CM 2010-05-11MINUTES OF MAY 11, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
May 11, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember (late arrival)
Bob Mahalik, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Councilmember Hinojosa- Flores was absent. Also present were City Manager Clay
Phillips, Deputy City Secretary Christel Pettinos and City Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071 and 551.072, Texas Government Code -
Consultation with City Attorney and Deliberation regarding
Real Property.
1. Discussion regarding Northlake Property.
2. Discussion regarding Old Coppell.
B. Section 551.087, Texas Government Code - Economic
Development Negotiations.
1. East of S. Coppell Road and south of Bethel Road.
2. West of S. Coppell Road and south of Bethel Road.
3. North of Bethel Road and west of Freeport Parkway.
Mayor Peters convened into Executive Session at 5:51 p.m. Mayor Peters
recessed the Executive Session at 6:20 p.m. and opened Work Session.
Councilmember Brancheau arrived prior to convening Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Comprehensive Plan Update.
B. Discussion regarding 2010 Parks and Recreation Master
Plan.
C. Discussion regarding the Board & Commission Ordinance.
D. Discussion regarding Mayor Pro Tem Appointment.
E. Discussion regarding Council Committee Appointments.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Dale Patterson, Hackberry Creek Church, led those present in the
Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Consider appointment of Mayor Pro Tem as required by Section
3.05 of the Home Rule Charter.
Action:
Mayor Pro Tem Hunt moved to appoint Bob Mahalik as Mayor Pro Tem as
required by Section 3.05 of the Home Rule Charter. Councilmember
Franklin seconded the motion; the motion carried 6 -0 with
Councilmembers Brancheau, Mahalik, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
At this time, the makeup of Council is as follows:
Jayne Peters, Mayor
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
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Brianna Hinojosa- Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
8. Consider approval of a proclamation recognizing the month of
May as "Older Americans Month," and authorizing the Mayor to
sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Greg Gerendes, Executive Director of Senior Adult Services.
Action:
Councilmember Faught moved to approve the proclamation recognizing the
month of May as "Older Americans Month," and authorizing the Mayor to
sign. Mayor Pro Tem Mahalik seconded the motion; the motion carried 6 -0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Tunnell,
Faught, Franklin and Hunt voting in favor of the motion.
9. Consider approval of a proclamation recognizing the month of
May as "Motorcycle Safety and Awareness Month," and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Deputy Police Chief Gary Nix and Officers John McArdle and Josh
Jackson.
Action:
Councilmember Franklin moved to approve the proclamation recognizing
the month of May as "Motorcycle Safety and Awareness Month," and
authorizing the Mayor to sign. Councilmember Tunnell seconded the
motion; the motion carried 6 -0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
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10. Consider approval of proclamations congratulating Coppell
students on their appointments to military academies, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamations for the record and presented the same
to Ryan Ische, Chip Zurita and Kory Osigian.
Action:
Mayor Pro Tem Mahalik moved to approve the proclamations congratulating
Coppell students on their appointments to military academies, and
authorizing the Mayor to sign. Councilmember Brancheau seconded the
motion; the motion carried 6 -0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
11. Citizens' Appearances.
1) Stuart Creason, 938 Mallard, spoke regarding a city ban on plastic
water bottles.
CONSENT AGENDA
12. Consider approval of the following consent agenda items:
A. Consider approval of minutes: April 27, 2010.
B. Consider approval of an ordinance amending the Code of
Ordinances Chapter 2, "Boards and Commissions ", Article 2-
1, "Library Board ", Section 2 -1 -3, "Officers ", and Article 2 -2,
"Parks and Recreation Board ", Section 2 -2 -3, "Officers ", by
amending subsection A in each article by repealing the
provision limiting the holding of office for two consecutive
terms and allowing one term to elapse to be eligible for re-
election for the officers of said Boards and Commissions; by
amending Article 2 -4, "Planning and Zoning Commission ",
Section 2 -4 -3, "Officers ", by repealing subsection B in its
entirety and renumbering accordingly, and authorizing the
Mayor to sign.
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C. Consider approval of Change Order Number 1 in the amount
of $31,500.00 to the Freese and Nichols, Inc. design
contract for improvements in the Old Town Coppell area;
and authorizing the City Manager to sign any necessary
documents.
D. Consider approval of awarding Bid #Q- 0410 -02 "Sidewalk
Pavement Repairs" to California Construction LLC in the
amount of $106,262.15, and approval of a contingency
amount of $18,737.85, as provided for in the IMF; and
authorizing the City Manager to execute a contract for such
construction.
E. Consider approval of an Ordinance for Case No. PD- 171R2-
HC, GTE Shared Services Addition (STMicroelectronics), Lot
1R2, Block 1, a zoning change request from PD- 171R -HC
(Planned Development -171 Revised - Highway Commercial) to
PD- 171R2 -HC (Planned Development -171 Revision 2-
Highway Commercial), to revise the Detail Site Plan to allow
a 3,300- square -foot screened mechanical yard along the
southeast wall of the existing building located at 750
Canyon Drive and authorizing the Mayor to sign.
F. Consider approval of an Ordinance for Case No. PD- 222R5-
LI, Duke Lesley Addition - Samsung, Lot 2, Block A, a
zoning change from PD- 222R3 -LI (Planned Development -
222 Revision 3 -Light Industrial) to PD- 222R5 -LI (Planned
Development -222 Revision 5 -Light Industrial), to revise the
Detail Site Plan to allow additional fencing, two (2) guard
houses, modification of existing parking configuration, a
new driveway location and two sets of compactors, with one
set behind a screening wall, on approximately 36.17 acres
of property located on the north side of Dividend Drive,
approximately 1,200 feet west of South Belt Line Road at
240 Dividend Drive and authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. S- 1251 -SF-
12, St. Andrews Estates, Lot 5, Block 1, a zoning change
from SF -12 (Single Family -12) to 5- 1251 -SF -12 (Special Use
Permit - 1251 - Single Family -12), to allow stucco finish in lieu
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of 80% masonry for the residence proposed to be
constructed on approximately 0.33 of an acre of property
located at 620 Inglenook Court and authorizing the Mayor
to sign.
H. Consider approval of an Ordinance for Case No. 5- 1252 -SF-
12, St. Andrews Estates, Lot 19R, Block 1, a zoning change
from SF -12 (Single Family -12) to 5- 1252 -SF -12 (Special Use
permit- 1252 - Single Family -12), to allow 100% stucco finish
in lieu of 80% masonry for the residence proposed to be
constructed on approximately 0.6 of an acre of property
located at 617 Inglenook Court and authorizing the Mayor
to sign.
I. Consider approval of an Ordinance amending Chapter 12, of
the Zoning Ordinance No. 91500, by amending Articles 20,
21, 22, 23, 24, and 27, by adding Sections 12 -20 -7, 12 -21 -7,
12 -22 -7, 12 -23 -7, 12 -24 -7 and 12 -27 -7, to regulate Outside
Storage and Display in the respective zoning districts; by
amending Article 42 - Special Definitions by repealing and
replacing the definition of Outside Storage & Display, Retail
Stores & Shops and authorizing the Mayor to sign.
J. Consider approval of an Ordinance for a text amendment to
the Chapter 12, Zoning, Article 33 - Screening Standards,
Section 1, Location of Required Screening, by repealing
and replacing Subsection 6, Refuse Storage Areas, in Its
entirety; by moving the provisions currently provided in
Subsection 6(A) and 6(B) to a new Subsection 7(A) and 7(B),
to provide for screening of Ground and Wall Mounted
Mechanical and Utility Equipment and Roof - Mounted Utility
and Mechanical Equipment; and by moving the current
Subsection 7 to Subsection 9 to provide for screening in
subdivisions wherein the rear yards of Single - Family, Two -
Family, or Townhouse Residential Lots is adjacent to
dedicated roadway or separated from a roadway by an alley
or service road and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B
carrying Ordinance No. 2010 -1251, C, D, E carrying Ordinance No.
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91500 -A -547, F carrying Ordinance No. 91500 -A -548, G carrying
Ordinance No. 91500 -A -549, H carrying Ordinance No. 91500 -A -550, I
carrying Ordinance No. 91500 -A -551 and J carrying Ordinance No.
91500 -A -552. Mayor Pro Tem Mahalik seconded the motion; the motion
carried 6 -0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
13. Consider approval of awarding Bid No. Q- 0410 -04 to Schmoldt
Construction, in the amount of $1,239,790.00, for the Coppell
Tennis Center improvements; and authorizing the President of
the CRDC and the City Manager to sign.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
Action:
Councilmember Hunt moved to approve the awarding of Bid No.
Q- 0410 -04 to Schmoldt Construction, in the amount of $1,239,790.00, for
the Coppell Tennis Center improvements with the addition of alternates
2, 3, and 4; and authorizing the President of the CRDC and the City
Manager to sign. Councilmember Brancheau seconded the motion; the
motion carried 6 -0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
14. Consider approval of an Amendment to the Professional Services
Agreement with Brinkley Sargent Architects to change the scope
of project and civil engineering services related to the
improvements of the Aquatics and Recreation Center, in the
amount of $178,508.00, and authorizing the President of the
CRDC and the City Manager to sign.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
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Action:
Councilmember Franklin moved to approve an Amendment to the
Professional Services Agreement with Brinkley Sargent Architects to change
the scope of project and civil engineering services related to the
improvements of the Aquatics and Recreation Center, in the amount of
$178,508.00, and authorizing the President of the CRDC and the City
Manager to sign. Mayor Pro Tem Mahalik seconded the motion; the motion
carried 6 -0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
15. Consider approval of a Resolution of the City of Coppell, Texas
approving the terms and conditions of the Advance Funding
Agreement for project using funds held in the State Highway 121
subaccount between the State of Texas, acting by and through
the Texas Department of Transportation and the City of Coppell,
which is attached hereto and incorporated herein as Exhibit A;
authorizing the Mayor to execute such agreement subject to the
approval of the City Attorney; and providing an effective date.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Action:
Councilmember Hunt moved to approve Resolution No. 2010 - 0511.1 of the
City of Coppell, Texas approving the terms and conditions of the Advance
Funding Agreement for project using funds held in the State Highway 121
subaccount between the State of Texas, acting by and through the Texas
Department of Transportation and the City of Coppell, and authorizing the
Mayor to sign. Councilmember Franklin seconded the motion; the motion
carried 6 -0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
16. Consider approval of awarding Bid Q- 0410 -03 for the Town
Center Window and Door Replacement Project to MDI, Inc. in the
amount of $259,425.00; and authorizing the City Manager to
execute a contract concerning such project.
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Presentation:
Sheri Moino, Facilities Manager, made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve the awarding of Bid
Q- 0410 -03 for the Town Center Window and Door Replacement Project to
MDI, Inc. in the amount of $259,425.00; and authorizing the City Manager
to execute a contract concerning such project. Councilmember Tunnell
seconded the motion; the motion carried 6 -0 with Mayor Pro Tem Mahalik
and Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reminded Council that there will only be
one meeting in June. Budget workshops will be held on May 18
and June 1St, and Council Retreat will be held May 21s' and 22nd.
Southwestern Boulevard is still under construction through the first
part of June and notices will be made to the public regarding the
upcoming brick paver projects and road closures.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors'
Meeting.
B. Report by Mayor Peters regarding Bounce! To be held on
May 15th from 10:00 a.m. until 2:00 p.m. at Wagon Wheel
Park.
A. Mayor Peters, City Manager Clay Phillips and Deputy City Manager
Mario Canizares attended the Metroplex Mayors' Meeting. Michael
Morris, with NCTCOG, made a presentation on the need for an
aviation curriculum in the area.
B. Mayor Peters announced Bounce! will be held at Wagon Wheel Park
on May 15 from 10 -2 p.m. This new event is free and will include
inflatable slides, games and face painting.
19. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
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Mayor Peters thanked the Police Department for the Ceremony and
Dedication for the Fallen Police Officer's Memorial.
20. Necessary action resulting from Executive Session.
No action necessary.
There being no further business to come before the City Council, the
meeting was adjourned.
Ja e Peters, Mayor
ATTEST:
Libby Ball, ity Secretary
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