OR 2010-1248 Adding "Youth Camp Program Standards of Care"AN ORDINANCE OF THE CITY OF COPPELL
ORDINANCE NO. 2010 -1248
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
REPEALING CHAPTER 9, ARTCILE 9 -19 "YOUTH PROGRAM
STANDARDS" IN ITS ENTIRETY AND ADDING A NEW
SECTION 9, ARTICLE 9 -19, "YOUTH CAMP PROGRAM
STANDARDS OF CARE"; PROVIDING FOR ORGANIZATION;
PROVIDING FOR DEFINITIONS; PROVIDING FOR
INSPECTIONS, MONITORING, ENFORCEMENT; PROVIDING
FOR ENROLLMENT; PROVIDING FOR REPORT OF ABUSE;
PROVIDING SITE DIRECTOR QUALIFICATIONS; PROVIDING
SITE DIRECTOR RESPONSIBILITIES; PROVIDING
COUNSELOR QUALIFICATIONS; PROVIDING COUNSELOR
RESPONSIBILITIES; PROVIDING FOR TRAINING,
ORIENTATION; PROVIDING STAFF - PARTICIPANT RATIO;
PROVIDING FOR DISCIPLINE; PROVIDING FOR
PROGRAMMING; PROVIDING FOR COMMUNICATIONS;
PROVIDING FOR TRANSPORTATION; PROVIDING FOR
FACILITY STANDARDS; PROVIDING A REPEALING CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Coppell operates Youth Camps; and
WHEREAS, the City of Coppell wants to provide a safe and instructive
atmosphere.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
COPPELL, TEXAS, THAT:
SECTION 1. That Chapter 9, Article 9 -19, "Youth Programs Standards of Care ",
of the Code of Ordinances be, and the same is, hereby repealed which shall read as
follows:
"Chapter 9
ARTICLE 9 -19. YOUTH PROGRAM
STANDARDS OF CARE.
DIVISION 1. GENERAL ADMINISTRATION
Sec. 9-19-1. Generally
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The Standards of Care are intended to be minimum standards by which the City of
Coppell Parks and Recreation Department will operate the City's Youth Programs. The
programs operated by the City are recreational in nature and are not day care programs.
Sec. 9 -19 -2. Organization
A The governing body of the City of Coppell Youth Camp Programs is the
Coppell City Council.
B City of Coppell Youth Camp Programs are exempt from licensure under state
law.
C Implementation of the Youth Programs Standards of Care is the responsibility
of the Parks and Recreation Department Director and Departmental employees.
D Youth Program ( "Program ") to which these Standards of Care will apply is the
Summer Recreation Program and selected days off from the school calendar.
E Each Youth Program site will have available for public and staff review a
current copy of the Standards of Care.
F Parents of participants will be provided a current copy of the Standards of Care
during the registration process.
G Criminal background checks will be conducted on prospective Youth Program
employees. If results of the criminal check indicate that an applicant has been convicted
of any of the following offenses, he or she will not be considered for employment:
H A felony or misdemeanor classified as an offense against a person or family;
I A felony or misdemeanor classified as public indecency;
J A felony or misdemeanor violation of any law intended to control the
possession or distribution of any controlled substance;
K Any offense involving moral turpitude;
L Any offense that would potentially put youth participants or the City of Coppell
at risk.
M The parents of each participant shall be provided a copy of the Standards
adopted under this Article.
N The programs administered under this Article are not licensed by the State of
Texas and are not considered a child care facility.
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Sec. 9-19-3. Definitions
City: City of Coppell.
City Council: City Council of the City of Coppell.
Department: Parks & Recreation Department of the City of Coppell.
Youth Programs or Program: City of Coppell Youth Programs currently consisting
of the Summer Recreation Program and selected days off from school.
Program Manual: Notebook of policies, procedures, required forms, and
organizational and programming information relevant to Coppell Youth Programs.
Director: City of Coppell Parks & Recreation Department Director or his or her
designee.
Parks & Recreation Manager: City of Coppell Parks & Recreation Department's
Recreation Manager.
Recreation Services Supervisor: City of Coppell Parks & Recreation Department
Recreation Services Supervisor.
Site Director: City of Coppell Parks & Recreation Department Seasonal /Temporary
employee who has been assigned responsibility to implement the City's Youth Program.
Program Counselor: City of Coppell Parks & recreation Department
Seasonal /Temporary employee who has been assigned responsibility to implement the
City's Youth Program.
Program Site: Area and facilities where Coppell Youth Programs are held
consisting of the Coppell Independent School District Campus and the Aquatic and
Recreation Center.
Participant: A youth whose parent(s) have completed all required registration
procedures and determined to be eligible for a Coppell Youth Program.
Parent(s): This term will be sued to represent one or both parent(s) or adults who
have legal custody and authority to enroll their child(ren) in Coppell Youth Programs.
Employee(s): Term used to describe people who have been hired to work for the
City of Coppell and have been assigned responsibility for managing, administering, or
implementing some portion of the Coppell Youth Programs.
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Recreation Center: The Coppell Independent School District campuses or the
Aquatics and Recreation Center which hosts the Summer Recreation Program and
selected days off from school.
Water Front Director: City of Coppell Parks & Recreation Department Aquatics
Operation Supervisor or Head Lifeguard as assigned by the Recreation Manager.
Sec. 9 -19 -4. Inspections /Monitoring/Enforcement
A A monthly inspection report will be initiated by the Site Director of each
Program to confirm that the Standards of Care are being met.
B Inspection reports will be sent to the Recreation Services Supervisor for review
and kept on record for at least two (2) years.
C The Parks & Recreation Department's Recreation Manager will review the report
and establish deadlines and criteria for compliance with the Standards of Care.
D The Summer Recreation Program will be inspected twice during its summer
schedule. In addition, selected days at the Aquatics and Recreation Center will be visited
during the school year.
E Complaints regarding enforcement of the Standards of Care will be directed to the
Site Director. The Site Director will be responsible to take the necessary steps to resolve
the problems. The Site Director will record complaints regarding enforcement of the
Standards of Care and their resolution. The Recreation Services Supervisor will address
serious complaints regarding enforcement of the Standards of Care and the complaint and
resolution will be noted.
F The Parks & Recreation Department's Recreation Manager will make an annual
report to the City Council on the overall status of the Youth Program and its operation
relative to compliance with the adopted Standards of Care.
Sec. 9-19-5. Enrollment
A. Before a child can be enrolled a parent must sign registration forms that
contain the child's:
(1) Name, address, home telephone number;
(2) Name and address of parents and telephone number during Program hours;
(3) The names and telephone numbers of people to whom the child can be released
or names of those who many not pick them up;
(4) A statement of the child's special problems or needs;
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(5) Emergency medical authorization;
(6) Proof of residency when appropriate; and
(7) A liability, transportation, photo and movie waiver
Sec. 9 -19 -6. Report of Abuse
Program employees will report suspected child abuse or neglect in accordance with
the Texas Family Code.
DIVISION 2. STAFFING — RESPONSIBILITIES AND TRAINING
Sec. 9 -19 -7. Site Director Qualifications
A Site Director will be Seasonal /Temporary professional employees of the City of
Coppell Parks & Recreation Department and will be required to have all Recreation Site
Director qualifications as outlined in this document.
B Site Director must be at least 21 years old
C Site Director must have a bachelor's degree from an accredited college or
university. Acceptable degrees include:
(1) Recreation Administration or General Recreation
(2) Physical Education, Secondary or Elementary Education
(3) Any other comparable degree plan that would lend itself to working in a public
recreation environment
D Site Director must have two years experience planning and implementing
recreational activities.
E Site Director must pass a background investigation including testing for illegal
substances.
F Site Director must have successfully completed a course in First Aid and Cardio-
pulmonary Resuscitation (CPR) based on either American Heart Association or
American Red Cross standards.
G Site Director must be able to furnish proof of a clear tuberculosis test within 12
months prior to their employment date.
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Sec. 9 -19 -8. Site Director's Responsibilities
A Site Directors are responsible to administer the Programs' daily operations in
compliance with the adopted Standards of Care.
B Recreation Services Supervisor and Site Directors are responsible to recommend
for hire, supervise, and evaluate Counselors. Camp management shall ascertain and have
on record information, such as a letter of reference, attesting to the character and integrity
of each staff member, and information, such as training certificates, attesting to the ability
of each staff member to perform the tasks required in his or her position.
C Site Directors are responsible for planning, implementing, and evaluating
programs.
D Site Directors will be considered Camp Health Officers. Duties will consist of,
but not limited to: dispensing of medication and first aid, records management of
incidences, emergencies, and camper's health files.
Sec. 9 -19 -9. Counselor Qualifications
A Counselors will be Seasonal /Temporary employees of the Parks & Recreation
Department.
B Counselors working with children must be age 17 or older and have completed
high school; however, each site will have at least one employee 18 years old or older
present at all times.
C Counselors should be able to consistently exhibit competency, good judgment,
and self - control when working with children.
D Counselors must relate to children with courtesy, respect, tolerance, and patience.
E Counselors must have successfully completed a course in the First Aid and CP
based on either American Heart Association or American Red Cross standards. An
exception can be made for no more than one staff person at each site and that personal
shall successfully complete a First Aid and CPR course within two weeks of starting
work.
F Each Counselor must be able to furnish proof of a clear tuberculosis test within
the 12 months prior to their employment date.
G Counselors must pass a background investigation including testing for illegal
substances.
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Sec. 9- 19 -10. Counselor Responsibilities
A Counselors will be responsible to provide participants with an environment in
which they can feel safe, can enjoy wholesome recreation activities, and can participate
in appropriate social opportunities with their peers.
B Counselors will be responsible to know and follow all City, Departmental, and
Program standards, policies and procedures that apply to Coppell Parks and Recreation
Youth Programs.
C Counselors must ensure that participants are released only to an authorized parent
or an authorized adult designated by the parent. All Program sites will have a copy of the
Department approved plan to verify the identity of a person authorized to pick up a
participant if that person is not known to the Counselor.
Sec. 9-19-11. Training /Orientation
A The Department is responsible for providing training and orientation to Program
employees in working with children and for specific job responsibilities. Recreation
Service Supervisor will provide each Counselor and Site Director with a Program manual
specific to the Youth Program.
B Program employees must be familiar with the Standards of Care for Youth
Program operation as adopted by the City Council.
C Program employees must be familiar with the Program's policies including
discipline, guidance, and release of participants as outlined in the Program Manual.
D Program employees will be trained in appropriate procedures to handle
emergencies by the Recreation Services Supervisor /professionals in the field.
E Program employees will be trained in areas including City, Departmental, and
Program policies and procedures, provision of recreation activities, safety issues, child
psychology, and organization.
F Program employees will be required to sign an acknowledgement that they
received the required training.
DIVISION 3. OPERATIONS
Sec. 9- 19 -12. Staff - Participant Ratio
A In a Coppell Youth Program, the standard ratio of participants to Counselors shall
not exceed 20 to 1. In the event a Counselor is unable to report to the Program site, a
replacement will be assigned. The camp director shall not be included in the supervisor
to camper ratio in camps serving over 50 campers at a time.
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B Each participant shall have a Program employee who is responsible for him or her
and who is aware of the participant's habits, interests, and any special problems as
identified by the participant's parent(s) during the registration process.
Sec. 9-19-13. Discipline
A Program employees will implement discipline and guidance in a consistent
manner based on the best interests of Program participants.
B There must be no cruel or harsh punishment or treatment.
C Program employees may use brief, supervised separation from the group if
necessary.
D As necessary, Program employees will initiate discipline reports to the parent(s)
of participants. Parents will be asked to sign discipline reports to indicate they have been
advised about specific problems or incidents.
E A sufficient number and /or severe nature of discipline reports as detailed in the
Program Manual may result in a participant being suspended from the Program.
F In instances where there is a danger to participants or staff, offending participants
will be removed from the Program site as soon as possible.
Sec. 9-19-14. Programming
A Program employees will attempt to provide activities for each group according to
the participants' ages, interests, and abilities. The activities must be appropriate to
participants' health, safety, and well being. The activities also must be flexible and
promote the participants' emotional, social, and mental growth.
B Program employees will attempt to provide indoor and outdoor time periods that
include:
(1) Alternating active and passive activities,
(2) Opportunity for individual and group activities, and
(3) Outdoor time each day weather permits.
Sec. 9-19-15. Communication
A The Program site will have a mobile phone to allow the site to be contacted by
Parks & Recreation personnel or for making emergency calls.
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B The Site Director will post the following telephone numbers, listed in this
subsection, adjacent to a mobile phone accessible to all Program employees at the site:
(1) Coppell Ambulance or Emergency Medical Services;
(2) Coppell Police Department;
(3) Coppell Fire Department;
(4) Coppell Independent School District campuses;
(5) Numbers at which parents may be reached; and
(6) The telephone number for the site itself.
Sec. 9-19-16. Transportation
A Before a participant may be transported to and from city sponsored activities, a
transportation form, completed by the parent of the participant, must be filed with the Site
Director.
B First Aid supplies and a First Aid and emergency care guide will be available in
all Program vehicles that transport children.
C All Program vehicles used for transporting participants must have available a 6-
BC portable fire extinguisher which will be installed in the passenger compartment of the
vehicle and must be accessible to the adult occupants.
DIVISION 4. FACILITY STANDARDS
Sec. 9-19-17. Safety
A Program employees will inspect the Program site daily to detect sanitation and
safety concerns that might affect the health and safety of the participants. A daily
inspection report will be completed by Program employees and kept on file by the Site
Director.
B Buildings, grounds, and equipment on the Program site will be inspected,
cleaned, repaired, and maintained to protect the health of the participants.
C Program equipment and supplies must be safe for the participants' use.
D Program employees must have First Aid supplies readily available at each site,
during transportation to an off -site activity, and for the duration of any off -site activity.
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E Program air conditioners, electric fans, and heaters must be mounted out of
participants' reach or have safeguards that keep participants from being injured.
F Program porches and platforms more than 30 inches above the ground must be
equipped with railing participants can reach.
G All swing seats at the Program site must be constructed of durable, lightweight,
relatively pliable material.
H Program employees must have First Aid supplies readily available to staff in a
designated location. Program employees must have an immediately accessible guide to
First Aid and emergency care.
I Restrooms will be inspected on a frequent basis to insure that no undesirable
activity is occurring. Manual logs will be included with inspection reports indicated
above to show that staff checks restrooms.
Sec. 9-19-18. Fire
A In case of fire, danger of fire, explosion, or other emergency, Program
employees' first priority is to evacuate the participants to a designated safe are.
B The Program site will have an annual fire inspection by the local Coppell Fire
Marshall, and the resulting report will detail any safety concerns observed. The report
will be forwarded to the Director of Parks & Recreation who will review and establish
deadlines and criteria for compliance. Information from this report will be included in
the Director of Parks & Recreation annual report to the Council.
C The Program site must have at least one fire extinguisher approved by the Fire
Marshall readily available to all Program employees. The fire extinguisher is to be
inspected monthly by the Site Director, and a monthly report will be forwarded to the
Recreation Manager who will keep the report on file for a minimum of two years. All
Program employees will be trained in the proper use of fire extinguisher.
D Fire drills will be initiated at Program sites based on the following schedule:
(1) Summer Recreation Program: A fire drill twice during the session.
Sec. 9-19-19. Health
A Illness or Injury
B A participant who is considered to be a health or safety concern to other
participants or employees will not be admitted to the Program.
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C Illnesses and injuries will be handled in a manner to protect the health of all
participants and employees.
D Program employees will follow plans to provide emergency care for injured
participants with symptoms of an acute illness as specified in the Program Manual.
E Program employees will follow the recommendation of the Texas Department of
Health concerning the admission or readmission of any participant after a communicable
disease.
F Program employees will administer medication only if:
G Parent(s) complete and sign a medication form that provides authorization for
staff to dispense medication with details as to time and dosages. The form will include a
hold harmless clause to protect the City.
H Prescription medications are in the original containers labeled with the child's
name, a date, directions, and the physician's name. Program employees will administer
the medication only as stated on the label. Program employees will not administer
medication after the expiration date.
I Nonprescription medications are to be labeled with the child's name and the date
the medication was brought to the Program. Nonprescription medication must be in the
original container. Program employees will administer it only according to label
direction.
J Medication dispensed will be limited to routine oral ingestion not requiring
special knowledge or skills on the part of Program employees. The Program employees
will administer no injections.
K Program employees must ensure medications are inaccessible to participants, or if
it is necessary to keep the medications in the refrigerator (when available), medications
will be kept separate from food.
L Toilet Facilities
M The Program site will have inside toilets located and equipped so children can use
them independently and Program staff can supervise as needed.
N There must be one flush toiled for every 15 females and 15 males. Urinals may
be counted in the ratio of toilets for males, but they must not exceed 70% of the total
number of toilets.
O An appropriate and adequate number of lavatories will be provided.
P Hand cleanser is required at all times.
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Q Sanitation
R The Program facilities must have adequate light, ventilations, and heat.
S The Program must have an adequate supply of water meeting the standards of the
Texas Department of Health for drinking water and ensure that it will be supplied to the
participants in a safe and sanitary manner.
T Program employees must see that garbage is removed from buildings daily.
U Water Safety
V An adult waterfront director shall be in charge of all waterfront activities. While
waterfront activities are in progress, the waterfront director or an adult certified lifeguard
assistant shall be in the immediate vicinity of the campers, supervising the program.
W All campers' swimming ability will be tested on their first fieldtrip to the pool.
Children shall then be confined to the limits of swimming skills for which they have been
classified."
SECTION 2. That all provisions of the Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby,
repealed, and all other provisions of the Ordinances of the City not in conflict with the
provisions of this ordinance shall remain in full force and effect.
SECTION 3. That should any word, sentence, paragraph, subdivision, clause,
phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be
adjudged or held to be void or unconstitutional, the same shall not affect the validity of the
remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which
shall remain in full force and effect.
SECTION 4. That this ordinance shall take effect immediately from and after its
passage as the law and charter in such cases provide.
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DULY PASSED by the City Council of the City of Coppell, Texas, this the
, of , 2010
APPROVED:
JATKE ATERS, MAYOR
ATTEST:
LIB C] rY A LL TY SECRETARY
r
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