CISD Grant No. 2003-T01STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement ( "Agreement ") is made by and between
the City of Coppell, Texas ( "CITY "), Coppell Education Development Corporation ( "CEDC ")
and the Coppell Independent School District (the "CISD "), acting by and through their
respective authorized officers.
WITNESSETH:
WHEREAS, the CITY is authorized by TEX. LOC. Gov'T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CISD has submitted a grant application No. 2003 -T01 to provide
funding for digital video equipment (the PROJECT), needed for the Coppell High School
Broadcast Journalism program so students can produce industry - standard video productions; and
WHEREAS, the CISD has developed the PROJECT in order to meet weekly deadlines
for the campus -wide "KCBY" newscast; and
WHEREAS, the PROJECT will facilitate the migration from S -video cameras to mini
DV; and
WHEREAS, CISD is in need of funding the purchase of: Three digital field cameras;
One digital studio camera with tripod; One DV /S -VHS and two DV recorder decks; and one DV
board and software upgrade, and seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit
the CITY and the City's inhabitants and will promote literacy in the City;
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1 47246
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CISD an education development grant (the "GRANT ") in an amount not to exceed
Twenty-three Thousand Five Hundred Dollars and no cents ($23,500.00).
2. CISD agrees to utilize the GRANT to fund the purchase of: Three digital field cameras;
One digital studio camera with tripod; One DV /S -VHS and two DV recorder decks; and one DV
board and software upgrade.
3. CITY agrees to provide the GRANT of Twenty -three Thousand Five Hundred Dollars
and no cents ($23,500.00) funds payable on a quarterly basis with the first payment to be made
on or before January 15, 2003. Funds to be expended in accordance with the budget categories
set forth in the GRANT application.
4. On a quarterly basis beginning no later than April 15, 2003 the CISD shall submit the
receipts for all expenditures for this GRANT to the CEDC. The detailed expenditures shall
include copies of all invoices for the PROJECT.
5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and
cure period described herein, shall be in default of this AGREEMENT. As liquidated damages
in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the
CITY, the GRANT with interest at the rate of eight percent (8 %) per annum from the date of
receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of
default would be speculative and difficult to determine. Upon breach by CISD of any
obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall
have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to
cure the default within the time provided herein, or, as such time period may be extended, then
the CITY at its sole option, shall have the right to terminate this AGREEMENT without further
notice to the CISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CISD, in the use of the GRANT and
in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY
and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with
these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all
such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney's
fees, of any nature whatsoever arising out of the CISD'S performance of the conditions under
this AGREEMENT.
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2 47246
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre -paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this /7 day oL , 2002.
EXECUTED this 1 day of
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
Bv.
CITY OF CO. PW, TEXAS
ATTEST:
T, CITY MANAGER
25 ' : rkway Boulevard
P • . Box 9478
Coppell, Texas 75019
B�
LIBBY
iig ,
OKER, PRESIDENT
255 P , ay Boulevard
P.O. Box 9478
Coppell, Texas 75019
CITY SECRETARY
, 2002.
COPPELL EDUCATION DEVELOPMENT CORPORATION
47246
ATTEST:
SIGNED this I I& day of .Ue.LenhfoC.( , 2002.
STATE OF TEXAS
COUNTY OF DALLAS §
COPPELL INDEPENDENT SCHOOL DISTRICT
By:
Jeff N. Turner, Ed.D.
SUPERINTENDENT
Coppell Independent School District
200 S. Denton Road
Coppell, Texas 75019
CITY'S ACKNOWLEDGMENT
This instrument was acknowledged before me on the [ -'day of
2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of
said municipality.
,r °
dipi Notary Publ to e of Texas
`�'E1 BAI 111ii1/////
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My Commission Expires: .•.••••*••. '%
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COPPELL EDUCATION DEVELOPMEIpR�.IIT �` , •'
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47246
STATE OF TEXAS
COUNTY OF DALLAS
This instrument was acknowledged before me on the day of b by Jerry Coker, President of Coppell Education De elopment Corporation, on behalf of
said corporation.
My Commission expires:
- 1 4
STATE OF TEXAS
COUNTY OF DALLAS
COPPELL EDUCATION DEVELOPMENT CORPORATION
This instrument was acknowledged before me on the f day of-De
2002, by Jeff N. Turner, Superintendent of Coppell Independent School District, on behalf of
said district.
- v 0::
COPPELL INDEPENDENT SCHOOL DISTRICT
My Commission expires:
(0000
' PUBLIC
Zea of Texas
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COPPELL EDUCATION DEVELOPMENT GRANT
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47246
Abstract of Program /Activity
Abstract, not to exceed 300 words, indicating the program/activities to be undertaken with grant
funds and a timeline for such program/activities. (REMINDER: Applications may NOT include
more than one school fiscal year).
Coppell High School's (CHS) purpose in applying for the Coppell Education
Development Corporation grant is to provide students with digital video equipment needed to
produce industry- standard video productions. Over the past several years, there has been a
migration in the broadcast industry from analog to digital video. As a result, manufactures have
discontinued their S -Video product lines. Therefore, the aging equipment currently being used at
CHS cannot be replaced with like equipment and has become more expensive to repair. The
transition to digital media will provide students with the opportunity to produce a professional
quality newscast and gain the training and experience to prepare them for a future in broadcast
journalism.
In order to facilitate the migration from S -video cameras to mini DV, the following are
needed:
• Three digital field cameras
• One digital studio camera w/ tripod
• One DV /S -VHS and two DV recorder decks
• DV board and software upgrade
The Broadcast Journalism students produce an average of 10 shows per trimester.
Students work in production teams to complete assigned program segments. In order to meet
weekly deadlines for the campus -wide "KCBY" newscast, students follow the process listed on
the following page:
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• Conceive story idea
• Write story board
• Complete fieldwork, including
interviews, supporting video, voice -
overs, stand -ups, event footage
The following is stated in the Texas Education Agency course description
(http: / /www.tea. state. tx. us / rules /tac /chapter110 /ch110c.html #110.64) of Broadcast Journalism:
"Students will learn ... to produce by creating a broadcast journalism product." To meet the
expectations set forth by TEA, the existing outdated and rundown S -VHS video equipment used
by the CHS Broadcast Journalism students should be replaced with digital video equipment.
2
• Log / view footage
• Edit footage into final segment
• Tape anchor segue ways in studio
• Merge segments into 15 minute show
• Air weekly program
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Program/Proiect Purpose/Need/Importance
Description of the purpose of and the educational need and importance for the proposed
program/activities, including the relevance to one or more of the three approved funding areas
promoting literacy, foreign language, and/or career technology for a skilled workforce.
Since the CHS Broadcast Journalism program was initiated seven years ago, it has had an
immense impact on both the students who have been a part of the production team and the entire
CHS student body. The 2001 -02 KCBY staff documented their vast knowledge of the training
and skills obtained through this program that have prepared them for success in the real world.
The following excerpts* noting the students' concerns and requests for the equipment needed to
sustain this program best portray the educational need and importance for funding this proposal:
"... When producing any type of media, it is vital that the product must be completed with
a quality to please whoever is viewing or listening to it. ... This goal cannot be fulfilled with
outdated or malfunctioning equipment. ... For seven years, the program has been using the
same cameras to capture footage for the show. They are professional Panasonic S- VHS field
cameras and were top -of -the -line when they were purchased. Unfortunately, the cameras are
starting to age and it is becoming clear that they are not working at an acceptable level. After
the Spring 2002 season of KCBY, the program has only one camera that produces decent video
and sound quality.... Not only does the digital format make it easy to edit on the computer, but
also it has an increased quality of both video and audio. It runs at a higher resolution and has
minimal interference often seen in analog formats. ... There may be only a few people who make
it to a major university on an athletics scholarship and even fewer who walk on to those teams.
However, there are four out of four seniors graduating from the third period broadcast
journalism class who plan to major in several different types of broadcast media. ... Who
knows? The next Stone Phillips or Stephen Spielberg may come out of the Coppell High School
Broadcast Journalism program." (Mark Speier, 10 one year)
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"... I have been interested in pursuing a job in the broadcast journalism field and KCBY
has been a great way for me to get involved. Right now, I am an intern at WFAA Channel 8
News and this would not have been possible without the experience and knowledge I have gained
here. ... I am one of the only high school interns and all of the college kids and the employees
have brought to my attention how lucky and how much ahead I am from the other high school
students because I know how to work an editor, a camera, write scripts, and confidently speak in
front of the camera. Throughout high school, I have been involved in numerous activities
including the soccer team, newspaper, and other clubs. However, none of these have given me
the "real-world" situations I will face or need to have for my career like KCBY." (Cam
Mortonson, 12 one year)
"... If the program is forced to continue with the current technology, the students will no
longer be learning applicable skills. In order for staff members to benefit from the program, the
equipment must accommodate valued skills in the world." (Lisa Wang, 12 three years)
" ... We highlight events, activities, and people. The KCBY staff has dedicated so much
time, energy, and intelligence for the benefit of our student body. We have a passion for this.
For some students, it's a means of expression. For some, a career option. And for others, it's
the reason they like school. This program is a necessity to our school and without the proper
funding, it will only whither away." (Deborah Miller, 12th, one year)
"... It has helped me discover that video editing would be a great career for me. ... It is
a huge disappointment to spend hours filming an event and then watching the footage and
realizing that it is not usable. I know that our show would be ten times better if we had new
cameras." (Laura Hagadone, 11th, two years)
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"... KCBY offers students that chance to get practice in a field by making a new show
every week Many other students and I have learned valuable information throughout the class
that would not have been possible without KCBY. We have produced many segments that we
will be able to include in a por This program is very important to the students who take it
as well as a great way to provide news and entertainment for the entire high school. However,
our equipment over the past years have been restraining us from working to our full potential.
Our classroom video cameras have become obsolete and as a result hinder us in many forms. ...
We have had to make up many hours due to time lost from cameras not recording video, lost
sound, and many other inconveniences that add up in the end. I know how first hand entire
segments have had to be taped again or even lost due to the many different problems with these
cameras. I believe that not only would getting new cameras solve these problems, but also it
would increase our learning potential with working around more professional equipment as well
as our productiveness. ... Getting new cameras is a necessity to the program, not just a luxury."
(Travis Wilson, 12 two years)
"... This camera, our lone tool, is not only on the brink of downfall, but is horrendously
outdated. ... Next year, over 100 students will have to share our single working video camera.
The KCBY program is a wonderful success and deserves to continue in the fashion that it was
built upon; excellence and preparation for future employment in the video field. We desperately
need to upgrade a small portion of our equipment, namely our video cameras, in order to be able
to teach students about video with tools that are up to date and in the actual profession we are
hoping to enter some day." (David Hertenstein,
5
11 two years)
* Excerpts were keyed in verbatim from student documents with no grammar /style corrections.
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Program's Educational Objectives / Staffing Needs / Implementation Plan / Number and
Grade Level of Students Served
Describe program including educational objectives and goals, and differentiate between the two; demands
on and expertise of present and proposed staff needed for implementation; and the number of students and
the grade levels served by the proposal.
Students interested in being a part of the KCBY production staff must first take
Journalism I and Analysis of Visual Media. Then, they may earn one to four credits as a KCBY
staff member by taking Broadcast Journalism I, II, and III for English elective credit and Video
Technology for Technology Application credit. There were 105 student requests for these
courses (as of 06- 04 -02) for the 2002 -03 school year to produce the weekly broadcast seen by
almost 3,000 students and faculty members. Of those requests, 87 students were scheduled as
broken down into each of the following grade levels: 9 - 0; 10 - 10; 11 - 44; 12 - 33.
In addition to the regular KCBY program, the production staff has been called upon over
the years to produce many other campus and community special projects such as:
• Campus election videos
• Fish Camp & Welcome Back videos
• Project Graduation — Corporate Pitch
• Shattered Dreams videos
• Blue Ribbon promotional videos
The CHS Broadcast Journalism instructor has led this program to its current level of
success and professionalism over the previous three years. Through her vast experience and
training, she has the qualifications and skills to continue to prepare the broadcast journalism
students for further educational training and/or employment in the areas of journalism and film
production. In order to provide students with the video equipment needed for the production of
the weekly broadcast, it is proposed that the purchase and installation of all equipment be funded
during the first trimester of the 2002 -03 school year.
6
• Spotlight on Technology videos
• CISD Bond Promotional video
• Coppell Public Library summer
reading program promotional video
• Police presentation video (editing)
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The educational goals and objectives for this course are defined by Texas Education
Agency (TEA) in the Texas Essential Knowledge and Skills (TEKS) for Broadcast Journalism
(two goals & 10 objectives) and Video Technology (12 goals & 53 objectives). A sampling of
the key goals and objectives relating specifically to this grant proposal are outlined below. For a
complete listing of all TEKS, visit TEA's website at http: / /www.tea.state.tx.us /teks/ #Chapters.
Goal: The student recognizes how broadcast productions are created and disseminated
• Objective: understand the role of various personnel, including producers, station
managers, technical directors, camera operators, and news anchors, in broadcast
journalism
• Objective: identify technical elements of broadcast production used to create and deliver
news such as equipment, camera basics, editing, and captions
• Objective: demonstrate understanding of how media content is produced by creating and
presenting a broadcast journalism product such as a news report, or an interview
Goal: The student demonstrates knowledge and appropriate use of hardware components,
software programs, and their connections
• Objective: demonstrate knowledge and appropriate use of digital and analog video
systems, software applications, and communication and networking components
• Objective: use vocabulary related to video technology
• Objective: compare and contrast linear and nonlinear editing
Goal: The student uses data input skills appropriate to the task
• Objective: outline differences among electronic input devices as related to video
technology
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• Objective: demonstrate proficiency in the use of a variety of electronic input devices
including the keyboard, mouse, disk/disc, modem, scanner, voice /sound recorder, and
digital video by incorporating such components into the video- related product
Goal: The student uses appropriate computer -based productivity tools to create and
modify solutions to problems
• Objective: use foundation and enrichment curricula in the development of video and
digital products
• Objective: create video technology products for a variety of purposes and audiences
Goal: The student uses research skills and electronic communication, with appropriate
supervision, to create new knowledge
• Objective: demonstrate knowledge in composition including ratio of image to frame,
position in frame, line of gaze, pan/tilts, movement, and perspective
• Objective: demonstrate proficiency in basic camera techniques including zoom, focus,
iris control, white balance, and filters
• Objective: create captions and/or titles for video and graphics
• Objective: demonstrate knowledge in outputting digital video to analog and analog video
to digital
Goal: The student formats digital information for appropriate and effective
communication
• Objective: use font attributes and color to ensure that products are appropriate for the
defined audience and communication purpose
• Objective: use camera perspective to ensure that products are appropriate for the defined
audience and communication purpose
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Detailed Budget
Outline proposed expenditures for resources and personnel requested in the proposal. Actual costs are not to
exceed this estimate.
Following is the proposed budget to purchase the digital video equipment needed to
provide CHS students with the opportunity to prepare for a career in broadcast journalism:
Amount Items to Purchase Explanation
$14,000 Three DV professional field camcorders To migrate from analog to
and one studio camera @ $3,500 each digital video cameras
$1,500 One studio broadcast tripod The existing KCBY tripods will not
support the weight of the new digital
cameras which are essential for
studio broadcasts
$1,500 One DV /S -VHS dual recorder deck The Mini DV format is needed to
view and log video at the editing bay
station. The S -VHS format is
needed to output to S -VHS tapes so
that the KCBY programs can be
played over the Media Retrieval
system to the campus
$3,000 Two DV recorder decks As students come in from video
taping in the field, they need to be
able to view and log video on a DV
deck while others are working at the
editing at bay station.
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$3,500 One DV board and software upgrade To upgrade the older of the two
existing editing bay stations which is
currently equipped to edit only
analog media; the upgrade would
make it DV compatible.
$23,500 Total Grant Budget Request
Note: No funding is needed for personnel in this proposal.
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Monitoring Plan
Indicate how the school district will cooperate with the city of Coppell to audit the budget. Describe the type
of financial records that will be shared with the city of Coppell and when. Explain payment schedule request
for proposal (monthly payments or equipment purchase). Include the time frame for capturing and
reporting on the number of students and their grade levels actually served by this program. (CEDC reserves
the right to alter the monitoring plans to meet fiduciary duties of the CEDC Board in monitoring and
auditing the final Grant Agreement parameters and conditions between the city and the school district.)
A separate accounting fund will be created to account for the sales tax revenues received
and the approved expenditures (program personal and/or equipment). Budget information can be
provided which will be coded according to the Texas Education Agency requirements. Monthly
reports can be provided which will track actual expenditures, encumbrances and accruals as well
as revenues received to date. The district will work with CEDC to provide appropriate
documentation as deemed necessary in order for the district to receive the monies appropriated to
fund the program positions approved by the CEDC. This can be done in advance for approved
program positions as the sales tax dollars become available to the City or in arrears on a
quarterly or monthly basis upon submission of appropriate documents substantiating the actual
expenditure of dollars.
Should there be any equipment purchases approved in the grants, the district will submit
copies of the purchase orders for approval by CEDC prior to issuance to the vendor. The district
would prefer that CEDC remit sales tax dollars to the district as the purchase orders are issued so
that the money is available for payment to the vendor upon receipt of the equipment.
The CISD business office will be available to discuss details of the above - described
process with City officials or CEDC board members. Please contact the school official named
below for additional information or questions:
Ralph Seeley
Assistant Superintendent for Business
214 - 496 -6000
rseeley@coppellisd.com
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Coppell Education Development Corporation
Grant Application
Project Title: road_ tk,Y ni.Q.k15 1
Principal Applicant a l o r p _ t
Title of Princi s al A i .licant si !.,_ • acs t4
s ege l i i s
ISD Represented in Application
Project Period (Start & Finish of Entire Project)
Total Amount Requested
Printed Names & Title of Grant Approvers; Signatures; & Dates:
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Principal Applicant Signature Date
Title
(Required)
Team Member
Title
(Optional)
Team Member
Title
(Optional)
�J l �J
Principa of School Involved
Title
(O tional
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. rr-..,C
District Superintendent
Title
(Required)
Signature Date
Date
Date
Date
%. ,
** School Board President
President
(Required)
Signifies approval by the School Board of Trustees
2
Signature Date
58