CP 2010-04-27
NOTICE OF CITY COUNCIL MEETING AND AGENDA
APRIL 27, 2010
JAYNE PETERS, KAREN HUNT, Place 7
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 MARSHA TUNNELL, Place 4
BOB MAHALIK, Place 2 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, April 27, 2010, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
ag042710
Page 1 of 4
ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
1. Discussion regarding Northlake Property.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion of Service Organizations Funding Requests.
B. Discussion of Outside Storage.
C. Discussion Regarding Council Retreat Agenda.
D. Discussion Regarding Recreational Attitudinal Survey.
E. Discussion Regarding Aquatic and Recreation Construction Project.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Citizens' Appearances.
8. Consider approval of a proclamation naming the month of April 2010 as
Cancer Awareness Month, and authorizing the Mayor to sign.
9. Presentation by Raymond Turco and Associates regarding the 2010
Recreational Attitudinal Survey.
10. Consider approval of minutes for April 13, 2010.
11. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2009-1239, the budget for
the Fiscal Year October 1, 2009 through September 30, 2010, and
authorizing the Mayor to sign.
ag042710
Page 2 of 4
ITEM # ITEM DESCRIPTION
12. Consider approval of a Resolution expressing official intent to reimburse
costs of City improvements incurred in connection with the reconstruction
of Bethel Road II, similar preliminary costs for road improvements and
paying legal and fiscal fees in connection with this project prior to the
issuance of the bonds, and authorizing the Mayor to sign.
13. Consider approval of award of Bid #Q-0310-02 for reconstruction of Bethel
Road II in the amount of $2,089,019.05, as provided for in General Fund
Balance, to JRJ Paving, Inc.; and authorizing the City Manager to sign and
execute any necessary documents.
14. Consider approval of Change Order Number 3 to the South Coppell Road
(ST 07-02) project in the amount of $61,997.33 for Drainage Channel work
and intersection improvements at Coppell Road and Southwestern Blvd.,
as provided for in CIP funds; and authorizing the City Manager to sign all
necessary documents.
15. Consider approval of award of Bid #Q-0410-01 for the Traffic Signal
Installation Project – No. TR 08-01 Sandy Lake Road at Riverchase Drive in
the amount of $215,700.00, as provided for in CIP funds to Roadway
Solutions, Inc; and authorizing the City Manager to sign and execute any
necessary documents.
16. City Manager's Report.
A. Project Update and Future Agendas.
17. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Police Department’s Fallen
Officer Memorial Dedication on May 7th.
18. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
19. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
ag042710
Page 3 of 4
ITEM # ITEM DESCRIPTION
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
20. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 23rd day of April, 2010, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
ag042710
Page 4 of 4
KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: April 27, 2010
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code – Deliberation regarding Real
Property.
1. Discussion regarding Northlake Property.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: April 27, 2010
ITEM #: WS-3
WORK SESSION
3. Convene Work Session
A. Discussion of Service Organizations Funding Requests.
B. Discussion of Outside Storage.
C. Discussion Regarding Council Retreat Agenda.
D. Discussion Regarding Recreational Attitudinal Survey.
E. Discussion Regarding Aquatic and Recreation Construction Project.
F. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07
Document Name: %wksessn
AllocatedAllocatedAllocated RequestedOrganization07-08 08-09 09-10 10-11Coppell Historical Society - 5,000 5,000 5,000 Presented 05-2009Christian Community Action - 10,000 10,000 15,000Children's Advocacy Center/ Denton County 3,500 5,850 3,000 4,582 Presented 05-2009The Family Place 5,000 5,000 5,000 10,000Senior Adult Services 55,000 55,000 55,000 55,000Metrocrest Social Services 12,000 12,000 12,000 25,000LaunchAbility (Special Care & Career Services) 10,000 10,000 10,000 15,000Metrocrest Family Medical Clinic 3,000 3,000 3,000 3,000 Presented 05-2009Ballet Ensemble of Texas 5,000 5,000 5,000 5,000 Missed Presentation 05-2009Coppell Chamber of Commerce 10,000 10,000 12,500 12,500 Presented 05-2009Coppell Copperheads Baseball ** 5,000 10,000 10,000 - Presented 05-2009Texas Scottish Rite Hospital for Children - - - 10,000Total 108,500 130,850 130,500 160,082Arts Groups are to present annuallyNew Groups are to present year of initial requestOthers are to present at least once every 3 years or at Council's request** Letter has been sent requesting informationabout team playing in Coppell. If request is received, they will be given a presentation timeon May 18, 2010.Service Organizations Funding Requests
Guidelines For Requesting Non-Profit Social Services and/or Arts Funding Assistance
The City of Coppell will consider funding requests related to social service care provided by non-profit
organizations to the citizens of Coppell.
The City of Coppell will consider funding requests related to the encouragement, promotion, improvement
and application of the arts.
To be considered for financial assistance from the City of Coppell the organizations must:
• be a non-profit 501(c) (3) with written documentation from the IRS
• provide a service to residents of Coppell
• fulfill the requirements as stated below in the guidelines.
• and failure to provide requested information may result in funding being denied
Requirements:
I. Please complete the enclosed application form.
II. Attach the following information:
• Literature about your organization.
• Information regarding your organization’s role in providing service to Coppell residents.
• Annual budget and operating report (summary of funding sources, services, & activities).
• Audit report or financial statements containing statement of assets, liabilities & fund
balances.
• Written verification of non-profit status from the IRS.
III. To be considered, application packets must be submitted by April 12th of the current year to:
City of Coppell
Finance Department
Attn: Jennifer Miller
255 Parkway Blvd.
Coppell, TX 75019
If you have questions, please contact:
Jennifer Miller
Director of Finance
(972) 304-3689
(972) 304-3571-Fax
jmiller@coppelltx.gov
City of Coppell
General Guidelines
Non-Profit Services Organizations Funding
The City of Coppell will consider funding requests from non-profit social service organizations rendering
social service care to the citizens of Coppell. These requests will be considered annually on an individual
case-by-case basis.
1. The non-profit social service organization’s funding request will be reviewed and considered
during an annual budget workshop. Each non-profit service organization will make a brief
presentation to the Coppell City Council every three years, unless otherwise requested by
Council. First time requestors will make a presentation to Council.
2. Eligibility Requirements:
a. Must be a non-profit 501 (c) (3) organization with documented proof from the IRS.
b. Provide all requested documents, complete the attached application and submit no later
than April 12th of the current year.
3. Eligible social service care activities for funding consideration include senior services,
children and youth services, disabled persons assistance, health and mental health services,
crisis and financial services, victim’s assistance, substance abuse, and other related social
services as approved by the Mayor and Council on an individual basis.
City of Coppell
General Guidelines
Arts Funding
The City of Coppell will consider funding requests related to the encouragement, promotion, improvement
and application of the arts including music, dance, drama, painting, sculpture, photography or other art
related activities as approved by the Mayor and Council on an individual basis.
1. The arts funding request will be reviewed and considered during the budget workshop in which
the regular non-profit service organizations requests are presented Each arts organization will
make a brief presentation to the Coppell City Council each year that funding assistance is
requested.
2. Eligibility Requirements:
a. Facility or meeting location shall be within the City of Coppell;
b. Must have a minimum of three (3) or more performances/events on an annual basis
within Coppell;
c. Must be a non-profit 501 (c) (3) organization with documented proof from the IRS.
d. Provide all requested documents, complete the attached application and submit no later
than April 12th of the current year.
3. Eligible arts activities for funding consideration shall include instrumental and vocal music,
dance, drama, painting, sculpture, photography or other art related activities as approved by
the Mayor and Council on an individual basis.
4. At least fifty percent (50%) of the beneficiaries of the arts funding shall be Coppell residents
or Coppell ISD students.
5. In no case shall the amount allocated to an arts organization exceed the highest funded
amount provided to a social services organization.
Date:
Organization Name:
Presentation Time:
(if necessary)
Presenter name(s):
Person Completing
Information:
Amount Requested: Amount given last year:
Service Provided:
Total Number of Individuals Receiving Service
Number of Coppell Residents Receiving Service
Percentage of Coppell Residents Receiving Service
(as a Percentage of Total)
Total Budget Prior Year Current Year Proposed
$$ $
Direct Assistance Provided to Coppell residents $
% of Budget from Coppell %
Percentage
Partner Cities Amount of Services
$
$
$
$
Overhead percentage
Number of Persons in Organization
501.c.3/Non Profit Number
To the best of my knowledge, the information submitted accurately reflects the financial status of the
requesting organization.
Signed:
(To be filled in by City of Coppell Finance Dept.)
Service Organization Cover Sheet
At a Glance Summary
Name
AGENDA REQUEST FORM
DATE: April 27, 2010
ITEM #: 7
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
April 27, 2010
8
✔
PROCLAMATION
Consider approval of a proclamation naming the month of April 2010 as Cancer Awareness Month, and authorizing
the Mayor to sign.
Staff recommends approval.
!Relay for Life 2010-1AR
PROCLAMATION
WHEREAS, Relay for Life is a celebration of life honoring patients who have triumphed
over cancer. There are millions of living witnesses that cancer can be cured, despite the fact that
this dread disease is an alarming national killer; and
WHEREAS, Relay for Life is the major fund raiser for the American Cancer Society
nationwide, purchasing durable medical equipment and supplies, as well as funding research for
a cure for cancer; and
WHEREAS, Thanks to the increasing knowledge in the biological and medical sciences,
we are nearing a solution to the problem of cancer, but we must not lessen our efforts until the
battle has been won completely; and
WHEREAS, The American Cancer Society has worked unceasingly to inform and
educate the public concerning this disease, and has contributed greatly to the continuous battle
against one of society’s prime destroyers.
NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby
recognize the importance to this community of the work done by the American Cancer Society
Relay for Life, and proclaim the month of April 2010 as
“CANCER AWARENESS MONTH”
in the city of Coppell. I also call upon members of the community to join with me in the
continuing crusade against cancer by participating in the American Cancer Society Relay for
Life event at Wagon Wheel Park on May 1-2.
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to
be affixed this _____ day of April 2010.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
April 27, 2010
9
✔
PRESENTATION
Presentation by Raymond Turco and Associates regarding the 2010 Recreational Attitudinal Survey.
Ray Turco will present the cumulative results of the 2010 Recreational Attitudinal Survey, which was administered in
January 2010. This survey was completed to assist in the generation of the recommendations in the proposed 2010
Parks and Recreation Master Plan.
No action necessary
^Turco Survey - 1 AR
COPPELL PARKS AND RECREATION
DEPARTMENT
2010 RECREATIONAL ATTITUDINAL SURVEY:
CUMULATIVE RESULTS
PROJECT 07092009 RAYMOND TURCO & ASSOCIATES January 2010
_____________________________________________________________________________
MY NAME IS ____________ AND I'M WITH RAYMAR RESEARCH. OUR FIRM IS
CONDUCTING AN IMPORTANT SURVEY THIS EVENING ON ISSUES AFFECTING YOUR
COMMUNITY. MY QUESTIONS SHOULD ONLY TAKE ABOUT 10 MINUTES, AND YOUR
RESPONSES WILL BE CONFIDENTIAL. WOULD YOU CARE TO PARTICIPATE?
_____________________________________________________________________________
AREA (NORTH OF SANDY LAKE; EAST OF DENTON TAP) AREA I . . . . . . . 36%
(WEST OF DENTON TAP) AREA II . . . . . . 25%
(SOUTH OF SANDY LAKE; EAST OF DENTON TAP) AREA III . . . . . . 38%
SEX MALE . . . . . . . . 52%
FEMALE . . . . . . . 48%
_____________________________________________________________________________
1. THESE FIRST FEW QUESTIONS DEAL WITH YOUR COMMUNITY. HOW SATISFIED OR
DISSATISFIED ARE YOU WITH THE QUALITY OF RECREATION?
VERY SATISFIED . . . 48%
SATISFIED . . . . . 46%
DISSATISFIED . . . . 2%
VERY DISSATISFIED . 0%
NO OPINION . . . . . 3%
2. AND HOW LONG HAVE YOU LIVED AT YOUR PRESENT LOCATION?
1 YEAR OR UNDER . . 3%
2 - 4 YEARS . . . . 16%
5 - 7 YEARS . . . . 13%
8 - 10 YEARS . . . . 13%
OVER 10 YEARS . . . 54%
REFUSE TO ANSWER . . 0%
3. DURING THE TIME YOU HAVE LIVED HERE, DO YOU THINK PARKS AND RECREATION
HAVE IMPROVED IN YOUR COMMUNITY, STAYED ABOUT THE SAME, OR GOTTEN WORSE?
IMPROVED . . . . . . 66%
STAYED SAME . . . . 31%
WORSENED . . . . . . 1%
NO OPINION . . . . . 2%
4. WHAT ONE RECREATIONAL FACILITY WOULD YOU SAY YOUR CITY IS LACKING?
Multi-use trails - bike lanes (19%), Dog park (12%), Miscellaneous (10%),
Park – playgrounds (8%), Tennis courts (8%), . . .
5. IN THE PAST 12 MONTHS, HAVE YOU OR ANYONE IN YOUR HOUSEHOLD . . . .
YES NO DON'T REM
A) VISITED OR USED A CITY PARK OR PARK FACILITY 91% 8% 0%
B) VISITED THE WAGON WHEEL PARK TENNIS CENTER 33% 67% 0%
C) VISITED OR USED A CITY ATHLETIC FIELD 56% 44% 0%
D) PARTICIPATED IN A YOUTH ATHLETIC LEAGUE 28% 71% 0%
E) PARTICIPATED IN AN ADULT ATHLETIC LEAGUE 7% 92% 0%
F) PARTICIPATED IN ANY OTHER CLASS OR PROGRAM 39% 61% 0%
OFFERED BY THE COPPELL PARKS AND RECREATION DEPT.
G) VISITED OR USED THE COPPELL AQUATICS AND 68% 32% 0%
RECREATION CENTER
H) VISITED OR USED THE COMMUNITY GARDEN 26% 74% 0%
I) VISITED OR USED A MULTI-USE TRAIL 70% 30% 0%
J) VISITED OR USED THE COPPELL SENIOR CENTER 11% 89% 0%
K) VISITED THE AMPHITHEATER AT TOWN CENTER PLAZA 32% 68% 0%
6. (IF NO TO #5F) WHICH OF THE FOLLOWING FACTORS MIGHT OR MAY HAVE
PREVENTED YOU AND MEMBERS OF YOUR HOUSEHOLD FROM PARTICIPATING IN
RECREATIONAL PROGRAMS? (CIRCLE ALL THAT APPLY)
USE PRIVATE FACILITIES . . . . . 35% FEES TOO HIGH . . . . . . . . 12%
LACK QUALITY PROGRAMS . . . . . 6% PROGRAM TIMES INCONVENIENT 11%
REGISTERING TOO DIFFICULT . . . 2% DON’T KNOW WHAT’S OFFERED . . 39%
FACILITY HOURS INCONVENIENT . . 9% PROGRAMS I WANT NOT OFFERED 11%
WAITING LIST/CLASS FULL . . . . 2% EQUIPMENT DOESN’T MEET NEEDS 6%
POOR CUSTOMER SERVICE BY STAFF 2% OTHER . . . . . . . . . . . . 7%
NO TIME/TOO BUSY/UNINTERESTED 74%
7. LET'S CONTINUE OUR DISCUSSION ABOUT RECREATION. BASED ON WHATEVER
IMPRESSIONS YOU MAY HAVE, HOW SATISFIED OR DISSATISFIED ARE YOU WITH COPPELL
IN TERMS OF . . . .
VS S D VD NO
A) THE OVERALL QUALITY OF CITY PARKS 55% 42% 2% 0% 1%
B) THE OVERALL SAFETY OF CITY PARKS 47% 47% 3% 0% 2%
C) THE MAINTENANCE OF CITY PARKS 44% 52% 2% 0% 1%
D) THE VARIETY OF RECREATIONAL FACILITIES 37% 55% 5% 0% 3%
WITHIN PARKS
E) THE OVERALL QUALITY OF CITY ATHLETIC FIELDS 34% 48% 2% 1% 15%
F) THE MAINTENANCE OF CITY ATHLETIC FIELDS 33% 46% 3% 0% 18%
G) THE OVERALL SAFETY AT CITY ATHLETIC FIELDS 34% 45% 2% 0% 19%
H) THE OVERALL QUALITY OF TRAILS IN THE CITY 36% 48% 5% 0% 10%
I) THE MAINTENANCE OF TRAILS IN THE CITY 31% 55% 3% 0% 11%
J) THE OVERALL SAFETY ON CITY TRAILS 31% 53% 4% 0% 12%
K) THE OVERALL QUALITY OF PLAYGROUNDS AT CITY 34% 49% 2% 0% 15%
PARKS
L) THE MAINTENANCE OF PLAYGROUNDS 30% 53% 1% 0% 15%
M) THE OVERALL SAFETY OF PLAYGROUNDS 30% 52% 2% 0% 15%
N) THE OVERALL QUALITY OF THE AQUATICS AND 39% 44% 2% 0% 14%
RECREATION CENTER
O) THE MAINTENANCE OF THE AQUATICS AND 34% 46% 3% 0% 17%
RECREATION CENTER
P) THE OVERALL QUALITY OF WAGON WHEEL TENNIS CTR 15% 29% 1% 0% 55%
8. THE CITY IS STUDYING ADDITIONAL PARK AND RECREATIONAL IMPROVEMENTS.
PLEASE TELL ME HOW STRONGLY YOU WOULD SUPPORT OR OPPOSE THE FOLLOWING CAPITAL
IMPROVEMENTS . . . .
SS S O SO NO
A) RENOVATION OF PLAYGROUNDS AT EXISTING PARKS 17% 62% 13% 2% 6%
B) CONSTRUCTION OF ADDITIONAL TRAILS IN THE 29% 47% 15% 2% 6%
CITY
C) IMPROVEMENTS TO CURRENT TRAILS 18% 59% 15% 1% 6%
D) PURCHASE OF LAND FOR OPEN SPACE 17% 48% 24% 4% 7%
E) CONSTRUCTION OF A NATURE CENTER AND NATURE 24% 44% 23% 3% 6%
TRAILS
F) CONSTRUCTION OF A DOG PARK 16% 39% 30% 7% 8%
G) CONSTRUCTION OF A SKATE PARK 10% 40% 33% 8% 9%
9. THE CITY IS LOOKING AT REMODELING AN EXISTING PARK IN ORDER TO PROVIDE A
LARGE OPEN AREA FOR SPECIAL EVENTS SUCH AS 4TH OF JULY FIREWORKS VIEWING. THE
FACILITY WOULD ALSO INCLUDE VENDOR AREAS AND A LARGE PAVILION SO THAT SMALLER
GROUPS COULD ALSO USE THE SPACE. IF SUCH A PROJECT WERE PROPOSED FOR COPPEL,
HOW STRONGLY WOULD YOU SUPPORT OR OPPOSE IT?
STRONGLY SUPPORT . . . 21%
SUPPORT . . . . . . . 49%
OPPOSE . . . . . . . . 15%
STRONGLY OPPOSE . . . 5%
NO OPINION . . . . . . 10%
10. HOW STRONGLY DO YOU AGREE OR DISAGREE WITH EACH STATEMENT ABOUT TRAILS
IN COPPELL . . . .
SA A D SD NO
A) TRAILS ARE CLOSE TO WHERE I LIVE 23% 47% 20% 4% 5%
B) MOST TRAILS ARE LOCATED ALONG SCENIC AREAS 19% 66% 5% 0% 10%
C) MOST TRAILS ARE WIDE ENOUGH FOR ALL 15% 62% 10% 1% 12%
DIFFERENT USER TYPES
D) I FEEL SAFE WHEN I'M ON TRAILS 19% 67% 4% 0% 10%
E) THERE IS CONVENIENT PARKING OR ACCESS 18% 68% 3% 0% 10%
TO THE TRAIL
F) MOST TRAILS CONNECT TO PLACES I OR MY FAMILY 10% 61% 14% 2% 13%
WISH TO GO
G) I WANT COPPELL TO HAVE ONE OF THE BEST 22% 39% 24% 3% 12%
TRAIL SYSTEMS IN THE ENTIRE STATE
H) I WOULD LIKE TO BE ABLE TO GET TO WORK OR 16% 33% 41% 3% 7%
A STORE OR VISIT FRIENDS BY USING A HIKE OR
BIKE TRAIL
I) I WOULD LIKE TRAILS IN COPPELL TO CONNECT 14% 48% 25% 3% 10%
TO NEARBY SCHOOLS
J) I WOULD LIKE TRAILS IN COPPELL TO CONNECT 6% 33% 46% 5% 10%
TO OTHER CITIES
K) AS PART OF THE TRAIL SYSTEM, I WOULD SUPPORT 15% 61% 15% 1% 7%
WIDENING SIDEWALKS WHERE NECESSARY TO PROVIDE
TRAIL CONNECTIONS
11. PLEASE TELL ME HOW SATISFIED OR DISSATISFIED YOU ARE WITH RECREATIONAL
PROGRAMS PROVIDED BY YOUR CITY FOR PEOPLE IN THE FOLLOWING AGE GROUPS . .
VS S D VD NO
A) YOUNG CHILDREN (UNDER AGE 6) 26% 40% 3% 0% 30%
B) CHILDREN, AGES 7 - 12 28% 42% 2% 0% 27%
C) CHILDREN, AGES 13 - 17 13% 40% 10% 2% 35%
D) ADULTS, AGES 18 - 34 10% 54% 6% 1% 28%
E) ADULTS, AGES 35 - 54 10% 53% 9% 1% 25%
F) ADULTS OVER THE AGE OF 55 7% 39% 9% 2% 42%
12. WHAT RECREATIONAL PROGRAM IS LACKING IN COPPELL IN WHICH YOU WOULD
PARTICIPATE?
Sports-related – soccer/baseball/softball/golf (16%), Miscellaneous (12%),
Biking (12%), Senior citizen activities (9%), Racquetball (6%),
Exercise/aerobics/pilates (6%), Dog play (6%), Arts/crafts/Sewing (6%), . .
13. LET ME READ YOU A LIST OF RECREATIONAL PROGRAMS BEING CONSIDERED BY THE
PARKS AND RECREATION DEPARTMENT TO OFFER TO RESIDENTS. AS I READ EACH, TELL
ME HOW LIKELY OR UNLIKELY YOU OR A MEMBER OF YOUR FAMILY WOULD BE TO
PARTICIPATE . . . .
VL L U VU NO
A) OUTDOOR INTEREST CLASSES, LIKE 8% 37% 41% 14% 0%
GARDENING OR COMPOSTING
B) ADULT ATHLETIC LEAGUE SPORTS 6% 34% 46% 12% 1%
C) ADULT NONLEAGUE ATHLETIC ACTIVITIES 4% 39% 44% 9% 4%
D) OUTDOOR MOVIES/CONCERTS 22% 60% 12% 4% 1%
E) NUTRITION CLASSES 5% 37% 47% 8% 2%
F) FOREIGN LANGUAGE CLASSES 6% 34% 47% 11% 2%
G) COMPUTER CLASSES 4% 29% 55% 11% 1%
H) OUTDOOR ADVENTURE CLASSES, LIKE 9% 29% 50% 10% 1%
KAYAKING AND CAMPING
I) VIEWING PERFORMING ARTS, SUCH AS PLAYS 18% 58% 20% 4% 0%
J) VIEWING VISUAL ARTS SUCH AS MOVIES 13% 62% 20% 4% 1%
K) VIEW MUSICAL PERFORMANCES OR CONCERTS 23% 63% 11% 3% 0%
L) VIEW ART SHOWINGS OR SCULPTORS 10% 54% 28% 6% 1%
14. THE PARKS AND RECREATION DEPARTMENT IS FUNDED BY VARIOUS SOURCES, SOME
OF WHICH YOU AS A RESIDENT OF COPPELL PAYS. AGAIN, BASED ON ALL YOUR
EXPERIENCES TO DATE WITH PARKS AND RECREATION, WOULD YOU CONSIDER THE MONEY
YOU PAY VERSUS THE SERVICES THAT ARE PROVIDED TO BE A . . .
GREAT VALUE . . . . 21%
GOOD VALUE . . . . . 51%
FAIR VALUE . . . . . 22%
POOR VALUE . . . . . 3%
NO OPINION . . . . . 3%
15. HOW LIKELY OR UNLIKELY WOULD YOU BE TO VOTE YES ON A BOND ELECTION FOR
THE FOLLOWING CULTURAL AND RECREATIONAL IMPROVEMENTS
VL L U VU NO
A) MAJOR REMODELING OF EXISTING PARKS 18% 47% 20% 10% 5%
B) BEAUTIFICATION/LANDSCAPING OF STREET 14% 36% 37% 10% 3%
MEDIANS
C) REMODELING AN EXISTING PARK TO CREATE 18% 45% 23% 9% 5%
A LARGE EVENT AREA
16. DURING THE PAST 12 MONTHS, IN WHICH OF THE FOLLOWING CITY EVENTS HAVE
YOU OR YOUR FAMILY PARTICIPATED . . . . . (CIRCLE ALL THAT APPLY)
OAK FEST . . . . . . . 20% 4TH OF JULY PARADE . . 80%
TOWN CENTER PLAZA . . . 46% FIREWORKS/PICNIC IN 81%
MOVIE/MUSIC PERFORM . . 35% THE PARK
HOLIDAY PARADE . . . . 78% COPPELL EARTH FEST . . 25%
HOLIDAY PLAZA CELEB. SWEETHEART BALL . . . 3%
COMMUNITY EGG HUNT . . 12% FAMILY FISH . . . . . 14%
17. TO GET INFORMATION ABOUT RECREATIONAL ACTIVITIES IN COPPELL, WHICH OF
THE FOLLOWING SOURCES DO YOU GENERALLY UTILIZE? (CIRCLE ALL THAT APPLY)
DALLAS MORNING NEWS 32% CITY WATER BILL CABLE GOV’T ACCESS CHAN 9%
CITIZENS ADVOCATE 54% INSERT . . . . . . 72% TOWN HALL MEETINGS 10%
RECREATION PROGRAM COPPELL YOUTH SPORTS NEIGHBORHOOD ASSOC. . 24%
GUIDE . . . . . . 42% TODAY . . . . . . 21% SPORTS ASSOC . . . . 19%
COPPELL GAZETTE . . 52% CITY’S WEB SITE . . 61% OTHER . . . . . . . . 13%
18. THESE LAST FEW QUESTIONS ARE JUST FOR CLASSIFICATION PURPOSES. WHICH OF
THE FOLLOWING AGE GROUPS DO YOU COME UNDER?
25 YEARS OR UNDER . . 1%
26 - 35 YEARS . . . . 8%
36 - 45 YEARS . . . . 20%
46 - 55 YEARS . . . . 43%
56 - 65 YEARS . . . . 17%
OVER 65 YEARS . . . . 9%
REFUSED TO ANSWER . . 1%
19. PLEASE TELL ME IF YOU HAVE CHILDREN UNDER THE AGE OF 18 AT HOME (IF YES:
IN WHICH OF THE FOLLOWING GROUPS DO THEY COME UNDER?
NO CHILDREN . . . . . 47%
UNDER 6 . . . . . . . 14%
6 - 12 . . . . . . . . 24%
13 - 18 . . . . . . . 30%
REFUSE TO ANSWER . . . 2%
20. DO YOU BELONG TO A COPPELL SPORTS ASSOCIATION?
YES . . . . . . . . . 21%
NO . . . . . . . . . . 77%
REFUSE TO ANSWER . . . 1%
THAT'S THE END OF OUR SURVEY BUT COULD I CHECK TO SEE IF I DIALED THE CORRECT
NUMBER. I DIALED __________. AND COULD I HAVE YOUR FIRST NAME, ONLY IN CASE
MY SUPERVISOR HAS TO VERIFY THIS INTERVIEW?_____________________. THANK YOU
AND HAVE A NICE EVENING.
CALLER INI.______ SHEET NUMBER _____ ZIPCODE______ SURVEY LENGTH______
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
April 27, 2010
10
✔
PROCEDURAL
Consider approval of minutes: April 13, 2010.
Minutes of the City Council meetings held on April 13, 2010.
Staff recommends approval.
%minutes
Cm041310
Page 1 of 10
MINUTES OF APRIL 13 , 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
April 13, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Councilmember Mahalik was absent. Also present were City Manager Clay
Phillips, City Secretary Libby Ball and City Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code – Deliberation
regarding Real Property.
1. Discussion regarding Northlake Property.
2. South of W. Bethel Road and east of S. Coppell Road.
Mayor Peters convened into Executive Session at 5:48 p.m. Mayor Peters
adjourned the Executive Session at 7:02 p.m. and opened Work Session.
At this time, Councilmember Brancheau left the conference room.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding closing of Sandy Lake Road/Denton
Tap Intersection.
B. Discussion of Agenda Items.
At this time, Councilmember Brancheau returned to the conference room.
Cm041310
Page 2 of 10
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Councilmember Franklin led those present in the Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Consider approval of a proclamation naming April 24, 2010 as
Arbor Day and authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Brad Reid, Director of Parks and Recreation.
Action:
Councilmember Franklin moved to approve the proclamation naming
April 24, 2010 as Arbor Day and authorizing the Mayor to sign.
Councilmember Tunnell seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught and Franklin voting in favor of the motion.
8. Consider approval of a proclamation naming Wednesday,
April 21, 2010 as Administrative Professionals Day, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Debbie Cravey, Administrative Assistant to the City Manager.
Cm041310
Page 3 of 10
Action:
Councilmember Hinojosa-Flores moved to approve the proclamation
naming Wednesday, April 21, 2010 as Administrative Professionals Day,
and authorizing the Mayor to sign. Mayor Pro Tem Hunt seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught and
Franklin voting in favor of the motion.
9. Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: March 23, 2010.
B. Consider approval of an amendment to the Purchase
Agreement with Pacific Realty Associates, L.P. (PacTrust)
and the City of Coppell for the construction of
Southwestern Boulevard from the Denton Tap/Belt Line
intersection to Coppell Road to include reconstruction of a
sewer line aerial crossing in the amount of $31,000; and
authorizing the City Manager to sign and execute any
necessary documents.
C. Consider approval of Bid No. Q-0310-01 to Estes Inc., and
Agrium Advanced Technologies for annual contracts for the
purchase of fertilizer and chemicals as budgeted, and
authorizing the City Manager to sign.
D. Consider approval of an Ordinance for Case No. S-1197R-
PD-133R2-HC, Pizza Hut, a zoning change from S-1197-PD-
133R2-HC (Special Use Permit 1197-Planned Development-
133 Revision 2-Highway Commercial) to S-1197R-PD-
133R2-HC (Special Use Permit-1197 Revised-Planned
Development-133 Revision 2-Highway Commercial), to allow
a 964-square-foot restaurant (take-out and delivery only) to
Cm041310
Page 4 of 10
be located at 651 N. Denton Tap Road, Suite #130 and
authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. S-1023R-R
Chevron, a zoning change from S-1023-R (Special Use
Permit-1023-Retail) to S-1023R-Retail (Special Use Permit-
1023-Revised Retail), to allow a change in use of the
existing 765-square-foot Car Wash building to a State
Vehicle Inspection Station on 0.7 acres of property located
at 101 E. Belt Line Road being the southeast corner of S.
Belt Line and E. Belt Line Roads and authorizing the Mayor
to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C,
D carrying Ordinance No. 91500-A-545 and E carrying Ordinance No.
91500-A-546. Mayor Pro Tem Hunt seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the
motion.
11. PUBLIC HEARING:
Consider approval of Case No. S-1251-SF-12, St. Andrews Estates,
Lot 5, Block 1, a zoning change request from SF-12 (Single
Family-12) to S-1251-SF-12 (Special Use Permit-1251-Single
Family-12), to allow 100% stucco finish in lieu of 80% masonry
for the residence proposed to be constructed on approximately
0.33 of an acre of property located at 620 Inglenook Court.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to
Council.
Terry Holmes, applicant, addressed the Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Cm041310
Page 5 of 10
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Case No. S-1251-SF-12, St. Andrews Estates, Lot 5, Block 1, a zoning
change request from SF-12 (Single Family-12) to S-1251-SF-12 (Special Use
Permit-1251-Single Family-12), to allow 100% stucco finish in lieu of 80%
masonry for the residence proposed to be constructed on approximately
0.33 of an acre of property located at 620 Inglenook Court. Councilmember
Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Hunt and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught
and Franklin voting in favor of the motion.
12. PUBLIC HEARING:
Consider approval of Case No. S-1252-SF-12, St. Andrews Estates,
Lot 19R, Block 1, a zoning change request from SF-12 (Single
Family-12) to S-1252-SF-12 (Special Use Permit-1252-Single
Family-12), to allow 100% stucco finish in lieu of 80% masonry
for the residence proposed to be constructed on approximately
0.6 of an acre of property located at 617 Inglenook Court.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Franklin moved to close the Public Hearing and approve
Case No. S-1252-SF-12, St. Andrews Estates, Lot 19R, Block 1, a zoning
change request from SF-12 (Single Family-12) to S-1252-SF-12 (Special Use
Permit-1252-Single Family-12), to allow 100% stucco finish in lieu of 80%
masonry for the residence proposed to be constructed on approximately 0.6
of an acre of property located at 617 Inglenook Court. Councilmember
Brancheau seconded the motion; the motion carried 6-0 with Mayor Pro
Tem Hunt and Councilmembers Brancheau, Hinojosa-Flores, Tunnell,
Faught and Franklin voting in favor of the motion.
Cm041310
Page 6 of 10
13. PUBLIC HEARING:
Consider approval of Case No. PD-171R2-HC, GTE Shared
Services Addition (STMicroelectronics), Lot 1R2, Block 1, a
zoning change request from PD-171R-HC (Planned Development-
171 Revised-Highway Commercial) to PD-171R2-HC (Planned
Development-171 Revision 2-Highway Commercial), to revise the
Detail Site Plan to allow a 3,300-square-foot screened mechanical
yard along the southeast wall of the existing building on
approximately 13.7 acres of property located at the southeast
corner of S.H. 121 and Coppell Road at 750 Canyon Drive.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Clayton Strolle, applicant, was available for questions from Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no signed up to speak.
Action:
Councilmember Brancheau moved to close the Public Hearing and approve
Case No. PD-171R2-HC, GTE Shared Services Addition
(STMicroelectronics), Lot 1R2, Block 1, a zoning change request from
PD-171R-HC (Planned Development-171 Revised-Highway Commercial) to
PD-171R2-HC (Planned Development-171 Revision 2-Highway Commercial),
to revise the Detail Site Plan to allow a 3,300-square-foot screened
mechanical yard along the southeast wall of the existing building on
approximately 13.7 acres of property located at the southeast corner of S.H.
121 and Coppell Road at 750 Canyon Drive. Councilmember Franklin
seconded the motion; the motion carried 6-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught and
Franklin voting in favor of the motion.
14. PUBLIC HEARING:
Consider approval of Case No. PD-222R5-LI, Duke Lesley Addition
- Samsung, Lot 2, Block A, a zoning change request from PD-
222R3-LI (Planned Development-222 Revision 3-Light Industrial)
to PD-222R5-LI (Planned Development-222 Revision 5-Light
Cm041310
Page 7 of 10
Industrial), to revise the Detail Site Plan to allow additional
fencing, two (2) guard houses, modification of existing parking
configuration, a new driveway location and two compactors, one
behind a screening wall on approximately 36.17 acres of property
located on the north side of Dividend Drive, approximately 1,200
feet west of South Belt Line Road at 240 Dividend Drive.
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Robert Croysdale, representing the applicant, addressed Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no signed up to speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
Case No. PD-222R5-LI, Duke Lesley Addition - Samsung, Lot 2, Block A, a
zoning change request from PD-222R3-LI (Planned Development-222
Revision 3-Light Industrial) to PD-222R5-LI (Planned Development-222
Revision 5-Light Industrial), to revise the Detail Site Plan to allow additional
fencing, two (2) guard houses, modification of existing parking
configuration, a new driveway location and two compactors, one behind a
screening wall on approximately 36.17 acres of property located on the
north side of Dividend Drive, approximately 1,200 feet west of South Belt
Line Road at 240 Dividend Drive. Councilmember Brancheau seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught and
Franklin voting in favor of the motion.
15. PUBLIC HEARING:
Consider approval of a text amendment to the Code of
Ordinances – Chapter 12-Zoning, ARTICLE 33. SCREENING
STANDARDS Sec. 12-33-1.6, to revise to read as follows: “Refuse
storage areas for all uses other than single-family and duplex
dwellings shall be visually screened by a six foot high solid
enclosure on all sides except the side used for garbage pickup
Cm041310
Page 8 of 10
service, which shall have gates of solid screening material.
These gates shall remain closed at all times when not in use.”
Presentation:
Marcie Diamond, Assistant Director of Planning, made a presentation to the
Council.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no signed up to speak.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve a
text amendment to the Code of Ordinances – Chapter 12-Zoning, ARTICLE
33. SCREENING STANDARDS Sec. 12-33-1.6, to revise to read as follows:
“Refuse storage areas for all uses other than single-family and duplex
dwellings shall be visually screened by a six foot high solid enclosure on all
sides except the side used for garbage pickup service, which shall have
gates of solid screening material. These gates shall remain closed at all
times when not in use.” Councilmember Franklin seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Hunt and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor
of the motion.
16. Consider approval of a Resolution to close Sandy Lake Road at
the intersection of Denton Tap Road to a distance of 144 feet
west and 316 feet east and reduce Denton Tap Road to one lane
northbound and one lane southbound for a period of up to 30
calendar days from the beginning of work on replacement of the
brick pavers; providing for a penalty for road closure beyond 30
calendar days; providing for a variable bonus award for
completion and road re-opening in less than 30 calendar days;
and authorizing the Mayor to sign and execute any necessary
documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Cm041310
Page 9 of 10
Action:
Mayor Pro Tem Hunt moved to approve Resolution No. 2010-0413.1 to
close Sandy Lake Road at the intersection of Denton Tap Road to a distance
of 144 feet west and 316 feet east and reduce Denton Tap Road to one lane
northbound and one lane southbound for a period of up to 30 calendar
days from the beginning of work on replacement of the brick pavers;
providing for a penalty for road closure beyond 30 calendar days; providing
for a variable bonus award for completion and road re-opening in less than
30 calendar days; and authorizing the Mayor to sign and execute any
necessary documents. Councilmember Hinojosa-Flores seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught and
Franklin voting in favor of the motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported that an update on the
Comprehensive Plan will be coming forward in the next meeting, as
the Steering Committee is scheduled to meet on April 20th. He will
also follow-up with Council on the Joint Board Meetings with the
Park and Library boards to decide how to move forward. Regarding
road projects, South Coppell Road is now open and Southwestern
Boulevard will be completed soon. The Bethel Road project from
Denton Tap to Penfolds has been scheduled for June and the bidding
for the quarter-cent road projects will begin in April.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors’
Meeting.
B. Report by Mayor Peters regarding Earthfest to be held on
April 24th at Town Center Plaza from 10 a.m. until 2 p.m.
A. Nothing to report.
B. Mayor Peters announced Earthfest will be held at Town Center Plaza
on April 24th from 10-2 p.m. Groups began cleaning up various
locations around Coppell on April 10th and will continue through the
morning of April 24th. At the event, there will be live music,
educational booths, earthenware vendors, volunteer groups raising
awareness and awards given for the Arbor Day Poster Contest.
Cm041310
Page 10 of 10
Opportunities to recycle old electronics, household goods, or
shredding of documents will be available.
19. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report.
20. Necessary action resulting from Executive Session.
Action:
Mayor Pro Tem Hunt moved to authorize the City Manager to execute
the amendment to Contract of Purchase in lieu of Eminent Domain
by and between Billingsley or CWL and the City of Coppell to
preclude Luminant to expand or alter easement on the North Tract,
or other property purchased under agreement from Billingsley or
CWL, without the absolute sole consent of the City of Coppell in a
form which substantially complies with the proposed first draft.
Councilmember Franklin seconded the motion; the motion carried
6-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught and Franklin voting in favor of the
motion.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
April 27, 2010
11
✔
ORDINANCE
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No.
2009-1239, the budget for the Fiscal Year October 1, 2009 through September 30, 2010, and authorizing the Mayor to
sign.
The amendment is being brought forward to reflect encumbrance carryovers and changes experienced through the
first six months of the fiscal year. The accompanying memo provides the detail of the amendment.
Staff recommends approval.
$ BudAmend - 1 AR
MEMORANDUM
Date: April 27, 2010
To: Mayor and Council
From: Jennifer Miller, Director of Finance
Via: Clay Phillips, City Manager
Subject: Budget Amendment - Fiscal Year 2009-10
This budget amendment is being brought forward to reflect encumbrance carryovers, items that have occurred during the
first part of the fiscal year and items that have been brought before Council.
General Fund
At this time the General Fund revenues are not being amended.
General Fund expenditures are being increased $1,174,961. $695,876 is associated with encumbrance carryovers.
In addition to the encumbrance carryover, Combined Services is being increased $200,000 prior to transfers for
tuition, for the transfer to CIP for the furniture and fixtures associated with the Community/Senior Center.
Engineering is being increased $227,000 for costs associated with the Old Town Infrastructure Improvements.
The Comprehensive Plan was $9,000 more than budgeted reflecting the increase in Planning. Replacement of the
ambulances was approximately $43,000 more than budgeted, thereby requiring the amendment to the Fire
Department.
Water and Sewer Fund
Revenues are not being amended for the Water and Sewer Fund, at this time. Expenses are being amended in
Utility Operations and Utility Billing for encumbrance carryovers. Combined Services is being increased for the
cost of Water and Sewer improvements for the Community/Senior Center.
Child Safety Fund
Expenditures are being amended to reflect encumbrance carryovers.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures and grants that have been received. The expenditures are those
associated with the Audio/Visual upgrades to the Training Room, the JAG Grant and encumbrance carryovers.
Park Special Revenue Fund
Expenditures are being amended for the encumbrance carryovers.
Tree Preservation Fund
Expenditures are being amended for the encumbrance carryovers.
Debt Service Fund
Revenues and expenditures are being amended to reflect the bond refunding that occurred in November 2009.
Infrastructure Maintenance Fund
Expenditures are being amended for encumbrance carryovers.
Municipal Drainage District Fund
Expenditures are being amended for encumbrance carryovers.
Historic Preservation
Revenues are being amended to reflect the decrease in interest earnings. The expenditures are being amended for
the renovations to the Kirkland house.
Donations – Special Revenue
Revenues are being amended to reflect actual collections. Expenditures are being amended to cover the cost of
the D Magazine ad.
Red Light Camera Fund
Expenditures are being amended for the encumbrance carryovers.
Municipal Court Special Revenue
Expenditures are being amended for the encumbrance carryovers.
C.R.D.C. Special Revenue
Expenditures are being amended for encumbrance carryovers, trails at the Community/Senior Center and the
design contracts for the Aquatics and Recreation Center and the Tennis Center.
Coppell Economic Development Foundation
Revenues and expenditures are being amended to reflect the transfer in and the expenditures associated with the
Kirkland House renovations.
Crime Prevention Fund
Expenditures are being amended for the encumbrance carryovers.
Perpetual Care
Revenues are being amended to reflect the actual deposits collected for the perpetual care at Rolling Oaks.
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of August,
2009, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 8th day of
September, 2009, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2009-1239, for the 2009-10 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Expenditures
Combined Services 3,892,586 4,061,381 168,795
City Administration 803,580 821,225 17,645
Economic Development 194,606 196,206 1,600
Community Information 224,649 230,298 5,649
City Secretary 316,294 323,382 7,088
Engineering 1,036,370 1,264,252 227,882
Facilities 1,270,969 1,385,537 114,568
Streets 1,991,522 2,016,895 25,373
Fleet 1,037,476 1,039,632 2,156
Traffic Control 1,032,660 1,082,253 49,593
Fire 9,489,775 9,553,413 63,638
Emergency Management 200,964 237,168 36,204
Finance 1,031,570 1,034,124 2,554
Purchasing 175,554 179,504 3,950
Municipal Court 1,292,836 1,313,395 20,559
Planning 649,948 658,948 9,000
Library 1,826,042 1,827,881 1,839
Police 6,148,869 6,205,539 56,670
Information Systems 2,278,159 2,408,339 130,180
Park & Rec. Admin. 1,292,124 1,321,112 28,988
2
Parks 1,253,455 1,275,287 21,832
Environmental Health 329,671 369,301 39,630
Right-of-Way 737,022 738,922 1,900
Senior Citizens 285,439 289,499 4,060
Recreation 1,951,600 2,081,498 129,898
Ballfield Maintenance 898,605 900,509 1,904
Tennis Center 220,337 221,051 714
Community Programs 226,175 227,267 1,092
Total Expenditures $1,174,961
Decrease in Designated Fund Balance ( 929,812)
Net Expenditure Increase 245,149
Net Decrease in Undesignated Fund Balance $ 245,149
Water/Sewer Fund Current Budget Amending Budget Change
Expenses
Combined Services $3,995,000 $4,195,000 $200,000
Utility Operations 1,887,974 1,888,449 475
Utility Billing 567,785 572,715 4,930
Net Decrease in Projected Retained Earnings $205,405
Child Safety Fund Current Budget Amending Budget Change
Expenditures $15,000 $17,723 $2,723
Net Decrease in Projected Fund Balance $2,723
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 27,000 $254,610 $227,610
Expenditures 172,560 456,105 283,545
Net Decrease in Projected Fund Balance $ 55,935
Parks Special Revenue Current Budget Amending Budget Change
Expenditures $300,000 $379,644 $79,644
Net Decrease in Projected Fund Balance $79,644
Tree Preservation Fund Current Budget Amending Budget Change
Expenditures $50,000 $110,200 $60,200
Net Decrease in Projected Fund Balance $60,200
3
Debt Service Fund Current Budget Amending Budget Change
Revenues $9,482,072 $14,284,987 $4,802,915
Expenditures 9,757,729 14,483,061 4,725,332
Net Increase Projected Fund Balance $ 77,583
Infrastructure Maint. Fund Current Budget Amending Budget Change
Expenditures $1,351,000 $1,763,441 $412,441
Net Decrease Projected Fund Balance $412,441
Municipal Drainage District Current Budget Amending Budget Change
Expenditures $135,754 $179,009 $43,255
Net Decrease in Projected Fund Balance $43,255
Historic Preservation Current Budget Amending Budget Change
Expenditures $0 $61,000 $61,000
Net Decrease in Projected Fund Balance $61,000
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $35,500 $71,835 $36,335
Expenditures 0 36,120 36,120
Net Increase in Projected Fund Balance $ 215
Red Light Camera Current Budget Amending Budget Change
Expenditures $354,000 $356,560 $2,560
Net Decrease in Projected Fund Balance $2,560
Municipal Court Spec. Rev. Current Budget Amending Budget Change
Expenditures $7,000 $35,466 $28,466
Net Decrease in Projected Fund Balance $28,466
4
CRDC Special Revenue Current Budget Amending Budget Change
Expenditures $3,677,967 $4,705,182 $1,027,215
Net Decrease in Projected Fund Balance $1,027,215
CEDF Current Budget Amending Budget Change
Revenues $0 $61,000 $61,000
Expenditures 0 61,000 61,000
Net Change $ 0
Crime Prevention Current Budget Amending Budget Change
Expenditures $1,927,608 $2,028,057 $100,449
Net Decrease in Projected Fund Balance $100,449
Perpetual Care Current Budget Amending Budget Change
Revenues $0 $11,380 $11,380
Net Increase in Projected Fund Balance $11,380
5
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of April 2010.
APPROVED:
______________________________
JAYNE PETERS, MAYOR
ATTEST:
____________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
April 27, 2010
12
✔
RESOLUTION
Consider approval of a Resolution expressing official intent to reimburse costs of City improvements incurred in
connection with the reconstruction of Bethel Road II, similar preliminary costs for road improvements and paying legal
and fiscal fees in connection with this project prior to the issuance of the bonds, and authorizing the Mayor to sign.
This resolution allows the City to receive reimbursement from the proceeds of the bond issue for costs that the City
incurs related to the "Project" as outlined in the resolution.
Funds have been allocated in the General Fund Designated Fund Balance for use prior to receiving the bond
proceeds.
Staff recommends approval of the resolution.
$Roads-1AR
RESOLUTION NO.__________________
EXPRESSING OFFICIAL INTENT TO REIMBURSE COSTS OF
CITY IMPROVEMENTS INCURRED IN CONNECTION WITH
THE RECONSTRUCTION OF BETHEL ROAD II, SIMILAR
PRELIMINARY COSTS FOR ROAD IMPROVEMENTS AND
FOR PAYING LEGAL AND FISCAL FEES IN CONNECTION
WITH THIS PROJECT PRIOR TO THE ISSUANCE OF THE
BONDS.
WHEREAS, the City of Coppell, Texas (the "Issuer") is a municipality of the State of Texas; and
WHEREAS, the Issuer expects to pay expenditures in connection with the purpose of paying all
or a portion of the City's contractual obligations for the purpose of paying reconstruction, similar
preliminary costs for road improvements to Bethel Road II, and for paying legal and fiscal fees in
connection with this project; and
WHEREAS, the Issuer finds, considers, and declares that the reimbursement of the Issuer for the
payment of such expenditures will be appropriate and consistent with the lawful objectives of the Issuer
and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the
Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance
the Project.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, THAT:
Section 1. The Issuer reasonably expects to incur debt, as one or more series of obligations,
with an aggregate maximum principal amount not to exceed $8,360,000, for the purpose of paying
reconstruction costs and similar preliminary costs for road improvements to portions of Bethel Road II,
and for paying legal and fiscal fees in connection with this project.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-
exempt obligations will be issued by the Issuer in furtherance of this Resolution after a date which is later
than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the
property, with respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant
to this Resolution more than three years after the date any expenditure which is to be reimbursed is paid.
Section 4. This Resolution shall become effective immediately.
PASSED, APPROVED AND EFFECTIVE this 27th day of April, 2010.
___________________________________
Mayor
ATTEST:
_____________________________
City Secretary
APPROVED AS TO LEGALITY:
__________________________________
City Attorney
CITY SEAL
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS :
COUNTIES OF DALLAS AND DENTON :
CITY OF COPPELL :
We, the undersigned officers of said City, hereby certify as follows:
1. The City Council of said City convened in REGULAR MEETING ON THE 27TH
DAY OF APRIL 2010, at the City Hall, and the roll was called of the duly constituted officers and
members of said City Council, to-wit:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro-Tem
Tim Brancheau
Billy Faught
Brianna Hinojosa-Flores
Marsha Tunnell
Marvin Franklin
Robert Mahalik
Libby Ball, City Secretary
and all of said persons were present, except the following absentees: ___________________________,
thus constituting a quorum. Whereupon, among other business, the following was transacted at said
Meeting: a written
RESOLUTION EXPRESSING OFFICIAL INTENT TO REIMBURSE COSTS
OF CITY IMPROVEMENTS
was duly introduced for the consideration of said City Council and read in full. It was then duly moved
and seconded that said Resolution be passed; and, after due discussion, said motion carrying with it the
passage of said Resolution, prevailed and carried by the following vote:
AYES:
NOES: .
2. That a true, full and correct copy of the aforesaid Resolution passed at the Meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; that said
Resolution has been duly recorded in said City Council's minutes of said Meeting; that the above and
foregoing paragraph is a true, full and correct excerpt from said City Council's minutes of said Meeting
pertaining to the passage of said Resolution; that the persons named in the above and foregoing paragraph
are the duly chosen, qualified and acting officers and members of said City Council as indicated therein;
that each of the officers and members of said City Council was duly and sufficiently notified officially
and personally, in advance, of the time, place and purpose of the aforesaid Meeting, and that said
Resolution would be introduced and considered for passage at said Meeting, and each of said officers and
members consented, in advance, to the holding of said Meeting for such purpose, and that said Meeting
was open to the public and public notice of the time, place and purpose of said meeting was given, all as
required by Chapter 551, Texas Government Code.
3. That the Mayor of said City has approved and hereby approves the aforesaid Resolution;
that the Mayor and the City Secretary of said City have duly signed said Resolution; and that the Mayor
and the City Secretary of said City hereby declare that their signing of this Certificate shall constitute the
signing of the attached and following copy of said Resolution for all purposes.
SIGNED AND SEALED the 27th day of April, 2010.
City Secretary Mayor
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
April 27, 2010
13
✔
CONTRACT/BID or PROPOSAL
Consider approval of award of Bid #Q-0310-02 for reconstruction of Bethel Road II in the amount of $2,089,019.05, as
provided for in General Fund Balance, to JRJ Paving, Inc.; and authorizing the City Manager to sign and execute any
necessary documents.
Bid No. Q-0310-02 opened on April 2, 2010. Three bids were received, with the low bid from JRJ Paving, Inc. in the
amount of $2,089,019.05. This project is designed to replace the current 24-foot wide asphalt street with a 28-foot wide
concrete street with improved drainage, and a sidewalk along the south side of the road for the entire length, and a
sidewalk on the north side of the road from Denton Tap to Knights Way. The project also includes the reconstruction of
the bridge over Grapevine Creek.
Funds have been designated in General Fund - Fund balance for this project. The funds are to be reimbursed from a
future bond issue.
Staff recommends that Bid No Q-0310-02 be awarded to JRJ Paving,
Inc. in the amount of $2,089,019.05 and will be present to answer any
questions.
#BethelRoadContract -1AR
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: April 27, 2010
RE: Consider approval of award of Bid #Q-0310-02 for reconstruction of
Bethel Road II in the amount of $2,089,019.05, as provided for in
General Fund Balance, to JRJ Paving, Inc.; and authorizing the City
Manager to sign and execute any necessary documents.
On April 2, 2010 the City of Coppell received and opened three bids for the
reconstruction of Bethel Road, from Denton Tap Road to Penfolds Lane. The three bids
ranged from a low bid of $1,969,019.05 to a high of $2,291,933.91. This project was
designed by Freese & Nichols, Inc., and their engineer’s estimate was $1,933,590.61.
This project is designed to replace the current 24-foot wide asphalt street with a 28-foot
wide concrete street with improved drainage, and a sidewalk along the south side of the
road for the entire length, and a sidewalk on the north side of the road from Denton Tap
to Knights Way. The project also includes the reconstruction of the bridge over
Grapevine Creek. The bid includes considerable enhancements to be incorporated into
the bridge, including decorative bridge rails, bridge lighting and banner poles.
A resolution to close Bethel Road from Armstrong Blvd. to Penfolds Lane was approved
at the June 9, 2009 City Council meeting. This resolution allowed for a maximum
closure of five months, and established incentives and disincentives associated with this
time frame.
The low bidder on this project was JRJ Paving, Inc. from Dallas. Their bid was in the
amount of $1,969,019.05. We used a set time of construction for this bid of 270 calendar
days. We also included incentives for project completion in less than 270 calendar days.
The maximum incentive for the project is $120,000 including both the bridge incentives
and the early completion incentive. This contractor has completed similar projects
throughout the DFW area, including several projects for the City of Coppell. They are
qualified, and capable of completing this project.
We are including the maximum incentive amount in the award; however the incentive
will only be paid if it is earned under the terms of the contract.
Staff recommends the award of the Bethel Road II project, from Denton Tap Road to
Penfolds Lane to JRJ Paving, Inc. in the amount of $2,089,019.05, as budgeted in the
Capital Improvement Fund with 270 calendar days.
Staff will be available to answer any questions at the council meeting.
Client : City of CoppellProject: Bethel Road IIBid Date: April 2, 2010Project No.: CPL03243:# DescriptionQuantityUnit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost101Mobilization (Max. 5% of Contract) 1 LS $90,877.8190,877.81 89,677.00 89,677.00 60,000.00 60,000.00 100,000.00 100,000.00 102Traffic Control 1 LS $25,200.0025,200.00 18,411.75 18,411.75 54,000.00 54,000.00 87,000.00 87,000.00 103Prep ROW 18 STA $1,100.0019,800.00 2,728.89 49,120.02 5,000.00 90,000.00 430.16 7,742.88 104Prepare and Implement SWPPP 1 LS $12,600.0012,600.00 3,188.69 3,188.69 18,000.00 18,000.00 6,500.00 6,500.00 105Project Signs 2 EA $550.001,100.00 341.25 682.50 500.00 1,000.00 550.00 1,100.00 106Unclassified Excavation (Roadway & Channel) 3850 CY $10.0038,500.00 6.69 25,756.50 10.00 38,500.00 8.04 30,954.00 107Unclassified Compacted Earth Fill 1250 CY $23.0028,750.00 4.83 6,037.50 12.00 15,000.00 4.88 6,100.00 108Remove and Dispose of Asphalt Pavement 4445 SY $6.0026,670.00 4.29 19,069.05 4.00 17,780.00 4.73 21,024.85 109Concrete Removal 1412 SY $6.008,472.00 10.73 15,150.76 15.00 21,180.00 8.25 11,649.00 110Remove and Reset Existing Mailbox 1 EA $400.00400.00 500.00 500.00 500.00 500.00 500.00 500.00 111Remove Existing Concrete Pipe (<=24" Diam) 151 LF $12.001,812.00 14.94 2,255.94 6.00 906.00 15.00 2,265.00 112Remove Existing Concrete Pipe (>24" Diam) 160 LF $16.002,560.00 18.03 2,884.80 10.00 1,600.00 15.00 2,400.00 113Remove Existing Inlet Box 5 EA $525.002,625.00 684.95 3,424.75 600.00 3,000.00 650.00 3,250.00 114Adjust Existing Sanitary Sewer Manholes 9 EA $775.006,975.00 1,472.90 13,256.10 600.00 5,400.00 500.00 4,500.00 115Adjust Existing Valve Box to Grade 2 EA $210.00420.00 164.80 329.60 220.00 440.00 150.00 300.00 116Remove Existing and Install New Fire Hydrant and Valve Assembly 2 EA $1,700.003,400.00 4,305.40 8,610.80 7,000.00 14,000.00 3,460.00 6,920.00 1178" Lime Subgrade Treatment 8353 SY $3.0025,059.00 3.15 26,311.95 2.50 20,882.50 2.81 23,471.93 118Lime 175 TON $105.0018,375.00 141.45 24,753.75 130.00 22,750.00 145.00 25,375.00 1198" Reinforced Concrete Pavement with 6" Integral Curb 7406 SY $46.00340,676.00 37.14 275,058.84 42.00 311,052.00 31.95 236,621.70 12010" Reinforced Concrete Pavement with 6" Integral Curb 552 SY $48.0026,496.00 91.27 50,381.04 82.00 45,264.00 67.60 37,315.20 12110" Reinforced Concrete Stamped Roadway - Crosswalks 237 SY $110.0026,070.00 103.17 24,451.29 120.00 28,440.00 108.00 25,596.00 1228" Reinforced Concrete Stamped Roadway - Crosswalks 282 SY $105.0029,610.00 85.26 24,043.32 82.00 23,124.00 89.50 25,239.00 1236" Reinforced Concrete Stamped Pavement - Medians 132 SY $100.0013,200.00 77.81 10,270.92 80.00 10,560.00 81.50 10,758.00 1246" Reinforced Concrete Driveways 1040 SY $35.0036,400.00 34.65 36,036.00 5.00 5,200.00 32.54 33,841.60 125Asphalt Pavement for Pave Transition (6" HMAC) 194 SY $20.003,880.00 41.25 8,002.50 30.00 5,820.00 32.65 6,334.10 126Monolithic Median Nose 4 EA $1,100.004,400.00 1,200.00 4,800.00 1,200.00 4,800.00 1,550.00 6,200.00 127Reinforced Concrete Pavement Street Headers 521 LF $12.006,252.00 5.00 2,605.00 10.00 5,210.00 8.50 4,428.50 1284" Reinf. Concrete Sidewalks 985 SY $50.0049,250.00 26.78 26,378.30 36.00 35,460.00 27.87 27,451.95 129Barrier Free Ramps 14 EA $1,000.0014,000.00 650.00 9,100.00 1,300.00 18,200.00 950.00 13,300.00 130Raised Pavement Marker, Class C, Type Y 620 EA $5.253,255.00 2.89 1,791.80 2.75 1,705.00 2.90 1,798.00 131Raised Pavement Marker, Class C, Type W 290 EA $5.251,522.50 2.89 838.10 2.75 797.50 2.90 841.00 132Raised Pavement Marker, Class C, Type I-A 170 EA $5.25892.50 8.25 1,402.50 3.30 561.00 3.05 518.50 133Raised Pavement Marker, Class C, Type I-C 370 EA $5.251,942.50 8.25 3,052.50 3.30 1,221.00 3.05 1,128.50 134Pavement Markings 1 LS $2,000.002,000.00 2,800.88 2,800.88 2,000.00 2,000.00 2,000.00 2,000.00 135Roadside Sign Assembly (Relocation) 5 EA $270.001,350.00 341.25 1,706.25 600.00 3,000.00 500.00 2,500.00 136Roadside Sign Assembly (New Installation) 1 EA $525.00525.00 414.75 414.75 600.00 600.00 500.00 500.00 137Repair, Replace and/ or Modify Existing Irrigation Systems 1 LS $8,000.008,000.00 28,392.00 28,392.00 10,000.00 10,000.00 12,000.00 12,000.00 138Repair, Replace and/ or Modify Existing Landscape 1 LS $5,000.005,000.00 2,501.19 2,501.19 5,000.00 5,000.00 17,500.00 17,500.00 139Tree Protection 1275 LF $4.005,100.00 1.40 1,785.00 2.50 3,187.50 1.60 2,040.00 140Block Sodding 2225 SY $3.006,675.00 2.04 4,539.00 3.00 6,675.00 3.50 7,787.50 141Combination Rail w/windows (Tx Classic)(42" Tall) 0 LF $80.00- - - - - - - 142Safety Guardrail Termination 6 EA $2,000.0012,000.00 2,205.00 13,230.00 2,300.00 13,800.00 2,900.00 17,400.00 143TL2 Transition 6 EA $1,200.007,200.00 656.25 3,937.50 800.00 4,800.00 670.00 4,020.00 144Installation of Highway Traffic Signals 1 EA $9,285.009,285.00 31,157.50 31,157.50 34,000.00 34,000.00 33,300.00 33,300.00 145Remove and Deliver Existing Traffic Signal Pole and Mast Arm Assembly 1 EA $500.00500.00 1,982.75 1,982.75 3,000.00 3,000.00 2,200.00 2,200.00 146Traffic Signal Pole Assembly 1 EA $4,500.004,500.00 6,452.95 6,452.95 7,000.00 7,000.00 6,900.00 6,900.00 147Drill Shaft (30 in) 10 LF $107.001,070.00 298.70 2,987.00 320.00 3,200.00 319.00 3,190.00 148Ped Pole Assembly (including foundation) 4 EA $1,300.005,200.00 1,390.50 5,562.00 1,500.00 6,000.00 1,500.00 6,000.00 149Pedestrian Signal Sections (remove and relocate) 6 EA $460.002,760.00 180.25 1,081.50 200.00 1,200.00 200.00 1,200.00 150Pedestrian Push Button and Sign Assemblies (remove and relocate) 6 EA $205.001,230.00 123.60 741.60 130.00 780.00 132.00 792.00 1512" PVC Conduit 71 LF $5.50390.50 6.70 475.70 7.00 497.00 7.20 511.20 Rebcon1868 W Northwest Hwy.Dallas, TX 75220McMahon Contracting LP3019 Roy Orr Blvd.Grand Prairie, TX 75050972-263-6907Freese and Nichols, IncEngineers EstimateJRJ Paving11300 Kline DriveDallas, TX 75229817-571-3730
Client : City of CoppellProject: Bethel Road IIBid Date: April 2, 2010Project No.: CPL03243:# DescriptionQuantityUnit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total CostRebcon1868 W Northwest Hwy.Dallas, TX 75220McMahon Contracting LP3019 Roy Orr Blvd.Grand Prairie, TX 75050972-263-6907Freese and Nichols, IncEngineers EstimateJRJ Paving11300 Kline DriveDallas, TX 75229817-571-37301523" PVC Conduit 1921 LF $7.0013,447.00 7.11 13,658.31 8.00 15,368.00 7.60 14,599.60 1533" PVC Conduit (BORED) 120 LF $20.002,400.00 20.60 2,472.00 22.00 2,640.00 22.00 2,640.00 154Ground Boxes 8 EA $625.005,000.00 515.00 4,120.00 600.00 4,800.00 550.00 4,400.00 155Backplate for 3-Section Signal Head 2 EA $50.00100.00 82.40 164.80 90.00 180.00 88.00 176.00 156Backplate for 5-Section (House) Signal Head 4 EA $70.00280.00 97.85 391.40 105.00 420.00 110.00 440.00 157VEH SIG SEC (12 IN) LED (GRN ARW) 4 EA $225.00900.00 247.20 988.80 270.00 1,080.00 270.00 1,080.00 158VEH SIG SEC (12 IN) LED (GRN) 6 EA $235.001,410.00 257.50 1,545.00 280.00 1,680.00 280.00 1,680.00 159VEH SIG SEC (12 IN) LED (YEL ARW) 4 EA $225.00900.00 236.90 947.60 260.00 1,040.00 253.00 1,012.00 160VEH SIG SEC (12 IN) LED (YEL) 6 EA $235.001,410.00 262.65 1,575.90 280.00 1,680.00 280.00 1,680.00 161VEH SIG SEC (12 IN) LED (RED) 6 EA $205.001,230.00 226.60 1,359.60 240.00 1,440.00 242.00 1,452.00 1621 Conductor #6 Bare Wire 288 LF $1.00288.00 0.93 267.84 1.00 288.00 1.00 288.00 1631 Conductor #8 XHHW Wire 296 LF $1.00296.00 1.14 337.44 1.20 355.20 1.20 355.20 1641 Conductor #8 Bare Wire 296 LF $1.00296.00 0.93 275.28 1.00 296.00 1.00 296.00 165Traffic Signal Cable, 10 Conductor (TY A)(14 AWG) 352 LF $1.60563.20 2.06 725.12 2.20 774.40 2.20 774.40 166Traffic Signal Cable, 16 Conductor (TY A)(14 AWG) 252 LF $3.30831.60 3.97 1,000.44 4.20 1,058.40 4.30 1,083.60 167Traffic Signal Cable, 3 Conductor (TY A)(14 AWG) 252 LF $1.00252.00 1.34 337.68 1.40 352.80 1.45 365.40 168Video Imaging Vehicle Detection System, Camera Assembly 4 EA $1,420.005,680.00 4,841.00 19,364.00 5,200.00 20,800.00 5,200.00 20,800.00 169Video Imaging Vehicle Detection System, Processing Unit 1 EA $8,130.008,130.00 3,193.00 3,193.00 3,500.00 3,500.00 3,400.00 3,400.00 170Video Imaging Vehicle Detection System, Setup 1 EA $570.00570.00 448.05 448.05 500.00 500.00 480.00 480.00 171VIVDS Communication Cable 610 LF $2.001,220.00 1.34 817.40 1.50 915.00 1.50 915.00 172Uni-Directional Opticom Detector (remove and relocate) 1 EA $400.00400.00 144.20 144.20 160.00 160.00 160.00 160.00 173Traffic Signal Confirmation Lights 4 EA $500.002,000.00 185.40 741.60 200.00 800.00 200.00 800.00 174Relocate Illuminated Street Name (ILSN) Sign 1 EA $2,170.002,170.00 463.50 463.50 500.00 500.00 500.00 500.00 17518" RCP (CL III) 20 LF $55.001,100.00 57.68 1,153.60 70.00 1,400.00 58.00 1,160.00 17621" RCP (CL III) 70 LF $65.004,550.00 60.77 4,253.90 72.00 5,040.00 69.00 4,830.00 17724" RCP (CL III) 100 LF $75.007,500.00 64.89 6,489.00 77.00 7,700.00 78.00 7,800.00 17830" RCP (CL III) 288 LF $90.0025,920.00 77.25 22,248.00 88.00 25,344.00 87.00 25,056.00 17936" RCP (CL III) 320 LF $110.0035,200.00 91.67 29,334.40 100.00 32,000.00 101.00 32,320.00 180Trench Safety System for Storm Drains, Water and Sanitary Sewer Lines 1244 LF $1.001,244.00 0.31 385.64 1.10 1,368.40 1.20 1,492.80 181Std. 5' Recessed Curb Inlet 2 EA $3,100.006,200.00 2,070.30 4,140.60 2,000.00 4,000.00 1,900.00 3,800.00 182Std. 10' Recessed Curb Inlet 2 EA $3,200.006,400.00 2,585.30 5,170.60 2,500.00 5,000.00 2,800.00 5,600.00 183Std. 20' Recessed Curb Inlet 2 EA $3,600.007,200.00 4,068.50 8,137.00 4,000.00 8,000.00 5,000.00 10,000.00 184Std. 20' Curb Inlet w/ Open Back 1 EA $4,000.004,000.00 4,068.50 4,068.50 4,000.00 4,000.00 5,200.00 5,200.00 1854' x 4' Drop Inlet 1 EA $3,500.003,500.00 2,369.00 2,369.00 2,200.00 2,200.00 2,800.00 2,800.00 186Type A Storm Drain Manhole 1 EA $5,000.005,000.00 2,884.00 2,884.00 3,300.00 3,300.00 3,250.00 3,250.00 18716" C905 DR 18 PVC Waterline 388 LF $80.0031,040.00 116.91 45,361.08 144.00 55,872.00 198.00 76,824.00 1888" C900 DR 14 PVC Waterline 16 LF $49.00784.00 107.64 1,722.24 100.00 1,600.00 121.00 1,936.00 18916" x 6" Tapping Sleeve and Valve 2 EA $3,600.007,200.00 7,817.70 15,635.40 2,500.00 5,000.00 3,520.00 7,040.00 1908" Gate Valve 1 EA $925.00925.00 1,009.40 1,009.40 1,000.00 1,000.00 1,390.00 1,390.00 191Air Release Valve (Type I) 1 EA $2,000.002,000.00 2,966.40 2,966.40 3,300.00 3,300.00 5,400.00 5,400.00 19212" PVC Wastewater Pipe (SDR-35) 42 LF $95.003,990.00 115.98 4,871.16 105.00 4,410.00 109.00 4,578.00 193Sanitary Sewer Manhole 1 EA $4,200.004,200.00 7,688.95 7,688.95 9,000.00 9,000.00 8,500.00 8,500.00 194Remove Old Structure (Large)(Bridge)(TxDOT Item 104) 1 LS $38,000.0038,000.00 40,800.00 40,800.00 50,000.00 50,000.00 94,000.00 94,000.00 195Drilled Shaft (18")(TxDOT Item 416) 111 LF $60.006,660.00 122.40 13,586.40 85.00 9,435.00 140.00 15,540.00 196Drilled Shaft (30")(TxDOT Item 416) 236 LF $125.0029,500.00 204.00 48,144.00 230.00 54,280.00 157.00 37,052.00 197CL C Conc (Abutments & Wingwalls)(TxDOT Item (420) 58 CY $600.0034,800.00 714.00 41,412.00 800.00 46,400.00 790.00 45,820.00 198CL C Conc (Bent)(TxDOT Item 420) 46 CY $500.0023,000.00 714.00 32,844.00 800.00 36,800.00 840.00 38,640.00 199CL S Concrete (Appr Slab)(TxDOT Item 420) 222 CY $340.0075,480.00 255.00 56,610.00 100.00 22,200.00 390.00 86,580.00 200Rip Rap (Conc)(CL B)(5 IN)(TxDOT Item 432) 337 CY $300.00101,100.00 214.20 72,185.40 100.00 33,700.00 530.00 178,610.00 201Reinforced Concrete Slab (Bridge)(TxDOT Item 422) 7367 SF $18.00132,606.00 12.24 90,172.08 5.00 36,835.00 13.50 99,454.50 202Prestressed Concrete Beam (Type C)(TxDOT Item 425) 760 LF $100.0076,000.00 122.40 93,024.00 202.00 153,520.00 150.00 114,000.00
Client : City of CoppellProject: Bethel Road IIBid Date: April 2, 2010Project No.: CPL03243:# DescriptionQuantityUnit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total CostRebcon1868 W Northwest Hwy.Dallas, TX 75220McMahon Contracting LP3019 Roy Orr Blvd.Grand Prairie, TX 75050972-263-6907Freese and Nichols, IncEngineers EstimateJRJ Paving11300 Kline DriveDallas, TX 75229817-571-3730203Armor Joint (With Seal)(TxDOT Item 454) 87 LF $70.006,090.00 112.20 9,761.40 120.00 10,440.00 104.00 9,048.00 204Cement Treated Base Backfill (TxDOT Item 5326) 520 CY $75.0039,000.00 71.40 37,128.00 75.00 39,000.00 58.00 30,160.00 205Decorative Railing at Bridge 256 LF $150.0038,400.00 91.80 23,500.80 250.00 64,000.00 150.00 38,400.00 206Cast In Place Retaining Wall3220SF $30.0096,600.00 40.80 131,376.00 42.00 135,240.00 50.00 161,000.00 207Rail (TY 411)615LF $100.0061,500.00 102.00 62,730.00 150.00 92,250.00 145.00 89,175.00 208Street Lighting1LS $6,000.006,000.00 59,431.00 59,431.00 55,000.00 55,000.00 57,000.00 57,000.00 209Bridge Banner Poles1LS $4,000.004,000.00 24,675.00 24,675.00 21,000.00 21,000.00 22,000.00 22,000.00 210Bridge Sidewalk215SY $60.0012,900.00 42.00 9,030.00 75.00 16,125.00 69.00 14,835.00 TOTAL BID ITEMS BASE BID $1,933,590.61 1,969,019.05$ 2,103,479.70$ 2,291,933.91$ Maximum Incentive available 120,000.00$ 120,000.00$ 120,000.00$ TOTAL BASE BID PLUS MAXIMUM INCENTIVE2,089,019.05$ 2,223,479.70$ 2,411,933.91$
Proposed Improvements
Bethel Rd Re-Construction
City of Coppell Project ST03-01A
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2010.dwg\ST03-01A CLOSURE
Created on: 19 April 2010 by Scott Latta 1/2
1 INCH = FT.
0 250
250
125
Proposed Improvements
Bethel Rd Re-Construction
City of Coppell Project ST03-01A
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST03-01A CLOSURE
Created on: 19 April 2010 by Scott Latta
PROJECT LIMITS
AREA OF PROPOSED
ROAD CLOSURE 2/2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
April 27, 2010
14
✔
CONTRACT/BID or PROPOSAL
Consider approval of Change Order Number 3 to the South Coppell Road (ST 07-02) project in the amount of
$61,997.33 for Drainage Channel work and intersection improvements at Coppell Road and Southwestern Blvd., as
provided for in CIP funds; and authorizing the City Manager to sign all necessary documents.
On June 9, 2009 council awarded a contract to JRJ Paving, LP in the amount of $1,326,827.79 for the reconstruction of
South Coppell Road from Bethel Road to Southwestern Blvd. Since this award, two change orders have been
approved that increased the contract amount by $68,446.50. We are requesting a third change order in the amount
of $61,997.33. This will compensate the contractor for channel work that was shown in the original plans, as well as the
improvements to the intersection of Coppell Road and Southwestern Blvd.
Funds are available in the 2006 Street CIP accounts for this project.
Staff recommends approval of Change Order #3 in the amount of
$61,997.33 and will be present to answer any questions.
#ChgeOrd3CoppellRd. -1AR
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: April 27, 2010
RE: Consider approval of Change Order Number 3 to the South Coppell
Road (ST 07-02) project in the amount of $61,997.33 for Drainage
Channel work and intersection improvements at Coppell Road and
Southwestern Blvd., as provided for in CIP funds; and authorizing
the City Manager to sign all necessary documents.
On June 9, 2009 council awarded a contract to JRJ Paving, LP in the amount of
$1,326,827.79 for the reconstruction of South Coppell Road from Bethel Road to
Southwestern Blvd. The award also included an $80,000.00 potential bonus set aside for
early completion. Since this award, two change orders have been approved that increased
the contract amount by $68,446.50.
During the progress of construction, it was discovered that quantities established for the
contract did not include a considerable amount of work necessary for the construction of
an off-site drainage channel. That work was shown in the plans; however the quantities
in the bid tabulation did not include these amounts. The two items in question are
excavation and establishing grass.
The original contract price for excavation was $7.88 per cubic yard, and we are adding
7,129 cubic yards with this change. The original contract price for grass was $4.73 per
square yard, and we are adding 10,722 square yards with this change. We have negotiated
with the contractor to try to minimize the cost of this change. We allowed him to dispose
of the excavated material on city owned property, and he has reduced his price to $3.50
per cubic yard, or approximately half the original cost. We have also agreed to use
hydromulch and curlex with seed rather than the block sod originally bid. Block sod will
still be used in front of all homes and businesses along the road, just not in the vicinity of
the channel and other city owned property. As a result of this, the added grass will also
cost less than half the original contract amount on a per square yard basis.
This change order also includes additional improvements in the intersection of Coppell
Road and Southwestern Blvd. As paving has been completed on both sides of the
intersection it has become apparent that the intersection itself is in a state of disrepair and
requires removal and replacement of the paving. Unit pricing for the work necessary is
included in the original contract, this change simply increases the quanity to include the
area of the intersection.
In addition to the extra work this change order includes additional time for completion of
the project. As you know the weather has been unusually wet during the course of this
project. The contractor has requested 82 additional days. We have verified 50 days they
could not work due to weather. We have estimated that the additional excavation and
grass work in the channel took 28 days. This is a total of 78 additional days, and brings
their contract completion date to April 30, 2010. The wording of the contract ties their
incentive for early completion to the original contract time, which means they no longer
have an opportunity to earn any of the incentive. This additional time simply pushes
back their disincentive clause.
Approval of this change order will allow the city to compensate the contractor for the
channel work that was indicated in the original plans; however the quantities were
inadvertently left out of the bid documents. This will also authorize the additional work
to reconstruct the intersection of Coppell Road and Southwestern Blvd. It’s our opinion
that the contractor has provided fair and reasonable pricing for these changes, and we
recommend approval of this change order in the amount of $61,997.33 with an additional
78 calendar days.
Staff will be available to answer any questions at the council meeting.
CITY OF COPPELL
CHANGE OR EXTRA WORK ORDER
PROJECT: Coppell Road South
CONTRACTOR: JRJ Paving, L.P.
OWNER: City of Coppell
CHANGE ORDER NO.: Three (3) DATE: April 27, 2010
Item Description Quantity Unit Unit Price Total
ADD: 1 Channel Excavation 7,129 CY $3.50 $24,951.50
2 Hydromulch 4222 SY $1.80 $7,599.60
3 Curlex w/Seed 6500 SY $1.35 $8,775.00
109 Concrete Removal 500 SY $10.05 $5,025.00
120 8” Lime Subgrade
Treatment
500 SY $2.14 $1,070.00
121 Lime 10.5 TON $147.45 $1,548.23
122 Reinforced Concrete
Pavement
500 SY $33.15 $16,575.00
Total Additions: $65,544.33
DEDUCT: 4 Block Sod 750 SY $4.73 $3,547.50
Total Revision to Contract Amount
$61,997.33
Previous contract amount $1,395,274.29
Net increase in contract amount $61,997.33
Revised contract amount $1,457,271.62
Net increase in contract time of completion 78
Revised Contract time of completion 288 Calendar Days
The contractor hereby accepts this Contract adjustment as a final and complete adjustment in full
accord and satisfaction of all past and future liability originating under any clause in the Contract
by reason of this revision to the Contract.
________________________________________
Recommended by City Engineer Date
________________________________________
Agreed to by Contractor Date
________________________________________
Accepted by City Date
Coppell Road South
Change Order #3,
City of Coppell Project ST07-02
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2010.dwg\ST07-02 ADDITIONS
Created on: 20 April 2010 by Scott Latta 1/3
1 INCH = FT.
0 300
300
150
Coppell Road South
Change Order #3,
City of Coppell Project ST07-02
Created in LDDT
PLACEMENT OF
ADDITIONAL GRASS
AREA OF PROPOSED
PAVEMENT REPLACEMENT
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST07-02 ADDITIONS
Created on: 20 April 2010 by Scott Latta 2/3
1 INCH = FT.
0 200
200
100
Coppell Road South
Change Order #3,
City of Coppell Project ST07-02
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST07-02 ADDITIONS
Created on: 20 April 2010 by Scott Latta 3/3
PLACEMENT OF
ADDITIONAL GRASS
AREA OF ADDITIONAL
CHANNEL EXCAVATION
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
April 27, 2010
15
✔
CONTRACT/BID or PROPOSAL
Consider approval of award of Bid #Q-0410-01 for the Traffic Signal Installation Project – No. TR 08-01 Sandy Lake Road
at Riverchase Drive in the amount of $215,700.00, as provided for in CIP funds to Roadway Solutions, Inc; and
authorizing the City Manager to sign and execute any necessary documents.
Bid No. Q-0410-01 opened on April 8, 2010 for the installation of a traffic signal at the intersection of East Sandy Lake
Road and Riverchase Drive. Two bids were received in the amounts of $215,700.00 and $242,940.00, with Roadway
Solutions, Inc. being the low bidder. The time of completion for this project is 150 calendar days for the procurement
of materials, with the actual construction taking approximately 30 days.
Funds are available in the Street CIP accounts for this project.
Staff recommends that Bid No Q-0410-01 be awarded to Roadway
Solutions, Inc. in the amount of $215,700.00 and will be present to
answer any questions.
#TrafficSignalContract -1AR
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: April 27, 2010
RE: Consider approval of award of Bid #Q-0410-01 for the Traffic Signal
Installation Project – No. TR 08-01 Sandy Lake Road at Riverchase
Drive in the amount of $215,700.00, as provided for in CIP funds to
Roadway Solutions, Inc; and authorizing the City Manager to sign
and execute any necessary documents.
On April 8, 2010 the City of Coppell received and opened two bids for the installation of
a traffic signal at the intersection of East Sandy Lake Road and Riverchase Drive. The
bids were $215,700.00 and $242,941.70. The engineering design for this project was
completed by City of Coppell staff, and the construction estimate was $200,000.
This project was added to our CIP project list shortly after the completion of East Sandy
Lake Road. With the recent opening of the rehabilitation center/nursing home on the
north side of Sandy Lake directly across from Riverchase Drive, this project is needed
more than ever. Included with this project is the necessary work to connect this new
signal to the existing traffic signal at Sandy Lake and MacArthur Blvd with fiber optic
cable to allow for communication between the two signals.
The low bidder on this project was Roadway Solutions, Inc. from Carrollton. The bid
submitted was in the amount of $215,700, with a time of completion of 150 calendar
days. The project time is for the procurement of materials, with the actual construction
taking no longer than about 30 days. Roadway Solutions, Inc. has completed many
similar projects in the area, including at least two traffic signals here in Coppell. It’s our
opinion that they are capable of completing this project.
You may recall that the nursing home on the north side of this intersection was approved
with a condition that they fund the fourth leg of the intersection. Upon approval of this
contract, we will send a bill in the amount of $14,795 to the property owner for
reimbursement of that portion of the signal.
Staff recommends award of the Traffic Signal Installation Project – No. TR 08-01 Sandy
Lake Road @ Riverchase Drive in the amount of $215,700, as budgeted in CIP funds to
Roadway Solutions, Inc; and authorizing the City Manager to sign and execute any
necessary documents.
Staff will be available to answer any questions at the council meeting.
Bid No. Q0410-01Traffic Signal InstallationSandy Lake Road @ Riverchase DriveTR 08-01ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL UNIT PRICETOTALI-1 1 LS Mobilization & Demobilization $4,929.30 $4,929.30 $9,500.00 $9,500.00I-2 1 LS Installation of Highway Traffic Signals $38,000.00 $38,000.00 $43,350.00 $43,350.00I-3 1 EA Traffic Signal Pole w/ 32 foot Mast Arm $6,486.00 $6,486.00 $7,900.00 $7,900.00I-4 1 EA Traffic Signal Pole w/ 36 foot Mast Arm $6,950.00 $6,950.00 $8,500.00 $8,500.00I-5 1 EA Traffic Signal Pole w/ 44 foot Mast Arm $7,900.00 $7,900.00 $9,600.00 $9,600.00I-6 2 EA Traffic Signal Pole w/ 48 foot Mast Arm $8,500.00 $17,000.00 $10,300.00 $20,600.00I-7 2 EA Pedestrian Signal Pole $650.00 $1,300.00 $780.00 $1,560.00I-8 2 EA Traffic Signal Pole Foundation 36-A $3,400.00 $6,800.00 $2,450.00 $4,900.00I-9 2 EA Traffic Signal Pole Foundation 36-B $3,600.00 $7,200.00 $2,600.00 $5,200.00I-10 2 EA Pedestrian Pole Foundation 24-A $650.00 $1,300.00 $640.00 $1,280.00I-11 1 EA Traffic Signal Controller Foundation $1,200.00 $1,200.00 $1,725.00 $1,725.00I-12 7 EA 3-Section Head w/ Backplate $675.00 $4,725.00 $1,280.00 $8,960.00I-13 4 EA 3-Section Head w/ Backplate $920.00 $3,680.00 $1,860.00 $7,440.00I-14 8 EA Pedestrian Signal Head $535.00 $4,280.00 $560.00 $4,480.00I-15 8 EA Pedestrian Push Button and Sign Assembly $200.00 $1,600.00 $260.00 $2,080.00I-16 4 EA Uni-Directional Opticom Detector $575.00 $2,300.00 $630.00 $2,520.00I-17 4 EA Traffic Signal Confirmation Lights $175.00 $700.00 $175.00 $700.00I-18 1 LS Video Imaging Vehicle Detection System (VIVDS) $23,000.00 $23,000.00 $23,100.00 $23,100.00I-19 1 LS Cabinet Mounted Communication Equipment $4,000.00 $4,000.00 $9,900.00 $9,900.00I-20 154 LF 2" PVC Conduit $6.00 $924.00 $8.30 $1,278.20I-21 5 LF 2" RMC Conduit $125.00 $625.00 $18.60 $93.00I-22 1,624 LF 3" PVC Conduit $10.00 $16,240.00 $8.90 $14,453.60I-23 4 EA Furnish & Install Type 'A' Ground Box $500.00 $2,000.00 $475.00 $1,900.00I-24 132 LF 3 Conductor #6 Gauge Wire $1.25 $165.00 $4.00 $528.00I-25 134 LF 1 Conductor #6 Gauge Wire $0.85 $113.90 $1.35 $180.90I-26 491 LF 1 Conductor #8 Gauge Wire $0.80 $392.80 $1.10 $540.10I-27 893 LF 16 Conductor #12 Gauge Wire $3.25 $2,902.25 $3.60 $3,214.80Roadway Solutions, Inc. Mels Electric, LP
Bid No. Q0410-01Traffic Signal InstallationSandy Lake Road @ Riverchase DriveTR 08-01ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL UNIT PRICETOTALRoadway Solutions, Inc. Mels Electric, LPI-28 1,043 LF Opticom Cable $1.00 $1,043.00 $0.90 $938.70I-29 1,080 LF Video Cable $1.50 $1,620.00 $1.25 $1,350.00I-30 1,293 LF 3 Conductor #14 Gauge Wire $1.25 $1,616.25 $0.70 $905.10I-31 305 LF 5 Conductor #14 Gauge Wire $1.35 $411.75 $0.90 $274.50I-32 394 LF 7 Conductor #14 Gauge Wire $1.75 $689.50 $1.20 $472.80I-33 4,455 LF 12 Strand Corning AnyLan Pre-terminated Fiber $3.75 $16,706.25 $3.40 $15,147.00I-34 1 LS Power Service and Pedestal Equipment $4,500.00 $4,500.00 $3,400.00 $3,400.00I-35 1 EA Opticom Detector Phase Selector $2,900.00 $2,900.00 $1,470.00 $1,470.00I-36 1 EA UPS System $6,500.00 $6,500.00 $5,700.00 $5,700.00I-37 4 EA Furnish & Install Illuminated Street Signs $2,050.00 $8,200.00 $2,370.00 $9,480.00I-38 1 LS Furnish & Install Miscelaneous Signs $2,400.00 $2,400.00 $1,920.00 $1,920.00I-39 1 LS Furnish & Install Pavement Markings $2,400.00 $2,400.00 $6,400.00 $6,400.00TOTAL BID$215,700.00 $242,941.70DAYS TO COMPLETE150 120
Proposed Traffic Signal
Installation, City of Coppell
Project TR08-01
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2010.dwg\TR08-01
Created on: 19 April 2010 by Scott Latta 1/3
1 INCH = FT.
0 50
50
25
Proposed Traffic Signal
Installation, City of Coppell
Project TR08-01
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\TR08-01
Created on: 19 April 2010 by Scott Latta
PROPOSED TRAFFIC
SIGNAL LOCATION
2/3
1 INCH = FT.
0 400
400
200
Proposed Traffic Signal
Installation, City of Coppell
Project TR08-01
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\TR08-01
Created on: 19 April 2010 by Scott Latta
PROPOSED FIBER OPTIC
COMMUNICATION CABLE
INSTALLATION
3/3
AGENDA REQUEST FORM DATE: April 27, 2010
ITEM #: 16
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM DATE: April 27, 2010
ITEM #: 17
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Peters regarding the Police Department’s Fallen Officer
Memorial Dedication on May 7th.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: April 27, 2010
ITEM #: 18
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: April 27, 2010
ITEM #: 19
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
F. Metrocrest Hospital Authority – Councilmember Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
Agenda Request Form - Revised 11/09 Document Name: %ccommreport
AGENDA REQUEST FORM
DATE: April 27, 2010
ITEM #: 20
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: April 27, 2010
Department Submissions:
Item No. 9 was placed on the Agenda for the above-referenced City Council
meeting by the Parks Department. I have reviewed the Agenda Request
(and any backup if applicable) and hereby submit this item to the City
Council for consideration.
____________________
Parks Department
Item Nos. 13, 14 and 15 were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)