CISD Grant No. 2002-L01IS�
COPPELL INDEPENDENT SCHOOL DISTRICT �� o
200 S. DENTON TAP ROAD • COPPELL, TEXAS 75019 • (972) 471 -1111
March 1, 2002
Jim Witt, City Manager
The City of Coppell
255 Parkway
Coppell, Texas 75019
Re: CEDC Grants
Dear Mr. Witt:
Enclosed please find Coppell Independent School District's grant applications. These
grant applications are being submitted in order of priority:
1. Literacy
2. English as a Second Language -ESL
3. Elementary Spanish
4. Summer Reading
5. Career and Technology
We ask your consideration in funding each grant in total before awarding the next grant.
Thank you for your assistance and please feel free to contact my office should you have
any questions or require any additional information.
Sincerely,
li)e-)-11<;e
Gtr
Vonita White
Interim Superintendent
Coppell Independent School District
Enclosures
VONITA WHITE
INTERIM SUPERINTENDENT
Hand Delivered
Friday, March 1, 2002
RALPH SEELEY
ASSISTANT SUPERINTENDENT
STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION
COUNTY OF DALLAS § GRANT AGREEMENT
This Educational Development Grant Agreement ( "Agreement ") is made by and between
the City of Coppell, Texas ( "CITY "), Coppell Education Development Corporation ( "CEDC ")
and the Coppell Independent School District (the "CISD "), acting by and through their
respective authorized officers.
WITNESSETH:
WHEREAS, the CITY is authorized by TEX. LOC. Gov'T CODE § 379A to provide
educational development grants to publicly funded institutions through the CEDC for the
promotion of literacy, foreign language and career technology for a skilled workforce; and
WHEREAS, the CITY seeks to support programs for promoting literacy, foreign
language and career technology for a skilled workforce; and
WHEREAS, the CISD has submitted a grant application No. 2002 -L01 to provide
funding for Certified Teachers and supplies for an extended Summer Literacy Program (the
PROJECT), which is designed to serve students for grades 4 to 8 identified as needing
additional literacy support in the areas of reading and writing; and
WHEREAS, the CISD has developed the PROJECT using certified teachers; and
WHEREAS, CISD is in need of funding the salaries of thirteen (13) elementary and/or
secondary Language Art Teachers, plus the cost of instructional materials /training supplies and
seeks the assistance of the CEDC for such assistance; and
WHEREAS, the CITY has determined that making an education development grant to
the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit
the CITY and the City's inhabitants and will promote literacy in the CITY;
NOW THEREFORE, in consideration of the foregoing, and other valuable
consideration the receipt and sufficiency of which are hereby acknowledged on the terms and
conditions hereinafter set forth, the parties agree as follows:
GENERAL PROVISIONS
1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to
provide the CISD an education development grant (the "GRANT ") in an amount not to exceed
of Thirty -four Thousand Dollars and no cents ($34,000.00).
2. CISD agrees to utilize the GRANT to fund thirteen (13) elementary and/or secondary
Language Arts Teachers for the CISD campuses for students completing grades 4 to 8.
COPPELL EDUCATION DEVELOPMENT GRANT
Page 1 47257
3. CITY agrees to provide the GRANT not to exceed Twenty -nine Thousand Two Hundred
Fifty Dollars and no cents ($29,250.00) funds for thirteen (13) teacher salaries, and Four
Thousand Seven Hundred Fifty Dollars and no cents ($4,750.00) for instruction
materials /training, with the first payment to be made on or before May 15, 2003. Funds to be
expended in accordance with the budget categories set forth in the GRANT application.
4. On an annual basis beginning no later than September 15, 2003 the CISD shall submit a
detailed list of expenditures for this GRANT to the CEDC. The detailed list of expenditures
shall include, but not limited to copies of contracts, purchase orders, and other financial
documents which address the GRANT expenditures by category as approved by the CEDC and
reflected in Item 3 of this AGREEMENT. CISD shall also provide documentation related to
the number of students served, grade level served, as well as any other information that reflects
the success of the summer literacy program as funded.
5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use
the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and
cure period described herein, shall be in default of this AGREEMENT. As liquidated damages
in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the
CITY, the GRANT with interest at the rate of eight percent (8 %) per annum from the date of
receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of
default would be speculative and difficult to determine. Upon breach by CISD of any
obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall
have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to
cure the default within the time provided herein, or, as such time period may be extended, then
the CITY at its sole option, shall have the right to terminate this AGREEMENT without further
notice to the CISD.
6. The terms and conditions of this AGREEMENT are binding upon the successors and
assigns of all parties hereto. This AGREEMENT may not be assigned without the express
written consent of CITY and CEDC.
7. It is understood and agreed between the parties that CISD, in the use of the GRANT and
in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY
and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with
these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all
such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney's
fees, of any nature whatsoever arising out of the CISD'S performance of the conditions under
this AGREEMENT.
8. Any notice required or permitted to be delivered hereunder shall be deemed received
when sent by United States mail, postage pre -paid, certified mail, return receipt requested,
addressed to the party at the address set forth opposite the signature of the party.
COPPELL EDUCATION DEVELOPMENT GRANT
Page 2 47257
9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for
any action concerning this AGREEMENT shall be in the State District Court of Dallas County,
Texas.
10. In the event any one or more of the provisions contained in this AGREEMENT shall for
any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
EXECUTED this . day of
COPPELL EDUCATION DEVELOPMENT GRANT
Page 3
Bv.
ATTEST:
By:
By• _Cdr '1A
i' RRY ti a y KER, PRESIDENT
255 P. fle Boulevard
.�
P.O. Box 9478
Coppell, Texas 75019
, 2002.
i ll . .,
JIM WITT, 4:47 ANAGER
255 Parkwa oulevard
P.O. Box 9;' 8
Coppell, exas 75019
CITY OF COPPELL
EXECUTED this ` IN- day of Y ' l , 2002.
LIBBY BAL ,! CITY SECRETARY
COPPELL EDUCATION DEVELOPMENT CORPORATION
47257
CITY'S ACKNOWLEDGMENT
STATE OF TEXAS §
COUNTY OF DALLAS §
My Commission Expires:
SIGNED this da of 1
2002.
y 1
COPPELL INDEPENDENT SCHOOL DISTRICT
By:
ATTEST:
VONITA WHITE,
INTERIM SUPERINTENDENT
Coppell Independent School District
200 S. Denton Road
Coppell, Texas 75019
By: g r
ib) helit(
This instrument was acknowledged before me on the 2rt of ,
2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipali , on behalf of
said municipality.
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Notary Public, e of Texas
COPPELL EDUCATION DEVELOPMENT GRANT
Page 4 47257
COPPELL EDUCATION DEVELOPMENT CORPORATION
STATE OF TEXAS §
COUNTY OF DALLAS §
This instrument was acknowledged before me on the '
2002, by Jerry Coker, President of Co ell Ed "1 day of � �
pp Education D Corporation, on belialf of
said corporation.
My Commission expires:
•" — 0 4
STATE OF TEXAS
COUNTY OF DALLAS §
My Commission expires:
COPPELL EDUCATION DEVELOPMENT GRANT
Page 5
1
olyAINAVA it A.
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COPPELL INDEPENDENT SCHOOL DISTRICT
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This instrument was acknowledged ark
g before me on the day o �
2002, by Vonita White_ Interim Superintendent _r r
behalf of said district.
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Notary Public, State of exas
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47257
Abstract of Prorram /Activity
Abstract, not to exceed 300 words, indicating the program/activities to be undertaken with
grant funds and timelines for such programs /activities. (Reminder: Applications may
NOT include more than one fiscal school year.)
Currently Coppell ISD has a Summer Literacy program that serves students
completing grades K though 3' This extended year program supports the goal set in
1996 by Texas Governor George Bush, which states that, "All students will read on
grade level or higher by the end of third grade and continue reading on or above
level throughout their schooling." The addition of a Summer Literacy program for
students completing grades 4 -8 would offer an additional opportunity for students to
achieve reading and writing success.
With funds from this grant, an intensive, short -term month long summer program
would give students in grades 4 -8 another chance to become successful in reading and
writing. Focused instruction in a small group setting would provide second chances
for these students who are not currently achieving academic success.
Students will be identified for this program based upon the results of the Texas
Assessment of Knowledge and Skills (TAKS) assessment given in the spring of 2003,
teacher recommendations, and/or additional literacy assessment.
Beginning in the spring of 2003, a student in third grade will not be promoted if
he /she does not pass the reading portion of the TAKS. This same group of students
and subsequent grade levels of students will also have to pass the reading and math
portions of the TAKS in 5th grade and 8 grade in order to be promoted. Thus, the
2
Abstract of Program /Activity cont.
importance of meeting at least minimum requirements on the state assessment have
been greatly increased. Coppell ISD staff wants to be proactive and provide another
avenue, the Summer Literacy Program, to support reading and writing skills,
academic success, and prevent possible drop -outs.
Timeline:
*Recruit quality teachers Fall 2002
*Acquire instructional materials Spring 2003
*Training for teachers Spring 2003
*Summer Literacy Program June -July of 2003
Program /Project Purpose /Need /Importance
Description of the purpose and the educational need and importance for the proposed
program/activities, including the relevance to one or more of the three approved funding
areas promoting literacy, foreign language, and/or career technology for a skilled workforce.
A Summer Literacy Program for grades 4 -8 is designed to serve students identified as
needing additional literacy support in the areas of reading and writing. Students will be
identified for this program using the results of the Texas Assessment of Knowledge and
Skills (TAKS), teacher recommendation, and/or additional literacy assessment data.
During this intensive and focused summer program, students will be working in small
groups of peers focusing on specific reading or writing skills that need to be accelerated.
The need for this program is based upon three main reasons:
1. Ending Social Promotion legislation which requires that:
a. Beginning in 2002 -03 school year, third graders who do not pass the
reading portion of the Texas Essential Knowledge and Skills (TAKS)
assessment will not be promoted to fourth grade.
b. These same students will also be required to pass the TAKS reading in
grade 5 and grade 8 in order to be promoted.
c. Students must be given three opportunities to pass the reading portion of
the TAKS (at grades 3, 5, and 8) and accelerated instruction must be
provided after each failure. The Summer Literacy Program can be one
method of accelerating instruction for these students.
4
Program /Project Purpose /Need /Importance cont.
2. Increased rigor of the new state assessment —TAKS, plus additional testing
requirements in order to graduate from high school include not only reading,
writing, and math but also science and social studies. Critical reading skills
will be required to be successful on these rigorous core content assessments.
3. Although over 90% of Coppell students consistently pass the reading and writing
sections of the TAAS, students not meeting minimum requirements need
additional help to accelerate reading and writing skills and achieve academic
success.
According to research by Cunningham and Stanovich (1991), when children do not
read, their general knowledge, their spelling ability, and their vocabularies all suffer.
Reading and writing become unrewarding experiences that lead to avoidance and lack
of involvement, and certainly to reduced independent reading and writing.
In order for some students to be successful in their school careers, they need to have
the opportunity for additional, intensive small group literacy support, which can be
provided during the Summer Literacy Program for 4 grade.
5
Program's Educational Objectives /Staffing Needs /Implementation Plan/
Number /Grade Level of Students Served
Describe program including educational objectives and goals, and differentiate
between the two; demands on and expertise of present and proposed staff needed
for implementation; and the number of students and the grade levels served by the
proposal.
Effective, certified elementary and/or secondary language arts teachers would provide an
intensive summer program that would focus on basic literacy skills. Thirteen teachers in
this Summer Literacy extended year program would serve approximately 120 students in
grades 4 through 8. Teachers would receive training prior to the starting of the program.
Program goals are stated with objectives underneath.
Reading Goals:
1. Students will demonstrate a basic understanding of culturally diverse written
texts.
a. Read for meaning
b. Use context and other word identification strategies such as root words,
prefixes and suffixes
c. Recognize important supporting details
d. Understand what a selection is mainly about (summary or main idea)
2. Students will apply knowledge of literary elements to understand texts
a. Learn to make connections between events, characters, and other story
elements in order to relate text to student lives and experiences
b. Recognize and analyze a story's characters, setting and plot
c. Recognize and interpret literary devices such as flashback, foreshadowing,
and symbolism
6
Program's Educational Objectives /Staffing Needs /implementation Plan/
Number /Grade Level of Students Served cont.
3. Students will use a variety of strategies to analyze culturally diverse written
texts.
a. Identify the different purposes of different types of texts
b. Describe how the author's perspective or point of view affects the text
c. Use text's structure such as cause and effect or chronology to locate and
recall information
d. Find similarities and differences across texts
4. Students will apply critical - thinking skills to analyze diverse written texts.
a. Draw inferences, conclusions or generalizations and support them with
evidence from the text
b. Distinguish fact from opinion in various texts
c. Recognize how style, tone, and mood affect the text
d. Analyze cause /effect, compare /contrast, inductive /deductive, and
chronological progression
7
Writing Goals:
1. Students will produce an effective composition for a specific purpose.
a. Write for various purposes such as to express, reflect, persuade, report,
narrate, or to entertain
b. Demonstrate a command of conventions such as spelling, punctuation,
grammar, usage and sentence structure.
2. Students will revise and edit his/her own writing and that of others.
a. Revise organization of text
b. Add, elaborate, delete, combine, rearrange text
c. Revise and recognize correct effective sentence construction
d. Revise standard usage and word choice
e. Proofread for correct punctuation, capitalization, and spelling
8
Detailed Budget
Outline proposed expenditures for resources and personnel in the proposal. Actual costs are
not to exceed this estimate.
Total budget of $34,000 to include salaries for 13 teachers
13 teachers at $25 an hour times 4 hours a day = $100 a day per teacher
$100 a day times 21 days = $2100 plus a planning stipend of $150 for a total of $2250 per
teacher for the entire program
$2250 for 13 teachers = $29,250
Instructional materials /training = 4,750
Total expenditure = $34,000
9
Monitoring Plan
Indicate how the school district will cooperate with the city of Coppell to audit the budget. Describe
the type of financial records will be shared with the City of Coppell and when. Explain payment
schedule request for proposal (monthly payments or equipment purchase). Include the time frame
for capturing and reporting on the number of students and their grade levels actually served by this
program. (CEDC reserves the right to alter the monitoring plans to meet fiduciary duties of the
CEDC Board in monitoring and auditing the final Grant Agreement parameters and conditions
between the city and the school district.)
Response
A separate accounting fund will be created to account for the sales tax revenues
received and the approved expenditures (program personal and /or equipment).
Budget information can be provided which will be coded according to Texas
Education Agency requirements. Monthly reports can be provided which will
track actual expenditures, encumbrances and accruals as well as revenues
received to date. The district will work with CEDC to provide appropriate
documentation as deemed necessary in order for the district to receive the
monies appropriated to fund the program positions approved by the CEDC. This
can be done in advance for approved program positions as the sales tax dollars
become available to the City or in arrears on a quarterly or monthly basis upon
submission of appropriate documents substantiating the actual expenditure of
dollars.
Should there be any equipment purchases approved in the grants, the District will
submit copies of purchase orders for approval by CEDC prior to issuance to the
vendor. The District would prefer that CEDC remit sales tax dollars to the District
as the purchase orders are issued so that the money is available for payment to
the vendor upon receipt of the equipment.
The CISD business office will be available to discuss details of the above
10
described process with City officials or CEDC board members. Please contact
the school official named below for additional information or questions.
Ralph Seeley
Assistant Superintendent for Business
972 - 393 -3004
rseeley@coppellisd.com
11
Project Title: Summer Literacy Program for grades 4-8
Principal Applicant Pamela Crites
Title of Principal Applicant Language Art Coordinator
ISD Representative in Application
Project Period (sue & Finish of Entire Project)
Total Amount Requested
Printed Names & Title of Grant Approvers; Signatures; & Dates:
Language Arts Coordinator
Principal Applicant
Title Required
Team Member
Title
(Optional)
Team Member
Title
(Optional)
Principal of School Involved
Title
(Optional) ,
i +. i
District Superintendent
Title
(Required
Deena M. eve
** School Board President
President
(Required)
Connell Education Development Corporation
Grant Application
COPPM.1.
August 2002 — June 2003
$34,000
** Signifies approval by the School Board of Trustees
1
Signature
Signature
Signature •
Signature
Date
2 -22 -02
Date
Date
Date
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Signature Date
oc� 5\t T Z -25 -0Z
Date