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BM 1991-07-10 EcDevCORRECTED Minutes of the Economic and Business Development Board July 10, 1991 The Economic and Business Development Board met in regular session on Wednesday, July 10, 1991, at 7 p.m. , in the Executive Conference Room of Coppell Town Center. The following Board members were present: Richard Johnson, Chairman Barbara Austin Jim Garrison Special Board members present were: Roy Brock, CISD City staff members present were: Alan Ratliff, City Manager Larry Jackson, City Attorney City Council Liaison: Guests: Tom Morton Harden Wiedemann, D/FW International Trade Resource Center Peyton Weaver, City Councilman Item 1: Call to Order: The meeting was called to order at 7:15 p.m. by Chairman Johnson, noting a quorum was present. Item 2: Executive Session: The Board immediately adjourned into Executive Session for the purpose of discussing the Chase billboard agreement. At 7:38 p.m., Chairman Johnson adjourned the Executive Session and reconvened the regular session. Item 3: Review and Approval of Minutes: The minutes of the June 5, 1991, meeting were reviewed. Barbara Austin made a motion to approve the minutes with no corrections or changes, and Jim Garrison seconded it. The motion carried, and the minutes were approved by a vote of 4 to 0. Minutes of the July 10, 1991 Economic and Business Development Board Page Two Item 9: Review and Discussion of Projects: g. Billboard - At this time, the Board decided to consider this portion of Item 9 out of the usual order. A motion was made by Jim Garrison to send a letter to the City Council informing them of the following: The Economic and Business Development Board, having been asked to implement the agreement referenced under requirement number two of Item 12 on the April 9, 1991, City Council agenda, and having reviewed the facts of this agreement with the City Attorney, is of the opinion that the City Council should review the matter to determine whether this specific requirement is in conflict with public policy and whether requirement number two should be a part of the Chase Company's obligation. The motion was seconded by Barbara Austin and was approved by a vote of 4 to 0. Item 4: Discussion and Consideration of Recommending Contracting for Export Services with the DallasZFort Worth International Trade Resource Center: The Board called upon Harden Wiedemann to present and discuss his proposal. The proposal is for the Dallas/Fort Worth International Trade Resource Center to assist small- and medium-sized companies in developing international trade. They will do this by making available the Resource Center, educational assistance, and counseling services. Mr. Wiedemann suggested that the City of Coppell enter into an agreement with the Resource Center at the appropriate time to develop a pilot set of export services. This program will be funded from the one-half cent sales tax when it is approved. Mr. Wiedemann was asked to provide a proposal and plan for developing a pilot program. This information would be considered by the Economic and Business Development Board and provided to the City Council for information purposes. Item 5: Discussion and Consideration of Participating in the D FW Regional Economic Development Group's Update of D/FW Metroplex Statistical Profile: After discussion and consideration of this item, the Board was unable to provide information requested. The City Manager was asked to contact Sally Campbell and inform her of this fact. Item 6: Discussion and Consideration of Purchasing 1991-92 Annual Subscription to BULLETIN: The offer of a subscription to the Michael J. Blum Company BULLETIN was discussed and there was no interest in subscribing. Minutes of the Economic and Business Development Board July 10, 1991 Page Three Item 7: Viewing of Metrocrest Video Prepared for Sister City of Markham, Ontario: The Board viewed the Metrocrest video and discussed its future use. No action was taken. Item 8: Discussion and Consideration o o f Payment to Sullivan Productions for Editing of Coppell Video: The Board reviewed and discussed the bill from Sullivan Productions. Based on the fact that Richard Johnson had requested the edit of the video without charge, Jim Garrison made a motion that a letter be sent to Mr. Sullivan advising him that the Board does not feel that the charges are proper; therefore, no payment will be made. Motion was seconded by Roy Brock and carried by a vote of 4 to 0. Item 9: Review and Discussion of Projects: a. Coppell Video Reception and Showing - The Board reviewed the bills which had been submitted in conjunction with the Coppell video premier. All bills, totaling $403.08, were approved on a motion by Barbara Austin and seconded by Roy Brock. The motion carried by a vote of 4 to 0. During additional discussion of this Item, the Board expressed its desire to recognize the individuals who worked so diligently for the success of the premier and directed that a letter of appreciation and a lapel pin be sent to each of the volunteers. b. Tax Abatement for Rediform - The City Manager briefed the Board on the tax abatement matter and informed the members that the City Council held the Item until July 23. The Board was informed that the established tax enhancement was less than had been previously thought; therefore, negotiations are continuing. c. The DZFW Connection - Richard Johnson reviewed the proposed layout of the D/FW Connection ad. A copy of his alternate script for the City of Coppell was distributed to the Board. The Board endorsed Richard Johnson's script. d. Review of Financial Report - The financial report was distributed to the Board members, and Richard Johnson suggested that the posted budget item on the agenda be considered simultaneously. Richard distributed copies of information that he developed from the City Manager's report to him and suggested that it be used as a basis for future funding by the Minutes of the July 10, 1991 Economic and Business Development Board Page Four City Council. Specifically, Richard stated that after removing specific projects, he had projected the end -of -year costs at $23,710.40, and estimated monthly average expenditures of $1,685.45. e. New Coppell Brochures - Jim Garrison stated that due to the lateness of the evening and the extent of his report on the Coppell brochure revisions, he recommended the item be held until the next meeting and posted as a separate item. f. Budget - Covered in Item 9-d. g. Billboard - Discussed following approval of minutes (see above). Item 10: Reports from Liaisons and Special Board Members: The City Council liaison had previously left the meeting and the Chamber of Commerce representative was not in attendance; therefore, the CISD representative gave the only report under this item. Roy Brock made a brief report to the Board on the budget cutting efforts by the CISD Board. He stated that the CISD Board had spent a number of hours working on this and had been able to cut approximately $195,000 from the budget. Item 11: Notification of Members of Expiring Terms and Discussion of Replacements: Notification that their terms were expiring was provided to Richard Johnson and Jim Garrison. The City Manager indicated he would mail Lee Richardson his notification and remind him that he had missed the last two meetings and that he would be in conflict with the City Council ordinance should he miss a third consecutive meeting. Item 12: Other Business: Richard Johnson informed the Board that he had contacted Janet White to work on a media relations program for economic development. He had estimated this to cost approximately $500 per month; however, he was informed the cost would be $2,500. Barbara Austin made a motion to recommend the City go out for bids for a media relations consultant to develop promotional materials for the City for economic development purposes. The motion was seconded by Roy Brock. Richard Johnson indicated he would assist in the preparation of the bid specifications. The motion was approved by a vote of 4 to 0. Peyton Weaver informed the Board that Marcia Tunnell was involved in this kind of business and should be contacted to see if she could offer assistance to the Board. Minutes of the July 10, 1991 Economic and Business Development Board Page Five There being no further business, Jim Garrison moved for adjournment and Roy Brock seconded the motion. It was approved by a vote of 4 to 0, and the meeting adjourned. Respectfully submitted, Alan D. Ratliff Acting Recording Secretary Economic and Business Development Board City of Coppell ADR/slt edbmin.710 Chief Building Official Dale Jackson made a presentation to Council. Mike Daniel of Nathan Maier Engineering, representing The Chase Company, was also present to address any concerns of Council. The sign was in place prior to present sign ordinances, thereby not making it subject to the sign ordinance until such time as it was moved. The owner of the sign, Chase, did not realize that the grandfathered status was lost by moving the sign. He stated that The Chase Company has offered to provide the City with one of their billboards which is not in use for up to 10 months each year that their existing sign remains on the property in Coppell. The Chase Company has also offered to donate the artwork for the design of the face of the billboard. Mr. Wayland Threadgill of Santa Fe Realty, representing the company which questioned the moving of the sign, was present to answer questions of Council. Councilman Weaver moved to deny the variance. Councilman Cowman seconded the motion. The motion to deny failed 4-2 with Councilmen Weaver and Cowman voting for the motion and Mayor Pro Tem Smothermon and Councilmen Thomas, Morton and Nelson voting against the motion. Following further discussion, Councilman Morton moved to approve the variance with the following provisions (1) The Chase Company would remove the sign September 1, 1.995 or upon the City's acceptance of a final plat on the property. (2) The Chase Company would provide to the City of Coppell rotary billboard advertisements at locations in Dallas County 10 months of each year in the best possible location with artwork approved by the Economic and Business Development Board, City of Coppell (3) All electrical work of the billboard in Coppell be inspected by the City of Coppell to ensure its compliance with all codes and regulations of the City of Coppell. (4) The Chase Company will assure and commit to prohibit all advertisements for alcohol and tobacco products on the sign in Coppell. Mayor Pro Tem Smothermon seconded the motion. The motion carried 4-2, with Mayor Pro Tem Smothermon and Councilmen Thomas, Morton, and Nelson voting in favor of the motion and Councilmen Weaver and Cowman voting against the motion. Council asked that some information be given to the City on the value of the sign, asking that this be forthcoming in the next week. Item 13 Request by Walter Pettijohn for information regarding personnel matters. Walter Pettijohn of 525 Oak Grove Road, Coppell voiced some of his concerns regarding City personnel, stating that he felt all rules and regulations should be adhered to and asking Council to take a look at some of the concerns of the personnel. Mayor Wolfe stated that Council was indeed doing this and is in that process at this time. No further action was required on this item.