CP 2010-05-25
NOTICE OF CITY COUNCIL MEETING AND AGENDA
MAY 25, 2010
JAYNE PETERS, BOB MAHALIK Place 2
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
MARSHA TUNNELL, Place 4 KAREN HUNT, Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, May 25, 2010, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071 and 551.072, Texas Government Code -
Consultation with City Attorney and Deliberation regarding Real
Property.
1. Discussion regarding Northlake Property.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. West of Freeport and south of Bethel Road.
2. West of S. Coppell Rd. and south of Bethel Road.
3. East of Belt Line Rd. and north of Hackberry.
4. North of Sandy Lake Rd and east of S.H. 121.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Council Committee Preferences.
B. Discussion regarding Council Retreat.
C. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Report by Park Board.
8. Citizens' Appearances
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 11, 2010.
B. Consider approval of awarding Bid #Q-0510-01 "Reinforced
Concrete Pavement Repairs" to Laughley Bridge and Construction,
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ITEM # ITEM DESCRIPTION
Inc. in the amount of $359,290.00, and approval of a contingency
amount of $40,710.00, for a total award of $400,000.00 as provided
for in the IMF funds; and authorizing the City Manager to sign and
execute a contract.
C. Consider approval of awarding Bid # Q-0510-02 to Tracon Ventures,
Ltd. for the installation of the Woodridge Masonry Screening Wall in
the amount of $148,250.00, and authorize the City Manager to sign
and execute a contract.
END OF CONSENT
10. Presentation regarding the Coppell Nature Center.
11. Consider approval of awarding Bid #Q-0510-03 "Denton Tap & Sandy Lake
Brick Paver Replacement" to Jim Bowman Construction Company, L.P. in
the amount of $231,181.60, and approval of an incentive bonus amount
of up to an additional $36,000 for a total award of $267,181.60, as
provided for in the IMF; and authorizing the City Manager to sign and
execute a contract.
12. Consider approval of the 2010 Parks and Recreation Master Plan.
13. City Manager's Report.
A. Project Update and Future Agendas.
14. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
15. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
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ITEM # ITEM DESCRIPTION
16. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this _________ day of
_________________, 2010, at __________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: May 25, 2010
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071 and 551.072, Texas Government Code – Consultation with City
Attorney and Deliberation regarding Real Property.
1. Discussion regarding Northlake Property.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. West of Freeport and south of Bethel Road.
2. West of S. Coppell Rd. and south of Bethel Road.
3. East of Belt Line Rd. and north of Hackberry.
4. North of Sandy Lake Rd and east of S.H. 121.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: May 25, 2010
ITEM #: WS-3
WORK SESSION
3. Convene Work Session
A. Discussion regarding Council Committee Preferences.
B. Discussion regarding Council Retreat.
C. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07
Document Name: %wksessn
Name _________________________________________
COUNCIL COMMITTEE PREFERENCES
Please place a 1, 2, 3, etc. in the blanks indicating your preference of Committees on
which to serve.
C/FBISD/LISD Liaison _________________
CISD Liaison _________________
Coppell Seniors _________________
Dallas Regional Mobility Coalition _________________
International Council for Local Environmental Initiatives _________________
Metrocrest Hospital Authority _________________
Metrocrest Medical Services _________________
Metrocrest Medical Foundation _________________
Metrocrest Social Service Center _________________
North Dallas Chamber _________________
North Texas Council of Governments _________________
North Texas Commission _________________
Senior Adult Services _________________
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 25, 2010
7
✔
REPORT
Report by the Parks and Recreation Board.
The semi-annual report will be made by a member of the Parks and Recreation Board.
No action necessary on this item.
%boardreport
DATE: May 25, 2010
ITEM #: 8
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
AGENDA REQUEST FORM
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
May 25, 2010
9A
✔
PROCEDURAL
Consider approval of minutes: May 11, 2010.
Minutes of the City Council meetings held on May 11, 2010.
Staff recommends approval.
%minutes
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MINUTES OF MAY 11, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
May 11, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember (late arrival)
Bob Mahalik, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Councilmember Hinojosa-Flores was absent. Also present were City Manager Clay
Phillips, Deputy City Secretary Christel Pettinos and City Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071 and 551.072, Texas Government Code -
Consultation with City Attorney and Deliberation regarding
Real Property.
1. Discussion regarding Northlake Property.
2. Discussion regarding Old Coppell.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. East of S. Coppell Road and south of Bethel Road.
2. West of S. Coppell Road and south of Bethel Road.
3. North of Bethel Road and west of Freeport Parkway.
Mayor Peters convened into Executive Session at 5:51 p.m. Mayor Peters
recessed the Executive Session at 6:20 p.m. and opened Work Session.
Councilmember Brancheau arrived prior to convening Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Comprehensive Plan Update.
B. Discussion regarding 2010 Parks and Recreation Master
Plan.
C. Discussion regarding the Board & Commission Ordinance.
D. Discussion regarding Mayor Pro Tem Appointment.
E. Discussion regarding Council Committee Appointments.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Dale Patterson, Hackberry Creek Church, led those present in the
Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Consider appointment of Mayor Pro Tem as required by Section
3.05 of the Home Rule Charter.
Action:
Mayor Pro Tem Hunt moved to appoint Bob Mahalik as Mayor Pro Tem as
required by Section 3.05 of the Home Rule Charter. Councilmember
Franklin seconded the motion; the motion carried 6-0 with
Councilmembers Brancheau, Mahalik, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
At this time, the makeup of Council is as follows:
Jayne Peters, Mayor
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
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Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
8. Consider approval of a proclamation recognizing the month of
May as “Older Americans Month,” and authorizing the Mayor to
sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Greg Gerendes, Executive Director of Senior Adult Services.
Action:
Councilmember Faught moved to approve the proclamation recognizing the
month of May as “Older Americans Month,” and authorizing the Mayor to
sign. Mayor Pro Tem Mahalik seconded the motion; the motion carried 6-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Tunnell,
Faught, Franklin and Hunt voting in favor of the motion.
9. Consider approval of a proclamation recognizing the month of
May as “Motorcycle Safety and Awareness Month,” and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Deputy Police Chief Gary Nix and Officers John McArdle and Josh
Jackson.
Action:
Councilmember Franklin moved to approve the proclamation recognizing
the month of May as “Motorcycle Safety and Awareness Month,” and
authorizing the Mayor to sign. Councilmember Tunnell seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
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10. Consider approval of proclamations congratulating Coppell
students on their appointments to military academies, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamations for the record and presented the same
to Ryan Ische, Chip Zurita and Kory Osigian.
Action:
Mayor Pro Tem Mahalik moved to approve the proclamations congratulating
Coppell students on their appointments to military academies, and
authorizing the Mayor to sign. Councilmember Brancheau seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
11. Citizens' Appearances.
1) Stuart Creason, 938 Mallard, spoke regarding a city ban on plastic
water bottles.
CONSENT AGENDA
12. Consider approval of the following consent agenda items:
A. Consider approval of minutes: April 27, 2010.
B. Consider approval of an ordinance amending the Code of
Ordinances Chapter 2, "Boards and Commissions", Article 2-
1, "Library Board", Section 2-1-3, "Officers", and Article 2-2,
"Parks and Recreation Board", Section 2-2-3, "Officers", by
amending subsection A in each article by repealing the
provision limiting the holding of office for two consecutive
terms and allowing one term to elapse to be eligible for re-
election for the officers of said Boards and Commissions; by
amending Article 2-4, "Planning and Zoning Commission",
Section 2-4-3, "Officers", by repealing subsection B in its
entirety and renumbering accordingly, and authorizing the
Mayor to sign.
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C. Consider approval of Change Order Number 1 in the amount
of $31,500.00 to the Freese and Nichols, Inc. design
contract for improvements in the Old Town Coppell area;
and authorizing the City Manager to sign any necessary
documents.
D. Consider approval of awarding Bid #Q-0410-02 "Sidewalk
Pavement Repairs" to California Construction LLC in the
amount of $106,262.15, and approval of a contingency
amount of $18,737.85, as provided for in the IMF; and
authorizing the City Manager to execute a contract for such
construction.
E. Consider approval of an Ordinance for Case No. PD-171R2-
HC, GTE Shared Services Addition (STMicroelectronics), Lot
1R2, Block 1, a zoning change request from PD-171R-HC
(Planned Development-171 Revised-Highway Commercial) to
PD-171R2-HC (Planned Development-171 Revision 2-
Highway Commercial), to revise the Detail Site Plan to allow
a 3,300-square-foot screened mechanical yard along the
southeast wall of the existing building located at 750
Canyon Drive and authorizing the Mayor to sign.
F. Consider approval of an Ordinance for Case No. PD-222R5-
LI, Duke Lesley Addition - Samsung, Lot 2, Block A, a
zoning change from PD-222R3-LI (Planned Development-
222 Revision 3-Light Industrial) to PD-222R5-LI (Planned
Development-222 Revision 5-Light Industrial), to revise the
Detail Site Plan to allow additional fencing, two (2) guard
houses, modification of existing parking configuration, a
new driveway location and two sets of compactors, with one
set behind a screening wall, on approximately 36.17 acres
of property located on the north side of Dividend Drive,
approximately 1,200 feet west of South Belt Line Road at
240 Dividend Drive and authorizing the Mayor to sign.
G. Consider approval of an Ordinance for Case No. S-1251-SF-
12, St. Andrews Estates, Lot 5, Block 1, a zoning change
from SF-12 (Single Family-12) to S-1251-SF-12 (Special Use
Permit-1251-Single Family-12), to allow stucco finish in lieu
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of 80% masonry for the residence proposed to be
constructed on approximately 0.33 of an acre of property
located at 620 Inglenook Court and authorizing the Mayor
to sign.
H. Consider approval of an Ordinance for Case No. S-1252-SF-
12, St. Andrews Estates, Lot 19R, Block 1, a zoning change
from SF-12 (Single Family-12) to S-1252-SF-12 (Special Use
Permit-1252-Single Family-12), to allow 100% stucco finish
in lieu of 80% masonry for the residence proposed to be
constructed on approximately 0.6 of an acre of property
located at 617 Inglenook Court and authorizing the Mayor
to sign.
I. Consider approval of an Ordinance amending Chapter 12, of
the Zoning Ordinance No. 91500, by amending Articles 20,
21, 22, 23, 24, and 27, by adding Sections 12-20-7, 12-21-7,
12-22-7, 12-23-7, 12-24-7 and 12-27-7, to regulate Outside
Storage and Display in the respective zoning districts; by
amending Article 42 – Special Definitions by repealing and
replacing the definition of Outside Storage & Display, Retail
Stores & Shops and authorizing the Mayor to sign.
J. Consider approval of an Ordinance for a text amendment to
the Chapter 12, Zoning, Article 33 - Screening Standards,
Section 1, Location of Required Screening, by repealing
and replacing Subsection 6, Refuse Storage Areas, in Its
entirety; by moving the provisions currently provided in
Subsection 6(A) and 6(B) to a new Subsection 7(A) and 7(B),
to provide for screening of Ground and Wall Mounted
Mechanical and Utility Equipment and Roof-Mounted Utility
and Mechanical Equipment; and by moving the current
Subsection 7 to Subsection 9 to provide for screening in
subdivisions wherein the rear yards of Single-Family, Two-
Family, or Townhouse Residential Lots is adjacent to
dedicated roadway or separated from a roadway by an alley
or service road and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B
carrying Ordinance No. 2010-1251, C, D, E carrying Ordinance No.
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91500-A-547, F carrying Ordinance No. 91500-A-548, G carrying
Ordinance No. 91500-A-549, H carrying Ordinance No. 91500-A-550, I
carrying Ordinance No. 91500-A-551 and J carrying Ordinance No.
91500-A-552. Mayor Pro Tem Mahalik seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
13. Consider approval of awarding Bid No. Q-0410-04 to Schmoldt
Construction, in the amount of $1,239,790.00, for the Coppell
Tennis Center improvements; and authorizing the President of
the CRDC and the City Manager to sign.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
Action:
Councilmember Hunt moved to approve the awarding of Bid No.
Q-0410-04 to Schmoldt Construction, in the amount of $1,239,790.00, for
the Coppell Tennis Center improvements with the addition of alternates
2, 3, and 4; and authorizing the President of the CRDC and the City
Manager to sign. Councilmember Brancheau seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
14. Consider approval of an Amendment to the Professional Services
Agreement with Brinkley Sargent Architects to change the scope
of project and civil engineering services related to the
improvements of the Aquatics and Recreation Center, in the
amount of $178,508.00, and authorizing the President of the
CRDC and the City Manager to sign.
Presentation:
Brad Reid, Director of Parks and Recreation, made a presentation to
Council.
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Action:
Councilmember Franklin moved to approve an Amendment to the
Professional Services Agreement with Brinkley Sargent Architects to change
the scope of project and civil engineering services related to the
improvements of the Aquatics and Recreation Center, in the amount of
$178,508.00, and authorizing the President of the CRDC and the City
Manager to sign. Mayor Pro Tem Mahalik seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
15. Consider approval of a Resolution of the City of Coppell, Texas
approving the terms and conditions of the Advance Funding
Agreement for project using funds held in the State Highway 121
subaccount between the State of Texas, acting by and through
the Texas Department of Transportation and the City of Coppell,
which is attached hereto and incorporated herein as Exhibit A;
authorizing the Mayor to execute such agreement subject to the
approval of the City Attorney; and providing an effective date.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Action:
Councilmember Hunt moved to approve Resolution No. 2010-0511.1 of the
City of Coppell, Texas approving the terms and conditions of the Advance
Funding Agreement for project using funds held in the State Highway 121
subaccount between the State of Texas, acting by and through the Texas
Department of Transportation and the City of Coppell, and authorizing the
Mayor to sign. Councilmember Franklin seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
16. Consider approval of awarding Bid Q-0410-03 for the Town
Center Window and Door Replacement Project to MDI, Inc. in the
amount of $259,425.00; and authorizing the City Manager to
execute a contract concerning such project.
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Presentation:
Sheri Moino, Facilities Manager, made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve the awarding of Bid
Q-0410-03 for the Town Center Window and Door Replacement Project to
MDI, Inc. in the amount of $259,425.00; and authorizing the City Manager
to execute a contract concerning such project. Councilmember Tunnell
seconded the motion; the motion carried 6-0 with Mayor Pro Tem Mahalik
and Councilmembers Brancheau, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
17. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reminded Council that there will only be
one meeting in June. Budget workshops will be held on May 18th
and June 1st, and Council Retreat will be held May 21st and 22nd.
Southwestern Boulevard is still under construction through the first
part of June and notices will be made to the public regarding the
upcoming brick paver projects and road closures.
18. Mayor and Council Reports.
A. Report by Mayor Peters regarding the Metroplex Mayors’
Meeting.
B. Report by Mayor Peters regarding Bounce! To be held on
May 15th from 10:00 a.m. until 2:00 p.m. at Wagon Wheel
Park.
A. Mayor Peters, City Manager Clay Phillips and Deputy City Manager
Mario Canizares attended the Metroplex Mayors’ Meeting. Michael
Morris, with NCTCOG, made a presentation on the need for an
aviation curriculum in the area.
B. Mayor Peters announced Bounce! will be held at Wagon Wheel Park
on May 15th from 10-2 p.m. This new event is free and will include
inflatable slides, games and face painting.
19. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
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Mayor Peters thanked the Police Department for the Ceremony and
Dedication for the Fallen Police Officer’s Memorial.
20. Necessary action resulting from Executive Session.
No action necessary.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
May 25, 2010
9B
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid #Q-0510-01 "Reinforced Concrete Pavement Repairs" to Laughley Bridge and
Construction, Inc. in the amount of $359,290.00, and approval of a contingency amount of $40,710.00, for a total
award of $400,000.00 as provided for in the IMF funds; and authorizing the City Manager to sign and execute a
contract.
Approval of this item will allow the city to repair various concrete street and alley failures throughout the city. Also, the
approval will allow the removal and replacement of failed brick pavers at five intersections with stamped concrete.
Funds for this contract are available in the Infrastructure Maintenance Fund.
Staff recommends award of the bid to Laughley Bridge and
Construction.
#ReinforcedConcreteRepair- 1AR
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith Marvin, P.E., Civil Engineer
DATE: May 25, 2010
RE: Consider approval of awarding Bid #Q-0510-01 "Reinforced Concrete
Pavement Repairs" to Laughley Bridge and Construction, Inc. in the
amount of $359,290.00, and approval of a contingency amount of
$40,710.00, for a total award of $400,000.00 as provided for in the
IMF funds; and authorizing the City Manager to sign and execute a
contract.
On May 6, 2010 the City of Coppell received and opened 11 bids for the annual
Reinforced Concrete Pavement Repair contract. The bids ranged from $359,290 to
$748,997. The City allocated $400,000 in the IMF fund for this work.
The Engineering Department administers the annual Reinforced Concrete Pavement
Repair program with money budgeted in the Infrastructure Maintenance Fund. Awarding
this contract will allow us to replace approximately 87 street failures, 74 alley failures
and 72 curb failures of concrete paving throughout the city. This consists of residential,
collector, and arterial streets, throughout the entire city.
Under this years contract we have also included removal of brick pavers and replacement
with colored stamped concrete. Many of the brick paver bands located around town are
failing and are in need of replacement. This contract includes removal and replacement
at 5 locations for a total of 760 square yards.
The low bid of $359,290 was submitted by Laughley Bridge and Construction, Inc. based
in Fort Worth. The Engineering Department has conducted a background check of this
company including references, financials, and necessary personnel and equipment to
complete the work. This company has worked for the City of Coppell on the same
contract in the past. It’s our opinion that they are qualified and capable of completing the
work.
We are also asking for approval of a contingency amount of $40,710. This amount
would be used for additional concrete repair adjacent to the areas identified in the bid
documents, or other areas that are identified during the progress of the work. The area of
repair often exceeds the identified area, and we are forced to either ask for additional
funds, or not make some of the repairs on the list. The contract was bid as a unit price
contract, and the additional $40,710 will allow us to repair up to an additional 783 square
yards of street. This additional amount could also be allocated to replace additional
bands of brick pavers.
Staff recommends the award of the “Reinforced Concrete Pavement Repairs” to
Laughley Bridge and Construction, Inc. in the amount of $359,290.00, with an additional
contingency amount of $40,710 for a total award of $400,000, as provided in the IMF.
Staff will be available to answer any questions.
BID #Q-0510-01 REINFORCED CONCRETE REPAIRDESCRIPTION QTY Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended Unit Price ExtendedI-1 Base BidRemove and Replace Street Failures 2,485 $52.00 $129,220.00 $54.00 $134,190.00 $55.00 $136,675.00 $51.50 $127,977.50 $53.00 $131,705.00I-2 Additional ThicknessRemove and Replace Street Failures1,300 $5.00 $6,500.00 $2.50 $3,250.00 $8.00 $10,400.00 $2.00 $2,600.00 $15.00 $19,500.00I-3 Additional "high-early"Remove and Replace Street Failures350 $75.00 $26,250.00 $55.00 $19,250.00 $45.00 $15,750.00 $56.00 $19,600.00 $65.00 $22,750.00Total Type I Street Failures$161,970.00 $156,690.00 $162,825.00 $150,177.50 $173,955.00II-1Remove and Replace Alley Failures2,595 $48.00 $124,560.00 $55.50 $144,022.50 $55.00 $142,725.00 $49.00 $127,155.00 $54.00 $140,130.00III-1Remove and Replace Curb and Gutter Failures1,103 $20.00 $22,060.00 $18.00 $19,854.00 $20.00 $22,060.00 $16.00 $17,648.00 $20.00 $22,060.00IV-1Remove and Dispose of Brick Pavers Including Underlying Concrete Support760 $12.00 $9,120.00 $9.00 $6,840.00 $10.00 $7,600.00 $28.00 $21,280.00 $13.50 $10,260.00IV-2Install Integral Colored Stamped Concrete pavement650 $63.00 $40,950.00 $65.00 $42,250.00 $85.00 $55,250.00 $115.00 $74,750.00 $103.50 $67,275.00IV-3Brick Paver Replacement10 $63.00 $630.00 $65.00 $650.00 $85.55 $855.50 $150.00 $1,500.00 $100.00 $1,000.00Total Type IV Brick Paver Replacement$50,700.00 $49,740.00 $63,705.50 $97,530.00 $78,535.00Total Bid for Type I$161,970.00 $156,690.00 $162,825.00 $150,177.50 $173,955.00Total Bid for Type II$124,560.00 $144,022.50 $142,725.00 $127,155.00 $140,130.00Total Bid for Type III$22,060.00 $19,854.00 $22,060.00 $17,648.00 $22,060.00Total Bid for Type IV$50,700.00 $49,740.00 $63,705.50 $97,530.00 $78,535.00TOTAL BID ITEMS (Items I-IV)$359,290.00 $370,306.50 $391,315.50 $392,510.50 $414,680.00DESCRIPTION QTY Unit Price Extended Unit Price Extended Unit Price Extended Unit Price Extended Unit Price ExtendedI-1 Base BidRemove and Replace Street Failures 2,485 $64.00 $159,040.00 $64.35 $159,909.75 $63.00 $156,555.00 $80.00 $198,800.00 $99.50 $247,257.50I-2 Additional ThicknessRemove and Replace Street Failures1,300 $3.00 $3,900.00 $2.66 $3,458.00 $9.00 $11,700.00 $13.00 $16,900.00 $10.00 $13,000.00I-3 Additional "high-early"Remove and Replace Street Failures350 $36.00 $12,600.00 $22.84 $7,994.00 $72.00 $25,200.00 $60.00 $21,000.00 $17.50 $6,125.00Total Type I Street Failures$175,540.00 $171,361.75 $193,455.00 $236,700.00 $266,382.50II-1Type II Remove and Replace Alley Failures2,595 $62.00 $160,890.00 $64.20 $166,599.00 $63.00 $163,485.00 $80.00 $207,600.00 $109.50 $284,152.50III-1Type III Remove and Replace Curb and Gutter Failures1,103 $31.50 $34,744.50 $19.65 $21,673.95 $30.00 $33,090.00 $7.50 $8,272.50 $35.00 $38,605.003D PavingJim Bowman Construction Co., L.PTCN ConstructionEstrada Concrete Company, LLCLands Construction ED A. WilsonLaughley Bridge & Const., Inc F & F Concrete, LLC V.A. Construction, Inc Texas Dirt Contractors
BID #Q-0510-01 REINFORCED CONCRETE REPAIRIV-1Remove and Dispose of Brick Pavers Including Underlying Concrete Support760 $15.00 $11,400.00 $22.35 $16,986.00 $9.00 $6,840.00 $13.50 $10,260.00 $30.00 $22,800.00IV-2Install Integral Colored Stamped Concrete pavement650 $99.00 $64,350.00 $113.40 $73,710.00 $160.00 $104,000.00 $105.50 $68,575.00 $155.00 $100,750.00IV-3Brick Paver Replacement10 $60.00 $600.00 $500.00 $5,000.00 $300.00 $3,000.00 $120.00 $1,200.00 $100.00 $1,000.00Total Type IV Brick Paver Replacement$76,350.00 $95,696.00 $113,840.00 $80,035.00 $124,550.00Total Bid for Type I$175,540.00 $171,361.75 $193,455.00 $236,700.00 $226,382.50Total Bid for Type II$160,890.00 $166,599.00 $163,485.00 $207,600.00 $284,152.50Total Bid for Type III$34,744.50 $21,673.95 $33,090.00 $8,272.50 $38,605.00Total Bid for Type IV$76,350.00 $95,696.00 $113,840.00 $80,035.00 $124,550.00TOTAL BID ITEMS (Items I-IV)$447,524.50 $455,330.70 $503,870.00 $532,607.50 $673,690.00NO BID BONDDESCRIPTION QTY Unit Price ExtendedI-1 Base BidRemove and Replace Street Failures 2,485 $99 $246,015.00I-2 Additional ThicknessRemove and Replace Street Failures1,300 $5.00 $6,500.00I-3 Additional "high-early"Remove and Replace Street Failures350 $190.00 $66,500.00Total Type I Street Failures$319,015.00II-1Remove and Replace Alley Failures2,595 $79.00 $205,005.00III-1Remove and Replace Curb and Gutter Failures1,103 $49.00 $54,047.00IV-1Remove and Dispose of Brick Pavers Including Underlying Concrete Support760 $28.00 $21,280.00IV-2Install Integral Colored Stamped Concrete pavement650 $229.00 $148,850.00IV-3Brick Paver Replacement10 $80.00 $800.00Total Type IV Brick Paver Replacement$170,930.00Total Bid for Type I$319,015.00Total Bid for Type II$205,005.00Total Bid for Type III$54,047.00Total Bid for Type IV$170,930.00TOTAL BID ITEMS (Items I-IV)$748,997.00Texas Standard Construction
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Highland Meadow DrDenton CountyDallas County
CURB DATE ADDRESS LINEAR_FTA1-1 11/08/2007 Parkway (median)6A1-2 01/02/2008 Quiet Valley 306 10A1-3 09/18/2008 MacArthur/Deforest 10A1-4 10/31/2008 Parkway 255 8A1-5 11/18/2008 Parr 638-642 4A1-6 11/21/2008 Laguna 950 16A1-7 12/03/2008 Laguna 954 14A1-8 12/11/2008 Cove 227 8A1-9 03/16/2009 Marlee Cir 701 12A1-10 05/31/2009 Village Parkway 1044 16A1-11 06/05/2009 Rockcrest 351 10A1-12 06/24/2009 Parkview Pl 340 12A1-13 07/27/2009 Spyglass Cove 898 6A1-14 08/02/2009 Woodmoor 724 12A1-15 08/12/2009 Parkway 471 22A1-16 12/12/2009 Prestwick Ct 623 8A1-17 02/15/2010 Parkway 255 200A1-18 03/15/2010 Meadow Run Cir 135 4A2-1 02/10/2006 Parkview Pl 432 9A2-2 08/28/2006 Meadowwood 316 14A2-3 06/06/2008 Waterford (median)6
STREET DATE ADDRESS SQ YRDSA1-1 08/14/2006 Parkway/Parkview 20A1-2 08/21/2007 Parkway 16A1-3 09/26/2007 Samuel/MacArthur 6A1-4 01/08/2008 Samuel/Sandy Lake 15A1-5 03/24/2008 Lodge 264 2A1-6 05/07/2008 Samuel/Meadow Ridge 22A1-7 08/05/2008 MacArthur/Village Pkwy 2A1-8 08/08/2008 Cove 351 2A1-9 08/15/2008 MacArthur/Village Dr 9A1-10 03/19/2009 MacArthur/Allen 8A2-1 08/21/2003 Lodge 12A2-2 11/16/2006 Parkview Pl 416 90A2-3 01/09/2007 Waterview 525-529 110A2-4 01/09/2007 Waterview 533 55A2-5 04/23/2007 Lodge 317 11A2-6 04/23/2007 Parkway/Lodge 2A2-7 08/20/2007 Parkway 1000' west of MacArthur 1A2-8 07/29/2008 Waterview 526-530 2A2-9 10/29/2008 Sandy Lake/Lodge EB 1A3-1 03/08/2008 Samuel/Sandy Lake 5
Brick Paver ReplacementSee sheet 2 of 6
Brick Paver ReplacementSee sheet 3 of 6
ALLEY DATE ADDRESS SQ YRDSA1-1 07/14/2004 Lansdowne @ alley entrance to 108 223A1-2 10/08/2006 QuietValley 303 56A1-3 11/03/2006 Parkwood 426 8A1-4 06/07/2007 Alex 359 67A1-5 06/29/2007 Kailey Way 6A1-6 07/12/2007 Harwell 375 16A1-7 09/17/2007 Meadow Run Cir 102 48A1-8 01/02/2008 Phillips 600 42A1-9 01/04/2008 Parkview Pl 429-431 89A1-10 03/17/2008 Meadow Run Cir 211 34A1-11 04/28/2008 Deforest 660 22A1-12 05/29/2009 Raintree Cir 502 25A1-13 05/29/2009 Sand Point 108 63A1-14 08/06/2009 Pecan Hollow 404-408 16A1-15 08/17/2009 Phillips 612 4A1-16 11/19/2009 Woodmoor 720 23A2-1 03/24/2003 Moore N. 344 45A2-2 02/08/2005 Meadowood 304 6A2-3 10/04/2005 Grace 573 21A2-4 02/15/2006 Creek Crossing 1041 7A2-5 04/22/2006 Glen Lakes 659-663 23A2-6 08/31/2006 Raintree Cir 523 14A2-7 02/27/2007 Tennyson Pl 123 14A2-8 02/27/2007 Tennyson Pl 142 18A2-9 04/01/2008 Dickens 137 14A3-1 09/28/2004 Alendale 730 60
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Lodge RdSpyglass DrMoore RdFountain D r
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Quiet Valley Rd
Chalfont Pl
Mariners Ct
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Deforest CtKimbel CtHighland Dr
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Allencrest LnSparrow Ln
Forest Hi ll DrJohnson Dr
W aterview DrGrace Ln
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Clear Creek LnLondon WaySimmons DrLake Vista Dr
Meadowood LnDenton Tap RdGlenwood DrSamuel BlvdSamuel BlvdPark Highlands Ct
Kailey WayDeforest Rd
Sandy Knoll DrMisty Harbor CtRaintree DrBrighton Ln
Glen Lakes Dr
Glen Lakes Dr Cambridge Ma
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Ashford DrAshford DrNatches TraceN a t c h e s T r a c e
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2009-2010 Street, Curb, Alley RepairRepair Map Quadrant AScale: 1" = 1,000
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Highland Meadow DrSTREET DATE ADDRESS SQ YRDSA1-1 08/14/2006 Parkway/Parkview 20A1-2 08/21/2007 Parkway 16A1-3 09/26/2007 Samuel/MacArthur 6A1-4 01/08/2008 Samuel/Sandy Lake 15A1-5 03/24/2008 Lodge 264 2A1-6 05/07/2008 Samuel/Meadow Ridge 22A1-7 08/05/2008 MacArthur/Village Pkwy 2A1-8 08/08/2008 Cove 351 2A1-9 08/15/2008 MacArthur/Village Dr 9A1-10 03/19/2009 MacArthur/Allen 8A2-1 08/21/2003 Lodge 12A2-2 11/16/2006 Parkview Pl 416 90A2-3 01/09/2007 Waterview 525-529 110A2-4 01/09/2007 Waterview 533 55A2-5 04/23/2007 Lodge 317 11A2-6 04/23/2007 Parkway/Lodge 2A2-7 08/20/2007 Parkway 1000' west of MacArthur 1A2-8 07/29/2008 Waterview 526-530 2A2-9 10/29/2008 Sandy Lake/Lodge EB 1A3-1 03/08/2008 Samuel/Sandy Lake 5
CURB DATE ADDRESS LINEAR_FTB1-1 04/09/2006 Pepperwood 333 10B1-2 05/01/2006 Cambria 446 20B1-3 06/19/2007 Creekside 234 30B1-4 06/29/2007 Tupelo 921 10B1-5 01/23/2008 Cardinal 705 20B1-6 03/31/2008 Woodhurst 407 20B1-7 05/05/2008 Mapleleaf 114 8B1-8 05/05/2008 Sugarberry 816 10B1-9 06/09/2008 Edgewood 158 10B1-10 06/18/2008 Falls 1420 12B1-11 05/29/2009 Pheasant 621 10B1-12 06/04/2009 Woodhurst 323 12B1-13 06/10/2009 Simmons 149 12B1-14 06/12/2009 Havencrest 544 22B1-15 09/09/2009 Hunters Ridge Cir 433 14B1-16 09/29/2009 Stonecrest 1304 6B1-17 11/20/2009 Hill 229 4B1-18 11/30/2009 Quail 611 5B1-19 02/16/2010 Woodway 465 32
Brick Paver ReplacementSee sheet 1 of 6
Brick Paver ReplacementSee sheet 4 of 6
Brick Paver ReplacementSee sheet 5 of 6
ALLEY DATE ADDRESS SQ YRDSB1-1 08/23/2006 Highland Meadow 204 34B1-2 07/12/2007 Mockingbird 160 8B1-3 08/10/2007 Elmvale Ct. 909 35B1-4 10/24/2007 Shadowcrest 500 blk 134B1-5 11/13/2007 Willow Springs 229 7B1-6 10/23/2008 Hill 805 23B1-7 02/24/2009 Bethel School E. 830 7B1-8 04/14/2009 Redcedar Way 939 17B1-9 04/29/2009 Penuel 237 23B1-10 05/04/2009 Sandy Knoll 469 45B1-11 06/01/2009 Hemlock 1010-1016 103B1-12 06/25/2009 Foxtail 200 9B1-13 06/25/2009 Timber Ridge 221 13B1-14 06/26/2009 Villawood 644 34B1-15 07/10/2009 Brittany 226 7B1-16 08/14/2009 Mockingbird 224 5B1-17 08/21/2009 Simmons 236 156B1-18 09/18/2009 Havencrest 544-548 14B1-19 10/30/2009 Cardinal 724-728 45B1-20 12/11/2009 Mockingbird b/t Sparrow & Swallow 2B1-21 01/20/2010 Edgewood 311 8B1-22 01/20/2010 Lakewood 321 8B1-23 01/21/2010 Westwood Ct 336 (update)134B1-24 01/21/2010 Woodway 456 11B1-25 03/16/2010 Redcedar Way 833-837 56B2-1 03/18/2002 Glendale 165 12B2-2 06/09/2005 Mallard 846-902 4B2-3 04/05/2006 Willow Springs 433 58B2-4 04/24/2006 MacArthur N. 205 3B2-5 06/25/2007 Pheasant 618 3
STREET DATE ADDRESS SQ YRDSB1-1 04/22/2005 Sandy Lake 2B1-2 07/13/2006 Sandy Lake 300' E. of Heartz 134B1-3 04/24/2007 Moore Rd (Northbound)22B1-4 09/25/2007 Heather Glen/Braewood 20B1-5 07/31/2008 Woodhurst 430-462 60B1-6 10/31/2008 Sandy Lake/Highland Meadow 26B1-7 11/21/2008 Bethel E. East of Brick Pavers 44B1-8 11/21/2008 Bethel E. West of Brick Pavers 40B1-9 03/11/2009 Falls 1420 45B1-10 03/25/2009 Bethel School 627 21B1-11 03/25/2009 Bethel School 718 23B1-12 04/12/2009 Mallard (B/t Pelican & Blue Jay)31B1-13 04/15/2009 MacArthur/Starleaf 4B1-14 06/08/2009 Highland Meadow Cir/Sandy Lake 53B1-15 10/02/2009 MacArthur 20B1-16 02/15/2010 Bethel School/Heartz 5B1-17 03/01/2010 Villawood 716 31B1-18 03/22/2010 MacArthur/Beltline 1B2-1 07/21/2003 Meadowview/Moore 48B2-2 08/31/2005 Willet 28B2-3 04/24/2007 Moore Rd (Southbound)3B2-4 02/07/2008 Denton Tap/Sandy Lake 2B2-5 03/11/2008 Barrington 1307 18B2-6 08/15/2008 Sandy Lake/Heartz 2B3-1 06/02/2004 Mockingbird 124B3-2 03/10/2008 Mockingbird/Beltline 1
Arbor Brook Ln
B e th e l RdFinch LnBelt Line Rd
Belt Line RdHid den Valley DrRaven LnRaven Ln
Sugarberry Dr
Rolling Hills Cir Hill DrBitternut DrQuail Ln Quail LnRedcedar Way D r
Highland Wa
yEdgewood DrDowning DrPinyon LnSandy Knoll DrSandy Knoll DrBeacon Hi
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Crestview Dr Berkshi
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Sanders LoopSanders Loop Simmons DrTennyson Pl Sandy Lake Rd Kimbel Ct
MacArthur Bl
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Hidden Valley Dr
Meadow RunSamuel BlvdChaucer Ct
Simmons DrGlendale Dr
Corsica Ct
Christi Cir
Bordeaux Ct
Foxtail Ct
Moore RdChaucer Ct
Lenten Ct
Asher Ct
Bethel School Rd
Holly St
Riverchase
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Lodge Rd
Braewood Dr
Salem Ct
Phoenix Cir
Wynnpage Dr
Hawk Ct
Trailwood Ln
Falls CtLeavalley Cir
Crane Cir
Shiloh Ct
Allencrest Ln
Elmvale Ct
Woodcrest Ln
Jennings Ct
Mason CtElm Hill Ct
Westbury Ct
W o o dhurst DrDenton Tap RdForest Cove Dr
Pebble Creek Dr
Westbury Dr
Meadowview Cir
W e s t c h e s t e r DrS to n e c re s t D rHidden Hollow Ct
Mapleleaf Ln
Condor DrSouthwestern Blvd
Southwestern Blvd
To
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Breanna WayGreenwood Ct
Maywood Cir
Shadowcrest Ln
Glade Point Dr
Hollow CirGlencrest CirAirline Dr
V illaw ood L n
Leaval
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Rolling Brook Ln
Cuttingham Ct
Winetree Ct
Tupelo Dr
Autumn Ln
Springoak LnKingsmill Ct
A
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Brook LnHunters Ridge RdBriarcove Ln Liberty CirWill
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Wise
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Starleaf S t
Hidden Valley DrWillow Springs Dr
Meadowcreek Rd
V a n b e b be r D r
Braewood Dr
Timber Ridge LnWoodparkSea Hawk
Ct
Hillhaven
D
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Carter
Dr Wellin
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RdFalcon CtEl
m Fork DrP in e H u r s t D r
P e n u e l DrEagle Dr
Crestview Ct Tanager DrSunrise DrBradford Dr
Meadowview Ln
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Falc o n L nWestwood CtB a r r i n g t o n Dr
Oriole LnGlenwood DrPelican Lane
Grapevine Creek Dr
Bryan LnRiverview DrDove Cir
Hollow Ridge PlWoodhillCrown Point DrCambria DrSwan DrLedbetter Rd
Biltmor e C t
C o v e n tr y C tDunlin LnSora LnWillow Springs Ct
Oakcrest LnB lue Jay Dr
Forestcres t LnHavencrest Ln
Park Meadow Way Castlebury CtWoodwayCreekside LnPinyon Dr
Nash StIndependence Dr
Woodhurst Pl
Colonial Dr
Hidden H o l l o wLakewood CtOl
d York RdHummingbird DrOakbrook Dr
Pheasant LnHolly StSandy Oak Ln Bethel School CtNorth Lake DrSwallow Dr
C o r a l D rRedwing DrSparrow Ln
Crane Dr
Fairway DrMeadowlark L n
Christi LnBlue Jay LnLondon WayRolling Hills RdHeartz RdMockingbird LnMockingbird LnAspenway DrAs
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2009-2010 Street, Curb, Alley RepairRepair Map Quadrant BScale: 1" = 1,000
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CURB DATE ADDRESS LINEAR_FTC1-1 06/09/2006 Forest Ridge 413 12C1-2 08/09/2007 Forest Ridge 461 24C1-3 01/07/2008 Manchester 119 80C1-4 01/16/2008 Airline 555 20C1-5 03/12/2008 Woodland Cv 114 14C1-6 03/19/2008 Southern Belle 230 15C1-7 03/24/2008 Country Ln 503 16C1-8 04/25/2008 Dakota 473 8C1-9 02/09/2009 Cooper 401 8C1-10 05/29/2009 River Rd 232 12C2-1 02/08/2005 Sandy Lake/Denton SW corner 3C2-2 07/14/2006 Branchwood 141 20C3-1 06/13/2009 Edinburgh 524 22
Brick Paver ReplacementSee sheet 1 of 6
ALLEY DATE ADDRESS SQ YRDSC1-1 08/03/2005 Southern Belle 233 78C1-2 09/25/2008 Newport 185 8C1-3 11/02/2008 Whispering Hills/Ashley 11C1-4 07/22/2009 Delta Ct 231 8C1-5 07/22/2009 Plantation Ct 304 5C1-6 07/22/2009 Plantation Ct 308 4C1-7 03/03/2010 Carrington 137-141 16C2-1 03/06/2003 Carriage Ct. 204 11C2-2 05/23/2006 Wynnpage 138 34C2-3 06/27/2007 Whispering Hills 252 12C2-4 02/01/2008 Archer 501 36C3-1 06/14/2004 Carriage Ct. 200 90C3-2 04/28/2005 Wynnpage 131 34
STREET DATE ADDRESS SQ YRDSC1-1 02/08/2005 Hartford 452 21C1-2 10/19/2006 Royal/Gateview 5C1-3 10/19/2006 Beltline/Wrangler 1C1-4 06/19/2007 Armstrong 722-726 8C1-5 01/07/2008 Manchester 119 32C1-6 01/09/2008 Spanish Moss 343 89C1-7 03/19/2008 Southern Belle 230 33C1-8 05/07/2008 Ashley/Whispering Hills 45C1-9 06/25/2008 Airline 450 17C1-10 07/23/2008 Airline 505 33C1-11 11/02/2008 Ashley 310 20C1-12 11/13/2008 Greenway/Exchange Cir 9C1-13 12/01/2008 Plantation 312 16C1-14 12/03/2008 Royal/Northpoint 24C1-15 02/23/2009 Royal 621 21C1-16 03/09/2009 Freeport B/t Fritz & Gateway 20C1-17 03/17/2009 Freeport Pkwy S 1275 14C1-18 03/17/2009 Royal/Gateway 22C1-19 03/18/2009 Freeport 600 17C1-20 03/18/2009 Royal S. 650 9C1-21 05/13/2009 Fieldcrest Loop 211 4C1-22 05/22/2009 Bethel School W. (Ace Hardware)185C1-23 09/11/2009 Branchwood Trl 120 50C1-24 10/06/2009 Wrangler/Executive 45C1-25 10/08/2009 Branchwood Trl 121 74C1-26 01/04/2010 Airline 550 18C1-27 01/25/2010 Dividend 97C1-28 02/04/2010 Plantation/Southern Belle 80C1-29 03/10/2010 Freeport (B/t Gateway & Southwestern 5C1-30 03/10/2010 Freeport (B/t Wrangler & Gateway NB)30C2-1 02/08/2005 Winding Hollow/Sandy Lake 48C2-2 02/04/2008 Harris/Brooks 3C2-3 10/16/2008 Wrangler Dr/Wrangler Cir 3C2-4 06/23/2009 Forest Bend/Hazlewood Cove 1C2-5 01/04/2010 Airline 500 6 Penfolds LnTealwood DrDakota Ln
Belt Line RdArbor Manors Dr
Harris StCoppell RdMagnolia DrChateaus DrHarris DrNorthpoint DrNorthp o in t DrFreeport PkwyFreeport Pkwy Edinbu r g h LnOakbend DrE d m o n d son Dr Chalais CtOak TrlOak TrlSpanish Moss Dr
Beal Ln Leisure Ln Leisure LnFieldcrest Loop
Fieldcrest Loop
Knights WayPeachtree DrWrangler CirSummer Place DrHearthstone Ln
Bricknell LnA s hl e y Dr
Country LnC o u ntry LnDillard Ln
Executive DrCottonwood DrOlympia LnOlympia Ln
Junipe r Dr
Versailles Dr
Wild Plum Dr
Gateview
Cre ekvie w Dr
Forest R idge Dr
Fitness C t
B ethel R d Denton Tap RdS o u t h w e s t e r n B l v d Armstrong BlvdNew castle Ct
Fieldcrest Cir
Leisure Ct
Sandy Lake Rd
Delta CtWhispering Hills DrWra ngl er Dr
Sanders Loop
Hunte rwood Ct
Jeb Ct
Coppe ll Rd
Bethel School R d
Brock St
Breckland Heights
Anderson AveHa lifa x DrWinding Hollow LnSouthwestern Blvd
Richmond Ct
Meadowcreek Rd
Park LnCozby Av e Bayou CtRosemount Ct
Dartmouth Ln
T own Cente r Blvd
Corsica Ct
Wrangler Cir Amberwood DrVanbebber DrForest Bend DrTara CtCarriage Ct
B rae w o o d D r
Interstate 635
Hickory Ridge Dr
Scott StStanton Ct
Hea rthw ood DrNewport Dr
Mitchell StLynn CtSteamboat DrSouthern Belle DrBranchwood TrlPlantation DrBordeaux CtMossy Oaks DrCharleston Dr
Interstate 635
P ost O ak D r
Hawken Dr Hartford CirTo w n Cen t er D r
Brooks Ln
O l y mpia Ln
Willow Ln
Melinda StS hady O aks Shadydale LnCarol in a CtManchester LnArbo
r Manors DrHeath Ln
Ruby Rd
McNear Dr Carrington DrAut u m n w o o d L n
Windham CirKingston CirWy nn pa ge Dr
Benson Ln Junip e r C tWoodland CoveRipplewood CoveCooper L n
Exchange CirHazelwood Cov e
Wh ite S p ruce DrArcher Dr
Point We
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BlvdLoch StParish PlHowell StR iver Rd
Gatew ay
Gree nw ich L n
B u r n s S t
Halifax L n
Coppell RdWrangler
Cir
Cotton Rd
State Champions PkwyOak Grove Ln
Sa d dle T r ee Trl
Wre nw ood Dr
Wales CtHammond StInterstate 635 Service R
Dividend Dr
Lakeshore
Dr
Interstate 635 Service R
Wrangler CirEnterprise DrGeorgian DrAirline Dr
Kaye St
Gateway Blvd
Fritz R d
Crestside DrMobley WayBullock StRoyal Ln Fleetwood CoveLexington AveC1-30
C1-19
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C1-1
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LegendCity LimitCounty LineQuadrant Limit²
2009-2010 Street, Curb, Alley RepairRepair Map Quadrant CScale: 1" = 1,000
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Tarrant CountyDallas CountyDenton CountyDallas County
CURB DATE ADDRESS LINEAR_FTD1-1 09/09/2007 Fallkirk/Kilbridge corner 9D1-2 05/01/2008 Canemount 619 4D1-3 05/29/2008 Bankers Cottage 715 6D1-4 06/18/2008 Turnberry 205 4D1-5 07/22/2008 Buttonwood 407 16D1-6 03/16/2009 Clifton Ct 607 12D1-7 09/21/2009 Hardwick Ct 530 8D1-8 01/20/2010 Denton Tap 600 28D1-9 01/27/2010 Applecross Ct 842 6D1-10 01/27/2010 Applecross Ct 843 14D1-11 01/27/2010 Dalmalley 866 20D1-12 01/27/2010 Fallkirk Ct 833 4D1-13 01/27/2010 Kilbridge Ln 816 4D1-14 01/27/2010 Kilbridge Ln 828 4D1-15 01/27/2010 Kilbridge Ln 902 14D1-16 01/28/2010 Dalmalley 817 8D1-17 01/28/2010 Kilbridge Ln 751 4D1-18 01/28/2010 Turnberry 101 6D3-1 01/27/2010 Lairds 135 4
STREET DATE ADDRESS SQ YRDSD1-1 03/31/2004 Auburn 11D1-2 03/24/2009 Auburn Way 9D1-3 01/27/2010 Kilbridge Ct 133 11D2-1 02/08/2005 Town Center E./Denton Tap 13D2-2 01/31/2006 Copperstone 402 26D2-3 01/27/2010 Kilbridge 816 3
ALLEY DATE ADDRESS SQ YRDSD1-1 10/14/2008 Waverly 620 23D1-2 04/05/2009 Loxley 506 45D1-3 10/08/2009 Natches Trace 149 167D1-4 01/12/2010 Martel 314 update 30D2-1 05/28/2009 Bricknell 169 1
Leisure Ct
Loxley Dr
Martel Ln
Georgian DrLairds DrKilbridge Ln
Oak TrlOak TrlHampton DrLeisure Ln Leisure LnHampton CtSummer Place DrAce LnBricknell LnBricknell LnPost Oak D r
Mullrany Dr
Avalon
Royal LnFreeport PkwyCottonwood DrGraywood Ln
Whispering Hills Dr
Fleetwood Cove
Copperstone Ct
Westminster Way
Freeport Pkwy
State HWY 121
Tanbark Ct
Woodland Cove
Sandalwood Ct
Newcastle Ct
Ripplewood Cove
Fitness Ct
Buckingham Ct
Sandy Lake Rd
Abbey Ct
Winding Hollow Ct
Arbor Manors Dr Denton Tap RdEastwick Dr
N
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Minyard Auburn WayCoppell RdHighland Dr
Madi
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State HWY 121 Service R
Ridge w o od Dr
Winding Hollow LnHardwick Ct
State HWY 121 Service R
Fallkirk Dr
Gibson CtT own Ce nter Dr
Fallkirk Ct
Parkway Blvd
Kilbridge
Dartmouth LnBranchwood TrlForest Bend DrGeorgian DrFairlands CirJoshua Ln
Pedmore DrKilbridgeAlder Ct
D rexe l D r
State HWY 121 HwyFairlands Dr
Applecross Ct
Martel CtLayton Dr
Levee PlDalmalley Ln
C
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Beal Ln
Willow Ln
Shady Oaks Shadydale LnButtonwood DrManchester LnClifton Ct
Canyon Dr
Gifford CtCromwell CtNorthwestern DrKingsridge Dr
S
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ffield Ct
Bla c k f ie ld Dr
Clover Meadow LnGraywood Ct
Cowboy DrBankers Cottage LnT u r n b e r r y LnMatheson CtBricknell DrPatriot
Fairview CtKilmichael DrState HWY 121Canemount Ln
Burning Tree LnState HWY 121Grapevine Mills P k w y State HWY 121 RdState HWY 121 RdTrade Center DrState HWY 121 HwyNorthpoint DrCoppell RdCoppell RdState HWY 121 Service RState HWY 121 Service RGifford DrCompton CtTanbark CirButtonwood CtOakbend DrGraham DrWaverly LnDiamond RidgeBlack Oak CirB l ack Oak Cir
D1-1
C1-25 C1-23
D1-2
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C1-5
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D3-1 D1-9D1-10
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D1-5
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D1-16
D1-1 D1-3
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Legend
City LimitCounty LineQuadrant Limit²
2009-2010 Street, Curb, Alley RepairRepair Map Quadrant DScale: 1" = 1,000
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
May 25, 2010
9C
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid # Q-0510-02 to Tracon Ventures, Ltd. for the installation of the Woodridge Masonry
Screening Wall in the amount of $148,250.00, as budgeted, and authorize the City Manager to sign and execute a
contract.
See attached memo.
Funds are budgeted in Right of Way, Land Improvements for this project.
Staff recommends approval.
^Woodridge Wall - 1 AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: May 25, 2010
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider approval of awarding Bid # Q-0510-02 to Tracon Ventures, Ltd. for the
installation of the Woodridge Masonry Screening Wall in the amount of $148,250.00, as
budgeted, and authorize the City Manager to sign.
Background:
The 2009-2010 Parks Department budget contained $250,000 for the replacement of the
Woodridge screening fence on Sandy Lake Road between Mapleleaf and Sugarberry. The
Parks & Recreation Department proceeded to commission an engineering firm to prepare
Construction Documentation related to this project. The project was formally bid in order
to obtain competitive pricing from qualified bidders.
On Tuesday May 4, 2010 the City of Coppell Purchasing Department received (7) bids
for the Woodridge Masonry Screening Wall Project, Bid # Q-0510-02. The base bids
ranged from a net low of $138,250.00 (Tracon Ventures, Ltd.), to a net high of
$236,712.50.00 (TCN Construction, Inc.). A Bid Tabulation of the four lowest bidders is
enclosed for your use. The base bid includes demolition of the existing wood fence,
reworking of the irrigation system, brick columns and 940 feet of brick wall. An
alternate was bid for brushed aluminum lettering to replace the sign lettering on the fence
at Mapleleaf Dr., indicating the Woodridge subdivision.
Tracon Ventures, Ltd. bid 90 days to complete the project. This award contains early
completion bonuses of $250.00 per day, up to 30 days ($7,500). The bonus will not be
used unless the contractor reaches substantial completion prior to the expiration of the
contract period. It is recommended that the base bid, alternate no. 1 in the amount of
$2,500.00, and an early completion bonus of $7,500.00 be awarded to Tracon Ventures,
Ltd. in the total amount of $148,250.00.
City Council Action requested:
Consider approval of awarding Bid # Q-0510-02 to Tracon Ventures, Ltd. for the
installation of the Woodridge Masonry Screening Wall in the amount of $148,250.00, and
authorize the City Manager to sign.
Staff Recommendation:
Award of bid as outlined above
12160 North Abrams Road, Suite 508 • Dallas, Texas 75243 • 214.461.9867 phone • 214.461.9864 fax
www.tnp-online.com
May 7, 2010
Mr. John Elias
Parks and Operations Manager
City of Coppell
816 S. Coppell Rd.
Coppell, Texas 75019
RE: Woodridge Masonry Screening Wall
Mr. Elias,
Teague Nall and Perkins find no reason to exclude the low bidder, Tracon Ventures,
LTD., as the selection to complete the work for the Woodridge Masonry Screening Wall
project. Their references spoke highly of the services they have provided and those
services have been similar to the plans prepared for this project. The grand total base
bid shall be $140,750.00. Attached you find a breakdown and tabulation of the bids.
Please let me know if you have any questions or concerns.
Teague Nall and Perkins,
Nicholas Nelson, ASLA, LEED AP
Landscape Architect
LOW BID TABULATION REPORTTEAGUE NALL AND PERKINS, INC.CLIENT:CITY OF COPPELLCONSULTING ENGINEERSDESCRIPTION:WOODRIDGE MASONRY SCREENING WALL TNP JOB NO: CPL10128BID DATE: MAY 4, 2010BID TIME: 2 PM ITEM NO. DESCRIPTION OF ITEMS QUANTITY UNIT UNIT COST TOTALUNIT COST TOTALUNIT COST TOTALUNIT COST TOTALBASE BIDA-1 Existing Fence Demolition 975 LF $6.00 $5,850.00 $2.40 $2,340.00 $1.49 $1,452.75 $3.59 $3,500.25A-2 Irrigation Retro-fit 1 LS $3,000.00 $3,000.00 $3,600.00 $3,600.00 $2,760.00 $2,760.00 $3,500.00 $3,500.00A-3 2' Columns 29 EA $900.00 $26,100.00 $837.44 $24,285.76 $1,170.49 $33,944.21 $966.58 $28,030.82A-4 Thick Wal including 1'-4" Columns 940 LF $95.00 $89,300.00 $135.44 $127,313.60 $144.87 $136,177.80 $147.40 $138,556.00A-5Mobilization1 LS $14,000.00 $14,000.00 $8,200.00 $8,200.00 $450.00 $450.00 $1,500.00 $1,500.00TOTAL BASE BID$138,250.00 $165,739.36 $174,784.76 $175,087.07Total Deduction from Base Bid1 LS $0.00 $0.00 $1,000.00 $1,000.00 $0.00 $0.00 $5,000.00 $5,000.00TOTAL BASE BID LESS DEDUCTION$138,250.00 $166,739.36 $174,784.76 $180,087.07AA-1Brushed Aluminum Pin Mounted Lettering1 LS $2,500.00 $2,500.00 $1,600.00 $1,600.00 $487.00 $487.00 N.B N/B$140,750.00 $167,339.36 $175,271.76 $180,087.07Number of Calendar Days 90 75 60 90Diamond Concrete did not write out unit prices in words and Total Base Bid did not add to their submitted bidRock Con did not correctly write out the unit prices and did not include Addendum 1 sheet with bid Approved by BIDDERSTRACON VENTURES RATLIFF HARDSCAPEDIAMOND B FENCE & CONCRETEROCK CON
Woodridge Addition 1&2,
Masonry Screening Wall
Installation. Coppell, Texas
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\OLD COPPELL DEV\dwg\OLD COPPELL DEV.dwg\WOODRIDGE WALL
Created on: 18 May 2010 by Scott Latta 1/2
1 INCH = FT.
0 200
200
100
Woodridge Addition 1&2,
Masonry Screening Wall
Installation. Coppell, Texas
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\WOODRIGE WALL
Created on: 18 May 2010 by Scott Latta 2/2
PROPOSED MASONRY
SCREENING WALL
INSTALLATION
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
May 25, 2010
11
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid #Q-0510-03 "Denton Tap & Sandy Lake Brick Paver Replacement" to Jim Bowman
Construction Company, L.P. in the amount of $231,181.60, and approval of an incentive bonus amount of up to an
additional $36,000 for a total award of $267,181.60, as provided for in the IMF; and authorizing the City Manager to
sign and execute a contract.
Award of this project will allow the intersection of Denton Tap & Sandy Lake to be rebuilt with concrete and stamped
concrete accents in lieu of the existing brick pavers.
Funds are available in the Infrastructure Maintenance Fund for this contract.
Staff recommends approval of Bid No. Q-0510-03.
#DentonTapSandyLakeAward
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: George S. Marshall, P.E., Civil Engineer
DATE: May 25, 2010
RE: Consider approval of awarding Bid #Q-0510-03 "Denton Tap &
Sandy Lake Brick Paver Replacement" to Jim Bowman Construction
Company, L.P. in the amount of $231,181.60, and approval of an
incentive bonus amount of up to an additional $36,000 for a total
award of $267,181.60, as provided for in the IMF; and authorizing the
City Manager to sign and execute a contract.
On May 4th, 2010 the City of Coppell received and opened 3 bids for the Denton Tap &
Sandy Lake Brick Paver Replacement contract. The bids ranged from $231,181.60 to
$362,041.00. The anticipated cost of construction for this project was $275,000.00.
The project is designed to replace the entire intersection, which consists of brick pavers
along with the concrete below the pavers, with standard concrete, stamped concrete bands
along the crosswalks and a decorative design in the center of the intersection.
On April 13th, 2010, City Council approved a resolution to close Sandy Lake Road at the
intersection of Denton Tap Road to a distance of 144 feet west and 316 feet east and
reduce Denton Tap Road to one lane northbound and one lane southbound for a period of
up to 30 calendar days.
The low bid of $231,181.60 was submitted by Jim Bowman Construction Company, L.P.
based in Plano. The Engineering Department has conducted a background check of this
company including references, balance sheets, and necessary personnel and equipment to
complete the work. Based on these checks it appears Jim Bowman Construction
Company, L.P. is qualified and capable of completing this work.
We are also asking for approval of an incentive bonus amount of $36,000. This amount
would be used to pay the maximum incentive bonus at $3,000.00 per day as defined
within the bid documents.
Staff recommends the award of the “Denton Tap & Sandy Lake Brick Paver
Replacement” project to Jim Bowman Construction Company, L.P. in the amount of
$231,181.60 with an additional incentive bonus amount of $36,000.00 for a total award
of $267,181.60.
Staff will be available to answer any questions at the Council meeting.
BID #Q-0510-03 Denton Tap Sandy Lake Brick Paver ReplacementProject No. MA10-01Q-0510-03 Denton Tap & Sandy Lake Brick Paver Replacement - Project No. MA10-01CPS Civil C. Green Scaping, LPDESCRIPTION QTY UNIT price extended price extended price extended101Mobilization (Max. 10%of Contract)1LS$20,300.00$20,300.00 $30,000.00 $30,000.00 $18,000.00 $18,000.00102 Prepare and Implement SWPPP 1 LS $1,200.00 $1,200.00 $5,000.00 $5,000.00 $1,200.00 $1,200.00103 Project Signs 4 EA $400.00 $1,600.00 $500.00 $2,000.00 $880.00 $3,520.00104Remove and Dispose of Brick Pavers2,038 SY $4.00 $8,152.00 $10.00 $20,380.00 $11.00 $22,418.00105Remove and Dispose of Concrete2,028 SY $10.00 $20,280.00 $15.00 $30,420.00 $16.00 $32,448.00106 Subgrade Preparation 2,028 SY $0.25 $507.00 $10.00 $20,280.00 $10.00 $20,280.00107Barrier Free Ramp & Sidewalk Approach2 EA $1,100.00 $2,200.00 $2,500.00 $5,000.00 $1,100.00 $2,200.00108 Pavement Markings 1 LS $13,025.00 $13,025.00 $3,000.00 $3,000.00 $14,000.00 $14,000.00109 Traffic Control 1 LS $13,500.00 $13,500.00 $35,000.00 $35,000.00 $12,000.00 $12,000.0011012" Concrete Pavement with Monolithic Curbs1,286 SY $58.00 $74,588.00 $70.00 $90,020.00 $102.00 $131,172.0011112" Stamped Concrete with Integral Color (15' Bands Only)525 SY $102.00 $53,550.00 $115.00 $60,375.00 $139.00 $72,975.0011212" Stamped Concrete with Integral Color (Center Detail, 2 Colors)218 SY $102.20 $22,279.60 $120.00 $26,160.00 $146.00 $31,828.00Total Bid Items 101 thru 112 $231,181.60 $327,635.00 $362,041.00Tangible Personal Property Cost $68,100.00 $180,000.00 $0.00Total Time (Calendar days)45 days 30 days 120 daysAdditional Potential Bonus @$3000/day for max of $36,000 $36,000.00 $36,000.00 $36,000.00Total Including Bonus $267,181.60 $363,635.00 $398,041.00Jim Bowman Const. Co., L.P.
Denton Tap & Sandy LakeBrick Paver ReplacementCity of Coppell Project MA10-01Created in AutoCAD1 INCH = 1 MILE011/2S:\CAD\In_Design\MA10-01 DT-SL Brick Paver\dwg\CC Exhibit\MA10-01 CC EXHIBITS.dwgCreated on: 31 March 2010 by George Marshall1/7
Denton Tap & Sandy LakeBrick Paver ReplacementCity of Coppell Project MA10-01Created in AutoCAD1 INCH = 50 FEET05025S:\CAD\In_Design\MA10-01 DT-SL Brick Paver\dwg\CC Exhibit\MA10-01 CC EXHIBITS.dwgCreated on: 31 March 2010 by George Marshall5/7
NCITY OF COPPELLDALLAS COUNTY, TEXAS68MA10-01
NCITY OF COPPELLDALLAS COUNTY, TEXAS88MA10-01
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
May 25, 2010
12
✔
PROCEDURAL
Consider approval of the 2010 Parks and Recreation Master Plan.
See attached memo
Staff recommends approval.
^Parks and Rec. Master Plan - 1 AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: May 25, 2010
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider approval of the 2010 Parks and Recreation Master Plan.
Background:
For a Parks and Recreation Department, the Master Plan is the primary planning tool to
establish the future goals and efforts related to recreational service offering to the
community. This document is the culmination of many hours of staff and professional
consultant time and knowledge, brought together to embody the results of public input
through surveys and focus group interactions, exhaustive inventories of facilities,
national trend analysis, demographic interpretations, benchmarking, and staff input. The
structure of the 2010 Master Planning document was completed in 2007, with the park
planning firm Greenplay taking the lead. At the completion of this effort, and prior to
adoption of the plan, the city began the process of the Coppell 2030 initiative. The
decision was made at that time to postpone the adoption of the plan until the Coppell
2030 Plan was completed so that any new initiatives could be incorporated into the Parks
and Recreation Master Plan.
In late 2009, staff began the process of a thorough review of the Master Plan, with the
intention of completely updating the entire document. This effort included updates of the
demographics, program & services review, a new citizen survey, trends analysis, pricing
and cost recovery review, alternative funding review, and revised recommendations
including the updated Project Priority List as established by the Park Board/CRDC. The
Park Board unanimously approved this plan at their April 8, 2010 meeting.
The final recommendations indicate the primary outcome of the planning effort and are
what will guide the staff in future efforts and resource allocation. They are what will
become part of the staff work plans each year and lay the groundwork for service
delivery for the next several years. The recommendations are included in the packet for
tonight’s meeting under the title Executive Summary.
City Council Action requested:
Consideration of approval of the 2010 Parks and Recreation Master Plan
Staff Recommendation:
Approval of this item.
C ITY OF C OPPELL, T EXAS
P ARKS AND R ECREATION M ASTER P LAN
APRIL 2010
Acknowledgements
Coppell City Council
Karen Hunt, Mayor Pro-Tem
Marsha Tunnell, Member
Brianna Hinojosa-Flores, Member
Tim Brancheau, Member
Bob Mahalik, Member
Billy Faught, Member
Marvin Franklin, Member
Mayor
Jayne Peters
Park Board
Greg Garcia, Chair
Mark Tepper, Vice Chair
Jack Clark, Secretary
Larry Jones
Dixon Rich
Scott Sumpter
Terra Taylor
Brian Brandstetter
Carolyn Horner
Janice Kim, Youth Advisor
Annie Friedman, Youth Advisor
Staff
Clay Phillips, City Manager
Mario Canizares, Deputy City Manager
Brad Reid, Director of Parks and Recreation
Guy Mclain, Assistant Director of Parks and Recreation
Ester Moreno, Recreation Manager
John Elias, Park Operations Manager
Denice Neal, Recreation Center Manager
Amanda Vanhoozier, Community Programs Supervisor
Consultant Team
GreenPlay, LLC
Design Concepts
Geowest
National Service Research
For more information about this document, contact GreenPlay, LLC, at
3050 Industrial Lane, Suite 200, Broomfield, Colorado 80020, Telephone: (303) 439-8369; Fax: (303) 439-0628;
Toll Free: 866-849-9959; Email: Info@GreenPlayLLC.com; Web site: www.GreenPlayLLC.com
Executive Summary
Purpose of this Plan
The purpose of this project is to provide a guiding Plan for the Coppell Parks and
Recreation Department through an extensive needs assessment, community input process, a
citizens survey and a comprehensive evaluation of all existing facilities and future land
acquisition, park development, open space, trails, operations maintenance, recreation
programs, and service needs.
Although this new planning effort will attempt to keep in mind the potential future for the
next twenty years, in reality, as quickly as changes occur in our world today, its
recommendations focus on the next decade. The plan identifies the current Level of Service
(LOS) as well as the upgrades for the recommended LOS for the future growth of the City of
Coppell. The costs associated with these LOS improvements are included in the Plan in
2007 figures. An analysis of programs/services and organizational structure with
recommendations as well as costs is also included in the Plan.
Parks and Recreation Department Mission Statement
To maintain responsible stewardship of natural and allocated resources to promote quality
recreational and educational opportunities that enhance the overall health of individuals and the
community.
History of the Department
The first several years that the function of Parks existed in Coppell, there were a few staff
members designated to mow the park areas that existed at the time. They were considered
part of the Public Works Department. The population of the City was very small, and
parkland was just becoming important to the community. The first significant parkland was
acquired in the early 1980s, with development soon following. The only recreation services
provided in town were planned and coordinated by the local civic organizations.
In 1996, Coppell created the Parks and Leisure Services Department and hired their first
director. During this same timeframe, the voters approved a one-half cent sales tax
dedicated to Recreation Development, causing the Leisure Services Department to explode
with planning and development activities. In 1996, seven Park Operations employees
moved over from the Public Works Department, and two additional staff members were
hired, making a total of nine staff positions. By 1998, the number of positions had grown to
20 and by 2000 to 31 full time positions, plus 37 full time equivalents. The opening of the
Coppell Aquatics and Recreation Center in the summer of 2000 was a major turning point
for the Department, creating for the first time the opportunity for the City to offer full
service recreation programming to its citizens. Similarly, the operating budget for the
Department has increased from $320,400 in 1992, to $6,864,757 in 2010.
Through numerous citizen surveys and an aggressive pursuit of customer satisfaction input,
the Parks and Recreation Department has addressed the continuously changing desires of
the Coppell community. With a continued passion to meet the needs of a demanding
public, the Parks and Recreation Department should be able to sustain past successes into
the future.
Community Profile
Service Area and Population
The primary service area for this analysis will be the City of Coppell, Texas. For this study,
the City’s Planning Office, the Office of Economic Development and the U.S. Census Bureau
were used to determine current and future population projections and other source data
found in this section. Information for the State of Texas and the United States was taken
from the U.S. Census Bureau. The most current population estimate for the City of Coppell
was 39,550 as of October 1, 2009.
Population Forecasts
Although we can never know the future with certainty, it is helpful to make assumptions
about it for planning and economic development reasons. The City of Coppell is very near
its residential build-out and the population is expected to grow to approximately 44, 500 in
2015 and remain that way for the next ten years as shown in Figure 1.
Figure 1: Population Projections 2005 to 2020
0
10,000
20,000
30,000
40,000
50,000
60,000
2006 2010 2015 2020
City of Coppell
Source: City of Coppell, TX
Other Related Planning Efforts and Integration
The following documents were reviewed and used to inform this planning process and
assure that issues and recommendations regarding parks, recreation, open space, and trails
are all well integrated:
• The Coppell Comprehensive Plan 1996
• City of Coppell Parks, Recreation, and Open Space Master Plan 2007
• Coppell Recreation Development Corporation Project Priorities 2009-10
• Parks, Recreation, Open space Master Plan Priorities 2009-10
• City of Coppell Annual Operating Budget 2009-10
• Survey of Attitudes about Parks and Recreation in Coppell 2010
Methodology of this Planning Process
This project has been guided by a project team that met with the consultant team and
provided input for, and review of, the document. Staff also spent considerable time
working with the consultant to edit and prepare the final draft. This team effort has
resulted in a plan that fully utilizes the consultant’s expertise and incorporates the local
knowledge and institutional history that only community members can provide. The
project consisted of the following tasks:
Needs Assessment
This includes:
• Review of previous planning efforts and city historical information.
• Consideration of the profile of the community and demographics, including
anticipated population growth.
• Extensive community involvement efforts including focus groups, meetings with
key stakeholders, communitywide public meetings, and a statistically valid
community interest and opinion survey.
• Identification of alternative providers of recreation services to provide insight
regarding the market opportunities in the area for potential new facilities and
services.
• Research of trends and statistics related to American lifestyles to help guide the
efforts of programming staff.
Service Analysis
This includes:
• Interviews with staff to provide access to city records, along with insight into the
current practices and experiences of the City in serving its citizens.
• Analysis of service addressing recreation, indoor facilities, outdoor facilities, outdoor
programmable spaces, and park services.
Inventory
This includes:
• Inventory of parks, trails, and facilities using existing mapping, staff interviews, and
on-site visits to verify amenities and assess the condition of the amenities and
surrounding areas.
Assessment
This includes:
• Review and refinement of the classification system and standards for parks and
facilities.
• Measurement of the current delivery of service using the GRASP® Level of Service
Analysis and allowing for a target level of service to be determined that is both
feasible and aligned with the desires of citizens as expressed through the citizen
survey. This analysis is also represented graphically through mapping at both a
neighborhood and community level.
• Benchmarking five Texas communities determined by the City of Coppell to
compare statistical information with Coppell Parks and Recreation.
• Exploration of finance and funding mechanisms to support development and
sustainability of the system.
Recommendations and Implementation Strategies
This includes:
Identification and categorization of recommendations into themes and strategies for
implementation.
Development of an action plan for capital improvements including: cost, funding
source potentials, and timeframe, to support the implementation of the Plan.
Community Outreach
As part of this planning effort, a complete parks, recreation, open space, and trails needs
assessment was conducted. Activities included obtaining community input through focus
groups, stakeholders meetings, communitywide public meetings, the random distribution
of a comprehensive statistically valid community survey, creating an in-depth profile of
demographics of the Coppell area, and examining national and local recreational trends.
A total of five focus group/stakeholder meetings, including staff focus groups and a public
forum, were conducted from May 30, 2006 through June 1, 2006. The outreach efforts
yielded valuable input concerning the park and recreational needs for the City from
approximately 72 participants representing the Coppell community.
National Service Research designed a statistically valid telephone citizen survey based upon
input from the focus groups, public meetings, and meetings with City staff. This survey
was conducted in late 2006. A second survey was designed by Ray Turco and Associates
and was conducted in January of 2010, canvassing a total of 400 citizens by telephone. The
margin of error of this sample size at a 95% confidence level is plus or minus 5%.
General Findings
General findings from the Level of Service analysis include:
• Coppell has a significant inventory of both outdoor components and indoor
facilities. For outdoor components, amenities are concentrated in a few locations,
primarily in the Andrew Brown parks along the north side of the City, and at Wagon
Wheel Park in the western side.
• Although Coppell has a series of high-quality trails within its parks, it does not have
a well-connected network of trails that allow people to get to parks from throughout
the City.
• Service in all categories is low in the southeast portion of Coppell which is
predominately in the flood plain. This may become a bigger concern if plans for new
development just beyond Coppell’s border are carried forward. Although the new
development would be in Dallas, its residents would be cut off from direct access to
parks and other amenities in Dallas, and would be likely to look to Coppell for those
services.
Recommendations
1. MAXIMIZE THE PLANNING EFFORT - FIRST STEPS
Goal: Determine support for a renovation to the Andrew Brown Park system.
Strategies:
• Many of the elements in this park were constructed in the 1980s and have become
outdated or obsolete. While still serviceable and safe for the citizens, these facilities
are becoming worn, and in some cases simply no longer meet the needs of the users.
• The parking lot and concession/restroom building at Andrew Brown Community
Park West are in need of renovations or replacement.
• The four-field complex at Andrew Brown Park East is situated in the prime location
of the entire park system. Numerous users visit this park weekly for activities other
than to participate in an athletic event. Many of these activities spill over onto the
playing fields because there is no other space for them to take place. Kite flying,
Frisbee throwing, a picnic on a blanket, or a pick-up game of touch football are
examples of activities one can see taking place at this location.
• The casual park users are beginning to make themselves heard through the citizen
surveys, which indicate an increasing desire for activities more individual and
passive in nature. The positive survey responses for outdoor movies and
amphitheater, as well as open spaces for events and activities indicates a population
whose tastes are changing with regard to recreational desires.
• Recent discussions with the Park Board have produced the idea of redevelopment of
this area into a more open and passive area for less structured uses. At the same
time, the area could be designed for use as a special events venue. The 4th of July
activities and fireworks show and the Coppell Fall Festival could both be held here,
along with other events throughout the year.
Goal: Incorporate the action items of this plan into the Department’s annual work plans
to achieve the recommendations of this plan and to enhance effectiveness of staff
effort.
Strategies:
• Assign responsibility and time frame, and allocate resources necessary to complete
each action identified in annual work plans.
Goal: Assure that all levels of staff are informed and are set up to work together to
implement the recommendations and strategies of the plan.
Strategies:
• Inform all levels of staff of the direction of the Plan and allow for staff input,
encouraging buy-in and knowledge from all staff members.
• Provide cross-departmental staff teams/team members, as appropriate, with
education, development opportunities, necessary equipment and supplies.
2. PLANNING
Goal: To have a long term vision for Coppell Parks and Recreation facilities and services.
Strategies:
• The future of recreation in the City of Coppell will mirror the needs and desires of
the community and, therefore, will need to remain on the cutting edge of what is
being offered in the region and around the country. In order to anticipate what these
needs are, the Parks and Recreation Department will need to remain in contact with
the citizens and stay tuned to national trends. An aspect of the community that has
yet to be brought into consideration is the increasing diversity of Coppell’s citizenry
and the resultant change in recreational demands, if any.
• The City has almost reached its anticipated residential build-out numbers, but
further development in nearby cities could have a significant impact on the usage of
Coppell’s park facilities. Planning for this impact will be of primary concern over
the next few years.
• With the expected additional 20,000 to 25,000 people just southeast of the City of
Coppell, planning for the support of land acquisition in the Northlake property for
additional parks will offset the impact of the additional population to the existing
community. Making sure developers include parks within the development, getting
developers to donate park land or purchasing park land at developer prices will give
the new residents parks within their neighborhood rather than overcrowding
existing parks. Development and maintenance of these parks will need to be
negotiated.
• The ability of the City to meet and exceed the expectations of the community with
regard to quality maintenance of the parks is directly related to its ability to keep
equipment running and operating properly. Anticipating and planning for the
maintenance and replacement of equipment while the city revenues are potentially
declining will become a focus over the life of this plan.
Goal: Review and continuously monitor the Coppell 2030 Plan initiatives that are
relative to Parks and Recreation service delivery.
Strategies:
• Base future initiatives of the Park Board and Parks and Recreation Department on
the Coppell 2030 Plan.
• Ensure Park Board and other advocates of park and recreation services are familiar
with the goals and strategies outlined in the Coppell 2030 Plan.
• Where possible, promote the “Family Community for a Lifetime” tagline as
identified in the Plan.
3. CAPITAL IMPROVEMENTS
Goal: Ensure public safety and maintain existing facilities to the Level of Service the
community expects.
Strategies:
• Implement safety and maintenance capital improvement items.
RECOMMENDATION COST ESTIMATE
Security Lights at AB East parking lot. $50,000
Security Lights at AB West parking lot. (Temporary) $200,000
Replace Kid Country Playground $600,000
Dredging, Trail Repairs and Irrigation at Grapevine Springs Park $45,000
TOTAL $895,000
Goal: Increase customer service through new capital improvements.
Strategies:
• Implement customer service-oriented capital improvement items.
RECOMMENDATION COST ESTIMATE
Preliminary Design/Cost Estimating Services for Master Plan &
Redevelopment of AB East/West $50,000
Improvements to AB East/West: to include buildings, Field
Alignment, Parking Lot, Special Events Area and Girls Softball
Fields.
Professional Services Consultant Fees 15%
$5,000,000 *
$750,000
$5,750,000
Landscape Master Plan for City Medians $80,000
AB East Dumpster Enclosure.
Professional Consultant Fees 15%
$25,000
$3,750
$28,750
Nature Park Education Center $1,250,000
Skate Park
Professional Services Consultant Fees 15%
$220,000
$33,000
$253,000
Dog Park
Professional Services Consultant Fees 15%
$200,000
$30,000
$230,000
TOTAL $7,641,750
*The scope of these projects has yet to be determined, and the associated cost estimates may change significantly once the
true scope is determined.
Coppell Recreation Development Corporation
Development Priorities
Goal: Ensure public safety and maintain existing facilities to the Level of Service the
community expects.
Strategies:
• Implement safety and maintenance capital improvement items.
RECOMMENDATION
Coppell Recreation Development Corporation COST ESTIMATE
Trail Protection & Erosion Control at Andrew Brown Park Trail
Professional Services Consultant Fees 15%
$2,500,000
$375,000
$2,875,000
TOTAL $2,875,000
Goal: Increase customer service through new capital improvements.
Strategies:
• Implement customer service-oriented capital improvement items.
RECOMMENDATION
Coppell Recreation Development Corporation COST ESTIMATE
Trail Amenities
Professional Services Consultant Fees 15%
$200,000
$30,000
$230,000
OHP Utility Corridor
Professional Services Consultant Fees 15%
$763,,000
$114,450
$877,450
MacArthur Blvd. Trail
Professional Services Consultant Fees 15%
$919,000
$137,850
$1,056,850
Levee Bridge Connector
Professional Consultant Fees 15%
$715,700
$107,355
$823,055
Moore Road Trail
Professional Consultant Fees 15%
$581,300
$87,195
$668,495
Northlake College Connector Trail
Professional Services Consultant Fees 15%
$254,200
$38,130
$292,330
RECOMMENDATION
Coppell Recreation Development Corporation COST ESTIMATE
Wagon Wheel/Jr. College Connector Trail Professional Services
Consultant Fees 15%
$437,000
$65,550
$502,550
Multi-Purpose Synthetic Turf Field at Wagon Wheel Park
Professional Services Consultant Fees 15%
$1,000,000
$150,000
$1,150,000
Cottonwood Creek Trail
Professional Services Consultant Fees 15%
$387,300
$58,095
$445,395
Irving Connector Trail
Professional Services Consultant Fees 15%
$1,235,900
$185,385
$1,421,285
North Levee Trail
Professional Services Consultant Fees 15%
$491,200
$73,680
$564,880
Grapevine Creek Park Trail
Professional Services Consultant Fees 15%
$884,400
$132,660
$1,017,060
Denton Creek Park Trail
Professional Services Consultant Fees 15%
$1,155,200
$173,280
$1,328,480
Grapevine Springs Trail
Professional Services Consultant Fees 15%
$1,046,000
$185,385
$1,231,385
Denton Creek East Trail
Professional Services Consultant Fees 15%
$1,640,600
$246,090
$1,886,690
TOTAL $13,495,905
4. PARK MAINTENANCE
Goal: To ensure the longevity and sustainability of the Coppell Parks and Recreation
resources and facilities.
Strategy:
• Park Maintenance has always been an area where the Coppell staff has received
strong support and positive feedback from the citizens. An area of concern is for the
deterioration of certain elements in the system, and the ability to renovate and keep
these facilities at the superior quality that the Coppell citizens have come to expect.
In particular, the drainage elements and pond areas in the Andrew Brown Park
system have begun to erode rather significantly in certain locations. The larger
ponds have already experienced erosion of the banks, leaving the perimeter of the
ponds encroaching on the trail system in areas. If left unchecked, this erosion will
soon affect the support structures of bridges and piers to the point of becoming
unsafe. An aggressive erosion control program should be implemented to protect
the shoreline of the ponds and support amenities, create areas of interest and reduce
future erosion problems.
• Playgrounds are an important feature in any park system and upkeep of these
structures and their inherent safety elements are a continuous focus of the Parks and
Recreation Department. The protective fall surface under a playground can be the
difference between a child getting a bruise and receiving a catastrophic injury. There
are many safety surfaces that function in this protective capacity, and the City of
Coppell has two of them currently in the system. The first is a wood fiber material
that has good shock absorbing capabilities and provides an accessible surface. The
challenges with this product are that it moves as children play and needs to be put
back into place, and it is a natural material so it does decompose over time and
needs replacing. The second type is the rubber matting which has advantages over
the wood fiber in that it does not move out of place and also does not decompose. It
is a fairly permanent installation and provides a clean playing surface. A few of
Coppell’s playgrounds need to be changed over to the rubber matting type of
surfacing. A national trend is to provide shade over playgrounds to protect young
skin from the detrimental effects of prolonged exposure to the sun. Many of
Coppell’s playgrounds do not have the benefit of nearby trees to provide shade. A
shade shelter would be the best method of providing this shade and is
recommended for inclusion in most of the parks.
• Work with staff to take advantage of staff interests and special training.
• Identify all major maintenance tasks including such things as:
o Turf/ mowing
o Pond drainage and erosion control
o Plantings
o Restrooms
o Sidewalks and paths
o Irrigation
o Weed and insect control
o Curb appeal
o Playground and picnic equipment
o Courts and fields
o Litter control
• Evaluate and develop a scoring system for each task to meet desired and consistent
service levels.
• Involve staff in the development of the standards and scoring system.
• Conduct maintenance standards training for all staff.
• Establish and monitor recordkeeping procedures to document the actual hours and
materials costs for each maintenance operation.
• Apply appropriate maintenance standard and define setup/tear down requirements
for all special events, tournaments, or other activities that stress resources, and
assure adequate staffing and funding to take on the task.
• Involve maintenance staff by asking for input on park design to balance operations
and maintenance with design consideration for new development.
• Identify cost estimate and funding source for maintenance during the park planning
process to insure that major capital investments are properly cared for after they are
completed.
• Assure adequate equipment to serve the needs of the staff.
• Evaluate special event needs to determine capacity to perform set up and take down
and other tasks unrelated to general park/civic area landscape maintenance and
assure adequate staffing and funding to take on the task.
• Improve communication tools for employees while in the field to help with a
growing department and limited resources.
• Solicit input from maintenance employees about planned department changes.
5. RECREATION PROGRAMMING
Goal: Provide a variety of recreational opportunities to meet the various needs of the
community and expand recreation program offerings to meet the changing needs
of the community.
Strategies:
• Expand the number of communitywide, city sponsored special events which should
be promoted and located in parks and/or facilities best suited to accommodate the
activity/event. Create opportunities for passive recreation.
• Continuously monitor patrons and potential users by surveys and personal
discussions for potential opportunities.
• Closely monitor Youth Sports Programs for trends regarding competitive play, non-
resident use of facilities and appropriate scheduling by the organizations.
• Create more of a focus on teen, adult and senior programming.
• Determine the desire of the community regarding a fee structure for recreational
offerings resulting in a cost recovery philosophy.
• Expand the Coppell quality of life recreation program effort focusing on the nature,
environmental, interpretation and stewardship of parks and open space.
• Expand activities for the new “senior” who wants active, short commitments, has
individual interests, and has little interest in traditional senior programs.
• Create new and sustainable partnerships for service delivery.
• Develop and/or expand capital equipment replacement fund.
Goal: Schedule programs to meet the needs of our busy society.
Strategies:
• Create more individual, drop-in opportunities.
• Continue to monitor and adjust length and time of programs to address hectic
lifestyles.
• Expand programs to meet the needs of the working public (evenings and weekends),
daytime hours for stay-at-home parents as well as seniors, consider additional before
and after school activities.
• Fund and assign full-time staff to manage expanded programs as needed.
Goal: Expand recreational program offerings at the Coppell Aquatics and Recreation
Center.
Strategies:
• Offer a focus on overall “health and wellness.”
• Additional fitness/studio classes.
• Consider modification of fee structure for group exercise (operating at a
significant loss).
• Continue to take the pulse of the user regarding needs and desires for program
offerings.
6. MARKETING, COMMUNICATIONS AND CREDIBILITY
Goal: Generate awareness and credibility about Community Service offerings and needs
as expressed by the public.
Strategies:
• Increase sponsorship awareness opportunities, program brochure creation,
promotion of the “RecConnect” registration, modifications, and updating to the
departmental web pages.
• Our citizens regularly complain of not being informed about the programs offered
by the City. Many communications avenues are explored and utilized with varying
levels of success. What seemed to work several years ago no longer is popular based
on the survey responses.
• Formalize an evaluation and annual in-house benchmarking program to solicit
participant feedback and drive programming efforts.
• Collect feedback data that supports the expressed desire for improvements to
programs and activities.
• Create a “Mystery Shopper” program where secret shoppers evaluate services
anonymously and results are tracked.
• Prepare an annual report providing information to the public about parks and
recreation funding, stewardship of tax dollars and fees and charges and distribute
the report as widely as possible.
• Create a marketing plan for the Parks and Recreation Department on an annual
basis.
• Develop an evaluation process for marketing media such as newspaper, seasonal
brochures, website, direct mail, targeted e-mails, radio and television advertising to
continuously determine effectiveness of marketing dollars.
• Create seamless product delivery for park and recreation services that delivers from
a consumer vantage.
Goal: Create a seamless and cohesive customer service delivery system for the provision
of all community services programs and services regardless of the location.
Strategies:
• Develop a comprehensive cross training program for all staff and instructors
including knowledge of all program areas as well as customer service.
• Use program tracking and evaluation tools to capacity by designing reports to
readily identify life cycle of programs, identify programs not meeting minimum
capacity (review all program minimums for cost effectiveness), identifying waiting
lists, etc.
7. PERFORMANCE MEASURES
Goal: Create standards for all Parks and Recreation activities and services.
Strategies:
• Establish service standards for all Parks and Recreation activities. Suggested criteria
for service standards include:
o Programs:
Participation levels
Revenue
Instructors
Customer satisfaction
Cost per experience (or per hour, per class)
Customer retention
o Instructors:
Experience
Knowledge
Friendliness
Recruiting
Rewarding
Training
Standards
o Volunteers:
Experience
Knowledge
Friendliness
Recruiting
Rewarding
Training
Standards
o Facilities:
Cleanliness
Customer friendly
Aesthetics
Comfort
o Staff:
Experience
Knowledge
Friendliness
Rewarding
Training
Trends
8. EARNED INCOME OPPORTUNITIES
Goal: Create a comprehensive resource plan that utilizes all resources in the Coppell
area to enhance the Community Services programs and services.
Strategies:
• Assign a designated person to develop community support and earned income
opportunities such as grants, partnerships, sponsorships, volunteers, and all earned
income opportunities.
• Expand and formalize the Volunteer Program to include standards, recruiting, and
training, retaining, and rewarding volunteers in all program areas.
• Aggressively research and apply for grant opportunities.
• Create new and formalize existing Partnerships with equity agreements that are
reviewed annually. A sample Partnership Agreement is located in Appendix XI.
• Create new and formalize existing Sponsorships with equity agreements that are
reviewed annually. A sample Sponsorship Agreement is located in Appendix XII.
• Create an annual Sponsorship Manual listing all the opportunities for the year and
distribute within the community in a menu format that creates a sense of urgency
within the business community.
• Create and market a foundation gift catalog with desired gifts and programs for tax
deductible gifts.
• Implement a Scholarship Program within the Coppell business community to assist
those in need with user fees for activities.
• Create a “WORKREATION” Program where youth can earn “Play Dough” by
performing everyday tasks that save maintenance dollars. The “Play Dough” can be
used by youth for program registration and/or admissions.
• Develop a Neighborhood Sweat Equity Program where community members
provide manpower to refurbish, renovate or upgrade facilities and the Parks and
Recreation Department provides materials and/or machinery operators.
• Create a “Park Ambassador” Program where residents living adjacent to parks are
trained in inspecting parks and filing a weekly report for a nominal fee or pass. This
program can be formulated for utilization in the HOA properties.
9. FUNDING
Goal: Create additional funding sources to implement the Master Plan.
Strategies:
• Several options need to be analyzed by the City Council in the months and years to
come for possible implementation of certain of the capital improvement projects.
• Develop, define, market, educate, and pass a park bond referendum for the major
capital projects in the Master Plan.
• The Parks and Recreation Department should work through the general fund
budgeting process each year to secure what funding may be available during each
budget cycle. Refer to Section IV of this Master Plan to research and establish the
methods of funding the City of Coppell would like to pursue. By utilizing several of
these funding methods the accumulative results can ultimately fund this Master
Plan.
Goal: Develop and implement a refined cost recovery philosophy and pricing policy
based on current “best practices” as determined by the mission of the organization
and the program’s benefit to the community and/or individual.
Strategies:
• Utilize the Pyramid Methodology as outlined in Appendix X to further refine and
define a consistent cost recovery philosophy and pricing policy.
• Fees for programs should acknowledge the full cost of program (those direct and
indirect costs associated with program delivery) and where the program fits on the
scale of who benefits from the program of service to determine appropriate cost
recovery target.
• Define direct costs as those that are typical costs that exist purely because of the
program and change with the program.
• Define indirect costs as those that are typically costs that would exist anyway (like
full-time staff, utilities, administration, debt service, etc.)
• An obvious area where fees need to be adjusted to cover more (if not all) of the costs,
is in field rentals. The true cost per hour of maintaining the fields should be
calculated and updated and field rental fees adjusted annually.
• Define ability to pay as an implementation concern to be addressed through a fee
reduction or scholarship program.
• Continue to encourage the pursuit of alternative funding for the Parks and
Recreation Department.
Goal: Pursue alternative funding through enhanced and additional partnerships.
Strategies:
• Create a Partnership Policy that would provide an outline of what types of
partnerships are appropriate for the Department, the approval and procurement
procedures, steps for partnering, monitoring and evaluation criteria, risk
management and exit strategies if for some reason a partnership does not go as
planned.
• Annually review all instructor, sponsorship and partnership agreements to assure
effective and efficient service to the City. Ongoing discussions regarding placing an
emphasis on more planning and collaboration opportunities should ensue.
• Utilize the sample Partnership Agreement in Appendix XI as a model for more
partnership arrangements.
• Ensure that adequate facility allocation costs are actualized based on the City’s
pricing and cost recovery philosophy and policies.
• Collaborate with alternative recreation providers to take advantage of sharing
resources and to avoid duplication of services. Potential partners identified during
this process include:
o Public and private schools
o Colleges and universities
o Corporations and businesses
o Service organizations (i.e., Rotary Club, Big Brother Big Sister)
o Developers/HOAs
o YMCA
o Special Interests, i.e., USTA/Special Olympics
o Sports associations
• The Parks and Recreation Department should have a continuing dialogue with the
School District regarding a common mission and understand the need for more
space to serve the community. Partnering with schools to improve neighborhood
Level of Service could be done by adding amenities such as shade, benches, and
landscaping at existing school playgrounds. Developing partnership agreements to
assure public access to these sites and maintenance standards that are commensurate
with the expectations of Coppell citizens for parks. The primary targets for this
strategy are Mockingbird and Austin elementary schools.
• The City should continue to facilitate and improve collaborative relationships and
partnerships with all stakeholders such as the youth nonprofit sports organization,
other governmental agencies, neighboring communities, etc. Where possible, the
City should provide liaisons to other boards, councils or commissions, and exchange
information and facilitate collaborative brainstorming, problem solving, and
decision making for the greater benefit of the citizens of Coppell.
Goal: Review and revise the City’s sponsorship philosophy and policy.
Strategies:
• Utilize the sample sponsorship policy found in Appendix XII.
• Review the City’s existing sign, and other codes, for conflicts with new sponsorship
opportunities and policy.
• Utilize corporate/philanthropic sponsorship with direct and visible benefits to the
community by:
o Naming pavilions, benches, and other park facilities with sponsorship brand
logo/names.
o Using cobblestones or bricks to be placed in crosswalks leading to parks –
these items should be available for public/private purchase.
DATE: May 25, 2010
ITEM #: 13
Agenda Request Form - Revised 09/027 Document Name: %manrep
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
AGENDA REQUEST FORM
AGENDA REQUEST FORM DATE: May 25, 2010
ITEM #: 14
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: May 25, 2010
ITEM #: 15
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition – Peters and Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
F. Metrocrest Hospital Authority – Councilmember Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
Agenda Request Form - Revised 11/09 Document Name: %ccommreport
AGENDA REQUEST FORM
DATE: May 25, 2010
ITEM #: 16
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: May 25, 2010
Department Submissions:
Item Nos. 9C and 12 were placed on the Agenda for the above-referenced
City Council meeting by the Parks Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Parks Department
Item Nos. 9B and 11 were placed on the Agenda for the above-referenced
City Council meeting by the Engineering Department. I have reviewed
the Agenda Requests (and any backup if applicable) and hereby submit
these items to the City Council for consideration.
____________________
Engineering Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)