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CISD Grant No. 2002-E01 AddendumADDENDUM TO GRANT AGREEMENT BETWEEN THE CITY OF COPPELL, COPPELL EDUCATION DEVELOPMENT CORPORATION AND COPPELL INDEPENDENT SCHOOL DISTRICT This Addendum is intended to and shall be incorporated as an integral part of the Grant Agreement for between the City of Coppell ( "City "), Coppell Education Development Corporation ( "CEDC ") and the Coppell Independent School District ( "CISD "). To the extent of any conflict or inconsistency between the Agreement and this Addendum, the provisions of this Addendum shall prevail. WHEREAS, on or about the 25 day of April, 2002, the CITY executed a grant agreement ( "Agreement ") providing an education development grant in the amount of Six Hundred Ninety -three Thousand Dollars and no cents ($693,000.00), subject to the availability of funds collected from 379A sales tax, to CISD to fund English as a Second Language Teachers for eligible CISD campuses; and WHEREAS, said Agreement was agreed to and executed by the CEDC on or about the 8 day of May, 2002 and by CISD on or about the 28 day of May, 2002; and WHEREAS, after execution of the Grant and implementation of the program, it has been determined that the personnel costs have escalated and additional monies are required to fund said positions; and WHEREAS, the parties hereto agree to provide for such escalated costs and to provide an increase in the amount of Thirty -nine Thousand, Four Hundred Twenty -nine Dollars and no cents ($39,429.00) making the grant a total of Seven Hundred Thirty -two Thousand, Four Hundred Twenty -nine Dollars and no cents ($732,429.00); NOW THEREFORE, in consideration of the foregoing, the parties agree as follows: A. That the Coppell Education Development Corporation Grant Agreement providing funding for English as a Second Language Teachers is hereby amended as follows: "3. CITY and CEDC agrees to provide the GRANT in the total amount of Seven Hundred Thirty -two Thousand, Four Hundred Twenty -nine Dollars and no cents ($732,429.00) B. That all other terms and conditions of the Agreement by and between the respective parties, executed May 28, 2002, are otherwise in full force and effect save and except as amended. Contract Addendum - Page 1 52181 EXECUTED this /7 day o f0jJ„ p #, L , 2002. CITY OF COPPELL, TEXAS By: // r By: 'i` . � TT, CITY MANAGER 55 Parkway Boulevard P.O. Box 9478 Coppell, Texas 75019 EXECUTED this � q day of CQ./'Y)bC,J , 2002. STATE OF TEXAS COUNTY OF DALLAS My Commission Expires: Contract Addendum - Page' 2 By: CEDC'S ACKNOWLEDGMENT COPPELL EDUCATION DEVELOPMENT CORPORATION COKER, PRESIDENT 255 kway Boulevard P.O. Box 9478 Coppell, Texas 75019 COPPELL INDEPEND ' SCHOOL DISTRICT 4 411 J' F R, Ed.D. SUPE '4 TENDENT Coppell Independent School District 200 S. Denton Road Coppell, Texas 75019 This instrument was acknowledged before me on the 19 day of 2002, by Jerry Coker, President of the Coppell Education Development Corporation, a Texas nonprofit corporation. State of Texas 52181 STATE OF TEXAS § COUNTY OF DALLAS § This instrument was acknowledged before me on the /7 of 6& 2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of said municipality. My Commission Expires: -1/ 04 STATE OF TEXAS COUNTY OF DALLAS My Commission expires: Wa5poc,9 Contract Addendum - Page 3 CITY'S ACKNOWLEDGMENT OW 11 111/ \`‘`‘ gBY B / */ , . , .•�O PRY PUe° • ' �c • • �✓ I:7:2 E 7:11:4) ♦ �♦ Notary Pub/ tate of Texas COPPELL INDEPENDENT SCHOOL DISTRICT This instrument was acknowledged before me on the /7 day of 2002, by Jeff N. Turner, Ed.D., Superintendent of Coppell Independent School District, on behalf of said district. Notary Public, State of 52181 STATE OF TEXAS § COPPELL EDUCATION DEVELOPMENT CORPORATION COUNTY OF DALLAS § GRANT AGREEMENT This Educational Development Grant Agreement ( "Agreement ") is made by and between the City of Coppell, Texas ( "CITY "), Coppell Education Development Corporation ( "CEDC ") and the Coppell Independent School District (the "CISD "), acting by and through their respective authorized officers. WITNESSETH: WHEREAS, the CITY is authorized by TEX. Loc. Gov'T CODE § 379A to provide educational development grants to publicly funded institutions through the CEDC for the promotion of literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CITY seeks to support programs for promoting literacy, foreign language and career technology for a skilled workforce; and WHEREAS, the CISD has submitted a grant application No. 2002 -E01 to provide funding for English as a Second Language Teachers (the PROJECT), which is designed to develop proficiency in the English language for those students who enter the district as either non - English speaking or limited English speaking; and WHEREAS, the PROJECT will provide limited English proficient students skills that will enable them to successfully complete their education and is a part of a comprehensive education program that takes into account the students' social, educational, and personal backgrounds, as well as their existing skills and knowledge; and WHEREAS, CISD is in need of funding the salaries for sixteen and one -half (16.5) English as a Second Language Teachers and seeks the assistance of the Coppell Education Development Corporation for such assistance; and WHEREAS, the CITY has determined that making an education development grant to the CISD in accordance with this Agreement will further the objectives of the CITY, will benefit the CITY and the CITY'S inhabitants and will promote literacy in the CITY; NOW THEREFORE, in consideration of the foregoing, and other valuable consideration the receipt and sufficiency of which are hereby acknowledged on the terms and conditions hereinafter set forth, the parties agree as follows: COPPELL EDUCATION DEVELOPMENT GRANT Page 1 47254 GENERAL PROVISIONS 1. Subject to availability of funds collected from the 379A sales tax, the CITY agrees to provide the CISD an education development grant (the "GRANT ") in the amount of Six Hundred Ninety -three Thousand Dollars and no cents ($693,000.00). 2. CISD agrees to utilize the GRANT to fund the salaries of sixteen and one -half (16.5) English as a Second Language Teachers for all affected and eligible CISD campuses. 3. CITY agrees to provide the GRANT of Six Hundred Ninety -three Thousand Dollars and no cents ($693,000.00) funds payable on a quarterly basis with the first payment to be made on or before August 1, 2002. 4. On a quarterly basis beginning no later than November 15, 2002 the CISD shall submit a detailed list of expenditures for this GRANT to the CEDC. The detailed list shall include, but not limited to, all contracts for personnel. CISD shall also submit no later than sixty (60) days after the close of school year the number of students served, grade levels actually served, copies of contracts, and any changes in personnel during the period covered by this GRANT. 5. In the event the CISD breaches any of the terms of this AGREEMENT or fails to use the GRANT for the purposes set forth herein, then the CISD, after expiration of the notice and cure period described herein, shall be in default of this AGREEMENT. As liquidated damages in the event of such default, the CISD shall, within thirty (30) days after demand, repay to the CITY, the GRANT with interest at the rate of eight percent (8 %) per annum from the date of receipt of the GRANT until paid. The parties acknowledge that actual damages in the event of default would be speculative and difficult to determine. Upon breach by CISD of any obligations under this AGREEMENT, the CITY shall notify the CISD in writing, who shall have thirty (30) days from receipt of the notice in which to cure such default. If CISD fails to cure the default within the time provided herein, or, as such time period may be extended, then the CITY at its sole option, shall have the right to terminate this AGREEMENT without further notice to the CISD. 6. The terms and conditions of this AGREEMENT are binding upon the successors and assigns of all parties hereto. This AGREEMENT may not be assigned without the express written consent of CITY and CEDC. 7. It is understood and agreed between the parties that CISD, in the use of the GRANT and in satisfying the conditions of this AGREEMENT, is acting independently, and that the CITY and/or the CEDC assumes no responsibilities or liabilities to third parties in connection with these actions. CISD agrees to indemnify and hold harmless the CITY and the CEDC from all such claims, suits, and causes of action, liabilities and expenses, including reasonable attorney's fees, of any nature whatsoever arising out of the CISD'S performance of the conditions under this AGREEMENT. COPPELL EDUCATION DEVELOPMENT GRANT Page 2 47254 8. Any notice required or permitted to be delivered hereunder shall be deemed received when sent by United States mail, postage pre -paid, certified mail, return receipt requested, addressed to the party at the address set forth opposite the signature of the party. 9. This AGREEMENT shall be governed by the laws of the State of Texas; and venue for any action concerning this AGREEMENT shall be in the State District Court of Dallas County, Texas. 10. In the event any one or more of the provisions contained in this AGREEMENT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not effect the other provisions, and the AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it. EXECUTED this 2day of ATTEST- COPPELL EDUCATION DEVELOPMENT GRA Page 3 CITY OF COPP B ATTEST: By: EXECUTED this day of EDUCATION DEVELOPMENT CORPORATION JIM f Y MANAGER 255 P . ,►, - y Boulevard P.O. x 9478 Cop �ell, Texas 75019 COKER, PRESIDENT 255 `' kway Boulevard P.O. Box 9478 Coppell, Texas 75019 , 2002. TEXAS LIBBY B , CITY SECRETARY , 2002. uts2s. 47254 SIGNED this(%' day of 4 , 2002. CITY'S ACKNOWLEDGMENT STATE OF TEXAS § COUNTY OF DALLAS § My Commission Expires: COPPELL INDEPENDENT SCHOOL DISTRICT By: .� �, ATTEST: ` ��� % 111111 1 , 4/ `• `` �g'( BAS z COPPELL EDUCATION DEVELOPMENT GRANT Page 4 VONITA WHITE, INTERIM SUPERINTENDENT Coppell Independent School District 200 S. Denton Road Coppell, Texas 75019 This instrument was acknowledged before me on the 2St day of 2002, by Jim Witt, City Manager of the City of Coppell, Texas, a Texas municipa , on behalf of said municipality. Notary Publi 'd• tate of Texas 47254 STATE OF TEXAS COUNTY OF DALLAS My Commission expires: 7--(94 STATE OF TEXAS COUNTY OF DALLAS My Commission expires: COPPELL EDUCATION DEVELOPMENT CORPORATION This instrument was acknowledged before me on the , day of ca , 2002, by Jerry Coker, President of Coppell Education said corporation. h /a5 / ao3 COPPELL EDUCATION DEVELOPMENT GRANT Page 5 velopment Corporation, on be if of N A. 1 • P A /, . f ate; `' �.N= .p_ 0 . 4.. 4F T .• - = ® ® 0 • • o . • • ° e e COPPELL INDEPENDENT SCHOOL DISTRICT This instrument was acknowledged before me on the day of 1 '14 b Vonita White, Superintendent h of Distric /(94-6 c, State of Texas 2002, by of Coppell Independent School , on behalf of said district. ,w t otary t of Texa ary Public, S ate LIZ NOTARY PUBLIC State of Texas Comm. Exp. -2 47254 Abstract of Program/Activity Abstract, not to exceed 300 words, indicating the program/activities to be undertaken with grant funds and a timeline for such program/activities. (REMINDER: Applications may NOT include more than one school fiscal year.) The English as a Second Language (ESL) Program is designed to develop proficiency in the English language for those students who enter the district as either non - English speaking or limited English speaking. Students are served as appropriate through various programs. Pre - kindergarten students are served by a half -day program five days a week. Students in this class are provided educational opportunities that promote language and literacy development in English. The pre - kindergarten program is housed at Austin Elementary School where two full -time teachers instruct sixty -three students daily. Students in grades kindergarten through fifth grade who qualify for the ESL Program are placed in a regular grade appropriate classroom. They then attend an ESL class during the school day for at least forty -five minutes. Classes are structured in order to meet the individual needs of the student learning English. Seven of the ten elementary campuses currently offer the ESL Program. Eight certified ESL teachers instruct 326 students daily. Students at the middle school level who are eligible for the ESL program attend classes at Coppell Middle School West. At this level students who are non - English speaking are enrolled in the Newcomer Center. Instruction in this center is focused on developing academic skills that will enable students to successfully enter mainstream classes. ESL classes are also offered to students who are designated as either at the beginner, intermediate or advanced level of language learning. Two full -time and one part -time certified ESL teachers instruct thirty -six students daily. Coppell High School also has a Newcomer Program that has nine students enrolled. This program is similar to the one at Coppell Middle School West in that it offers intensive instruction in English with the goal 2 of helping students gain the academic language necessary to be successful with the regular high school curriculum. Classes are also offered for students who are either at the beginning, intermediate or advanced level of language learning. There are three full -time certified ESL teachers at the high school. 3 Activities To Be Carried Out To Accomplish Strategy Positions Responsible Timeline Amount Requested Performance Indicator Maintain 15.5 ESL teachers. Recruit one additional MS ESL teacher. Recruit three additional elementary ESL teachers Program Coordinator April — August 2002 $819,000.00 (19 teachers @ $42,000. 1 teacher @ $21,000.) Recruiting and interview schedules Orientation of ESL teachers Program Coordinator August 2002 $0 Copy of orientation materials Bi- Monthly curriculum planning sessions Program Coordinator September 2002 — May 2003 $0 Copies of bi- monthly agendas Analyze data by grading period to determine goal attainment. Program Coordinator and ESL Teachers September 2002 — May 2003 $0 Copies of grading period failures. COPPELL INDEPENDENT SCHOOL DISTRICT ENGLISH AS A SECOND LANGUAGE Program Goal: To develop proficiency in English: social language, academic language, and cultural knowledge for students in grades PreK thru 12th. Strategy: Using CISD curriculum, based on the Texas Essential Knowledge and Skills for teaching ESL, teachers will provide instruction for approximately 476 students. 4 Program /Project Purpose /Need /importance Description of the purpose of and the educational need and importance for the proposed program/activities, including the relevance to one or more of the approved funding areas promoting literacy, foreign language, and /or career technology for a skilled workforce. The face of American education is changing radically. Increasingly, students in K -12 classrooms come from families with diverse linguistic and cultural backgrounds. English language learners face the dual challenges of mastering English and acquiring the academic skills and knowledge essential for a sound education and productive adult life. The challenge of educating English language learners successfully is magnified by the fact that these students are entering our classrooms at every grade level and at various times during the year. The purpose of the ESL Program in Coppell ISD is to provide limited English proficient students skills that will enable them to successfully complete their education. Students lacking sufficient literacy skills in English are at risk of dropping out of school. Planning effective English language instruction for ESL students cannot be done in isolation. It must be part of a comprehensive educational program that takes into account the students' social, educational, and personal backgrounds as well as their existing skills and knowledge bases. The linguistic and cognitive competencies that ESL students bring to school are a solid basis for building their future, in terms of educational and career success. 5 School PreK K 1st 2 nd 3 rd 4 th 5th Totals Austin 60 7 5 4 2 5 3 86 Cottonwood 12 13 14 9 9 2 59 Denton Creek 6 4 5 5 8 3 31 Lakeside 7 5 7 7 2 28 Lee 9 8 11 4 8 40 Valley Ranch 16 22 20 11 7 7 83 Wilson 6 6 10 9 7 2 40 Totals 60 63 63 60 54 40 27 367 Program's Educational Objectives / Staffing Needs / Implementation Plan / Number /Grade Level of Students Served Describe program including educational objectives & goals, and differentiate between the two; demands on and expertise of present and proposed staff needed for implementation; and the number of students and the grade levels served by the proposal. The following charts show the number of ESL students that are projected for the 2002 -2003 school year. It is expected that the number of pre- kindergarten students will at least be equal to the enrollment for this year. In order to accommodate the growth at the elementary level, three additional teachers are being requested. An additional middle school ESL teacher is requested to establish an ESL program at Coppell Middle School East. This would allow nineteen students to return to their home campus for instruction. 2002 — 2003 ELEMENTARY ESL PROJECTIONS Estimated Teaching assignments for 3 additional elementary positions. Cottonwood Creek Valley Ranch Lee / Wilson 1 full -time position 1 full -time position 1 traveling teacher 6 School 6 th 7 th 8th Totals CMS East 8 7 4 19 CMS North 9 5 3 17 CMS West 2 9 5 16 Totals 19 21 12 52 Grade 9 10 1 1th 12 Totals 17 17 15 8 57 2002 - 2003 MS ESL PROJECTIONS Requesting one additional ESL teacher for new program at MS East. 2002 - 2003 CHS ESL PROJECTIONS Three broad goals for ESL learners at all age levels have been established. These goals include personal, social, and academic uses of English. • Goal 1: Students will use English to communicate in social settings. o Objective: Use English to participate in social interaction. o Objective: Interact in, through, and with spoken and written English for personal expression and enjoyment. o Objective: Use learning strategies to extend communicative competence. • Goal 2: Students will use English to achieve academically in all content areas. o Objective: Use English to interact within the classroom. o Objective: Use English to obtain, process, construct, and provide subject matter information in spoken and written form. o Objective: Use appropriate learning strategies to construct and apply academic knowledge. 7 • Goal 3: Students will use English in socially and culturally appropriate ways. o Objective: Use the appropriate language variety according to audience, purpose, and setting. o Objective: Use nonverbal communication appropriate to audience, purpose, and setting. o Objective: Use appropriate learning strategies to extend sociolinguistic and sociocultural compentence. 8 Detailed Budget Outline proposed expenditures for resources and personnel requested in the proposal. Actual costs are not to exceed this estimate. $819,000 Salaries for 19.5 English as a Second Language Teachers at $42,000 (full - time) and $21,000 (part-time) $819,000 Total Budget Request 9 Monitoring Plan Indicate how the school district will cooperate with the city of Coppell to audit the budget. Describe the type of financial records will be shared with the city of Coppell and when. Explain payment schedule request for proposal (monthly payments or equipment purchase). Include the time frame for capturing and reporting on the number of students and their grade levels actually served by this program. (CEDC reserves the right to alter the monitoring plans to meet fiduciary duties of the CEDC Board in monitoring and auditing the final Grant Agreement parameters and conditions between the city and the school district. Response A separate accounting fund will be created to account for the sales tax revenues received and the approved expenditures (program personal and /or equipment). Budget information can be provided which will be coded according to Texas Education Agency requirements. Monthly reports can be provided which will track actual expenditures, encumbrances and accruals as well as revenues received to date. The district will work with CEDC to provide appropriate documentation as deemed necessary in order for the district to receive the monies appropriated to fund the program positions approved by the CEDC. This can be done in advance for approved program positions as the sales tax dollars become available to the City or in arrears on a quarterly or monthly basis upon submission of appropriate documents substantiating the actual expenditure of dollars. Should there be any equipment purchases approved in the grants, the district will submit copies of purchase orders for approval by CEDC prior to issuance to the vendor. The district would prefer that CEDC remit sales tax dollars to the district as the purchase orders are issued so that the money is available for payment to the vendor upon receipt of the equipment. 10 The CISD business office will be available to discuss details of the above - described process with City officials or CEDC board members. Please contact the school official named below for additional information or questions. Ralph Seeley Assistant Superintendent for Business 972 - 393 -3004 rseeley@coppellisd.com 11 Coppell Education Development Corporation Grant Application Project Title: Pre -K through 12 grade English as a Second Language Program Principal Applicant Mrs. Jan Boomer Title of Principal Applicant Coordinator for ESL / Other Languages ISD Representative in Application Coppell Project Period (Start & Finish of Entire Project) August 2002 — May 2003 Total Amount Requested $819,000.00 Printed Names & Title of Grant Approvers; Signatures; & Dates: Jan Boomer Coordinator of ESL /Other Languages Principal Applicant Title (Required) Team Member Title (Optional) Team Member Signature Date Title (Optional) Principal of School Involved Signature Date Title (Optional) Vonita White Interm Superintendent District Superintendent Title (Required) Deena Reeve President, Board of Trustees ** School Board President President (Required) 3 ~11./A) Signature Date Signature Date Signature Date Signature * *Signifies approval by the School Board of Trustees 1 2 - Z5 -OZ. Date