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CISD Grant No. 2002-S01 AddendumIS� COPPELL INDEPENDENT SCHOOL DISTRICT 200 S. DENTON TAP ROAD • COPPELL, TEXAS 75019 • (972) 471 -1111 March 1, 2002 Jim Witt, City Manager The City of Coppell 255 Parkway Coppell, Texas 75019 Re: CEDC Grants Dear Mr. Witt: Enclosed please find Coppell Independent School District's grant applications. These grant applications are being submitted in order of priority: 1. Literacy 2. English as a Second Language -ESL 3. Elementary Spanish 4. Summer Reading 5. Career and Technology VONITA WHITE INTERIM SUPERINTENDENT Hand Delivered Friday, March 1, 2002 RALPH SEELEY ASSISTANT SUPERINTENDENT We ask your consideration in funding each grant in total before awarding the next grant. Thank you for your assistance and please feel free to contact my office should you have any questions or require any additional information. Sincerely, tz) Vonita White Interim Superintendent Coppell Independent School District Enclosures ADDENDUM TO GRANT AGREEMENT BETWEEN THE CITY OF COPPELL, COPPELL EDUCATION DEVELOPMENT CORPORATION AND COPPELL INDEPENDENT SCHOOL DISTRICT 1,00 - SO This Addendum is intended to and shall be incorporated as an integral part of the Grant Agreement for between the City of Coppell ( "City"), Coppell Education Development Corporation ( "CEDC ") and the Coppell Independent School District ( "CISD "). To the extent of any conflict or inconsistency between the Agreement and this Addendum, the provisions of this Addendum shall prevail. WHEREAS, on or about the 25 day of April, 2002, the CITY executed a grant agreement ( "Agreement ") providing an education development grant in the amount of One Hundred Eighty -nine Thousand Dollars and no cents ($189,000.00), subject to the availability of funds collected from 379A sales tax, to CISD to fund Elementary Spanish Teachers; and WHEREAS, said Agreement was agreed to and executed by the CEDC on or about the 8 day of May, 2002 and by CISD on or about the 28 day of May, 2002; and WHEREAS, after execution of the Grant and implementation of the program, it has been determined that the personnel costs have escalated and additional monies are required to fund said positions; and WHEREAS, the parties hereto agree to provide for such escalated costs and to provide an increase in the amount of Ten Thousand, Four Hundred Seventy -three and no cents ($10,473.00) making the grant a total of One Hundred Ninety -nine Thousand, Four Hundred Seventy -three Dollars and no cents ($199,473.00); NOW THEREFORE, in consideration of the foregoing, the parties agree as follows: A. That the Coppell Education Development Corporation Grant Agreement providing funding for Elementary Spanish Teachers is hereby amended as follows: "3. CITY and CEDC agrees to provide the GRANT in the total amount of One Hundred Ninety -nine Thousand, Four Hundred Seventy -three Dollars and no cents ($199,473.00) B. That all other terms and conditions of the Agreement by and between the respective parties, executed May 28, 2002, are otherwise in full force and effect save and except as amended. Contract Addendum - Page 1 52180 EXECUTED this /7 day o CITY OF COPPELL, TEXAS By: i /j t�/ JIM / way T, CITY MANAGER 255 Boulevard P.6 . Box 9478 Coppell, Texas 75019 EXECUTED this (0 day of>Qotn'�/�.Q;j7 , 2002. STATE OF TEXAS COUNTY OF DALLAS My Commission Expires: 70 4 Contract Addendum - Page 2 By: By: CEDC'S ACKNOWLEDGMENT , 2002. COPPELL EDUCATION DEVELOP ENT CORPO ' TION COKER, PRESIDEN 255 kway Boulevard P.O.: ox 9478 Coppell, Texas 75019 COPPELL INDEPENDENT SCHOOL DISTRICT F _l . TURNER, Ed.D. SUPERINTENDENT Coppell Independent School District 200 S. Denton Road Coppell, Texas 75019 This instrument was acknowledged before me on the /clot day of be ce", ex" , 2002, by Jerry Coker, President of the Coppell Educati. Development Corporation, a Texas nonprofit corporation. .1iklAtt 444 L ` Q • 5 F.. co \ -v 0 OF Z ., - 0 4, 000 % 0 000iio��° 4. State of Texas 52180 (A)...S12:0:4_0 STATE OF TEXAS COUNTY OF DALLAS This instrument was acknowledged before me on the / day o 2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of said municipality. My Commission Expires: t STATE OF TEXAS COUNTY OF DALLAS § My Commission expires: 6/.2 o_3 Contract Addendum - Page 3 CITY'S ACKNOWLEDGMENT ```���� Ee i r r rori,� Notary Public oi l .�`„` �.ABD �'�t� ' • .. se ° PU 'o n • • *, • *. ° 'o- • o., ', of rei ego ' . 1s ue e ........ `� a o,,/' s. 71 200 `\' '/ fr rrat111% 0 � - to of Texas COPPELL INDEPENDENT SCHOOL DISTRICT Notary Public, State of Te This instrument was acknowledged before me on the daC ( g /0 1-11 day ��'-� -6 2002, by Jeff N. Turner, Ed.D., Superintendent of Coppell Independent School District, on behalf of said district. 52180 STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION COUNTY OF DALLAS § GRANT AGREEMENT This Educational Development Grant Agreement ( "Agreement ") is made by and between the City of Coppell, Texas ( "CITY "), Coppell Education Development Corporation ( "CEDC ") and the Coppell Independent School District (the "CISD "), acting by and through their respective authorized officers. WITNESSETH: WHEREAS, the CITY is authorized by TEX. LOC. Gov'T CODE § 379A to provide educational development grants to publicly funded institutions through the CEDC for the promotion of literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CITY seeks to support programs for promoting literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CISD has submitted a grant application No. 2002 -SO1 to provide funding for certified Spanish Teachers in the elementary schools (the PROJECT), which is designed for the purpose to begin the study of Spanish in the 2 and/or 3 grade in order to establish a foundation for continued language study in middle school and/or high school; and WHEREAS, the CISD has developed the PROJECT using certified Spanish teachers who specialize in such field; and WHEREAS, CISD is in need of funding the salaries of four and one -half (4.5) Elementary Spanish Teachers and seeks the assistance of the Coppell Education Development Corporation for such assistance; and WHEREAS, the CITY has determined that making an education development grant to the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit the CITY and the City's inhabitants and will promote foreign language in the CITY; NOW THEREFORE, in consideration of the foregoing, and other valuable consideration the receipt and sufficiency of which are hereby acknowledged on the terms and conditions hereinafter set forth, the parties agree as follows: GENERAL PROVISIONS 1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to provide the CISD an education development grant (the "GRANT ") in an amount not to exceed One Hundred Eighty -nine Thousand Dollars and no cents ($189,000.00). COPPELL EDUCATION DEVELOPMENT GRANT Page 1 47256 2. CISD agrees to utilize the GRANT to fund four and one -half (4.5) Elementary Spanish Teachers for the CISD elementary campuses. 3. CITY agrees to provide the GRANT of One Hundred Eighty -nine Thousand Dollars and no cents ($189,000.00) funds payable on a quarterly basis with the first payment to be made on or before August 1, 2002. Funds to be expended in accordance with the budget categories set forth in the GRANT application. 4. On a quarterly basis beginning no later than November 15, 2002 the CISD shall submit the contracts supporting personnel expenditures for this GRANT to the CEDC. The detailed expenditures shall include, but not limited to, salaries, number of students served, grade levels actually served, copies of contracts, and any changes in personnel during the period covered by this GRANT. 5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and cure period described herein, shall be in default of this AGREEMENT. As liquidated damages in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the CITY, the GRANT with interest at the rate of eight percent (8 %) per annum from the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of default would be speculative and difficult to determine. Upon breach by CISD of any obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to cure the default within the time provided herein, or, as such time period may be extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT without further notice to the CISD. 6. The terms and conditions of this AGREEMENT are binding upon the successors and assigns of all parties hereto. This AGREEMENT may not be assigned without the express written consent of CITY and CEDC. 7. It is understood and agreed between the parties that CISD, in the use of the GRANT and in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney's fees, of any nature whatsoever arising out of the CISD'S performance of the conditions under this AGREEMENT. 8. Any notice required or permitted to be delivered hereunder shall be deemed received when sent by United States mail, postage pre -paid, certified mail, return receipt requested, addressed to the party at the address set forth opposite the signature of the party. 9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for any action concerning this AGREEMENT shall be in the State District Court of Dallas County, Texas. COPPELL EDUCATION DEVELOPMENT GRANT Page 2 47256 10. In the event any one or more of the provisions contained in this AGREEMENT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. EXECUTED this Z6 day of By: COPPELL EDUCATION DEVELOPMENT GRANT Page 3 CITY OF COPPE EXAS By: EXECUTED this 44.- day of m c,. ATTEST: By , 2002. JIM WI 'tif 255 Par a Boulevard P.O. Bo -'9478 Coppe Texas 75019 RRY r KER, PRESIDENT 255 Par ra Boulevard P.O. Box 9478 Coppell, Texas 75019 MANAGER LIBBY B _/. , CITY SECRETARY COPPELL EDUCATION DEVELOPMENT CORPORATION , 2002. 47256 SIGNED this STATE OF TEXAS (0 /1 -09- COUNTY OF DALLAS My Commission Expires: day of j COPPELL INDEPENDENT SCHOOL DISTRICT BY'. C(J ATTEST: By: 4 ) CLfl( 3 V CITY'S ACKNOWLEDGMENT This instrument was acknowledged before me on the 2 a day of 2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of said municipality. o w 1 \\`‘ \ gBY B44 `'d • � ! , ' * * : ?\ '• rr ' 9 Tg OF T� • � ■ s 2O 1 1 - ' COPPELL EDUCATION DEVELOPMENT GRANT Page 4 , 2002. VONTTA WHITE, INTERIM SUPERINTENDENT Coppell Independent School District 200 S. Denton Road Coppell, Texas 75019 Notary Publi • tate of Texas • 47256 STATE OF TEXAS COUNTY OF DALLAS This instrument was acknowledged before me on the 8+h, day of c 2002, by Jerry Coker, President of Coppell Education De -lopment Corporation, on beh if of said corporation. My Commission expires: STATE OF TEXAS My Commission expires: 610 COPPELL EDUCATION DEVELOPMENT CORPORATION COPPELL EDUCATION DEVELOPMENT GRANT Page 5 Not COPPELL INDEPENDENT SCHOOL DISTRICT ublic, State of Texas 0 ,1■1116 14s ''0° P . Wit 14 '• ,eig:4i...i' 134 .4j - P t i s ;-- n°, • (;) • /\ e N T. 1 y i c . . OF • # , , , 1 0 2 , di 16Ac ism 1 two COUNTY OF DALLAS § This instrument was acknowledged before me on the O day of ( g y 2002, by Vonita White, Interim Superintendent of Coppell Independent School District, on behalf of said district. 1 Notary Public, State o Texas NOTARY B to dL of Texas 47256 Abstract of Program/Activity Abstract, not to exceed 300 words, indicating the program/activities to be undertaken with grant funds and a timeline for such program/activities. (REMINDER: Applications may NOT include more than one school fiscal year.) A certified Spanish teacher will provide instruction to as many elementary students as possible. Instruction will occur approximately once every six days for a period of forty -five minutes. The program will operate during the regular school year. Activities are geared to the young learner's interests, developmental levels, and experiential background. They are designed to appeal to a variety of learning styles and to incorporate frequent opportunities for movement and physical activities. Learning occurs in meaningful, communicative contexts that carry meaning for the students. For the young learner these contexts include social and cultural situations, content instruction, games, songs, rhymes, stories, and experiences with art. The curriculum is organized around thematic topics that establish a balance between the basic goals of culture, subject content and use of the target language. Teachers incorporate the use of visuals, realia and hands on activities to encourage student participation and retention of the language. Instruction emphasizes a communicative approach to language learning rather than a grammatical approach. Grammar is presented through and for usage rather than in isolation. The elementary Spanish curriculum addresses the Texas Essential Knowledge and Skills for Languages Other than English and National Standards for Language Learning as well as reinforces the Texas Essential Knowledge and Skills for English Language Arts. 2 Activities To Be Carried Out To Accomplish Strategy Positions Responsible Timeline Amount Requested Performance Indicator Recruit five elementary Spanish Teachers Program Coordinator April — August 2002 $210,000. (five teachers at $42,000.) Recruiting and interview schedule Orientation of Spanish teachers Program Coordinator August 2002 $0 Copy of orientation materials Bi- Monthly curriculum planning sessions Program Coordinator September 2002 — May 2003 $0 Copies of bi- monthly agendas Develop and administer assessments to measure student growth as defined in the Texas Essential Knowledge and Skills for Languages Other Than English Program Coordinator and Spanish Teachers September 2002 — May 2003 $0 Copies of assessment instruments COPPELL INDEPENDENT SCHOOL DISTRICT ELEMENTARY SPANISH PROGRAM TIMELINE Program Goal: To develop novice level communications skills in the Spanish language for elementary students in grades two to five. Strategy: Using CISD curriculum for teaching elementary Spanish, five Spanish teachers will provide instruction for approximately 3,114 students. 3 Program /Project Purpose /Need /Importance Description of the purpose of and the educational need and importance for the proposed program/activities, including the relevance to one or more of the approved funding areas promoting literacy, foreign language, and /or career technology for a skilled workforce. The purpose of the Elementary Spanish Program is to begin the study of Spanish in 2nd or 3 rd grade in order to establish a foundation for continued language study in middle school and high school. Programs that begin in elementary school and continue uninterrupted through high school provide an opportunity for students to reach advanced levels of proficiency. Developing advanced language proficiency requires an extended period of time so that students have ample opportunities to experience and practice the language in meaningful context. Achieving proficiency in a foreign language takes from four to six years of study. The emphasis in today's foreign language education is on starting early and continuing study for many years to build communication skills in the language and cultural competence. Boundaries between countries and cultures are rapidly closing and giving way to a global community. Students growing up in this changing world will need to communicate effectively as adults. This means being able to understand and speak more than one language. We currently lack an adult population who can communicate in foreign languages and understand other cultures and value systems. For those of us living in the southwestern part of the United States, it is increasingly important to learn how to communicate with the Hispanic population. Spanish was the most common language spoken at home according to the 1990 census. More than half (54 percent) of those who spoke a language other than English reported they spoke Spanish. This was a sharp increase over 1980, when 48 percent indicated that they spoke Spanish. Early indications 4 show that this trend should continue upon the release of the Census 2000 data which will be available in the summer of 2002. In Elementary Foreign Language Programs, Dr. Gladys Lipton highlights the results of research on children who study a foreign language in elementary school, these students: • show greater cognitive development in such areas as mental flexibility, creativity, divergent thinking, and higher -order thinking skills; • have an improved self - concept and sense of achievement in school; • develop a sense of openness to and appreciation of other cultures; • excel in authentic pronunciation; • show a better understanding of their own language and culture. If education is a means by which to prepare children for the world that they inhabit then we need to offer them an expansive curriculum as early as possible. This would include offering them the opportunity to begin the study of another language at an early age and to encourage them to continue that study for many years to come. 5 Program's Educational Objectives / Staffing Needs / Implementation Plan 1 Number/Grade Level of Students Served Describe program including educational objectives & goals, and differentiate between the two; demands on and expertise of present and proposed staff needed for implementation; and the number of students and the grade levels served by the proposal. Five teachers will be hired this spring in order to staff the Elementary Spanish Program in grades two through five. Each teacher will be responsible for the instruction at two elementary schools. During the 2002 -2003 school year the teachers will instruct approximately 3,114 students if program totally funded. The following is a list of educational goals and objectives for the Elementary Spanish Program. • Goal 1: Students will communicate in Spanish using the skills of listening, speaking, reading and writing. o Objective: Present information using familiar words, phrases and sentences. o Objective: Demonstrate an understanding of simple clearly spoken and written language. o Objective: Engage in oral and written exchanges to socialize and to provide and obtain information. • Goal 2: Students will gain knowledge and understanding of Hispanic cultures. o Objective: Participate in cultural activities that are representative of Spanish speaking countries. • Goal 3: Students will use Spanish to make connections with other subjects areas and to acquire information. o Objective: Use resources in the Spanish language and culture to gain access to information. 6 o Objective: Use the Spanish language to obtain, reinforce, or expand knowledge of other subject areas. • Goal 4: Students will develop insight into the nature of language and culture. o Objective: Compare and contrast the native language and culture with the Spanish language and culture. • Goal 5: Students will participate in communications at home and around the world using Spanish. o Objective: Use the Spanish language both within and beyond the school setting to communicate. 7 Detailed Budget Outline proposed expenditures for resources and personnel requested in the proposal. Actual costs are not to exceed this estimate. $210,000.00 Salary for Elementary Spanish teachers (5 teachers at $42,000.00) $210,000.00 Total Budget Request 8 Monitorink Plan Indicate how the school district will cooperate with the city of Coppell to audit the budget. Describe the type of financial records will be shared with the city of Coppell and when. Explain payment schedule request for proposal (monthly payments or equipment purchase). Include the time frame for capturing and reporting on the number of students and their grade levels actually served by this program. (CEDC reserves the right to alter the monitoring plans to meet fiduciary duties of the CEDC Board in monitoring and auditing the final Grant Agreement parameters and conditions between the city and the school district. Response A separate accounting fund will be created to account for the sales tax revenues received and the approved expenditures (program personal and /or equipment). Budget information can be provided which will be coded according to Texas Education Agency requirements. Monthly reports can be provided which will track actual expenditures, encumbrances and accruals as well as revenues received to date. The district will work with CEDC to provide appropriate documentation as deemed necessary in order for the district to receive the monies appropriated to fund the program positions approved by the CEDC. This can be done in advance for approved program positions as the sales tax dollars become available to the City or in arrears on a quarterly or monthly basis upon submission of appropriate documents substantiating the actual expenditure of dollars. Should there be any equipment purchases approved in the grants, the district will submit copies of purchase orders for approval by CEDC prior to issuance to the vendor. The district would prefer that CEDC remit sales tax dollars to the district as the purchase orders are issued so that the money is available for payment to the vendor upon receipt of the equipment. 9 The CISD business office will be available to discuss details of the above - described process with City officials or CEDC board members. Please contact the school official named below for additional information or questions. Ralph Seeley Assistant Superintendent for Business 972 - 304 -3004 rseeley@coppellisd.com 10 Project Title: Elementary Spanish Program Principal Applicant Mrs. Jan Boomer Title of Principal Applicant Coordinator for ESL / Other Languages ISD Representative in Application Coppell Project Period (Start & Finish of Entire Project) August 2002 — May 2003 Total Amount Requested $210,000.00 Printed Names & Title of Grant Approvers; Signatures; & Dates: Jan Boomer Coordinator of ESL /Other Languages Principal Applicant Signature Date Title (Required) Team Member Signature Date Title (Optional) Team Member Signature Date Title (Optional) Principal of School Involved Signature Date Title (Optional) Vonita White Interm Superintendent District Superintendent Title (Required) Coppell Education Development Corporation Grant Application Deena Reeve President, Board of Trustees ** School Board President Signatu President (Required) * *Signifies approval by the School Board of Trustees ,e6tiorpee.t.- • 1 Signature Date 02- 25 -6 L Date The goal of the Coppell ISD English as a Second Language program is to enable limited English proficient students to become competent in the comprehension, speaking, reading, and composition of the English language. Students are served as appropriate through three programs: Pre - Kindergarten, General ESL (K -12), and the Newcomer Center (6 -12). FHILOS4FHY It is the responsibility of Coppell Independent School District to provide all students the full opportunity to become competent in speaking, reading, writing, and comprehending the English language. The Coppell Independent School District further endeavors to carry out the intent of the state and federal policy requirements by providing instruction in Bilingual Education (if applicable) and /or English as a Second Language. Such programs shall provide identified limited English proficient students the opportunity to develop literacy skills in the English language so as to enable him /her to participate in the regular school program in English as quickly as practicable. 80 70 60 50 40 30 20 10 0 2000 - 2001 Enrollment by Campus 0 Valley Ranch ® Wilson 28 29 2000 -2001 Total Student Enrollment = 427 0 Austin (PreK - 5) E Cottonwood 0 Denton Creek 0 Lakes'de 6 0 0 MS West • High School 48 • Lee 2000 - 2001 Students Enrolled per Grade 80 70 60 50 40 30 20 10 0 ❑ PreK n Kinder ❑ Prelst ❑ 1st gr • 2nd gr ❑ 3rd gr • 4th gr ❑ 5th gr • 6th gr ❑ 7th gr ❑ 8th gr ❑ 9th gr • 10th gr • 11th gr • 12th gr 120 100 80 60 40 20 2000 -2001 Languages Other Than English 119 89 42 0 Korean 0 Japanese • Vietnamese 0 French • Malayalam 37 22 17 17 O Spanish • Cantonese 0 Russian O Mandarin 0 Farsi 7 6 6 5 5 5 eta o Finnish o Urdu • Teluga o Cambodian ■ 23 Languages 3 or> 3 doe Texas Education Agency Bilingual Education Unit, Division of Curriculum and Professional Development 1701 North Congress Avenue Austin, Texas 78701- 1494 (512) 475 -3555 Visit these web sites. http: / /www.tea.state.tx.us /curriculum / biling /index.html http: / /www.tcbee.org • Texas Education Agency Publications Distribution & Sales 1701 North Congress Avenue Austin, Texas 78701 -1494 (512) 463 -9744 Texas Education Agency Austin, Texas English as a Second Language (ESL) is intensive English language instruction by teachers trained in recognizing and working with language differences. State law requires school districts to provide ESL: • In elementary school when there are fewer than 20 limited English proficient (LEP) students of the same language enrolled in the same grade in the district. • In middle school and high school when there are LEP students. '01,! 4 Y2 >ihdI An ESL program provides intensive instruction that develops oral and written comprehension and reading and writing in English. An ESL program uses the academic and cultural experience of the student as a platform to provide the appropriate instruction in English. * An ESL program teaches mathematics, science, and social studies using strategies and methodologies appropriate for second language acquisition. --it An ESL program develops competence in English. It prepares the student to be successful in all academic subjects. Students in prekindergarten through high school who speak or hear a language other than English in their home and who have difficulty in English are eligible. YLi YES! All students in ESL must receive instruction in the Texas Essential Knowledge and Skills (TEKS) in English using strategies and methodologies appropriate for them. YES! Language Arts, Reading, Mathematics, Science and Social Studies are integral parts of the state mandated curriculum. YES! Music, P.E., and Art are all part of the balanced curriculum that children in the program are required to receive. Teachers, who are specially trained, tested and certified to teach in ESL programs meet the special language needs of these students. HCiqi? f:c2, • Teachers are appropriately certified by the state to teach ESL. • State-adopted ESL materials are provided to help students learn through proven methods. • The focus is on learning English for effective participation in other classes. How cid ki k9 it' hes help child lealeki 2Yi the ESL iso,Yo • Parents can volunteer for classroom activities. • Parents can encourage their child at home to achieve, provide a place to study, and show interest in schoolwork. • Parents can ask their child's teacher or principal about becoming a member of the Language Proficiency Assessment Committee (LPAC), which helps determine how students will be taught.