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BM 1991-06-05 EcDevMinutes of the Economic and Business Development Board June 5, 1991 The Economic and Business Development Board met in regular session on Wednesday, June 5, 1991, at 7 p.m., in the Executive Conference Room of Coppell Town Center. The following Board members were present: Richard Johnson, Chairman Barbara Austin Jim Garrison William Rohloff Special Board members present were: Roy Brock, CISD Vicki Hart, Coppell Chamber of Commerce City staff members present were: Alan Ratliff, City Manager City Council Liaison: Tom Morton Guests: Susan Garrison Greg Gemoules, Coppell Chamber of Commerce Frank Rolfe, Chase Penny Solomon, Coppell Chamber of Commerce Item 1: Call to Order: The meeting was called to order by Chairman Johnson, noting a quorum was present. Item 2: Review and Approval of Minutes: The minutes of the May 8, 1991, meeting were reviewed. Barbara Austin made a motion to approve the minutes with no corrections or changes, and Roy Brock seconded it. The motion carried, and the minutes were approved. Item 3: Introduction of New Board Member and Oath of Office: Jim Garrison was introduced as the new Board member. He replaces Kim Brooks, who recently resigned for personal reasons. City Councilman Tom Morton administered the Oath of Office to Mr. Garrison, and the Board extended its welcome. Minutes of the June 5, 1991 Economic and Business Development Board Page Two Item 4: Discussion and Selection of Design to be Used for Billboard Advertisements at Various Locations in Dallas County: Frank Rolfe, representing the Chase Company, presented a sample collection of billboard signs for the Coppell series of signs to be done throughout Dallas over the next several months. The initial sign is to be prepared and placed along I-35 near Lancaster the first week in May. After much discussion, Vicki Hart made a motion that the sign read as follows: Coppell, Texas Best RELocation The background is to be dark blue or black and the letters reversed out in white, except for the prefix "RE." That part of the lettering is to be done in day- glo yellow. Jim Garrison seconded the motion, and it was approved. Additional sign messages for future months will be discussed in future Board meetings. Item 5: Discussion and Recommendation to City Council Regarding Request from Coppell Chamber of Commerce for 1991-92 Funding: Vicki Hart made a motion to table this agenda item, and Roy Brock seconded the motion. The motion was approved and the item tabled. Item 6: Reports from Liaisons and Special Board Members: a. City Council - Tom Morton presented a copy of Texas House Bill 916 which will allow establishment of a sales tax for funding economic development activity in Coppell. The next step for this legislation is to have the City Attorney brief the Council on the bill, and then have the Council set and call an election. To be successful in this endeavor, the community will need to be educated on the need for the tax and its impact on the entire community's well-being. William Rohloff made a motion, seconded by Vicki Hart, that a note of appreciation be sent to Representative Ken Marchant, who worked so hard to assist in effecting this legislation. b. Coppell Chamber of Commerce - Vicki Hart reported to the Board that the Coppell Consumer Fair was a big success. An estimate of 1,000 to 1,500 visitors came, including many from outside Coppell. The next fair is already scheduled for May 16, 1992. Minutes of the Economic and Business Development Board The Chamber's Economic Development moving forward in educating citizen issues, advising on tax abatement, assisting development activities. assistance is needed for the Task Committee. June 5, 1991 Page Three Task Force is s on development and generally Some manpower Force Marketing c. Coppell Independent School District - Roy Brock reported to the Board that the District is experiencing budget restraints tighter than any in recent history. The new State school funding legislation resulted in the loss of $5.33 million to Coppell. To put that in perspective, Mr. Brock noted that a tax increase of $0.32 per $100 valuation is needed to make up the loss. Town meetings on the subject will be held at the Intermediate School on June 11 and 13. Item 7: Review and Discussion of Projects: a. Coppell Video. Reception and Showing - Regina Johnson is coordinating the video reception with assistance from Vicki Harms. The premier is scheduled for June 26, and a guest list of 750 has been prepared to date. The Board was notified that on the finished video, Mr. Sullivan placed his company name and telephone number at the end, without Board approval. Roy Brock made a motion that Chairman Johnson request that Mr. Sullivan remove that information from the video. Jim Garrison seconded the motion, and it was approved. b. Tax Abatement for Rediform - The Board was informed that the Council has a process of open hearings to go through prior to closure on this issue. c. The D,ZFW Connection - Alan Ratliff reported that three (3) developers want to fund a large (2 -page) advertisement in The D/FW Connection magazine. The Board's share of the cost would be $1,890. Barbara Austin made a motion that the Board recommend to the Council that the funds be spent, subject to review and approval of final ad copy by the Economic and Business Development Board. The motion was seconded by Roy Brock and approved. d. Review of Financial Report - Alan Ratliff distributed copies of the Financial Report for Economic Development as of May 31, 1991. Current funds available total $17,612.48. Minutes of the June 5, 1991 Economic and Business Development Board Page Four e. New Comell Brochures - Copies of the current brochure were given to Board members. With a reprint supply pending, an update of the brochure is needed. Jim Garrison offered to revise the brochure for Board review at its next meeting. The Board was asked to submit written comments to Mr. Garrison. Item 8: Other Business: Though no action was taken, there was Board consensus that dual responsibilities lie with the Metrocrest and Coppell Chambers of Commerce, and their respective responsibilities likely justify dual funding at this time. There being no further business, Roy Brock moved for adjournment and Jim Garrison seconded the motion. It was approved, and the meeting adjourned at 10 p.m. Respectfully submitted, William Rohloff Recording Secretary Economic and Business Development Board City of Coppell WR/slt edbmin.65 MEMORANDUM DATE: May 8, 1991 TO: Alan D. Ratliff, City Manager FROM: Frank Trando, Deputy City Manager/Finance Director 1 SUBJECT: Economic Development Financial Report The financial position of funds for Economic Development at April 30, 1991: Donations Fund - Funds Available $12,237.22