along with the Texas Library Association pamphlet that was distributed to the Board
last month. Meme has a script to lead the discussion but you are all welcomed to chime in.
Meme chaired the Community Wellness and Enrichment 2030 subcommittee and did a great job.
Publicizing Library Resources
: I have placed this on the agenda for the Special meeting
following the work session in the event that you have additional input.
501 C3 Foundation:
The Foundation will be placed on the April agenda. I have been in contact
with another member of the Foundation Board. She has agreed to meet with me to complete the
quorum necessary to make changes that Stephen and Tom have recommended.
Suggestions relating to the acquisition of new books, movies
Comments and Suggestions:
and periodicals are given to Public Services staff for evaluation and follow-up.
Appropriate items are ordered or interlibrary loan is offered for those not appropriate for
the collection.
There were no non-material request suggestions this month. I received one suggestion from
Library @ on the cool building temperatures. I have forwarded it to the Facilities Manager to
have the Controls’ Company look at the settings because it has been cool.
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Library 2030 Strategies
Strategy: Community Wellness and Enrichment
Goal:
Community Gathering Places
Objective 3
: Enhance Town Center area as Coppell’s civic center including
Library
Goal:
Recreation Programs & Services For All Generations
Objective 2:
Expand programs and services that support personal health, fitness
and wellness
Goal:
Community Education Programs and Support of Top Quality
Schools
Objective 1:
Support the expansion of adult & continuing education programs
& services for personal & professional development enrichment
Objective 2:
Expand and support the City Library programs & services
Objective 3:
Expand City Library space for “mini” auditorium, computer lab &
business center
Strategy: Sense of Community
Goal:
Successful Community Events & Festivals
Objective 1:
Develop support for a variety of community events
Objective 2
: Increase resident attendance at community events and festivals
Objective 3
: Develop Cultural events that welcome all residents
Objective 4:
Support small scale events aimed at Coppell residents.
Strategy: Business Prosperity
Goal:
Home Offices & Home-Based Businesses
Objective 3
: Provide services in the Library for local home-based businesses.
Statistical Comparison FY 1995 (Heartz Rd Opening) vs. FY 2008
FY 1995 FY 2008 % change
Circulation 145,375 563,993 +288%
Circ/capita 5.67 14.26 +152%
Visitors *74,399 288,635 +288%
*est
Population 25,623 39,550 +54.4%
SF/capita 1.09 .70 -35.8%
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