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BM 1991-11-13 EcDevMinutes of the Economic and Business Development Board November 13, 1991 The Economic and Business Development Board met in regular session on Wednesday, November 13, 1991, at 7 p.m., in the Executive Conference Room of Coppell Town Center. The following Board members were present: Richard Johnson, Chairman James Dippold Jim Garrison William Rohloff Jerry Singleton, Alternate Special Board members present were: Roy Brock, Coppell Independent School Vicki Hart, Coppell Chamber of Commerce City Council Liaison: Guests: Tom Morton Penny Solomon, Coppell Chamber of Commerce Item 1: Call to Order: The meeting was called to order by Richard Johnson, noting a quorum was present. Item 2: Review and Approval of Minutes: The minutes of the October 9, 1991, meeting were reviewed. William Rohloff made a motion to approve the minutes as written, and Jim Dippold seconded the motion. The motion carried and the minutes were approved. Item 3: Election of Officers: The Board addressed the election of officers for 1991-92. James Dippold nominated Richard Johnson as Chairman. Richard Johnson nominated William Rohloff as Vice Chairman, and Roy Brock nominated Jim Garrison for the office of Secretary. Jerry Singleton then made a motion to close nominations, and James Dippold seconded the motion. The Board than unanimously approved the following officers: Chairman: Richard Johnson Vice Chairman: William Rohloff Secretary: Jim Garrison Minutes of the November 13, 1991 Economic and Business Development Board Page Two Item 4: Discussion and Formation of Recommendation to City Council: a) One-half Cent Sales Tax - Tom Morton reviewed for the Board the current status of the half -cent sales tax proposal. With a one-half cent tax, approximately $300,000 in revenue can be generated for the City. The City Council has reviewed the concept, but it requires voter approval. Mr. Morton stated that the issue could be placed on the ballot in January along with the scheduled Civil Service election, or it could be held until the City election in May 1992. After discussion, William Rohloff made a motion that the Board recommend that the City Council place on the January ballot a sales tax proposition up to one-half cent for economic development. Further specifics on the tax amount and use will come from the Board at a later date. Jim Garrison seconded the motion. All Board members present, except Jerry Singleton, approved the motion. Mr. Singleton voted in opposition to it. b) Freeport Taxes - Mr. Johnson reviewed the current situation wherein so-called "goods in transit" are to be taxed unless given an exemption by the City. The feeling is that such taxation impedes development, but at present, no situation exists where the exemption is desirable. Jim Garrison made a motion to recommend to Council that no action be taken on exercising an exemption until a definite situation which requires an exemption presents itself. Jerry Singleton seconded the motion, and all members approved it. Item 5: Discussion and Authorization to Purchase Supplies: Alan Ratliff reported to the Board that current supplies of the Coppell video and the Coppell brochure are running low. After brief discussion, Jerry Singleton made a motion to order 50 more videos, not to exceed an expenditure of $3.50 each. Jim Garrison seconded the motion, and it was approved. James Dippold made a motion not to reorder the Coppell brochure because a revised version is being prepared. William Rohloff seconded the motion and it was approved. Minutes of the November 13, 1991 Economic and Business Development Board Page Three Item 6: Review and Award of Bid - Media Relations Proposal: The Board listened to proposals from three companies seeking to contract with Coppell for media relations services as they pertain to economic development. Each company was given 15 to 20 minutes to make a presentation and respond to questions. The companies presenting were Kirk Public Relations, Meltzer and Martin, and Kay Tiller. All three companies have extensive experience and submitted similar financial bids. After all presentations were made and the Board discussed the matter, James Dippold made a motion to accept Kay Tiller's Bid #1 on Bid No. Q-0991-02 Media Services, and contract with Tiller for such service. Jim Garrison seconded the motion and it was approved. Ms. Tiller handled public relations activities for Coppell several years ago and knows the City well. Item 7: Final 1991-92 Budget: Mr. Johnson presented to the Board the final 1991-92 budget for the Economic and Business Development Board as approved by the City Council. Funds available for the next year total $48,000, and that is significantly more than what the Board has had historically. There was some discussion concerning the recent issue of Dividends, which the Board aids in funding, and its apparent negative theme. The issue was perceived by some Board members to be counterproductive, but no action was taken. Item 8: Review and Discussion of Projects: a) Review of Financial Report - The Board reviewed the financial memo as of October 31, 1991, prepared by Frank Trando, Finance Director. Current available funds total $36,995.89. b) New Coppell Brochures - Tabled. Item 9: Reports from Liaisons and Special Board Members: a) City Council - No report. b) Coppell Chamber of Commerce - The Chamber has increased its membership to the 200 level. c) Coppell Independent School District - No report. d) Industrial Development Task Force - No report. Minutes of the Economic and Business Development Board November 13, 1991 Page Four Item 10: Other Business: James Dippold suggested that the Board develop an outline addressing some specifics for Part B.2, Section 2-3-5 - Powers and Duties of the Economic and Business Development Board, of City Ordinance 90480.1. With increased funding available for the Board, such specifics are relevant. Mr. Johnson requested that Mr. Dippold prepare some written suggestions for Board discussion. There being no other business, Jerry Singleton moved for adjournment. Jim Garrison seconded the motion, and the meeting was adjourned at 10:15 p.m. Respectfully submitted, William Rohloff Recording Secretary Economic and Business Development Board City of Coppell WR/slt edbminl.113 (T) — — — -4*— — 4—sq- - -------- --- j��j lljj�illolj tip T% dpb�. k Lai cl�l-- - c��jVv.SS►1.6i�.+1, ? NA �a �- - r c J'PIh - aid �., (A • A , ' - - - d\�-.L,.�. H 711kw A -sic. V ♦ - �AA - --------`` --a..a ,.-�- _� `mss _�c -" �- _ - ,f � lZn Lila ------ ---- ------- - --- Q.A VIM L nm NOTICE OF MEETING ECONOMIC & BUSINESS DEVELOPMENT BOARD Wednesday, November 13, 1991 Meeting _Time: 7 p.m. (Open to the Public) Meeting Place: Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas Notice is hereby given that the Economic and Business Development Board will meet in regular session on Wednesday, November 13, 1991, at 7 p.m., in the Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Review and Approval of Minutes - 10/9/91 Item 3: Election of Officers ( tabled from 10/9/91) : a) Chairman b) Vice Chairman c) Secretary Item 4: Discussion and Formation of Recommendation to City Council: a) One-half Cent Sales Tax b) Freeport Taxes Item 5: Discussion and Authorization to Purchase Supplies: a) Videos b) Brochures Item 6: Review and Award of Bid - Media Relations Proposal Item 7: Final 1991-92 Budget: a) Discussion and Review of Process for Dispersal of Funds (tabled from 10/9/91) Item 8: Review and Discussion of Projects: a) Review of Financial Report b) New Coppell Brochures Item 9: Reports from Liaisons and Special Board Members: a) City Council b) Coppell Chamber of Commerce c) Coppell Independent School District d) Industrial Development Task Force Item 10: Other Business Adjournment Richard John on Chairman (i CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, Texas, on Friday, November 8, 1991, at 1,�L p.m. Alan D. Ratliff, City MaAcAmger Item 5: Discussion and Authorization to Purchase Supplies: a) Videos - 10 remaining, 5 of which are on loan to City Engineer candidates b) Brochures - approximately 600 remaining