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BM 1990-10-03 EcDevMinutes of the Economic and Business Development Board October 3, 1990 The Economic and Business Development Board met in regular session on Wednesday, October 3, 1990, at 7:30 p.m., in the Executive Conference Room of Coppell Town Center. The following Board members were present: Lee Richardson, Chairman Barbara Austin Richard Johnson Bill Rohloff Angelo Vacarro City staff members present were: Alan Ratliff, City Manager City Council Liaison: Guests: Tom Morton Penny Solomon, Coppell Chamber of Commerce Dr. Bill Stearman, Coppell Chamber of Commerce Mayor Mark Wolfe Item 1: Call to Order: The meeting was called to order by Chairman Richardson, noting a quorum was present. Item 2: Review and Approval of Minutes: The minutes of the September 5, 1990, meeting were reviewed. Angelo Vacarro made a motion to approve the minutes; Richard Johnson seconded the motion. The motion carried and the minutes were approved. Item 3: Election of Chairman, Vice Chairman, and Secretary: Chairman Richardson reviewed the need to elect a Chairman, Vice Chairman, and Secretary, and explained the duties of the Secretary would be to take minutes of the meeting and present them to City staff for preparation in final form. He also distributed copies of the ordinance relative to the Economic and Business Development Board and referred to the section dealing with elections. Chairman Richardson pointed out that he had served two terms, and under the provisions of the ordinance, had to resign this position. Chairman Richardson suggested that since Barbara Austin and Bill Minutes of the Economic and Business Development Board October 3, 1990 Page Two Rohloff were new and might not be comfortable with making a decision as to these positions at this meeting, they table the item until the next meeting. Richard Johnson made a motion to defer the item until the next meeting and Angelo Vacarro seconded the motion. The motion was unanimously approved. Item 4: A. Orientation - Mayor Wolfe: The Mayor reviewed the working relationship of the Board with the City Council and generally discussed their work. He also discussed other items related to current happenings within the City. The Mayor told the Board that Regina Johnson and David Greer would receive recognition at the October 23 City Council meeting. The Mayor then introduced Penny Solomon, the new Executive of the Chamber of Commerce, and asked her to say a few words. Ms. Solomon discussed the fact that she had already had eight business prospects contact her office since she's been in town. Angelo Vacarro encouraged her to contact the Economic and Business Development Board if she needed assistance. B. Critique of Toronto Economic Development Trip: Mayor Wolfe discussed the trip to Toronto and indicated that over 150 calls to prospective businesses were made. He stated these prospects were prearranged by a consultant working for the Metrocrest Chamber of Commerce, and he felt that the trip was very successful and worthwhile. He then called on Council Liaison, Tom Morton, to further discuss the Toronto trip. Tom Morton stated he had called on 12 businesses and that call reports from all teams would be sent to the City and given to the Economic and Business Development Board for follow-up. Councilman Morton shared a large amount of material he had brought back from Markham, Ontario, and advised that an offer to twin with the Metrocrest cities has been accepted. Councilman Morton stated that all call reports should be back to the City Manager by next week, and we would be establishing a meeting to develop a strategy for follow-up to those call reports at that time. Mayor Wolfe and Councilman Morton indicated they planned to send letters to each of the prospects they had called on, reiterating Coppell's interest in having them locate a plant or facility in our City and expressing appreciation for meeting with them. The Board designated Wednesday, October 17, 7:30 p.m., as a special meeting at which all call reports would be reviewed. Minutes of the Economic and Business Development Board October 3, 1990 Page Three Item 5: Discussion and Consideration of Purchasing Additional Lapel Pins: The City Manager asked about items which could be used in economic development trips, such as lapel pins. The Board gave concensus approval that new lapel pins should be purchased. Councilman Tom Morton stated that he felt this item could be paid for out of City Council's budget and would so recommend. Insofar as other items, the Board requested that the City Manager bring a report on the total funds available for economic development and present a report at the next regular meeting. They will then determine if other items can be purchased. Item 6: Discussion and Consideration of Developing a Brochure: The City Manager was asked to inventory brochures and determine pricing on other commercial items and also bring that to the next regular meeting. Richard Johnson volunteered to review the present economic development brochure, Coppell For All Reasons, and to make some changes. The City Manager volunteered to provide some additional statistical charts which could be considered for inclusion in future economic development brochures and packets. Item 7: Review and Discussion of Maior Pro:e� cts: a. Video Production - Richard Johnson reviewed the status of the Coppell video and indicated that he had contracted with Mr. Bob Kryzak to do the video portion. The terms of the agreement were included in a letter which Rich Johnson passed out to the Board. A copy of this letter is attached to the minutes for the record. On a motion by Angelo Vacarro, seconded by Rich Johnson, the Board moved to approve the terms of the agreement, including an $860 prepayment, subject to the final payment being reviewed and approved at the time the Board approves the video production. Lee Richardson also reviewed the plan for the reception at City Hall at which this video would be presented to the community. b. City Logo - Richard Johnson reported on the Coppell logo. Angelo Vacarro made a motion to pay the bill submitted on 9/24/90 for $300 which would complete the project. Richard Johnson seconded the motion. The motion was approved unanimously. Minutes of the Economic and Business Development Board October 3, 1990 Page Four c. Weekend Festival - Angelo Vacarro reported on this item and stated that this festival included the Coppell Founder's Day and would be conducted on April 19-21. The name suggested for this weekend event is "Coppell Celebrates." Angelo Vacarro supplied copies of a news release to the City Manager for typing and/or distribution. Angelo requested $5,000 be allocated for seed money for the project. d. Goods in Transit - No report was available and there was no further discussion of this item. e. Miscellaneous - Lee Richardson provided a report on a Denton Chamber of Commerce event and suggested that any of those wishing to attend should do so. Richard Johnson raised a question about whether or not the Board should make special recognition of retired members. There was no action on this suggestion. There being no further business, a motion was made by Richard Johnson to adjourn the meeting. The motion was seconded by Angelo Vacarro. All members voted in favor, and the meeting was adjourned by Chairman Richardson. A special meeting of the Economic and Business Development Board will be held on Wednesday, October 17, 1990, at Coppell Town Center. The next regularly scheduled meeting will be Wednesday, November 7, 1990, also at Coppell Town Center. Respectfully submitted, Alan D. Ratliff Acting Recording Secretary Economic and Business Development Board City of Coppell ADR/slt edbmin.103 ^ 77� el�l --1 o�- I-. -.- -kf, �4 � ~ - Q �N J ;77