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CISD Grant No. 2003-L01
July 31, 2003 Dr. Jeff Turner Superintendent CISD CISD Administration Building 200 S. Denton Tap Rd. Coppell, TX 75019 I m Witt ity Manager JW:kb T H E •C 1 T Y •O F COPPELL RE: Co ell Education Development Corporation Dear Dr. Turner: Enclosed is a fully executed grant agreement for your files. If you have any questions, please feel free to give me a call at (972) 304 -3618. Respec 255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673 STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION COUNTY OF DALLAS § GRANT AGREEMENT This Educational Development Grant Agreement ( "Agreement ") is made by and between the city of Coppell, Texas ( "CITY "), Coppell Education Development Corporation ( "CEDC ") and the Coppell Independent School District (the "CISD "), acting by and through their respective authorized officers. WITNESSETH: WHEREAS, the CITY is authorized by TEX. LOC. Gov'T CODE § 379A to provide educational development grants to publicly funded institutions through the CEDC for the promotion of literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CITY seeks to support programs for promoting literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CISD has submitted a grant application No. 2003 -L01 to provide funding for quality library print collections (the PROJECT), to serve students residing in Coppell at thirteen (13) campuses in the CISD; and WHEREAS, the CISD has developed the PROJECT using the Crew Method of expanded guidelines for collection evaluation and weeding, and increased collaboration among students, teachers, and librarians; and WHEREAS, the PROJECT will allow CISD libraries to impact the literacy level of every student by providing additional, meaningfully selected print resources; and WHEREAS, CISD is in need of funding quality library print collections, and seeks the assistance of the CEDC for such assistance; and WHEREAS, the CITY has determined that making an education development grant to the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit the CITY and CITY'S inhabitants and will promote literacy in the CITY; NOW THEREFORE, in consideration of the foregoing, and other valuable consideration the receipt and sufficiency of which are hereby acknowledged on the terms and conditions hereinafter set forth, the parties agree as follows: COPPELL EDUCATION DEVELOPMENT GRANT Page 1 GENERAL PROVISIONS 1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to provide the CISD an education development grant (the "GRANT ") in an amount of One Hundred Twenty -nine Thousand Three Hundred Ninety Dollars and no cents ($129,390.00) subject to availability of funds. 2. CISD agrees to utilize the GRANT to fund quality library print collections to serve students residing in Coppell at thirteen (13) campuses in the CISD. 3. CITY agrees to provide the GRANT of One Hundred Twenty -nine Thousand Three Hundred Ninety Dollars and no cents ($129,390.00) subject to availability of funds payable on a quarterly basis with the first payment to be made on or before August 1, 2003. Funds to be expended in accordance with the budget categories set forth in the GRANT application. 4. On a quarterly basis beginning no later than November 15, 2003 the CISD shall submit a detail list of expenditures for this GRANT to the CEDC. The detailed list of expenditures shall include all purchase orders and other financial documents, which address the GRANT expenditures by category as approved by the CEDC, and reflected in Item 3 of this AGREEMENT. CISD shall also provide documentation related to the number of students served, grade level served, as well as any other information that reflects the success of the Library Print Collection Program. 5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and cure period described herein, shall be in default of this AGREEMENT. As liquidated damages in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the CITY, the GRANT with interest at the rate of eight percent (8 %) per annum from the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of default would be speculative and difficult to determine. Upon breach by CISD of any obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to cure the default within the time provided herein, or, as such time period may be extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT without further notice to the CISD. 6. The terms and conditions of this AGREEMENT are binding upon the successors and assigns of all parties hereto. This AGREEMENT may not be assigned without the express written consent of CITY and CEDC. 7. It is understood and agreed between the parties that CISD, in the use of the GRANT and in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney's COPPELL EDUCATION DEVELOPMENT GRANT Page 2 fees, of any nature whatsoever arising out of the CISD'S performance of the conditions under this AGREEMENT. 8. Any notice required or permitted to be delivered hereunder shall be deemed received when sent by United States mail, postage pre -paid, certified mail, return receipt requested, addressed to the party at the address set forth opposite the signature of the party. 9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for any action concerning this AGREEMENT shall be in the State District Court of Dallas County, Texas. 10. In the event any one or more of the provisions contained in this AGREEMENT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. T o EXECUTED this �� day of ,�� , 2003. EXECUTED this 30 day of COPPELL EDUCATION DEVELOPMENT GRANT Page 3 CITY Bv. ATTEST: Bv: / //2' J. WITT, CITY MANAGER `55 Parkway Boulevard P.O. Box 9478 Coppell, Texas 75019 COPPELL EDUCATION DEVELOPMENT CORPORATION B : t4AL4dI G, Y . '%' CI . i R, PRESIDENT ' arkw Boulevard P. • . Box 9478 Coppell, Texas 75019 TEXAS LI : BY B i L, CITY SECRETARY , 2003. ATTEST: SIGNED this 1 le day of STATE OF TEXAS COUNTY OF DALLAS By: ATTEST: B • CITY'S ACKNOWLEDGMENT This instrument was acknowledged before me on the f' 7 day of 2003, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas munic said municipality. if%*0'it.iF. P. 4 4 11 0# My Commission Expires: G . n •z.. COPPELL EDUCATION DEVELOPMENT GRANT Page 4 , 2003. COPPELL INDEPENDENT SCHOOL DISTRICT R, SUPERINTENDENT oppell Independent School District 200 S. Denton Road Coppell, Texas 75019 Ain,/ Notary Public, State of Texas STATE OF TEXAS COUNTY OF DALLAS This instrument was acknowledged before me on the 3 0 day of 2003, by Jerry Coker, President of Coppell Education Development Corporation!on b ' if of said corporation. Qe. 0 011 s m 0* \ o,E. D. Q toe , ,..(<,R%* AY Pee °Aye -.. My Commission expires: .24z -- _G) � Q: 10 F OFI • *Ogg , 06`Or°0 STATE OF TEXAS COUNTY OF DALLAS My Commission expires: ie/a5)07' COPPELL EDUCATION DEVELOPMENT CORPORATION COPPELL INDEPENDENT SCHOOL DISTRICT This instrument was acknowledged before me on the LLB day of , I g f y 2003, by Dr. Jeff Turner, Superintendent of Coppell Independent School District, S beh. f of said district. • USA A. GANZ Notary Public, State of Texas My Commission Expires June 25, 2007 COPPELL EDUCATION DEVELOPMENT GRANT Page 5 Notary Public, State of Texar a o tary Public, State of Te Project Title: CISD Library Grant Principal Applicant: LexAnne Seifert Title of Principal Applicant: Librarian, Denton Creek Elementary ISD Represented in Application: Coppell ISD Project Period: 2003 -2004 school year Total Amount Requested: $129, 390.00 Printed Names & Titles of Grant Author(s) & Approvers, Signatures & Dates: LexAnne Seifert, Librarian-DCE Principal Applicant Title Lynn Hevron, Librarian -CMN Doreen Newcomb, Librarian-CHS Team Member Title Dr. Paul Lupia, Director Director of Student Services Dr. Jeff Turner, Superintendent District Superintendent Title Deena Reeve, President * *School Board President As Revised: 01/08/2003 Coppell Education Development Corporation Grant Application Signature Team Member Title (/Signature Si. nature Signat e Signature Signature * *Signifies approval by the School Board of Trustees (A° A.Gt7,cov/ s -6-0 Date Date /6 /0 Date S 0 3 Date Date Date 1. MAY. � 2003 3: 29 AM C O F' F' E L I. ISD Na 4055 F' 1 Page - The Leader, The Colony Courier - Leader, Coppell Gazette, Carrollton Leader - Wednesday, May 7, 2003 Notice of Public Hearing The Coppell Independent School District is holding a public hearing Lncluding opportu- nity for public input retarding an application for grant from the Coppell Education Devel- opment Corporation on May 19, 2003 at T 30pm at the Coppell Independent School District Administration Offices located at 200 South Denton Tap Road, Coppell. Texas_ Any citizen interested in obtaining or review- ing copies of the grant application prior, to the hung may do so at 200 South Denton Tap Road. Coppell, Texas from 8:OOam to 4 :3Oppm, Monday through Friday beginning May - 7, 2003. Wednesday, May 14, 2003 - The Leader, The Colony Courier - Leader, Coppell Gazette, Carrollton Leader - Page CLS 5 Notice of Public Hearing The Coppell Independent School District is holding a public hearing including o portu- nity for public input regarding an application . for grant from the Coppell Education Devel- opment Corporation on May 19, 2003 at 7;30pm at the Coppell Independent School District Administration Offices located at 200 South Denton Tap Road, Coppell. Texas. Any citizen interested in obtaining or review- ing copies of the grant application prior to the hearing may do so at 200 South Denton Tap Road, Coppell, Texas from 8:O0am to 4:30pm, Monday through Friday beginning May - 7, 2003. Application for The City of Coppell Educational Development Corporation Grant Assistance 2003 — 2004 Coppell Independent School District 200 S. Denton Tap Road Coppell, TX 75019 CISD Library Grant 2003 1 CISD Library Grant 2003 2 Section I: Abstract of Project /Activity Clear consensus in research shows a direct correlation between high quality school library programs and student achievement. Recent findings include: • "Strong school library media programs make a difference in academic achievement," (Lance & Loertscher, 2001, p.3). • "The school library media program requires a budget that supports the continuous collection of information in all formats and that provides the instructional infrastructure that will help students learn to use that information in creative, meaningful ways," (Information Power, 1998, pp.109 -110). • "Students succeed where the school librarian participates with classroom teachers and administrators in making management decisions that encourage higher levels of achievement by every student," (Lance, Rodney, & Hamilton - Pennell, 2002, p. x). Coppell Independent School District libraries located within the Coppell city limits are applying for $129, 390.00 under the literacy provision of the Coppell Education Development Corporation to further our ongoing commitment to build quality library print collections. Use of the 2003 -2004 grant funds will allow Coppell ISD libraries to impact the literacy level of every student by providing additional, meaningfully selected print resources. Emphasis will be placed on collaborative use of the materials by professional library staff in order to actively engage teachers and students in the resource -based learning process. To ensure that every student is touched by these materials, the library program must be grounded in collaborative partnering among librarians, teachers, and students, guaranteeing maximum, meaningful usage. The process of making print materials available to every student will be based CISD Library Grant 2003 3 on student need, whether it is recreational reading, independent research or whole class instruction. Section II: Description of Proposal and Nature of Request: District libraries will address two broad literacy objectives with these grant monies. The first objective is the purchase of additional, current print materials. To do this effectively librarians will: • assess collections • weed materials that are outdated or in disrepair according to CREW Guidelines for Weeding (see Appendix A) • consult a variety of professional resources for relevant, current titles • utilize Texas Essential Knowledge and Skills objectives to ascertain curriculum needs • create consideration files and book orders with titles that will replace outdated, weeded materials with current ones • create consideration files and book orders with titles that will address curriculum changes and student interests With the grant funds, the library professionals will build quality collections that are current, responsive to student needs and interests, and supportive of changing curricular objectives, thereby impacting district literacy. Year end reports which include fall book orders, monthly collection statistics, a spring 2004 updated collection analysis report, and a summary of collaborative lessons will serve as documentation that books have been acquired and used. Objective 1: To buy additional, current books that generates increased circulation and meaningful usage that support and enhance the CISD curriculum. Activities Persons Responsible Time Line Documentation Weed collection using collection analysis report and CREW manual District Librarians Fall Semester /Ongoing List of books weeded Utilize selection aides, consideration files and state wide reading initiatives to develop book order District Librarians Fall Semester /Ongoing Book Order Meet with administrators, teachers and students to determine book needs District Librarians Fall Semester/ Ongoing Book Order Utilize TEKS and Curriculum Maps to determine grade level and department needs District Librarians Fall Semester /Ongoing Book Order CISD Library Grant 2003 4 The second objective is to increase collaboration among students, teachers, and librarians energizing students to read independently and to seek information through learning activities. The purpose of this objective goes beyond mere purchase and availability of books to one that speaks to the best and most relevant usage of these materials. Librarians will embed their activities within classroom activities and objectives, thereby making these book resources necessary to students and teachers. Documentation will include monthly library usage reports, which include Class Visit Planning Form (see Appendix B), Research Unit Teacher's Assessment Form (see Appendix C), (Valenza, 1998) and collection and circulation statistics reports. Below is a chart detailing objectives, activities, responsible persons, time lines, and documentation to further clarify the process by which the funds will be used. Objective 2: To increase collaborative partnering between teachers and librarians. Activities Persons Responsible Time Line Documentation Develop Monthly Report guidelines District Librarians & Dr. Paul Lupia First department meeting Report guidelines developed Develop Year End Report guidelines District Librarians & Dr. Paul Lupia First department meeting Report guidelines developed Meet with grade levels and departments to plan units /projects as needed District Librarians & Teachers Ongoing on an as need basis Class Visit Planning Form Evaluate strengths and weaknesses of units /projects District Librarians & Teachers Following completion of units /projects Post Research Evaluation Form completed CISD Library Grant 2003 5 This grant project is necessary because reading print material is the integral part of our educational world. Dr. Vartan Gregorian (2002) of the Carnegie Corporation stated in the White House Conference on School Libraries: Reading and libraries are still indispensable tools. They provide pleasure, discretion, silence, and creative solitude, and privacy. Transcending the limitations of time and space is one of the primary pleasures of the act of reading for it allows not only the renewal of one's imagination, but also the development of one's mind. Reading universalized us, especially now when the computer has brought us the death of distance. As necessary and vital as electronic information has become in the quest to educate students in a school setting, a full - service school library must contain materials that are indexed and authoritative which will work in conjunction with the technology resources. Reliance on print sources, while changing, is still the primary entrance into the world of ideas and information, and CISD Library Grant 2003 6 libraries best serve our students when there is a strong combination of both print and technology. Coppell students currently have computer access, both at school and at home, through a variety of electronic periodical and reference databases through the Texas Library Connection. The secondary libraries have access to pre - selected, fully- cataloged websites through such products as Follett Find -It -All One Search and Knowledge Links. The ease of locating information and the authoritative nature of these products ensure students accurate resources from the Internet. All libraries are fully automated and students have access to electronic information from any computer in the district. In addition, every student has access to the resources of the William T. Cozby Public Library. The decision to devote grant funds to print materials rests in the knowledge that technology needs are being addressed. Project Overview /Relevancy /Project Needs: The district's print needs are documented by the accompanying Collection Development Analysis and Recommendations Summary (see Appendix D), detailing problems related to both outdated print materials and the paucity of volumes per pupil. The summary is based on critical measurements from Texas Education Agency's Standards and Guidelines for Texas Schools and American Library Association standards. The entire Collection Analysis Report is available for review and accompanies this proposal. Each CISD campus is unique in its individual needs. For example, too many books in the older Pinkerton Elementary collection are outdated and worn. On the other hand, the newer Cottonwood Creek Elementary, has a collection that is more current and sufficient to meet standards. Both require funds for different reasons, one to purchase current materials to replace students' thirst for new reading material. Students served by this project: • High School ( Grades 9 -12) 2,437 • Middle School (Grades 6 -8) 2,082 • Elementary School (Grades Pre K — 5) 4,107 CISD Library Grant 2003 7 outdated books, the other to meet changing curricular needs in the classroom and to satisfy Grant monies will provide for ongoing acquisitions to expand existing library programs and collections. The activities and programs instituted by these funds are not mandated by state regulations. The schedule or frequency of usage for these materials is dictated by point -of -need for a student or teacher. "In collaboration with teachers and others, the librarian designs and carries out policies and procedures that promote the program as the first point of contact for meeting learning needs" (Information Power, 1998, p. 89). Instructional delivery will include literacy strategies such as book talks, individual or small group readers' advisory and whole class or individual research projects. Without the funds, the effectiveness of the CISD libraries will be compromised as materials continue to age and curriculums change. This project will not require additional staff nor will it require any additional software, technology updates, or curriculum packages. Library staff will need a short training session on the features of the monthly standard reporting forms from which library collaborative partnering with teachers will be gauged. Training will be done within the existing framework of library district meetings. • Total of 8,626 students CISD Library Grant 2003 8 Section IV: Project Measurements and Evaluation Coppell ISD serves thirteen schools in the City of Coppell. The libraries of these schools serve 8,626 students that reside in the city, Pre -K through grade 12 (see Appendix E). The books purchased through these grant monies will be made available to 100% of the student population attending these schools. The $129,390.00 request translates to $15.00 per student as reflected in the District Grant Distribution Profile (see Appendix F). With the average price for hard cover children and young adult books at $19.18 per volume (St. Lifer, 2003, p.11), this grant becomes the necessary first step in the district collection development process. Measurement The effectiveness of this project can be qualitatively measured by monthly documentation strategies and reports. These will include checklists, rubrics, conferences, portfolios, anecdotal records from students, teachers, and parents, class visit planning forms and post- research evaluation forms. To quantitatively measure the effectiveness of this project, each library will have an updated collection analysis report prepared at the end of the 2003 -2004 school year, using the same standards and criteria as the initial report. Copies of purchase orders will be available on request to the committee documenting new print acquisitions. In addition, each library will prepare a monthly collection statistics report showing acquisitions and deletions. Reports will be submitted to the district supervisor and reviewed on a regular basis at district librarian meetings throughout the year. Reports will indicate where gains have been made in the collection development process. CISD Library Grant 2003 9 Evaluation Evaluation of this project will be measured against the exemplary standard of the Standards and Guidelines for Texas Schools from the Texas State Library and Archives Commission and endorsed by The Texas Library Association which was one measurement standard used in the initial collection analysis report that detailed areas of concerns. Additionally, a comparison of the 2003 collection analysis report and the 2004 updated report will allow librarians and the district to measure quantitative and qualitative gains. The goal of district librarians is to meet exemplary standards in all areas as described below by the following overall quality indicators. The grant funds will allow us to address specifically the quality indicators pertaining to currency and number. Resources available in and/or accessible through the school library provide students and faculty opportunities for research, reading, and life -long learning; support and enrich the curriculum; and meet students' diverse needs and interests. Library materials must be cataloged, inventoried, and disseminated through the library and be available to all users. These materials should be current and in good repair, selected according to district - adopted, board - approved selection policies, and must reflect an appropriate balance among print, software, and electronic resources. In addition, an exemplary library program's collection should reflect the unique needs of the specific school population. Outdated and worn library materials should be regularly discarded, according to guidelines generally accepted by the library profession. (Crew Method provided by the Texas State Library) Provisions should be made for access to information resources beyond the campus via interlibrary loan (within the district and outside the CISD Library Grant 2003 10 district), telecommunications, and technology. *An exemplary school library program will provide a balanced collection of at least 12,000 books, software, and electronic resources at the school library program level (school library programs with enrollments exceeding 600 ADA must provide a minimum of 20 items per pupil) (Texas State Library and Archives Commission, 1997). Dr. Keith Curry Lance (2002), the Director of Library Research Service at Colorado State University, sums up the impact of school library programs when he states, "school libraries are a powerful force in the lives of America's children. The school library is one of the few factors whose contribution to academic achievement has been documented empirically, and it is a contribution that cannot be explained away by other powerful influences on student performance." The library program is successful only when its facilities, services, and resources are managed and used effectively. Coppell ISD librarians respectively apply for this grant to provide students and teachers a library program that is vital to the development of life -long learners. Association. References Gregorian, V. (2002). White House conference on libraries: Keynote address. Retrieved from www.imis.gov/ pubs /whitehouse0602 /gregorian.htm. CISD Library Grant 2003 11 Information power: Building partnerships for learning (1998). Chicago: American Library Lance, K. C., (June 2002). What research tells us about the importance of school libraries. Retrieved April 11, 2003, from www.imis.qov/ pubs /whitehouse0602 /keithlance.htm. Lance, K. C. & Loertscher, D. V. (2001). Powering achievement: School library media programs make a difference: The evidence. San Jose, CA: Hi Willow Research & Publishing. Lance, K. C., & Rodney, M. J., & Hamilton - Pennell, C. (2002). How school libraries improve outcome for children: The New Mexico study. Santa Fe, NM: Hi Willow Research & Publishing. St. Lifer, E. (2003). Where is your opportunity? Tying the need for books to student achievement. School Library Journal, 49 (3), 11. Texas State Library and Archives Commission. (1997). School library programs standards and guidelines for Texas. Retrieved April 21, 2003, from www.tsl.state.tx.us/Id/schoollibs/standards. Valenza, Joyce Kasman. (1998). Power Tools: 100+ Essential Forms and Presentations for Your School Library Information Program. Chicago: American Library Association. CREW Guidelines for Weeding The formulas given here for the various Dewey classes are rules of thumb based on professional opinions in the literature and practical experience. The formula in each case consists of three parts: 1. The first figure refers to the years since the book's latest copyright date (age of material in the book); 2. The second figure refers to the maximum permissible time without usage (in terms of years since its last recorded circulation); 3. The third refers to the presence of various negative factors, called MUSTIE FACTORS. For example, the formula "8 /3/MUSTIE" means: "Consider a book in this class for discard when its latest copyright is more than 8 years ago; and/or when its last circulation or inhouse use was more than 3 years ago; and/or when it possesses one or more of the MUSTIE factors." Most formulas include a "3" in the usage category and a MUSTIE in the negative factors category. The figure in the age category varies considerably from subject to subject. If any one of the three factors is not applicable to a specific subject, the category is filled with an X. MUSTIE is an easily remembered acronym for six negative factors that frequently ruin a book's usefulness and mark it for weeding. M = Misleading (and/or factually inaccurate) U = Ugly (worn and beyond mending or rebinding) S = Superseded (by a truly new edition or by a much better book on the subject) T = Trivial (of no discernible literary or scientific merit) I = Irrelevant to the needs and interest of your community E = The material may be obtained expeditiously Elsewhere through interlibrary loan or reciprocal borrowing In all cases, weeding decisions ultimately depend upon the professional judgments of the library staff who are responsible for the selection of materials in response to the needs of their library's patrons. While the MUSTIE formula may be used as a guide in making weeding decisions, these guidelines can and should be adjusted to meet the needs of the specific library, by substituting numbers that best reflect the library's mission and goals. Carefully consider all the factors involved in the weeding process, rather than automatically discarding an item with an older copyright date. Appendix A Dewey Class 000 004 011 020 030 Others 100 133 150 160 200 300 310 320 400 Appendix A Dewey Class The CREW Method: Expanded Guidelines for Collection Evaluation and Weeding 330 340 350 360 370 390 500 510 550 570 580 600 610 630 635 640 649 690 Others 3 /X/MUSTIE 10 /X/MUSTIE 10 /3MUSTIE 5 /X/MUSTIE 5 /X/MUSTIE 15/3 /MUSTIE 10/3 /MUSTIE (geography 10 /3MUSTIE books) 10/3 /MUSTIE or narratives) 5 /3MUSTIE 2 /X/MUSTIE 5 /3MUSTIE (topical) 10 /3MUSTIE (historical) 5 /3MUSTIE 10 /X/MUSTIE 10 /X/MUSTIE 5 /X/MUSTIE 10 /3MUSTIE 5 /3MUSTIE (etiquette) Criteria 10 /3MUSTIE (folklore /customs) 10 /3MUSTIE 10/3 /MUSTIE X/3/MUSTIE 10/3 /MUSTIE 10/3 /MUSTIE 5 /3MUSTIE 5 /3MUSTIE 10 /3MUSTIE 5 /3MUSTIE 5 /3MUSTIE 10/3 /MUSTIE 5 /3MUSTIE 700 745 X/3/MUSTIE 770 5 /3MUSTIE 790 10 /3MUSTIE Others X /X/MUSTIE 800 900 910 Others B or 92 (Biography) F (Fiction) E Fiction (Picture Books) JF (Juvenile Fiction) YA (Young Adult) Fiction J & YA Nonfiction X/X/MUSTIE 5 /3MUSTIE and guide 10 /3MUSTIE (personal 15 /3MUSTIE X/2/MUSTIE X/2/MUSTIE X/2/MUSTIE X/2/MUSTIE 3 /2MUSTIE Use Adult Periodicals/ Newspapers 3 /X/X VF (Vertical File) 1 /2MUSTIE College Catalogs 2 /X/MUSTIE NP (Nonprint Media, also AV) WORST* Videocassettes 12 /X/WORST* Local History X/X/X Donations (Also Memorials) X/X/MUSTIE Course Title Today's Date Grade 1. Briefly describe the project. 3. Information skill goal(s) Class Visit Planning Form Visit Date(s) Level Appendix B Teacher Period(s) Number of Sections Assigned 2. Content goal(s) Assignment begins Assignment is due 4. How will students locate materials? ❑ Students will select materials from an assignment sheet. (Please attach a copy of your assignment sheet or other student handouts.) ❑ Students will develop topics independently. 5. What types of materials will students be using? ❑ Periodicals ❑ Books ❑ CD -ROM ❑ Online /Internet ❑ Audiovisuals ❑ Other (list): 6. Expected product(s) 7. How will the final product be evaluated? (Please attach a copy of your rubric or assessment tool.) 8. If you plan to put materials on reserve, which type of loan would you prefer? ❑ Normal circulation ❑ Overnight ❑ Room use ❑ Other (list): 9. What are the major resources you plan to use? 10. Notes Copyright © 1998 American Library Association. Permission granted to reproduce for nonprofit educational purposes. Teacher Research Unit Teacher's Assessment Form 1. How would you rate the success of the unit? 2. How would you rate the quality of student projects? Unit/Lesson Date 3. Should we attempt this project again next semester /year? ❑ Yes ❑ No Comments: 4. What recommendations do you have for improving the assignment for the next time? 5. Were your subject area and information skills goals reached? ❑ Yes ❑ No Comments: 6. What materials would you like the library to add to better support this project Copyright © 1998 American Library Association. Permission granted to reproduce for nonprofit educational purposes. Appendix C Poor M- Excellent 1 2 3 4 5 1 2 3 4 5 Appendix D Development � alysis and Recommendations Coppell High School Coppell Middle School East Coppell Middle School North Coppell Middle School West Barbara S. Austin Elementary Cottonwood Creek Elementary Denton Creek Elementary Lakeside Elementary Mockingbird Elementary Pinkerton Elementary Richard J. Lee Town Center Elementary W. H. Wilson Elementary 2,750 725 850 820 450 600 500 570 458 380 400 536 450 15,353 19,430 12,087 14,443 14,517 13,061 8,572 12,638 21,763 12,066 16,103 12,144 14,601 Volumes per Student 5.58 26.8 14.22 17.61 32.36 21.77 17.14 22.17 47.52 31.75 40.26 22.66 32.45 Age o Collection 1989 1990 1996 1987 1988 1993 1993 1990 1991 1987 1989 1992 1991 Recommendations 2 Purchase more titles, replace outdated materials Replace outdated materials Purchase more titles Replace outdated materials Replace outdated materials Curriculum evaluation Purchase more titles Replace outdated materials Replace outdated materials Replace outdated materials Replace outdated materials Replace outdated materials Replace outdated materials Figures based Library Medi. Enrollment Infor -- Janua 15 200 3 Total District Enrollment on 1/15/03 9,869 Deduct Elementary Students not in City of Coppell -709 Deduct Middle School Students not in City of Coppell -280 Deduct High School Students not in City of Coppell -254 Total Students Residing in City of Coppell 8,626 Appendix E District Grant Distribution Profile - @ $15.00 per Student Students Amount Total Students Residing in Coppell: 8,626 Total Grant Request $129,390.00 Coppell High School 2,437 $36,555.00 Middle Schools 2,082 $31,230.00 Coppell Middle School East 630 $9,450.00 Coppell Middle School North 735 $11,025.00 Coppell Middle School West 717 $10,755.00 Elementary Schools 4,107 $61,605.00 Barbara S. Austin Elementary 440 $6,600.00 Cottonwood Creek Elementary 558 $8,370.00 Denton Creek Elementary 468 $7,020.00 Lakeside Elementary 517 $7,755.00 Mockingbird Elementary 437 $6,555.00 Pinkerton Elementary 367 $5,505.00 Richard J. Lee Elementary 373 $5,595.00 Town Center Elementary 527 $7,905.00 W. H. Wilson Elementary 420 $6,300.00 GRAND TOTAL 8,626 $129,390.00 Appendix F I. CALL TO ORDER VIII. OPEN FORUM AGENDA COPPELL INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES REGULAR MEETING AT THE ADMINISTRATION BUILDING, BOARD ROOM MAY 19, 2003 6:45 P.M. 11. ROLL CALL ESTABLISH QUORUM Announcement by the President whether a quorum is present, that the meeting has been duly called, and that notice of the meeting has been posted in the manner and for the time required by law. III. STUDENT HEARING IV. CLOSED SESSION Adjourn into closed session to discuss the following items according to the Texas Government Code, Section 551.074, Personnel Matters: A. Personnel Employment B. Personnel Resignations V. RECONVENE TO OPEN SESSION VI. INVOCATION • Cindy Warner VII. AWARDS • Business Professionals of America • Texas State Geography Bee • State Science and Engineering Fair • UIL State Tennis Tournament • UIL Golf Tournament • "Sidekick" — Interscholastic League Press Conference • Metroplex at the Dallas Morning News — Sports Writers • 2003 National Elementary School K -6 Chess Championship • Top 10 — "Class of 2003" • Texas Computer Art Education • Congressional Show A. Announcement by the President that individuals not listed on the agenda but who wish to address the Board of Trustees should see the Board Secretary, Lisa Ganz, to complete an information card and return the completed card to the Board Secretary prior to 7:30 p.m. IX. PUBLIC HEARING A. Public Hearing with Opportunity for Public Input Regarding an Application for Grant from the Coppell Education Development Corporation — Coppell Independent School District Library Grant X. DISCUSSION AND REPORT ITEMS A. Board President • Proclamation • Resolution Presentation - Media Coverage Makes the "Honor Roll" • Appointment of Board Members to Various Committees Board Member Adoption of Campuses B. Board Members • Mike Arthur — C. Superintendent XI. ACTION ITEMS A. B. • Introduction XIII. ADJOURNMENT • DFE (LOCAL) • FNAB (LOCAL) • GBA (LOCAL) • GKD (LOCAL) • Policy Update 69 Foundation Grants — YMCA Executive Director Consent 1. Approve Resolution Authorizing the Sale of School District Property 2. Approve Proposed Auditor Letter of Engagement 3. Approve Budget Amendments for 2002 -2003 4. Approve Financial Report for April 30, 2003 5. Approve Minutes of the April 28, 2003 and May 8, 2003 Meetings Consider Approval of Change Orders for Contruction Projects C. Discussion and Approval of the CISD Library Grant Application to the Coppell Education Development Corporation D. Discussion and Approval of Aramark ServiceMaster Bid for Custodial, Grounds, and Maintenance Management Services E. Discussion and Possible Adoption of Policies: XII. DISCUSSION AND POSSIBLE ACTION ON MATTERS DISCUSSED IN CLOSED SESSION