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BM 1990-11-14 EcDevMinutes of the Economic and Business Development Board November 14, 1990 The Economic and Business Development Board met in regular session on Wednesday, November 14, 1990, at 7:30 p.m., in the Executive Conference Room of Coppell Town Center. The following Board members were present: Lee Richardson, Chairman Barbara Austin Richard Johnson�_� Bill Rohloff Angelo Vacarro`�`'�- Special Board members present were: Roy Brock City staff members present were: Alan Ratliff, City Manager City Council Liaison: Tom Morton Guests: Penny Solomon, Coppell Chamber of Commerce Ben Bryson Coggins, Lou Smith Realtors Item 1: Call to Order: The meeting was called to order by Chairman Richardson, noting a quorum was present. Item 2: Review and Approval of Minutes: The minutes of the October 17, 1990, meeting were reviewed, and Page Two, Item 31 Coppell Video, was amended to read "Richard Johnson reviewed the history of the Coppell video work and discussed the present status, including the report that TU would not be able to provide any immediate assistance." Both the minutes of the October 3 and October 17, 1990, meetings were then approved as submitted and corrected. Item 3: Election of Chairman Vice Chairman and Secretary: a. Election of Chairman - Lee Richardson called for nominations for Chairman and Barbara Austin nominated Richard Johnson. On a motion by Bill Rohloff, nominations ceased and Richard Johnson was unanimously elected. Minutes of the November 14, 1990 Economic and Business Development Board Page Two b. Election of Vice Chairman - On a call for nomination for Vice Chairman, Richard Johnson nominated Barbara Austin. Bill Rohloff moved that nominations cease, and Barbara Austin was unanimously elected. . C. Election of Secretary - Richard Johnson asked Bill Rohloff to accept the nomination for Secretary. Lee Richardson made a motion for nominations to cease and Bill Rohloff was unanimously elected. Item 4: Follow UD to Citv Manaaer's Economic Development Trip to Toronto, Canada: Alan Ratliff gave a report on his Toronto trip, reviewing the memorandum which he had prepared for the Mayor and City Council. The Board requested that a copy of this memorandum be made a part of the minutes and be transmitted to the Board members. Alan Ratliff requested that the Board consider approving the payment of his trip expenses. Lee Richardson moved to approve the payment of expenses from economic development funds up to $1,000. Bill Rohloff seconded the motion; motion was approved unanimously. As part of this report, the Board discussed the cost of hiring an economic development director for the City and recommended that this be scheduled for a future agenda. Item 5: Report on Purchase of Lapel Pins and Paperweights: The City Manager reported that the City Council has directed that lapel pins be purchased from economic development funds. The City Manager provided an estimate of $1.45 each plus a die charge of $55, for a total cost of approximately $1,500. After discussion, the motion was made by Bill Rohloff that bids for 1,000 lapel pins be obtained. In discussion of the brass medallions/paper- weights, the City Manager reported an estimated cost of $21 each with a die charge of $500. The Board moved to hold this item for the next meeting and bring back other ideas as to gifts which could be used for economic development purposes, such as cups. Item 6: Funding Available for Economic Development: The City Manager brought the funding report as provided by the City Finance Department. After some discussion, it was decided that the Economic and Business Development Board had about $29,000 available for economic development purposes, with $23,478.54 in the donation account and $5,535 in the general fund budget. Minutes of the November 14, 1990 Economic and Business Development Board Page Three Item 7: Review and Discussion of Major Projects: a) Video Production - Richard Johnson reported that he had delivered specifications for the video production to the City Manager. The City Manager will proceed in securing bids for this work and present them to the Board at their next meeting if possible. b) Coppell Celebrates - Angelo Vacarro and Barbara Austin presented a brief report on the Coppell Celebrates event. Ms. Austin indicated they had great expectations for success since most of the community's "movers and shakers" had attended the last meeting and appeared committed to this event. c) Goods in Transit - There was no report on this item. d) Miscellaneous - Tom Morton reviewed material that he had received at the November 13 meeting of the North Texas Commission. Primary subject discussed was the super collider and its impact on the region. Mr. Morton provided copies of the material for City files. The Board reqested that we duplicate the "slides" on the super collider and submit them to the Board with the next packet of information. Tom Morton also reviewed the preliminary census data with the Board and suggested that it be included in the next circulation file. Penny Solomon, Coppell Chamber of Commerce Executive Administrator, discussed a proposal for Lone Star Gas to conduct a community goal setting seminar. She asked that the Economic and Business Development Board participate in this meeting and said the tentative dates have been set for January 14 and January 21, 1991. Lee Richardson reported that Paul Dishman at North Texas State University had conducted a similar study two years ago and suggested that Penny Solomon obtain a copy of that report. Lee Richardson suggested that the Board receive copies of all the letters which had been mailed out as follow up to the Metrocrest meeting, and that the Board discuss at a future meeting methods by which continuing follow up and contact can be made with these prospects. The City Manager expressed his concern over available secretarial support for this effort. Minutes of the November 14, 1990 Economic and Business Development Board Page Four The City Manager asked the Board and was able to confirm that the next meeting would be on December 5, 1990. The agenda will include a report from Dave Rystrom on D/FW air cargo as well as possible review of bids for the lapel pins and proposals received for the Coppell video. Rectfully submitted, a6l Alan D. Ratliff Acting RecordingSecretary Y Economic and Business Development Board City of Coppell ADR/slt edbmin1.114