CP 2010-03-23
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MARCH 23, 2010
JAYNE PETERS, KAREN HUNT, Place 7
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
BOB MAHALIK, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, March 23, 2010, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code – Deliberation regarding
Real Property.
1. Discussion regarding Northlake Property.
2. South of W. Bethel Road and east of S. Coppell Road.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. South of W. Bethel Road and west of S. Coppell Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Council Retreat.
B. Discussion regarding the Communication Plan
C. Discussion regarding Video Productions.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Report by Keep Coppell Beautiful Board.
8. Citizens' Appearances
9. Consider approval of minutes: March 9, 2010.
10. PUBLIC HEARING:
Consider approval of Case No. S-1023R-R Chevron, zoning change
request from S-1023-R (Special Use Permit-1023-Retail) to S-1023R-Retail
(Special Use Permit-1023-Revised Retail), to allow a change in use of the
existing 765-square-foot Car Wash building to a State Vehicle Inspection
Station on 0.7 acres of property located at 101 E. Belt Line Road being the
southeast corner of S. Belt Line and E. Belt Line Roads.
11. Consider approval of an Ordinance amending the Code of Ordinances
for the City of Coppell Chapter 12, Article 35, “Accessory Structures
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ITEM # ITEM DESCRIPTION
Regulations”, by adding Section 12-35-4, “Wind Energy Systems”, to
prohibit Wind Energy Systems within the City Limits; and, amending Article
42. “Special Definitions”, Section 12-42-1, by adding a definition for Wind
Energy System/Wind Turbine and authorizing the Mayor to sign.
12. PUBLIC HEARING:
Consider approval of an ordinance of the City of Coppell, Texas,
Repealing Chapter 9 Article 9-19 "Youth Program Standards" in its entirety
and adding a new Section 9, Article 9-19, "Youth Camp Program
Standards of Care”; and authorizing the Mayor to sign.
13. Consider the approval of an ordinance establishing the city seal, logo and
associated icons and typography as the official brand/logo for the City of
Coppell, establishing the authorized and unauthorized use of the city
logo, and authorizing the Mayor to sign.
14. Consider approval of an economic agreement between the City of
Coppell and the Coppell Economic Development Foundation, Inc. for
restoration of the Kirkland House in an amount not to exceed $85,000 and
authorizing the Mayor to sign.
15. City Manager's Report.
A. Project Update and Future Agendas.
16. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Egg Hunt on April 3rd, 11:00
a.m. at Wagon Wheel Park.
B. Report by Mayor Peters regarding Clean Coppell from Saturday,
April 10th through Saturday April 24th.
C. Report by Councilmembers Faught and Brancheau regarding the
Senior/Community Center.
17. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
18. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
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ITEM # ITEM DESCRIPTION
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
19. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 19th day of March, 2010, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
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PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: March 23, 2010
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code – Deliberation regarding Real
Property.
1. Discussion regarding Northlake Property.
2. South of W. Bethel Road and east of S. Coppell Road.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. South of W. Bethel Road and west of S. Coppell Road.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: March 23, 2010
ITEM #: WS-3
WORK SESSION
A. Discussion regarding Council Retreat.
B. Discussion regarding the Communication Plan.
C. Discussion regarding Video Productions.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 Document Name: %wksessn
MEMORANDUM
TO: The Mayor & City Council
FROM: Mario Canizares, Deputy City Manager
DATE: March 23, 2010
SUBJECT: 2010 Communications Plan for the City of Coppell
For quite some time, the staff has been working on updating Coppell’s Communications Plan.
Originally, the Plan was drafted in 2002 and it set the groundwork for a number of areas such as:
• Design and implementation of the Coppell website
• E-gov initiatives (online bill payments, mapping, public information requests, etc.)
• Government cable channel programming
• Establishment of City Spokespersons
• Certain communication methods (policies, logos, media contacts)
The 2010 Plan update is designed to provide a connection to the objectives defined in Coppell 2030.
In addition, it will serve as a workplan for staff to evaluate existing programs and take on new
efforts and initiatives. The attached document is a summary of the areas that have been identified
as priority items to be considered.
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2010 Communications Plan
City of Coppell
Introduction
The City of Coppell is committed to transparent government and the continual two way flow of
information. The Communications Plan is a living document that reflects the framework of the
products and procedures utilized to accomplish this task. This plan will be reviewed annually
and updated to reflect the continually changing realm of communication and citizen engagement.
Currently, the City uses a variety of methods and mediums to communicate internally, externally
and in the event of an emergency. The power of our communication efforts lends itself to
reaching everyone who receives value from a city service.
Mission
The City of Coppell strives to communicate accurate, reliable, timely, and pertinent information
encouraging the pursuit of knowledge, and productive associations between Coppell residents, the
elected officials, the community, and its municipal government.
Values
The City's communication plan is based on the following essential values:
• The City operates in an open government environment through communicating with the
community and its employees.
• The City strives for a more informed citizenry on the activities of its city government.
• The City strives to communicate its messages in such a way that encourages two-way
communication.
• The City believes in and strives for timely communications.
• The City believes in proactive communications thus providing information in anticipation of
future opportunities.
• The City believes in delivering a consistent message internally and externally so that same
message is conveyed.
Goals
The goals of the City's communication efforts are to:
• Promote the 2030 vision of Coppell as A Family Community for a Lifetime.
• Increase awareness, interest and participation regarding City of Coppell activities and
programs.
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• Practice proactive versus reactive communication efforts.
• Provide a better understanding of municipal government and citizen roles.
• Facilitate and encourage interaction between citizens, the community, elected officials, and
City employees.
• Convey a timely, consistent and accurate message.
• Promote goodwill and commitment to media personnel and organizations.
Strategies
The City of Coppell will utilize the following strategies to maintain its communication efforts
and implement any new programs for the future.
• Commitment from the City Manager's Office to increasing awareness, interest and
participation in city government through the use of timely, consistent and accurate
messages.
• Pursuit of employee commitment to the communication process through continued and
open dialogue between departments.
• The utilization of the Community Information Officer to guide and provide support for
the City’s communication efforts.
• The adoption of a multimedia, multifaceted approach to communications.
• The continual review and analysis of current communication tools on a frequent basis to
evaluate its effectiveness and efficiencies for those targeted audiences.
• Research and analyze potential communication tools annually.
• Cross promote the City’s communication tools to citizens, civic groups, and other
interested parties.
• Develop sources and tools for communicating our message on a timely basis.
• Increase communication capabilities, while collaborating and blending existing tools to
work together.
• Deploy tools and training to departmental communication contributors.
• Continually enhance internal communication tools to keep employees informed
Action Steps
The Coppell Communication Plan is a series of action steps that have been developed and is
divided into three categories: Internal, External, and Emergency Communications. Once
the action steps are completed and implemented, they can be re-evaluated for its current
value and effectiveness to the City and/or additional action steps can be added for
consideration.
1. Develop a Comprehensive Communications Assessment/Survey:
The City needs to conduct a communication survey of the community to gauge the awareness
and effectiveness of our current communication methods. This would involve hiring an outside
firm that is familiar with survey instrument development, methodology, and implementation.
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The City Manager’s Office would provide oversight of this process and would ultimately lead to
recommended enhancements, changes, or even the elimination of certain efforts.
An internal survey should be developed to gauge the staff’s level of understanding and value of
our current internal communication methods. Much if not all of this work can be managed by
city staff through email and paper surveys.
2. Establish criteria for evaluating existing communication pieces and methods:
Once the survey results are received and analyzed, the Community Information Officer should
begin the development of criteria to periodically review the City’s communication efforts.
Overall, the criteria should answer these basic questions: Is it effective? Is it efficient? Is it easy
to administer? There may be other criteria established through best practices developed by the
professional associations such as 3CMA and TAMIO. In addition, other cities should be
surveyed to better understand what our peers are using to evaluate the effectiveness and
efficiency of their efforts. This is and should be an ongoing effort as the community’s needs and
desires change. Attached, in the Appendix, is a listing of the City’s existing communication
methods.
3. Better utilize the Public Information Group (PIG) to develop marketing strategy for
certain city operations
For some time, the City has utilized a group of employees from all operations to form the Public
Information Group. Its purpose was to assist in managing and updating content on the City’s
website. While this will still be a primary function for the group, the team needs to be trained
and developed into a marketing arm for the City. This team should be working with the CIO to
develop stories regarding city events, projects, and other notable activities. This should include
the use of video and photography where appropriate.
4. Develop procedures and policies for using social networking outlets
When the City launched the new website in February 2010, it also established a presence on
Facebook and Twitter. While these are certainly useful tools to communicate, it is also an area
that needs to be monitored closely. While Facebook and Twitter is the most prominent
communication portal at the present time, the popularity of these sites change on a frequent
basis. The City needs to assure that whatever site(s) are used that it is easy to use, not too time
consuming, and can link the individual back to the City’s website. These sites are outside of the
City’s purview and maintaining a consistent message is imperative.
5. Enhance the City’s Centralized Intranet Environment
Now that the City’s website is updated, it is time to turn the attention to the staff Intranet. The
City’s Intranet has been in existence since 2002 and has been the portal where City staff can
access an array of information related to employee benefit forms, staff directories, and other
important information. However, the site needs to be completely updated and provide the same
capabilities and aesthetics as the external website. The plan is to update the site and create a
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portal where employees go to conduct all transactional activity such as payroll, finances, budget,
and human resources. This site should be designed to provide the employee with a knowledge
base to support or guide them in areas that the employee has little to no understanding of the
subject matter.
6. Strive toward enhanced website content
Now that the City’s website is live and operational, it is imperative that staff strive for enhanced
website content. Most of this activity will fall upon the employee committee (Public Information
Group). However, staff should continue to look for ways to enhance web content through video,
pictures, links to important and pertinent external sites. The site should be relative to the
activities in the community and a way for which the City can keep our residents engaged and
informed. Continuous review of website aesthetics and other communities’ websites are
important to assure that Coppell’s website is maintaining its freshness and relevance.
7. Create a new resident welcome packet
The City currently distributes a new resident booklet each time a new water billing account is
established. The booklet contains information about City services, important phone numbers,
and other pertinent information. The booklet has served its useful life, but as our community is
pressed for time and with short attention spans, the piece is not held onto for the long term. The
CIO along with the CMO should look at re-evaluating this program so that it includes materials
that serve a specific purpose to the new resident (i.e. welcome letter, parks/trail maps, Library
card application, business/restaurant guide, etc.). The effort could be expanded to include
existing residents in which the City would push this packet or certain components of it to every
household in the City.
8. Develop methods to continuously communicate the progress of Coppell 2030
The Coppell 2030 Vision speaks of a “passion” for Coppell. Through our communication efforts
we must continually “fuel” this passion with our existing residents and “ignite” this passion
within our new community members. Develop a “Follow the Passion – Coppell 2030” campaign
to include short videos, print pieces containing strategy updates and reinforcing the Coppell 2030
vision for external communication purposes. Internally, we must ignite the same passion and
continually remind our employees of this vision. Develop a similar campaign, “Live the Passion
– Coppell 2030,” using the tagline on all internal communications to continually remind
employees of our mission. Develop posters for break rooms and offices spelling out the
strategies and goals.
9. Develop a robust knowledge base for citizens and employee use
The City’s new website contains a section called “I Want To” which allows the resident to find
information related to a matter pertinent to their current needs but unaware of its location on the
website. The “I Want To” should expand over time as more analysis is completed to determine
the popular issues or areas viewed on the City’s website. In addition, the same type of presence
should be made available on the City’s Intranet site. This provides an area for City staff
5
members to access assistance in doing their work. Some office activities or transaction are done
so infrequently that an employee may not be familiar with the processes to get them
accomplished. The knowledge base would be a tool to provide the individual with step-by-step
and/or interactive instructions for completing an unknown task.
10. Develop an electronic bulletin board for City employees
Many employees that work for the City can not access a computer on a regular basis. Much if
not all of the announcements and fliers related to City-sponsored events are sent via email. The
premise behind an electronic bulletin board would allow those announcements to be broadcast on
flat screen televisions mounted in the employee break rooms. The information would be
generated from a central location and scroll through a sequence of announcements. This should
grab the employee’s attention and remind them of an upcoming event/activity. Training videos
and other videoed announcements could also be shown through this system.
11. Create an environment for Coppell specific story development (SL)
Sometimes, the greatest way to tell your story is through the eyes and words of those living in
the community. Develop a social networking community that will encourage interaction and
communication with a goal of focusing the efforts on communicating our successes and
engaging the public to participate. Promote our events and activities ahead of time and follow up
with reviews, videos and pictures after the event on the social networking frame allowing the
community to post their videos, pictures and successes, as well. These sites would be monitored
and postings approved before going live. Through carefully drafted legal wording, the simple act
of posting on a City-run site would be considered an acceptance of our agreement and terms of
use.
12. Develop, enhance, and define the Coppell brand
The City should begin a study of the Coppell brand to better understand the community’s overall
perception of the City’s image. Branding is more than revising a logo or creating a tagline. A
brand is the image that all people perceive the organization demonstrates. Understanding the
City’s brand can help shape policy, determine what projects are funded, and guide the allocation
of resources. The branding study would consist of hiring an outside consultant who would
facilitate a series of conversations with the Council and key staff. The consultant would conduct
a survey and then develop a series of focus groups to determine their perceptions of the City.
The results from the public’s feedback can then assist the City in either validating what is already
known or help re-direct perceptions in a more favorable manner.
13. Develop a strategy to enhance Connect CTY and My Coppell registrations
In the fall of 2009, the City established Connect CTY as the main mass communication service
provider. This service is unique in that it can alert an individual by sending messages via email,
SMS text, and voice. The primary function of this service is to alert the public about an
impending emergency or situation that is critical to that individual’s health, safety, and welfare.
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This can be a very valuable tool to keep the public aware and safe, but the City has not been able
to have a majority of the households in Coppell register their contact information.
MyCoppell is a unique eCitizen portal that is customizable, secure and personalized for each
website user. By creating a MyCoppell profile, the user can select to receive CoppellClips and
customize the content. The MyCoppell profile also enables a user to quickly and easily submit a
non-emergency request for service by automatically populating information fields. A MyCoppell
profile also allows the user to view their water bill online.
Redesign CoppellClips with more graphics and valuable information.
Develop a “Tell A Friend” campaign where a person receiving Clips or a Connect CTY SMS
text message will tell a friend, encourage them to complete a three step process to include setting
up a MyCoppell profile, signing up for Clips and registering for Connect CTY. Contestants will
accomplish this through a single web page to guide them through the process with the final step
for entry requiring them to submit a non-emergency request for service and providing their
contact info and their friends contact info. Prizes could include a one day pass at the Aquatic
Center, Tennis Center, or coupons for free items or food at an upcoming event.
This activity could boost MyCoppell profiles, Clips subscriptions, Connect CTY registrations,
awareness of the non-emergency request for service module, as well as promotion for City
events and services. Facebook and Twitter will also be used to publicize this campaign.
14. Enhance the City’s programming capabilities on the Cable Channel
Incorporate new content that explores the city and educates the viewer is the next step for CiTV,
City Info TV. Riding on the back of TML’s Texas Cities Work campaign, content will be
created educating community members about various city job functions and duties. This type of
programming can be converted to shorter PSAs. The City should explore the possibility of airing
video segments as seen through the eyes of Coppell’s youth, KidVid, exploring today’s world
and a look into the future of Coppell with topics set through the 2030 Vision plan.
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Appendix
Existing Methods of Communication
March 2009
EXTERNAL
TV – CiTV (Policy in place for use / SOP 603)
Coppell Community News
Town Hall
Coppell Blue
Public service announcements
Electronic bulletin board
Live broadcast of meetings
Replay of meetings
Paper
City Desk
Flyers / brochures
Bond elections
Municipal Officer Elections
Special events and activities
Newspaper advertisements
Legal notifications
Animal Services newsletter
Rec!Connect
Newcomer Guide
Maps
Water bill message (350 character count)
Comprehensive Annual Financial Report
Budget Document
Media (Employee policy in place for interaction with the media / SOP 604)
TV stories and interviews
Radio interviews
News releases
Photos
Quotes
Electronic
Web site(s) (SOP 611)
coppelltx.gov
Rollingoaksmemorialcenter.com
PetFinder.org
CoppellClips
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Email
Video on demand and live streaming
Programs / Personnel citizen interaction and contact
Speakers Bureau / neighborhood meetings, civic organizations, etc.
Leadership Coppell
Citizen’s Police Academy (CPAC)
Junior Police Academy (JPAC)
Citizens Emergency Response Team (C-CERT)
Boards and Commissions
Public Meetings / Hearings
Special events
State of the City
Development Review Committee meetings
Letters / to individuals and groups
Open Records / Public Information Act
Telephone
C-LINK
Voice mail messages
Connect CTY
Miscellaneous
Banners
Yard signs
Wayfinder signs
Bulletin boards
INTERNAL
Electronic
Web site: Staffnet.ci.coppell.tx.us
Email
Breakroom Bulletins
Instant message
Paper
Memos
Staff Line employee newsletter
FYI
Tidbits
Telephone
C-LINK
Voice mail messages
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TV / Video
Training videos
Personal Interaction
Multi department meetings
Banquet
Public Information Group
Staff meetings
Council / Staff
Staff to staff
CERF
EMERGENCY
Media
Radio
Television
Connect CTY
CoppellClips
Yard signs
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
March 23, 2010
7
✔
REPORT
Report by the Keep Coppell Beautiful Board.
The semi-annual report will be made by a member of the Keep Coppell Beautiful Board.
No action necessary on this item.
%boardreport
AGENDA REQUEST FORM
DATE: March 23, 2010
ITEM #: 8
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
March 23, 2010
9
✔
PROCEDURAL
Consider approval of minutes: March 9, 2010.
Minutes of the City Council meetings held on March 9, 2010.
Staff recommends approval.
%minutes
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MINUTES OF MARCH 9, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
March 9, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Councilmembers Hinojosa-Flores and Franklin were absent. Also present were
City Manager Clay Phillips, City Secretary Libby Ball and City Attorney Robert
Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. ED Prospects north of Bethel Road and east of
Creekview.
2. ED Prospects south of W. Bethel Road and west of S.
Coppell Road.
Mayor Peters convened into Executive Session at 5:48 p.m. Mayor Peters
adjourned the Executive Session at 6:17 p.m. and opened Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Tennis Center Expansion.
B. Discussion regarding Trail Implementation Notifications.
C. Discussion regarding the Coppell Aquatic Center Expansion.
D. Discussion of Agenda Items.
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REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Rod Collver of Living Hope Church led those present in the Invocation.
6. Pledge of Allegiance.
Michael Blake led those present in the Pledge of Allegiance.
7. Consider approval of a proclamation naming March 9, 2010 as
MICHAEL BLAKE DAY, and authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Michael Blake.
Action:
Councilmember Faught moved to approve the proclamation naming
March 9, 2010 as MICHAEL BLAKE DAY, and authorizing the Mayor to
sign. Councilmember Brancheau seconded the motion; the motion carried
5-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Tunnell and Faught voting in favor of the motion.
8. Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: February 23, 2010.
Cm030910
Page 3 of 8
B. Consider approval of an ordinance of the City of Coppell,
Texas, amending Article 9-11, "PARKS AND RECREATION
CODE", by adding Section 9-11-13, “Coppell Youth Camp
Program Standards” providing for the City of Coppell Youth
Camp Programs Standards of Care; providing a repealing
clause; providing a severability clause; providing a savings
clause; and authorizing the Mayor to sign.
C. Consider approval of an Ordinance for Case No. S-1250-PD-
228-HC, Subway, a zoning change from PD-228-HC (Planned
Development-228-Highway Commercial) to S-1250-PD-228-
HC (Special Use Permit-1250-Planned Development-228-
Highway Commercial), to allow a 1,805-square-foot
restaurant with drive-thru, to be located at 760 N. Denton
Tap Road, Suite #100 and authorizing the Mayor to sign.
Item B was pulled.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A and C
carrying Ordinance No. 91500-A-542. Councilmember Mahalik seconded
the motion; the motion carried 5-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Tunnell and Faught voting in favor
of the motion.
10. PUBLIC HEARING:
Consider approval of a Resolution granting a variance of three
hundred (300') feet to Goodfish from the 300-foot prohibited
requirement under Ordinance No. 2006-1143, Article 6-16,
Section 6-16-2 of the Code of Ordinances, to a business selling or
offering for sale alcoholic beverages, with a business address
being 171 N. Denton Tap Road, Suite 600; and authorizing the
Mayor to sign.
Presentation:
Libby Ball, City Secretary, made a presentation to Council.
Sam Soloman, applicant, addressed the Council.
Cm030910
Page 4 of 8
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Resolution No. 2010-0309.1 granting a variance of three hundred (300') feet
to Goodfish from the 300-foot prohibited requirement under Ordinance No.
2006-1143, Article 6-16, Section 6-16-2 of the Code of Ordinances, to a
business selling or offering for sale alcoholic beverages, with a business
address being 171 N. Denton Tap Road, Suite 600; and authorizing the
Mayor to sign. Councilmember Brancheau seconded the motion; the
motion carried 5-0 with Mayor Pro Tem Hunt and Councilmembers
Brancheau, Mahalik, Tunnell and Faught voting in favor of the motion.
11. PUBLIC HEARING:
Consider approval of Case No. S-1023R-R Chevron, zoning
change request from S-1023-R (Special Use Permit-1023-Retail)
to S-1023R-Retail (Special Use Permit-1023-Revised Retail), to
allow a change in use of the existing 765-square-foot Car Wash
building to a State Vehicle Inspection Station on 0.7 acres of
property located at 101 E. Belt Line Road being the southeast
corner of S. Belt Line and E. Belt Line Roads.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council,
advising this item would need a ¾ vote to pass.
Public Hearing:
Mayor Peters opened the Public Hearing.
Action:
Councilmember Tunnell moved to continue the Public Hearing to the
March 23rd meeting. Mayor Pro Tem Hunt seconded the motion; the motion
carried 5-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau,
Mahalik, Tunnell and Faught voting in favor of the motion.
Cm030910
Page 5 of 8
12. PUBLIC HEARING:
Consider approval of Case No. S-1197R-PD-133R2-HC, Pizza Hut,
zoning change request from S-1197-PD-133R2-HC (Special Use
Permit 1197-Planned Development-133 Revision 2-Highway
Commercial) to S-1197R-PD-133R2-HC (Special Use Permit-1197
Revised-Planned Development-133 Revision 2-Highway
Commercial), to allow a 964-square-foot restaurant (take-out and
delivery only) to be located at 651 N. Denton Tap Road, Suite
#130.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Mike Oxley, representing the applicant, addressed Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no signed up to speak.
Action:
Councilmember Mahalik moved to close the Public Hearing and approve
Case No. S-1197R-PD-133R2-HC, Pizza Hut, zoning change request from
S-1197-PD-133R2-HC (Special Use Permit 1197-Planned Development-133
Revision 2-Highway Commercial) to S-1197R-PD-133R2-HC (Special Use
Permit-1197 Revised-Planned Development-133 Revision 2-Highway
Commercial), to allow a 964-square-foot restaurant (take-out and delivery
only) to be located at 651 N. Denton Tap Road, Suite #130, subject to the
following conditions:
1) Contact the Environmental Health Department for grease trap size
requirements;
2) The development shall be in accordance with the Floor Plan, Site Plan
and Sign Plan; and
3) The hours of operation shall not exceed 11:00 a.m. to 10 p.m. Sunday
through Thursday and 11 a.m. to 11 p.m. Friday through Saturday.
Mayor Pro Tem Hunt seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Tunnell
and Faught voting in favor of the motion.
Cm030910
Page 6 of 8
13. Consider approval of the Wagon Wheel Park, Tennis Center
Expansion, Site Plan Amendment, to allow the addition of four
regular-size and three half-size tennis courts, a 1,133- square-
foot expansion to the existing 1,084-square-foot pro shop to
include tennis equipment sales, two 288-square-foot bleacher
shade canopies, a 96-square-foot storage building, a 600-square-
foot pavilion and additional walkways on 7.5 acres of property
located at 950 Creekview Drive.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Ester Moreno, Parks and Recreation Manager, addressed questions of
Council.
Action:
Councilmember Faught moved to approve the Wagon Wheel Park, Tennis
Center Expansion, Site Plan Amendment, to allow the addition of four
regular-size and three half-size tennis courts, a 1,133- square-foot
expansion to the existing 1,084-square-foot pro shop to include tennis
equipment sales, two 288-square-foot bleacher shade canopies, a 96-
square-foot storage building, a 600-square-foot pavilion and additional
walkways on 7.5 acres of property located at 950 Creekview Drive.
Councilmember Brancheau seconded the motion; the motion carried 5-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Tunnell and Faught voting in favor of the motion.
14. Consider approval of an Ordinance for Case No. S-1033R3-SF-12,
Manara Academy, a zoning change from S-1033R2-SF-12 (Special
Use Permit-1033 Revision 2-Single Family-12) to S-1033R3-SF-12
(Special Use Permit-1033 Revision 3-Single Family-12), to allow a
Charter School for Grades K-8, with a enrollment capacity of
500, to continue to occupy this building through the 2014 school
year, on 4.85 acres of property located at 140 S. Heartz Road and
authorizing to sign.
Presentation:
Gary Sieb, Director of Planning, made a presentation to the Council.
Cm030910
Page 7 of 8
Action:
Councilmember Tunnell moved to approve Ordinance No. 91500-A-543 for
Case No. S-1033R3-SF-12, Manara Academy, a zoning change from S-
1033R2-SF-12 (Special Use Permit-1033 Revision 2-Single Family-12) to S-
1033R3-SF-12 (Special Use Permit-1033 Revision 3-Single Family-12), to
allow a Charter School for Grades K-8, with a enrollment capacity of 500, to
continue to occupy this building through the 2014 school year, on 4.85
acres of property located at 140 S. Heartz Road and authorizing to sign.
Councilmember Mahalik seconded the motion; the motion carried 5-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Tunnell
and Faught voting in favor of the motion.
15. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported on the Northlake Town Hall
Meeting last week. Approximately 75 people were in attendance with
20 staff members. The video is online if anyone is interested in
seeing the meeting.
Regarding future agendas, the Old Coppell Development Plan will be
on the agenda for the first meeting in April. Ordinances for the
outside storage and wind turbines will be coming forward, as will the
Communication Plan. The ribbon cutting and soft opening for the
Senior Center will be held on March 26th at noon. The building will
be open and operational from that point forward. A formal Grand
Opening will be scheduled a month later.
16. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors’
Meeting.
B. Report by Mayor Peters regarding the Movie Series in Town
Center Plaza
A. Mayor Peters and City Manager Clay Phillips attended the Metroplex
Mayors’ Meeting. The keynote speaker was Bill Lively, former CEO of
the AT&T Performing Arts Center, and CEO of the Super Bowl 45
Host Committee. He made a presentation on the efforts to win the
Super Bowl bid and giving back to the community.
Cm030910
Page 8 of 8
B. Mayor Peters reported on the Movie Series in Town Center Plaza. The
following movies will begin at dark: March 19th - Cloudy with a
Chance of Meatballs; March 26th – Never Ending Story; April 2nd –
Jurassic Park; and April 9th – Iron Giant.
17. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report.
18. Necessary action resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
March 23, 2010
10
✔
PUBLIC HEARING
Consider approval of Case No. S-1023R-R Chevron, zoning change request from S-1023-R (Special Use
Permit-1023-Retail) to S-1023R-Retail (Special Use Permit-1023-Revised Retail), to allow a change in use of the existing
765-square-foot Car Wash building to a State Vehicle Inspection Station on 0.7 acres of property located at 101 E. Belt
Line Road being the southeast corner of S. Belt Line and E. Belt Line Roads.
The following P&Z condition remains outstanding:
1. The landscaping is to be in compliance with the approved landscape plan prior to the issuance of a Final
Certificate of Occupancy.
On March 9, 2010 the City Council continued this public hearing until
March 23, 2010.
On February 18, 2010, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), subject to the
above-stated condition. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor, none opposed.
Staff recommends APPROVAL.
@01 S-1023R-R, Chevron-1 AR
ITEM # 4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1023R-R, Chevron
P&Z HEARING DATE: February 18, 2010
C.C. HEARING DATE: March 9, 2010
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: 101 E. Belt Line Road
SIZE OF AREA: 0.7 acres of property
CURRENT ZONING: S-1023-R (Special Use Permit-1023-Retail)
REQUEST: A zoning change to S-1023R-Retail (Special Use Permit-1023-
Revised Retail), to allow a change in use of the existing 765-
square-foot Car Wash building to a State Vehicle Inspection
Station.
APPLICANT: Nasim Shakeeb
Chevron
101 E. Belt Line Road
Coppell, Texas 75019
469-235-7626
FAX: 972-332-3664
HISTORY: On December 12, 1987, Council approved Ordinance 297-A-72
which established S-1021 for a gasoline service station, S-1024
for a Convenience Store and S-1023 for a Car Wash. S-1023
is the subject of this rezoning request.
TRANSPORTATION: South Belt Line and East Belt Line Roads are designated as
P6D, six lane divided thoroughfares with 110’ rights-of-way.
ITEM # 4
Page 2 of 3
SURROUNDING LAND USE & ZONING:
North – Texaco Gas Station and Chicken Express; C
(Commercial)
South and East – Retail Shopping Center; R (Retail)
West – undeveloped; LI (Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996, as amended,
shows the property as suitable for neighborhood retail
uses.
DISCUSSION: This is a fairly simple request. The owner/operator of this
business desires to change the use of the existing carwash
building to a State Inspection Station. As explained by the
applicant, this inspection station will only perform inspections
on cars 1996 and newer, which utilizes computer technology,
not requiring the revving of engines within the building.
The external changes to the building will be limited to
replacement of the existing man-door and signage. The north
elevation, which faces internal to the site contains an existing
20 square-foot blue and white car wash sign to be removed.
No additional permanent signs will be installed on this
elevation. A nine square-foot State Inspection placard will be
placed on the southern elevation, which is most visible from
northbound Belt Line Road. All existing signage (22 square
feet) on the east elevation, which currently serves at the
entrance to the car wash, will be removed and no signage will
be installed. Finally, the west elevation, which faces Belt
Line Road, the existing “do not enter” symbol which is 3.8
square feet, will be removed from the left side of the door, and
a nine square-foot State Inspection Placard will be placed on
this elevation. In sum, 44 square feet of signs will be removed,
and replaced with two nine square foot signs, for a total of 18
square feet.
The landscape plan as approved in 1987, complied with the
landscaped requirements at that time. However, some of the
plants are currently missing. Therefore staff’s recommendation
of approval is conditioned upon the landscaping being brought
into compliance with the landscape plan prior to the issuance of
ITEM # 4
Page 3 of 3
a Final Certificate of Occupancy for this proposed Car
Inspection Station.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of S-1023R-R, Chevron
subject to:
1. Landscaping to be incompliance with the approved
landscape plan prior to the issuance of a Final Certificate of
Occupancy.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Letter from applicant, Nasim Shakeeb
2. Site Plan
3. Photos of Elevations with existing and proposed attached signs
4. Existing Landscape Plan
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
March 23, 2010
11
✔
ORDINANCE
Consider approval of an Ordinance amending the Code of Ordinances for the City of Coppell Chapter 12, Article 35,
“Accessory Structures Regulations”, by adding Section 12-35-4, “Wind Energy Systems”, to prohibit Wind Energy Systems
within the City Limits; and, amending Article 42. “Special Definitions”, Section 12-42-1, by adding a definition for Wind
Energy System/Wind Turbine and authorizing the Mayor to sign.
Per the action at the February 23, 2010, Council public hearing, the attached ordinance is being brought forward for
adoption.
On February 23, 2010, Council by a vote of 4-2 (Brancheau,
Hinojosa-Flores), directed staff to bring forward an ordinance
prohibiting wind energy systems.
@02 Wind Energy Systems ORD-1 AR
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES FOR THE CITY OF
COPPELL CHAPTER 12, ARTICLE 35, “ACCESSORY STRUCTURES
REGULATIONS”, BY ADDING SECTION 12-35-4, “WIND ENERGY
SYSTEMS”, TO PROHIBIT WIND ENERGY SYSTEMS WITHIN THE
CITY LIMITS; AND, AMENDING ARTICLE 42. “SPECIAL
DEFINITIONS”, SECTION 12-42-1, BY ADDING A DEFINITION FOR
WIND ENERGY SYSTEM/WIND TURBINE; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED
DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
SECTION 1. That Chapter 12, Article 35, “Accessory Structures Regulations”, of the
Code of Ordinances be and the same is hereby amended by adding Section 12-35-4, “Wind Energy
Systems”, prohibiting wind energy systems within the city limits, which shall read as follows:
“CHAPTER 12
ZONING
. . . .
ARTICLE 35. ACCESSORY STRUCTURE REGULATIONS
. . . . .
Sec. 12-35-4. Wind Energy Systems.
No owner or occupant of any lot or property within any zoning district shall
construct or maintain a wind energy system within the corporate limits of the City.”
SECTION 2. That Chapter 12, Article 42, “Special Definitions”, of the Code of
Ordinances be and the same is hereby amended by amending Section 12-42-1 to provide a
definition for wind energy systems / wind turbines, which shall read as follows:
TM 42203.2.2242010
2
“CHAPTER 12
ZONING
. . . .
ARTICLE 42. SPECIAL DEFINITIONS
. . . . .
Warehouse / distribution: . . . . .
Wind Energy System / Wind Turbine: A wind energy conservation system
consisting of a wind turbine, a tower, mounting components and associated control
or conversion electronics, or any combination thereof.
Yard: . . . . .
. . . . .”
SECTION 3. That all provisions of the Code of Ordinances of the City of Coppell, Texas,
in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this ordinance
or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof
other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the
validity of the Code of Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Code of Ordinances, as amended, in effect when the offense
was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions or terms
of this ordinance or of the Code of Ordinances, as amended hereby, shall be guilty of a
misdemeanor and upon conviction in the Municipal Court of the City of Coppell, Texas, shall be
TM 42203.2.2242010
3
subjected to a fine not to exceed the sum of Two Hundred Dollars ($200.00) for each offense; and
each and every day such violation is continued shall be deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and the publication of the caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2010.
APPROVED:
JAYNE PETERS, MAYOR
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
March 23, 2010
12
✔
PUBLIC HEARING
Consider approval of an ordinance of the City of Coppell, Texas, Repealing Chapter 9 Article 9-19 "Youth Program
Standards" in its entirety and adding a new Section 9, Article 9-19, "Youth Camp Program Standards of Care”; and
authorizing the Mayor to sign.
This item is submitted annually to the Council to adhere to guidelines for state exemption to day care licensing
standards. These guidelines apply to all camp situations, including summer programs (Camp-Do-It-All and Kidz
Connect) and other school holidays (Thanksgiving and Spring Break, as well as individual days that the schools are
closed).
Staff recommends approval of these standards.
^Standards of Care- 1 AR
PARKS & RECREATION DEPARTMENT
CITY COUNCIL AGENDA
Date: March 23, 2010
To: Mayor and City Council
Via: Brad Reid, Director of Parks and Recreation
From: Ester P Moreno, Recreation Services Manager
Re: Consider approval of an ordinance of the City of Coppell, Texas, Repealing
Chapter 9 Article 9-19 "Youth Program Standards" in its entirety and adding a new Section 9,
Article 9-19, "Youth Camp Program Standards of Care”; and authorizing the Mayor to sign.
Background:
The State Human Resource Code requires that all municipally operated youth camps have
standards of care which are submitted for City Council consideration on an annual basis. This is
done so that guidelines for state exemption of day care licensing can be applied for all youth
camp programs offered by the city. The Coppell Parks & Recreation Department offers camps
including Camp Do-It-All, Kidz Connect, Missoula and all those offered at the Recreation
Center in the summer, along with any individual days and holidays that are scheduled throughout
the school year. The city programs fall under an exemption from State licensure because they
are operated by a municipality, are recreation programs for children ages 5 through 13 and
because they meet the following criteria:
• The standards of care for the program are annually adopted by ordinance after a public
hearing.
• The standards of care include staffing ratios and qualifications, facility health and safety
standards, and monitoring and enforcement provisions.
• The standards of care are provided to the parents of each program participant.
• The parents of each program participant are informed the program is not licensed by the
state.
• The program is not advertised as child care.
As parents register their children for the camps they are provided a copy of the standards as
listed in the requirements. Along with the standards they are also provided information on camp
hours of operation, appropriate attire, plus all other information parents need to know for their
child to have a successful camp experience. These standards of care are closely monitored by
Recreation Coordinators and Supervisors as well as the Recreation Services Manager.
City Council Action requested:
Approval of an ordinance updating the Standards of Care for youth camp programs.
Staff Recommendation:
Staff recommends approval of the Standards of Care and will be present to answer any questions.
AN ORDINANCE OF THE CITY OF COPPELL
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
REPEALING CHAPTER 9, ARTCILE 9-19 “YOUTH PROGRAM
STANDARDS” IN ITS ENTIRETY AND ADDING A NEW
SECTION 9, ARTICLE 9-19, “YOUTH CAMP PROGRAM
STANDARDS OF CARE”; PROVIDING FOR ORGANIZATION;
PROVIDING FOR DEFINITIONS; PROVIDING FOR
INSPECTIONS, MONITORING, ENFORCEMENT; PROVIDING
FOR ENROLLMENT; PROVIDING FOR REPORT OF ABUSE;
PROVIDING SITE DIRECTOR QUALIFICATIONS; PROVIDING
SITE DIRECTOR RESPONSIBILITIES; PROVIDING
COUNSELOR QUALIFICATIONS; PROVIDING COUNSELOR
RESPONSIBILITIES; PROVIDING FOR TRAINING,
ORIENTATION; PROVIDING STAFF-PARTICIPANT RATIO;
PROVIDING FOR DISCIPLINE; PROVIDING FOR
PROGRAMMING; PROVIDING FOR COMMUNICATIONS;
PROVIDING FOR TRANSPORTATION; PROVIDING FOR
FACILITY STANDARDS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell operates Youth Camps; and
WHEREAS, the City of Coppell wants to provide a safe and instructive
atmosphere.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
COPPELL, TEXAS, THAT:
SECTION 1. That Chapter 9, Article 9-19, "Youth Programs Standards of Care",
of the Code of Ordinances be, and the same is, hereby repealed which shall read as
follows:
“Chapter 9
. . . . .
ARTICLE 9-19. YOUTH PROGRAM
STANDARDS OF CARE.
DIVISION 1. GENERAL ADMINISTRATION
Sec. 9-19-1. Generally
Page 1
TM 42282.2.000
The Standards of Care are intended to be minimum standards by which the City of
Coppell Parks and Recreation Department will operate the City’s Youth Programs. The
programs operated by the City are recreational in nature and are not day care programs.
Sec. 9-19-2. Organization
A The governing body of the City of Coppell Youth Camp Programs is the
Coppell City Council.
B City of Coppell Youth Camp Programs are exempt from licensure under state
law.
C Implementation of the Youth Programs Standards of Care is the responsibility
of the Parks and Recreation Department Director and Departmental employees.
D Youth Program (“Program”) to which these Standards of Care will apply is the
Summer Recreation Program and selected days off from the school calendar.
E Each Youth Program site will have available for public and staff review a
current copy of the Standards of Care.
F Parents of participants will be provided a current copy of the Standards of Care
during the registration process.
G Criminal background checks will be conducted on prospective Youth Program
employees. If results of the criminal check indicate that an applicant has been convicted
of any of the following offenses, he or she will not be considered for employment:
H A felony or misdemeanor classified as an offense against a person or family;
I A felony or misdemeanor classified as public indecency;
J A felony or misdemeanor violation of any law intended to control the
possession or distribution of any controlled substance;
K Any offense involving moral turpitude;
L Any offense that would potentially put youth participants or the City of Coppell
at risk.
M The parents of each participant shall be provided a copy of the Standards
adopted under this Article.
N The programs administered under this Article are not licensed by the State of
Texas and are not considered a child care facility.
Page 2
TM 42282.2.000
Sec. 9-19-3. Definitions
City: City of Coppell.
City Council: City Council of the City of Coppell.
Department: Parks & Recreation Department of the City of Coppell.
Youth Programs or Program: City of Coppell Youth Programs currently consisting
of the Summer Recreation Program and selected days off from school.
Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to Coppell Youth Programs.
Director: City of Coppell Parks & Recreation Department Director or his or her
designee.
Parks & Recreation Manager: City of Coppell Parks & Recreation Department’s
Recreation Manager.
Recreation Services Supervisor: City of Coppell Parks & Recreation Department
Recreation Services Supervisor.
Site Director: City of Coppell Parks & Recreation Department Seasonal/Temporary
employee who has been assigned responsibility to implement the City’s Youth Program.
Program Counselor: City of Coppell Parks & recreation Department
Seasonal/Temporary employee who has been assigned responsibility to implement the
City’s Youth Program.
Program Site: Area and facilities where Coppell Youth Programs are held
consisting of the Coppell Independent School District Campus and the Aquatic and
Recreation Center.
Participant: A youth whose parent(s) have completed all required registration
procedures and determined to be eligible for a Coppell Youth Program.
Parent(s): This term will be sued to represent one or both parent(s) or adults who
have legal custody and authority to enroll their child(ren) in Coppell Youth Programs.
Employee(s): Term used to describe people who have been hired to work for the
City of Coppell and have been assigned responsibility for managing, administering, or
implementing some portion of the Coppell Youth Programs.
Page 3
TM 42282.2.000
Recreation Center: The Coppell Independent School District campuses or the
Aquatics and Recreation Center which hosts the Summer Recreation Program and
selected days off from school.
Water Front Director: City of Coppell Parks & Recreation Department Aquatics
Operation Supervisor or Head Lifeguard as assigned by the Recreation Manager.
Sec. 9-19-4. Inspections/Monitoring/Enforcement
A A monthly inspection report will be initiated by the Site Director of each
Program to confirm that the Standards of Care are being met.
B Inspection reports will be sent to the Recreation Services Supervisor for review
and kept on record for at least two (2) years.
C The Parks & Recreation Department’s Recreation Manager will review the report
and establish deadlines and criteria for compliance with the Standards of Care.
D The Summer Recreation Program will be inspected twice during its summer
schedule. In addition, selected days at the Aquatics and Recreation Center will be visited
during the school year.
E Complaints regarding enforcement of the Standards of Care will be directed to the
Site Director. The Site Director will be responsible to take the necessary steps to resolve
the problems. The Site Director will record complaints regarding enforcement of the
Standards of Care and their resolution. The Recreation Services Supervisor will address
serious complaints regarding enforcement of the Standards of Care and the complaint and
resolution will be noted.
F The Parks & Recreation Department’s Recreation Manager will make an annual
report to the City Council on the overall status of the Youth Program and its operation
relative to compliance with the adopted Standards of Care.
Sec. 9-19-5. Enrollment
A. Before a child can be enrolled a parent must sign registration forms that
contain the child’s:
(1) Name, address, home telephone number;
(2) Name and address of parents and telephone number during Program hours;
(3) The names and telephone numbers of people to whom the child can be released
or names of those who many not pick them up;
(4) A statement of the child’s special problems or needs;
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TM 42282.2.000
(5) Emergency medical authorization;
(6) Proof of residency when appropriate; and
(7) A liability, transportation, photo and movie waiver
Sec. 9-19-6. Report of Abuse
Program employees will report suspected child abuse or neglect in accordance with
the Texas Family Code.
DIVISION 2. STAFFING – RESPONSIBILITIES AND TRAINING
Sec. 9-19-7. Site Director Qualifications
A Site Director will be Seasonal/Temporary professional employees of the City of
Coppell Parks & Recreation Department and will be required to have all Recreation Site
Director qualifications as outlined in this document.
B Site Director must be at least 21 years old
C Site Director must have a bachelor’s degree from an accredited college or
university. Acceptable degrees include:
(1) Recreation Administration or General Recreation
(2) Physical Education, Secondary or Elementary Education
(3) Any other comparable degree plan that would lend itself to working in a public
recreation environment
D Site Director must have two years experience planning and implementing
recreational activities.
E Site Director must pass a background investigation including testing for illegal
substances.
F Site Director must have successfully completed a course in First Aid and Cardio-
Pulmonary Resuscitation (CPR) based on either American Heart Association or
American Red Cross standards.
G Site Director must be able to furnish proof of a clear tuberculosis test within 12
months prior to their employment date.
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Sec. 9-19-8. Site Director’s Responsibilities
A Site Directors are responsible to administer the Programs’ daily operations in
compliance with the adopted Standards of Care.
B Recreation Services Supervisor and Site Directors are responsible to recommend
for hire, supervise, and evaluate Counselors. Camp management shall ascertain and have
on record information, such as a letter of reference, attesting to the character and integrity
of each staff member, and information, such as training certificates, attesting to the ability
of each staff member to perform the tasks required in his or her position.
C Site Directors are responsible for planning, implementing, and evaluating
programs.
D Site Directors will be considered Camp Health Officers. Duties will consist of,
but not limited to: dispensing of medication and first aid, records management of
incidences, emergencies, and camper’s health files.
Sec. 9-19-9. Counselor Qualifications
A Counselors will be Seasonal/Temporary employees of the Parks & Recreation
Department.
B Counselors working with children must be age 17 or older and have completed
high school; however, each site will have at least one employee 18 years old or older
present at all times.
C Counselors should be able to consistently exhibit competency, good judgment,
and self-control when working with children.
D Counselors must relate to children with courtesy, respect, tolerance, and patience.
E Counselors must have successfully completed a course in the First Aid and CP
based on either American Heart Association or American Red Cross standards. An
exception can be made for no more than one staff person at each site and that personal
shall successfully complete a First Aid and CPR course within two weeks of starting
work.
F Each Counselor must be able to furnish proof of a clear tuberculosis test within
the 12 months prior to their employment date.
G Counselors must pass a background investigation including testing for illegal
substances.
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Sec. 9-19-10. Counselor Responsibilities
A Counselors will be responsible to provide participants with an environment in
which they can feel safe, can enjoy wholesome recreation activities, and can participate
in appropriate social opportunities with their peers.
B Counselors will be responsible to know and follow all City, Departmental, and
Program standards, policies and procedures that apply to Coppell Parks and Recreation
Youth Programs.
C Counselors must ensure that participants are released only to an authorized parent
or an authorized adult designated by the parent. All Program sites will have a copy of the
Department approved plan to verify the identity of a person authorized to pick up a
participant if that person is not known to the Counselor.
Sec. 9-19-11. Training/Orientation
A The Department is responsible for providing training and orientation to Program
employees in working with children and for specific job responsibilities. Recreation
Service Supervisor will provide each Counselor and Site Director with a Program manual
specific to the Youth Program.
B Program employees must be familiar with the Standards of Care for Youth
Program operation as adopted by the City Council.
C Program employees must be familiar with the Program’s policies including
discipline, guidance, and release of participants as outlined in the Program Manual.
D Program employees will be trained in appropriate procedures to handle
emergencies by the Recreation Services Supervisor/professionals in the field.
E Program employees will be trained in areas including City, Departmental, and
Program policies and procedures, provision of recreation activities, safety issues, child
psychology, and organization.
F Program employees will be required to sign an acknowledgement that they
received the required training.
DIVISION 3. OPERATIONS
Sec. 9-19-12. Staff-Participant Ratio
A In a Coppell Youth Program, the standard ratio of participants to Counselors shall
not exceed 20 to 1. In the event a Counselor is unable to report to the Program site, a
replacement will be assigned. The camp director shall not be included in the supervisor
to camper ratio in camps serving over 50 campers at a time.
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B Each participant shall have a Program employee who is responsible for him or her
and who is aware of the participant’s habits, interests, and any special problems as
identified by the participant’s parent(s) during the registration process.
Sec. 9-19-13. Discipline
A Program employees will implement discipline and guidance in a consistent
manner based on the best interests of Program participants.
B There must be no cruel or harsh punishment or treatment.
C Program employees may use brief, supervised separation from the group if
necessary.
D As necessary, Program employees will initiate discipline reports to the parent(s)
of participants. Parents will be asked to sign discipline reports to indicate they have been
advised about specific problems or incidents.
E A sufficient number and/or severe nature of discipline reports as detailed in the
Program Manual may result in a participant being suspended from the Program.
F In instances where there is a danger to participants or staff, offending participants
will be removed from the Program site as soon as possible.
Sec. 9-19-14. Programming
A Program employees will attempt to provide activities for each group according to
the participants’ ages, interests, and abilities. The activities must be appropriate to
participants’ health, safety, and well being. The activities also must be flexible and
promote the participants’ emotional, social, and mental growth.
B Program employees will attempt to provide indoor and outdoor time periods that
include:
(1) Alternating active and passive activities,
(2) Opportunity for individual and group activities, and
(3) Outdoor time each day weather permits.
Sec. 9-19-15. Communication
A The Program site will have a mobile phone to allow the site to be contacted by
Parks & Recreation personnel or for making emergency calls.
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B The Site Director will post the following telephone numbers, listed in this
subsection, adjacent to a mobile phone accessible to all Program employees at the site:
(1) Coppell Ambulance or Emergency Medical Services;
(2) Coppell Police Department;
(3) Coppell Fire Department;
(4) Coppell Independent School District campuses;
(5) Numbers at which parents may be reached; and
(6) The telephone number for the site itself.
Sec. 9-19-16. Transportation
A Before a participant may be transported to and from city sponsored activities, a
transportation form, completed by the parent of the participant, must be filed with the Site
Director.
B First Aid supplies and a First Aid and emergency care guide will be available in
all Program vehicles that transport children.
C All Program vehicles used for transporting participants must have available a 6-
BC portable fire extinguisher which will be installed in the passenger compartment of the
vehicle and must be accessible to the adult occupants.
DIVISION 4. FACILITY STANDARDS
Sec. 9-19-17. Safety
A Program employees will inspect the Program site daily to detect sanitation and
safety concerns that might affect the health and safety of the participants. A daily
inspection report will be completed by Program employees and kept on file by the Site
Director.
B Buildings, grounds, and equipment on the Program site will be inspected,
cleaned, repaired, and maintained to protect the health of the participants.
C Program equipment and supplies must be safe for the participants’ use.
D Program employees must have First Aid supplies readily available at each site,
during transportation to an off-site activity, and for the duration of any off-site activity.
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E Program air conditioners, electric fans, and heaters must be mounted out of
participants’ reach or have safeguards that keep participants from being injured.
F Program porches and platforms more than 30 inches above the ground must be
equipped with railing participants can reach.
G All swing seats at the Program site must be constructed of durable, lightweight,
relatively pliable material.
H Program employees must have First Aid supplies readily available to staff in a
designated location. Program employees must have an immediately accessible guide to
First Aid and emergency care.
I Restrooms will be inspected on a frequent basis to insure that no undesirable
activity is occurring. Manual logs will be included with inspection reports indicated
above to show that staff checks restrooms.
Sec. 9-19-18. Fire
A In case of fire, danger of fire, explosion, or other emergency, Program
employees’ first priority is to evacuate the participants to a designated safe are.
B The Program site will have an annual fire inspection by the local Coppell Fire
Marshall, and the resulting report will detail any safety concerns observed. The report
will be forwarded to the Director of Parks & Recreation who will review and establish
deadlines and criteria for compliance. Information from this report will be included in
the Director of Parks & Recreation annual report to the Council.
C The Program site must have at least one fire extinguisher approved by the Fire
Marshall readily available to all Program employees. The fire extinguisher is to be
inspected monthly by the Site Director, and a monthly report will be forwarded to the
Recreation Manager who will keep the report on file for a minimum of two years. All
Program employees will be trained in the proper use of fire extinguisher.
D Fire drills will be initiated at Program sites based on the following schedule:
(1) Summer Recreation Program: A fire drill twice during the session.
Sec. 9-19-19. Health
A Illness or Injury
B A participant who is considered to be a health or safety concern to other
participants or employees will not be admitted to the Program.
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C Illnesses and injuries will be handled in a manner to protect the health of all
participants and employees.
D Program employees will follow plans to provide emergency care for injured
participants with symptoms of an acute illness as specified in the Program Manual.
E Program employees will follow the recommendation of the Texas Department of
Health concerning the admission or readmission of any participant after a communicable
disease.
F Program employees will administer medication only if:
G Parent(s) complete and sign a medication form that provides authorization for
staff to dispense medication with details as to time and dosages. The form will include a
hold harmless clause to protect the City.
H Prescription medications are in the original containers labeled with the child’s
name, a date, directions, and the physician’s name. Program employees will administer
the medication only as stated on the label. Program employees will not administer
medication after the expiration date.
I Nonprescription medications are to be labeled with the child’s name and the date
the medication was brought to the Program. Nonprescription medication must be in the
original container. Program employees will administer it only according to label
direction.
J Medication dispensed will be limited to routine oral ingestion not requiring
special knowledge or skills on the part of Program employees. The Program employees
will administer no injections.
K Program employees must ensure medications are inaccessible to participants, or if
it is necessary to keep the medications in the refrigerator (when available), medications
will be kept separate from food.
L Toilet Facilities
M The Program site will have inside toilets located and equipped so children can use
them independently and Program staff can supervise as needed.
N There must be one flush toiled for every 15 females and 15 males. Urinals may
be counted in the ratio of toilets for males, but they must not exceed 70% of the total
number of toilets.
O An appropriate and adequate number of lavatories will be provided.
P Hand cleanser is required at all times.
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TM 42282.2.000
Q Sanitation
R The Program facilities must have adequate light, ventilations, and heat.
S The Program must have an adequate supply of water meeting the standards of the
Texas Department of Health for drinking water and ensure that it will be supplied to the
participants in a safe and sanitary manner.
T Program employees must see that garbage is removed from buildings daily.
U Water Safety
V An adult waterfront director shall be in charge of all waterfront activities. While
waterfront activities are in progress, the waterfront director or an adult certified lifeguard
assistant shall be in the immediate vicinity of the campers, supervising the program.
W All campers’ swimming ability will be tested on their first fieldtrip to the pool.
Children shall then be confined to the limits of swimming skills for which they have been
classified.”
SECTION 2. That all provisions of the Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby,
repealed, and all other provisions of the Ordinances of the City not in conflict with the
provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which
shall remain in full force and effect.
SECTION 4. That this ordinance shall take effect immediately from and after its
passage as the law and charter in such cases provide.
Page 12
TM 42282.2.000
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2010
APPROVED:
____________________________________
JAYNE PETERS, MAYOR
ATTEST:
____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Page 13
TM 42282.2.000
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Admin
March 23, 2010
13
✔
ORDINANCE
Consider the approval of an ordinance establishing the city seal, logo and associated icons and typography as the
official brand/logo for the City of Coppell, establishing the authorized and unauthorized use of the city logo, and
authorizing the Mayor to sign.
This ordinance establishes the city seal, logo and associated icons as the official brand and/or logo of the City of
Coppell.
Staff recommends approval.
! Establishing Official Logos - 1 AR.pdf
MEMORANDUM
TO: Mayor and City Council
FROM: Sharon Logan, CIO
DATE: March 17, 2010
REF: Establishment of Logos as Official Brand/Logo for the City
The attached Ordinance, if passed, will establish the logos and combined typography and color
schemes as the official brands/logos for the City of Coppell. Securing these marks provides the
City with exclusive rights to prohibit unauthorized use.
Council passed an Ordinance in October 2006 protecting the City logo. This Ordinance now
includes uses of the city logo, as well as providing protection for other trademarks used by the
City.
Staff recommends approval.
/sl
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
ESTABLISHING THE CITY SEAL, LOGO AND ASSOCIATED ICONS
AND TYPOGRAPHY AS THE OFFICIAL BRAND/LOGO FOR THE
CITY OF COPPELL, ESTABLISHING THE AUTHORIZED AND
UNAUTHORIZED USE OF THE CITY LOGO; PROVIDING A
PENALTY OF FINE NOT TO EXCEED FIVE HUNDRED DOLLARS
($500.00); PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS
SECTION 1. That the City Council of the City of Coppell, Texas has established the
City Seal, logo associated icons and typography as the official brand/logo for the City of
Coppell, which is attached hereto and incorporated herein as Exhibit “A.”
SECTION 2. A person commits an offense if he uses the official flag, seal, shield, logo,
badge, or other insignia of the City or a department of the City or a facsimile of the flag, seal,
shield, logo, badge, or other insignia of the city or a department of the City:
(1) for commercial purposes; or
(2) to signify or imply sponsorship or approval by an agency or department of the City.
SECTION 3. An offense under this Article shall be deemed to be a misdemeanor and,
upon conviction, is punishable by a fine not to exceed five hundred dollars ($500.00) for each
offense.
SECTION 4. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall
remain in full force and effect.
SECTION 5. Should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the
part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the
Code of Ordinances of the City of Coppell, Texas
SECTION 6. Should any sentence, paragraph, subdivision, clause, phrase or section of
this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the
part so decided to be invalid, illegal or unconstitutional, and shall not affect the validity of the
Code of Ordinances of the City of Coppell, Texas
SECTION 7. That this ordinance shall take effect immediately from and after its passage
and publication as the law and charter in such cases provide.
DULY PASSED by the City of Coppell City Council on the 23 day of March, 2010.
APPROVED:
______________________________________
JAYNE P. PETERS, MAYOR
ATTEST:
_______________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/als)(69990)
EXHIBIT A
Established February 2000
Established February 2000
Established February 2000
Established January 2005
Established January 2005
Established August 2006
Established August 2006
Established February 2003
Established February 2003
Established February 2002
Established February 2002
Established February 2010 Established February 2010
Established February 2010 Established February 2010
TAGLINE
Established March 2009
A Family Community For A Lifetime
COLORS – City Logo
Established February 2000
Pantone Matching System
Official City Colors
Coppell Blue - Pantone 2955 U
Coppell Green – Pantone 4495 U
TYPOGRAPHY – Official Typeface For
City Logo
Established February 2000
Copperplate Gothic 33BC
Copperplate Gothic 32BC
Times Roman
Times Roman Bold
Times Roman Italic
Times Roman Bold Italic
Futura Bold
Futura Extra Bold
Helvetica
Helvetica Bold
Edwardian Medium
Established January 2009
Established January 2009
TYPOGRAPHY – Official Typeface For
Rolling Oaks Memorial Center
Established January 2009
Bitstream Goudy Handtooled Regular
ITC Blair Medium
COLORS – Rolling Oaks Mem Cntr
Established January 2009
Pantone Matching System
Official City Colors
Coppell Blue - Pantone 2955 U
Coppell Green – Pantone 4495 U
Established March 2009 Established March 2009
TYPOGRAPHY AND COLORS
For ecoCoppell
Established March 2009
See Exhibit B
EXHIBIT B
City of Coppell
ecoCoppell Logo Guidelines
Clear Area and Size Requirements
Minimum and maximum logo size should be established based upon the medium used.
However, please plan for the required clear space around the logo to ensure a crisp, clean,
“green” look.
Clear area surrounding the logo should be equal to one/quarter of the height on the top
and bottom and one/quarter of the width on the sides.
Colors
Color match by numbers, not by print or via monitor.
Blue
PMS 312 C
C M Y K
94 0 11 0
R G B
0 173 208
Green
PMS 368 C
C M Y K
63 0 97 0
R G B
105 190 40
Proper Usage of the ecoCoppell logo
Do not:
Reverse
Scale unevenly
Tilt
Reverse out of a box
Do not add borders
Use portions of the logo
Use jpeg files for print
Use gif file for web
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
March 23, 2010
14
✔
CONTRACT/BID or PROPOSAL
Consider approval of an economic agreement between the City of Coppell and the Coppell Economic
Development Foundation, Inc. for restoration of the Kirkland House in an amount not to exceed $85,000 and
authorizing the Mayor to sign.
The Coppell Economic Development Foundation, Inc. will be completing the restoration of the Kirkland House. The
estimated cost to complete the improvements is $85,000.
Funds for this agreement will be provided by Undesignated General Fund fund balance.
Approve an economic agreement between the City of Coppell and
the Coppell Economic Development Foundation, Inc. for restoration of
the Kirkland House in an amount not to exceed $85,000 and authorize
the Mayor to sign.
!Kirkland House Contract - 1 AR
MEMORANDUM
TO: Mayor and City Council
FROM: Mindi Hurley, Economic Development Coordinator
DATE: March 23, 2010
REF: Consider approval of an economic agreement between the City of Coppell
and the Coppell Economic Development Foundation, Inc. for restoration of the
Kirkland House in an amount not to exceed $85,000 and authorizing the Mayor to
sign.
In Work Session on February 23, 2010, City Council was presented the remaining tasks
and associated costs to complete the restoration of the Kirkland House. City Council
directed staff to bring forward an agreement authorizing the funds to be granted to the
Coppell Economic Development Foundation, Inc. to complete this project. This
agreement authorizes an Economic Development Grant to the Coppell Economic
Development Foundation, Inc. in an amount not to exceed $85,000, which is the amount
necessary to complete the improvements.
ECONOMIC AGREEMENT BY AND BETWEEN
COPPELL ECONOMIC DEVELOPMENT FOUNDATION, INC. and
THE CITY OF COPPELL, TEXAS
This Economic Agreement is entered into by and among the COPPELL ECONOMIC
DEVELOPMENT FOUNDATION, INC., a Texas non-profit corporation and is registered to
do business in Texas (hereinafter referred to as “FOUNDATION”); and the CITY OF
COPPELL, COPPELL, TEXAS (hereinafter called “CITY”);
W I T N E S S E T H :
WHEREAS, the FOUNDATION is in the process of restoring improvements to the real
property in the Old Town Historical District (the “Property”) containing approximately 0.266
acres located at Bethel Road and South Coppell Road in the City of Coppell (“CITY”) and being
more particularly described in Exhibit “A,” which is attached hereto and incorporated herein; and
WHEREAS, the CITY has adopted programs for promoting economic development within the
CITY; and
WHEREAS, the CITY is authorized by TEX. LOC. GOV’T CODE § 380.001 to provide economic
development grants to promote local economic development and to stimulate business and
commercial activity in the CITY; and
WHEREAS, the CITY has determined that making an economic development grant to the
FOUNDATION in accordance with this Agreement will further the objectives of the CITY, will
benefit the CITY and the CITY’s inhabitants and will promote local economic development and
stimulate business and commercial activity in the CITY and, in particular, the Old Town
Historic District.
NOW, THEREFORE, in consideration of the mutual promises, covenants, obligations, and
benefits contained in this Agreement, CITY and FOUNDATION hereby agree as follows:
ARTICLE I. DEFINITIONS
1.1 “CITY” and “FOUNDATION” shall have the meanings specified above.
1.2 “Agreement” shall mean this document by and among the CITY and
FOUNDATION, which may be amended from time to time, pursuant to the provisions
contained herein.
1.3 “Completion” shall mean construction of restoration of the historic Kirkland
House (“Improvements”) on the Property, substantially in accordance with the Project Plan as
certified by an official of CITY with responsibility for inspecting and certifying such
improvements.
1.4 “Improvements” shall mean exterior and interior construction as set forth in
Exhibit “B”, which is attached hereto and incorporated herein .
_________________________________________________
ECONOMIC AGREEMENT - PAGE 2 TM 42575.2.3162010
1.5 “Project” shall have the meaning specified in paragraph 3.1 of this Agreement,
and as more specifically detailed in the Project Plan may be amended from time to time.
1.6 “Project Commencement” shall mean the issuance of a development permit or
permits to FOUNDATION for, and commencement of on-site construction of, the Project
improvements.
1.7 “Property” shall mean the approximately 0.266 acres of real property more
particularly described in Exhibit A.
Singular and Plural: Words used herein in the singular, where the context so permits,
also includes the plural and vice versa, unless otherwise specified.
ARTICLE II. REPRESENTATIONS
2.1 CITY Authority. CITY represents to FOUNDATION that CITY, upon
approval of the City Council of this Agreement, has the authority to carry obligations
contemplated by this Agreement.
2.2 FOUNDATION Standing and Authority. FOUNDATION represents to CITY
that FOUNDATION is an entity organized in the State of Texas who is authorized to do
business in the State of Texas; that FOUNDATION has the authority to enter into this
Agreement and to perform the requirements of this Agreement; that FOUNDATION’s
performance under this Agreement shall not violate any applicable judgment, order, law or
regulation; that FOUNDATION’s performance under this Agreement shall not result in the
creation of any claim against CITY for money or performance, any lien, charge, encumbrance or
security interest upon any asset of CITY; that FOUNDATION shall have sufficient capital to
perform all of its obligations under this Agreement when it needs to have said capital; and that
FOUNDATION has contract.
2.3 No Third Party Consents. CITY and FOUNDATION represent each to the
others that the execution, delivery, and performance of this Agreement on its part does not
require consent or approval of any person that has not been obtained except as provided herein.
2.4 Continuing Cooperation. CITY and FOUNDATION represent each to the
other that each shall make every reasonable effort to expedite the performance of the obligations
under this Agreement and acknowledge that the successful performance of this Agreement
requires the continued cooperation of each.
ARTICLE III. THE PROJECT
3.1 The Project. The Project shall constitute and include the restoration of the
Kirkland House to be constructed by FOUNDATION within the Property.
_________________________________________________
ECONOMIC AGREEMENT - PAGE 3 TM 42575.2.3162010
ARTICLE IV. DUTIES AND OBLIGATIONS OF FOUNDATION
4.1 Program Compliance. FOUNDATION shall comply with all applicable
provisions of the Program. In the event of a conflict between the Program and this Agreement,
the terms of this Agreement shall control.
4.2 Completion of Project. Subject to Article VI, FOUNDATION agrees to
complete, or cause to be completed, the Project in accordance with the terms of this Agreement.
FOUNDATION agrees to provide, or cause to be provided, all materials, labor, and services for
completing the Project. FOUNDATION also agrees to obtain or cause to be obtained all
necessary permits and approvals from CITY and/or all other governmental agencies having
jurisdiction over the construction of improvements to the Property (and any adjacent property
having utility easements granted to the CITY for public use). FOUNDATION agrees to cause
the construction of the Infrastructural Improvements to be performed substantially in accordance
with the approved plans and specifications.
4.3 Project Planning. FOUNDATION shall prepare, or cause to be prepared
construction and restoration plans and specifications for the Improvements. FOUNDATION
shall not commence any construction on the Project until the plans and specifications have been
approved in writing by the appropriate department of CITY or other governmental entities, if
any, having jurisdiction over such improvements.. For purposes of this Section 4.3, letters of
certification or acceptance issued by the CITY or any affiliated utility entity shall constitute
written approval of the CITY.
4.4 Project Costs Reporting. FOUNDATION shall submit a written report to CITY
no later than ninety (90) days following the end of the fiscal year in which the construction of
Infrastructural Improvements was completed, reflecting and itemizing all Project Costs.
4.5 Code Compliance. FOUNDATION shall comply with the CITY’s
Development Code regarding the development of the Project, as in effect on the date of the
approval of plans and specifications.
4.6 Approvals. CITY shall not unreasonably withhold approval on requests from
FOUNDATION on matters under this Agreement.
ARTICLE V. GRANTS TO FOUNDATION
5.1 Economic Development Grant. . The CITY shall make an annual economic
development grant to pay for the restoration cost of the Project to the FOUNDATION in an
amount not to exceed eighty-five thousand dollars ($85,000.00) for the Improvements provided
on Exhibit B.
5.2 Building Permit Fees. The CITY, as part of this Agreement, shall waiver or
rebate all building permit fees imposed for the construction of improvements in the Project to the
FOUNDATION.
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ECONOMIC AGREEMENT - PAGE 4 TM 42575.2.3162010
ARTICLE VI. DEFAULT AND TERMINATION
6.1 Default by FOUNDATION. In the event that FOUNDATION fails to
commence construction of the Project, fails to complete construction of the Project, or fails to
perform any other obligation pursuant to the terms of this Agreement, CITY may terminate this
Agreement if FOUNDATION does not take adequate steps to cure its default within thirty (30)
calendar days after receiving written notice from CITY, or cure its non-monetary default within
ninety (90) days after receiving written notice from CITY requesting the failure be cured.
However, no default shall occur if FOUNDATION commences such performance to cure the
default within the ninety (90) days and thereafter diligently pursues its completion. But, in the
event that FOUNDATION is unable to ultimately cure such default (or otherwise satisfactorily
resolve) and as the exclusive remedy of CITY, FOUNDATION shall not receive any further
reimbursement payments under this Agreement for the construction of Infrastructural
Improvements for any Phase under development at the time of the incurable default; EXCEPT
that no refund is due if FOUNDATION, with CITY’s written consent, assigns its remaining
obligations under this Agreement to a qualified party who is willing and capable of completing
FOUNDATION’s obligations under this Agreement, pursuant to Article XI herein.
6.2 Failure to Furnish Project Documentation. Notwithstanding Section 6.1
above, in the event FOUNDATION fails to furnish CITY any documentation required in Article
IV herein within thirty (30) business days following the written request for same, then
FOUNDATION shall be in default of this Agreement.
6.3 Default. In the event that FOUNDATION is in default of this Agreement as
provided in this section, the CITY’s obligation to pay any installment shall be suspended during
such time of default. Further, if the FOUNDATION cannot perform during the term of this
Agreement and this Agreement is terminated any remaining payments or installments under this
Agreement shall be forfeited.
ARTICLE VII. SITE INSPECTION
FOUNDATION shall allow CITY and/or CITY reasonable access to the Property owned or
controlled by FOUNDATION for inspections during and upon completion of construction of the
Project and to documents and records necessary for CITY to assess FOUNDATION’s
compliance with this Agreement.
ARTICLE VIII. LIABILITY
8.1 Employee Compensation. As between CITY or any Participating Entity and
FOUNDATION, FOUNDATION shall be solely responsible for compensation payable to any
employee or contractor of FOUNDATION, and none of FOUNDATION’s employees or
contractors will be deemed to be employees or contractors of CITY or any Participating Entity
as a result of the Agreement.
8.2 Exculpation of CITY and CITY Employees. To the extent permitted by Texas
law, no director, officer, employee or agent of CITY, CITY or of any other Participating Entity
shall be personally responsible for any liability arising under or growing out of this Agreement.
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ECONOMIC AGREEMENT - PAGE 5 TM 42575.2.3162010
ARTICLE IX. EXAMINATION OF RECORDS
9.1 Right to Inspect Books and Records. CITY reserves the right to conduct
examinations, during regular business hours and following notice to FOUNDATION by CITY,
of the books and records related to this Agreement (including such items as contracts,
correspondence, copy, books, accounts, billings and other information related to the performance
of FOUNDATION’s services hereunder) no matter where books and records are located. CITY
also reserves the right to perform any and all additional audit tests relating to FOUNDATION’s
services, provided that such audit tests, conducted at times mutually agreeable to both CITY and
FOUNDATION, are related to those services performed by FOUNDATION for CITY under
this Agreement. These examinations shall be conducted at the offices maintained by
FOUNDATION.
9.2 Preservation of Books and Records. All applicable records and accounts of
FOUNDATION, together with all supporting documentation, shall be preserved in Dallas
County, Texas, by FOUNDATION throughout the term of this Agreement and for twelve (12)
months after the termination of this Agreement, then transferred, if requested by CITY, to CITY
for retention.
9.3 Discrepancies. Should CITY discover errors in internal controls or in record
keeping associated with the Project, FOUNDATION shall correct such discrepancies either
upon discovery or within a reasonable period of time, not to exceed sixty (60) days after
discovery, and notification by CITY to FOUNDATION of such discrepancies.
ARTICLE X. NON-WAIVER
10.1 Amendments. Any provision of this Agreement may be amended or waived if
done in writing and is signed by CITY, through a resolution passed and approved by its CITY
Council, CITY, and FOUNDATION.
10.2 Course of Dealing. No course of dealing on the part of CITY or
FOUNDATION nor any failure or delay by CITY or FOUNDATION in exercising any right,
power, or privilege under this Agreement shall operate as a waiver of any right, power or
privilege owing under this Agreement.
ARTICLE XI. ASSIGNMENT
11.1 Binding Effect. All covenants and agreements contained herein by CITY shall
bind their successors and assigns and shall inure to the benefit of FOUNDATION and their
successors and assigns.
11.2 Assignments by CITY. CITY may not assign their rights and obligations under
this Agreement to any governmental Entity without prior consent of FOUNDATION.
11.3 Assignments by FOUNDATION.
(a) Prior to completion of the Project, FOUNDATION may sell or transfer its rights
and obligations under this Agreement only with written consent of CITY, with such consent not
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ECONOMIC AGREEMENT - PAGE 6 TM 42575.2.3162010
being unreasonably withheld, conditioned, or delayed for any proposed assignment to a
successor in title to any portion of the Project Area. This restriction on FOUNDATION’s rights
to sell or transfer is subject to the right to assign as provided in Subsections (b) and (c) below.
(b) Any restrictions herein on the transfer or assignment of FOUNDATION’s
interest in this Agreement shall not apply to and shall not prevent the assignment of this
Agreement to an affiliate as well as any corporation or other entity with which FOUNDATION
may merge or consolidate or that may succeed to a controlling interest in the business of
FOUNDATION or in which FOUNDATION owns more than a twenty percent (20%) equity
interest; nor shall the foregoing apply to or prevent FOUNDATION from assigning the proceeds
of this Agreement to a lending institution or other provider of capital in order to obtain financing
for the Project. In no event, however, shall CITY be obligated in any way to the aforementioned
financial institution or other provider of capital except as provided herein. This Article does not
require FOUNDATION to obtain consent of CITY for the sale of land to FOUNDATIONs or
sites to corporate users for the construction of retail or industrial facilities.
(c) Each transfer or assignment to which there has been consent, pursuant to
Subsection (a), shall be by instrument in writing, in form reasonably satisfactory to CITY, and
shall be executed by the transferee or assignee who shall agree in writing for the benefit of CITY
and CITY to be bound by and to perform the terms, covenants and conditions of this Agreement.
Four (4) executed copies of such written instrument shall be delivered to CITY. Failure to first
obtain in writing CITY’s consent, or failure to comply with the provisions herein contained,
shall operate to prevent any such transfer or assignment from becoming effective.
11.4 Writing Required. Any work or services contracted herein shall be contracted
only by written contract or agreement and, unless CITY grants specific waiver in writing, shall
be subject by its terms, insofar as any obligation of CITY is concerned, to each and every
provision of this Agreement. Compliance by FOUNDATION’s subcontractors with this
Agreement shall be the responsibility of FOUNDATION’s general contractor.
11.5 Exculpation of CITY. CITY shall in no event be obligated to any third party,
including any contractor or consultant of FOUNDATION, for performance of work or services
under this Agreement.
11.6 Effect of Consent to Assignment. Should CITY approve the assignment or
transfer of this Agreement, FOUNDATION shall be released from such duties and obligations.
11.7 No Waivers Implied. No provision of this Agreement shall be deemed to have
been waived by CITY unless such waiver is in writing and is approved by City Council in the
form of a duly passed resolution.
ARTICLE XII. CONFLICT OF INTEREST
CITY and FOUNDATION each warrant and certify, and this Agreement is made in reliance
thereon, that they, their officers, employees and agents are neither officers nor employees of
CITY.
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ECONOMIC AGREEMENT - PAGE 7 TM 42575.2.3162010
ARTICLE XIII. ENTIRE AGREEMENT
13.1 Final Agreement. This written Agreement, together with the Chapter 380
Agreement executed contemporaneously herewith, embodies the final and entire agreement
between the parties hereto and may not be contradicted by evidence of prior, contemporaneous,
or subsequent oral agreements of the parties.
13.2 Exhibits. The exhibits attached to this Agreement are incorporated herein and
shall be considered a part of this Agreement for the purposes stated herein, except that if there is
a conflict between an exhibit and a provision of this Agreement, the provision of this Agreement
shall prevail over the exhibit.
ARTICLE XIV. CHANGES AND AMENDMENTS
14.1 Writing Required. Except when the terms of this Agreement expressly provide
otherwise, any alterations, additions, or deletions to the terms hereof shall be by amendment in
writing executed by CITY and FOUNDATION and evidenced by passage, if required, of a
subsequent resolution of the CITY Council of CITY, as to CITY’s approval.
14.2 Changes in Applicable Laws. It is understood and agreed by the parties hereto
that changes in local, state and federal rules, regulations or laws applicable to CITY and
FOUNDATION’s services hereunder (“Applicable Laws”) may occur during the term of this
Agreement and that any such changes shall be automatically incorporated into this Agreement
without written amendment hereto and shall become a part hereof as of the effective date of the
rule, regulation or law. No retroactive measures will be required for completed work or services
performed in accordance with known Applicable Laws.
ARTICLE XV. SEVERABILITY
If any clause or provision of this Agreement is held invalid, illegal or unenforceable
under present or future federal, state or local laws, including but not limited to the charter, code,
or ordinances of CITY or CITY, then and in that event it is the intent of the parties hereto that
such invalidity, illegality or unenforceability shall not affect any other clause or provision hereof
and that the remainder of this Agreement shall be construed as if such invalid, illegal or
unenforceable clause or provision was never contained herein. It is also the intent of the parties
hereto that in lieu of each clause or provision of this Agreement that is invalid, illegal, or
unenforceable, there be added as a part of the Agreement a similar clause or provision as may be
possible, legal, valid and enforceable.
ARTICLE XVI. INDEPENDENT CONTRACTORS
16.1 No Agency. It is expressly understood and agreed by all parties hereto that in
performing their services hereunder, FOUNDATION at no time will be acting as agent of the
CITY and that all consultants or contractors engaged by FOUNDATION shall be independent
contractors of FOUNDATION. The parties hereto understand and agree that CITY shall not be
liable for any claims that may be asserted by any third party occurring in connection with
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ECONOMIC AGREEMENT - PAGE 8 TM 42575.2.3162010
services performed by FOUNDATION under this Agreement unless any such claims are due to
the fault of the CITY.
16.2 Limit on Authority. The parties hereto further understand and agree that no
party has authority to bind the others or to hold out to third parties that it has the authority to bind
the others.
ARTICLE XVII. LEGAL AUTHORITY
Each persons executing this Agreement on behalf of the CITY and FOUNDATION,
represents, warrants, assures and guarantees that he has full legal authority to (i) execute this
Agreement on behalf of CITY and/or FOUNDATION, respectfully, and (ii) to bind CITY
and/or FOUNDATION to all of the terms, conditions, provisions and obligations herein
contained.
ARTICLE XVIII. VENUE AND GOVERNING LAW
18.1 Choice of Law. THIS AGREEMENT SHALL BE CONSTRUED UNDER AND
IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
18.2 Venue. Any legal action or proceeding brought or maintained, directly or
indirectly, as a result of this Agreement shall be heard and determined in Dallas County, Texas.
ARTICLE XIX. TAXES AND PERMITS
FOUNDATION shall pay, on or before their respective due dates, to the appropriate
collecting authority all Federal, State, and local taxes that are now or may hereafter be levied
upon the Property or upon FOUNDATION or the business conducted on the Property, or upon
any of FOUNDATION’s property used in connection therewith, including employment taxes;
and FOUNDATION shall maintain in current status all Federal, State, and local licenses and
permits normally required for the operation of the business conducted by FOUNDATION.
ARTICLE XX. PARTIES’ REPRESENTATION
This Agreement has been jointly negotiated by the CITY and FOUNDATION and shall
not be construed against a party because that party may have primarily assumed responsibility
for the drafting of this Agreement.
ARTICLE XXI. NOTICE
21.1 Addresses. Any notice sent under this Agreement shall be written and mailed
with sufficient postage, sent by certified mail, return receipt requested, documented facsimile or
delivered personally to an officer of the receiving party at the following addresses:
_________________________________________________
ECONOMIC AGREEMENT - PAGE 9 TM 42575.2.3162010
CITY
City of Coppell
255 Parkway Boulevard
P. O. Box 9478
Coppell, Texas 75019
Attn: Jayne Peters, Mayor
With copy to:
Robert E. Hager, City Attorney
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Lincoln Plaza
500 North Akard
Dallas, Texas 75201
FAX: (214) 965-0010
FOUNDATION
Coppell Economic Development Foundation
255 Parkway Boulevard
P.O. Box 9478
Coppell, Texas 75019
Attn: Clay Phillips, President
21.2 Delivery. Each party may change its address by written notice in accordance with
this Article. Any communication delivered by facsimile transmission shall be deemed delivered
when receipt of such transmission is received if such receipt is during normal business hours or
the next business day if such receipt is after normal business hours. Any communication so
delivered in person shall be deemed received when receipted for by or actually received by an
officer of the party to whom the communication is properly addressed. All notices, requests or
consents under this Contract shall be (a) in writing, (b) delivered to a principal officer or
managing entity of the recipient in person, by courier or mail or by facsimile, telegram, telex,
cablegram or similar transmission, and (c) effective two days following deposit in the U.S. Mail,
postage paid, registered or certified, return receipt requested, properly addressed to the
addressee, of effective upon confirmed facsimile transmission to the addressee at the facsimile
number provided herein. Whenever any notice is required to be given by applicable law or this
Contract, a written waiver thereof, signed by the person entitled to notice, whether before or after
the time stated therein, shall be deemed equivalent to the giving of such notice. Each party shall
have the right from time to time and at any time to change its address by giving at least 15 days’
written notice to the other party.
ARTICLE XXII. CAPTIONS
All captions used herein are only for the convenience of reference and shall not be construed to
have any effect or meaning as to the agreement between the parties hereto.
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ECONOMIC AGREEMENT - PAGE 10 TM 42575.2.3162010
ARTICLE XXIII. TERM
The term of this Agreement shall commence on _____________, 2010 and end on the date
which is the earlier to occur of the following: (i) the date FOUNDATION receives the final
reimbursement payment by CITY for Project Costs; or (ii) the date this Agreement is terminated
as provided in Article VI; provided that any existing warranties on the Project shall survive, if
applicable, termination of this Agreement.
(THIS PORTION LEFT BLANK INTENTIONALLY - SIGNATURE PAGES TO
FOLLOW)
IN WITNESS THEREOF, the parties hereto have caused this instrument to be duly executed
this _____ day of_________, 2010.
CITY:
CITY OF COPPELL, TEXAS,
A home rule municipality
By:
Name: Jayne Peters
Title: Mayor
APPROVED AS TO FORM:
Name: Robert E. Hager, City Attorney
FOUNDATION:
COPPELL ECONOMIC DEVELOPMENT
FOUNDATION, INC.
a Texas non-profit corporation
By:
Name: Clay Phillips
Title: President
Economic Agreement
Exhibit A
EXHIBIT A
PROPERTY
Economic Agreement
Exhibit B
EXHIBIT B
PROJECT PLAN
AGENDA REQUEST FORM DATE: March 23, 2010
ITEM #: 15
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM DATE: March 23, 2010
ITEM #: 16
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Peters regarding the Egg Hunt on April 34d, 11:00 a.m. at
Wagon Wheel Park.
B. Report by Mayor Peters regarding Clean Coppell from Saturday, April 10th
through Saturday April 24th.
C. Report by Councilmembers Faught and Brancheau regarding the
Senior/Community Center.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: March 23, 2010
ITEM #: 17
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: March 23, 2010
ITEM #: 18
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
F. Metrocrest Hospital Authority – Councilmember Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
Agenda Request Form - Revised 11/09 Document Name: %ccommreport
AGENDA REQUEST FORM
DATE: March 23, 2010
ITEM #: 19
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: March 23, 2010
Department Submissions:
Item No. 12 was placed on the Agenda for the above-referenced City
Council meeting by the Parks Department. I have reviewed the Agenda
Request (and any backup if applicable) and hereby submit this item to the
City Council for consideration.
____________________
Parks Department
Item Nos. 10 and 11 were placed on the Agenda for the above-referenced
City Council meeting by the Planning Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)