CM 2010-04-27
MINUTES OF APRIL 27 , 2010
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, April 27, 2010, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem (late arrival)
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Councilmember Hinojosa-Flores was absent. Also present were City Manager
Clay Phillips, Deputy City Secretary Christel Pettinos and City Attorney Robert
Hager.
1.Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1.Discussion regarding Northlake Property.
Mayor Pro Tem Hunt arrived prior to convening Executive Session.
Mayor Peters convened into Executive Session at 5:45 p.m. as allowed
under the above-stated article. Mayor Peters adjourned the Executive
Session at 6:05 p.m. and opened the Work Session.
WORK SESSION (Open to the Public)
3.Convene Work Session
A.Discussion of Service Organizations Funding Requests.
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B.Discussion of Outside Storage.
C.Discussion Regarding Council Retreat Agenda.
D.Discussion Regarding Recreational Attitudinal Survey.
E.Discussion Regarding Aquatic and Recreation
Construction Project.
F.Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4.Convene Regular Session.
5.Invocation.
Pastor Jarrod Robinson with Riverside Church of Christ led those
present in the Invocation.
6.Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7.Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
8.Consider approval of a proclamation naming the month of April
2010 as Cancer Awareness Month, and authorizing the Mayor
to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the
same to Chris Herman, Co-Chair of Coppell’s Relay for Life.
Action:
Councilmember Franklin moved to approve the proclamation naming
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he month of April 2010 as Cancer Awareness Month, and authorizing
the Mayor to sign. Councilmember Brancheau seconded the motion; the
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motion carried 6-0 with Mayor Pro Tem Hunt and Councilmembers
Brancheau, Mahalik, Tunnell, Faught and Franklin voting in favor of the
motion.
9.Presentation by Raymond Turco and Associates regarding the
2010 Recreational Attitudinal Survey.
Presentation:
Raymond Turco made a presentation to the Council regarding the 2010
Recreational Attitudinal Survey.
10.Consider approval of minutes: April 13, 2010.
Action:
Councilmember Mahalik moved to approve the minutes of April 13, 2010.
Mayor Pro Tem Hunt seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik, Tunnell,
Faught and Franklin voting in favor of the motion.
11.Consider approval of an Ordinance of the City of Coppell,
Texas, approving an amendment to Ordinance No. 2009-1239,
the budget for the Fiscal Year October 1, 2009 through
September 30, 2010, and authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation the Council.
Action:
Councilmember Faught moved to approve Ordinance No. 2010-1250
approving an amendment to Ordinance No. 2009-1239, the budget for
the Fiscal Year October 1, 2009 through September 30, 2010, and
authorizing the Mayor to sign. Councilmember Mahalik seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Hunt and
Councilmembers Brancheau, Mahalik, Tunnell, Faught and Franklin
voting in favor of the motion.
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12.Consider approval of a Resolution expressing official intent to
reimburse costs of City improvements incurred in connection
with the reconstruction of Bethel Road II, similar preliminary
costs for road improvements and paying legal and fiscal fees in
connection with this project prior to the issuance of the bonds,
and authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation the Council.
Action:
Councilmember Franklin moved to approve Resolution No.
2010-0427.1 expressing official intent to reimburse costs of City
improvements incurred in connection with the reconstruction of Bethel
Road II, similar preliminary costs for road improvements and paying
legal and fiscal fees in connection with this project prior to the issuance
of the bonds, and authorizing the Mayor to sign. Mayor Pro Tem Hunt
seconded the motion; the motion carried 6-0 with Mayor Pro Tem Hunt
and Councilmembers Brancheau, Mahalik, Tunnell, Faught and Franklin
voting in favor of the motion.
13.Consider approval of award of Bid #Q-0310-02 for
reconstruction of Bethel Road II in the amount of
$2,089,019.05, as provided for in General Fund Balance, to
JRJ Paving, Inc.; and authorizing the City Manager to sign and
execute any necessary documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to Council.
Action:
Councilmember Brancheau moved to award of Bid #Q-0310-02 for
reconstruction of Bethel Road II in the amount of $2,089,019.05, as
provided for in General Fund Balance, to JRJ Paving, Inc.; and
authorizing the City Manager to sign and execute any necessary
documents. Councilmember Tunnell seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Hunt and Councilmembers Brancheau,
Mahalik, Tunnell, Faught and Franklin voting in favor of the motion.
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14.Consider approval of Change Order Number 3 to the South
Coppell Road (ST 07-02) project in the amount of $61,997.33
for Drainage Channel work and intersection improvements at
Coppell Road and Southwestern Blvd., as provided for in CIP
funds; and authorizing the City Manager to sign all necessary
documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to Council.
Action:
Councilmember Tunnell moved to approve Change Order Number 3 to
the South Coppell Road (ST 07-02) project in the amount of $61,997.33
for Drainage Channel work and intersection improvements at Coppell
Road and Southwestern Blvd., as provided for in CIP funds; and
authorizing the City Manager to sign all necessary documents.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Hunt and Councilmembers Brancheau, Mahalik,
Tunnell, Faught and Franklin voting in favor of the motion.
15.Consider approval of award of Bid #Q-0410-01 for the Traffic
Signal Installation Project – No. TR 08-01 Sandy Lake Road at
Riverchase Drive in the amount of $215,700.00, as provided
for in CIP funds to Roadway Solutions, Inc; and authorizing the
City Manager to sign and execute any necessary documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to Council.
Action:
Mayor Pro Tem Hunt moved to approve award of Bid #Q-0410-01 for the
Traffic Signal Installation Project – No. TR 08-01 Sandy Lake Road at
Riverchase Drive in the amount of $215,700.00, as provided for in CIP
funds to Roadway Solutions, Inc; and authorizing the City Manager to
sign and execute any necessary documents. Councilmember Franklin
seconded the motion; the motion carried 6-0 with Mayor Pro Tem Hunt
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and Councilmembers Brancheau, Mahalik, Tunnell, Faught and Franklin
voting in favor of the motion.
16.City Manager's Report.
A. Project Update and Future Agendas.
A.City Manager Clay Phillips reported that the Park Master Plan will
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be coming forward in Work Session on May 11, and then as an
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action item on May 27. An update on the Comprehensive Land
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Use Plan will be presented on May 11.
17.Mayor and Council Reports.
A.Report by Mayor Peters regarding the Police Department’s
Fallen Officer Memorial Dedication on May 7.
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A. Mayor Peters announced the Dedication Ceremony for the Police
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Department’s Fallen Officer Memorial will be held on May 7 at
10am at the Justice Center. Officers have been raising funds for
this monument through motorcycle rallies and drug seizure funds.
18.Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Mayor Peters reported that Congress passed a resolution naming April as
National Distracted Driving Awareness Month. Locally, Coppell High
School has pledged to participate in a “No Phone Zone” challenge. April
is also National Donate Life Month. Mayor Peters also offered her
condolences for H. Lewis Nichols, founding partner of Nichols, Jackson,
Dillard, Hager and Smith.
19.Council Committee Reports.
A.Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B.Coppell ISD – Mahalik and Hinojosa-Flores.
C.Coppell Seniors – Brancheau and Faught.
D.Dallas Regional Mobility Coalition – Peters and Hunt.
E.International Council for Local Environmental Initiatives
(ICLEI) – Brancheau.
F.Metrocrest Hospital Authority – Tunnell.
G.Metrocrest Medical Foundation – Mahalik.
H.Metrocrest Medical Services – Hinojosa-Flores.
I.Metrocrest Social Services – Franklin.
J.North Texas Council of Governments – Tunnell.
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K.North Texas Commission – Hunt.
L.Senior Adult Services – Franklin.
A.Councilmember Tunnell announced School Board elections for
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both school districts with Early Voting ending May 4. LISD will be
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hosting meetings on May 3 at the Administration Annex to
discuss the apportionment of funds received from four federal
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grant programs. Medicine Disposal Day will be May 1 from
10-2pm. Bring expired or unused prescriptions to any high school
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or Hebron Elementary. LISD is hosting a concert on April 30 at
7pm to remember Daniel Pearl, a journalist who was killed in
Afghanistan. Finally, CFBISD will have a Candidate Forum on
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April 28 at 6:30pm at the Administration Building and
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Kindergarten Round-Up is May 12.
B.Councilmember Mahalik reported WFAA Channel 8 will be
featuring a segment on Denton Creek Elementary called “After the
Bell” on Mondays and Thursdays and on New Tech High School on
“Making the Grade.” Check your local listings for times.
C.Councilmember Faught announced the following activities:
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Mother’s Day Luncheon will be May 5 at 11:30am; a trip to the
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Ranger Game will be May 13; a trip to Southlake Town Square
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will be held on May 18; the Wii Bowling Competition will be held
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on May 25; Fitness Week will be May 24-28 with the Senior Fit
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Party on May 28; and finally, a trip to the Museum of Nature and
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Science will be held on May 27.
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D.Mayor Peters stated the next DRMC meeting will be May 7 with
the topic discussing Private and Public Partnerships Advancing the
Cotton Belt. KPMG will be presenting. Also, there will be a Joint
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Meeting in Austin on May 26 between the Senate Transportation
Committee and the Senate Finance Committee.
E.Councilmember Brancheau thanked the participants for attending
Earthfest. Mayor Peters thanked the volunteers who helped with
the Clean-Up in Coppell.
F.Councilmember Tunnell reported a new name and operator for the
organization – Dallas Medical Center.
G.Nothing to report.
H.Nothing to report.
I.Councilmember Franklin stated the Keyholder’s Breakfast was a
success. Also, the City of Carrollton has extended the lease until
December 31, 2010.
J.Councilmember Tunnell announced the next General Assembly
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Meeting will be June 18. The 2010 Commuter Challenge will be
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held April 27-September 1. Log your commuter miles for a
chance at prizes. Also, the Trinity River Common Vision Program
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will be having a reception on April 28 at the La Quinta.
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K. Mayor Pro Tern Hunt informed Council that NTC is offering a
webinar on the Economic Impact of Sports on May 4 and the
Regional Administrator for the EPA will be speaking on May T h.
For more information, visit their website.
L. Nothing to report.
At this time, Council reconvened into Work Session.
WORK SESSION
(Open to the Public)
Convene Work Session
A. Discussion of Service Organizations Funding Requests.
B. Discussion of Outside Storage.
C. Discussion Regarding Council Retreat Agenda.
D. Discussion Regarding Recreational Attitudinal Survey.
E. Discussion Regarding Aquatic and Recreation
Construction Project.
F. Discussion of Agenda Items.
20. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the
meeting was adjourned.
�A
J e Peters, Mayor
ATTEST:
Libby Ball, i Secretary
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