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BM 1991-03-06 EcDevMinutes of the Economic and Business Development Board March 6, 1991 The Economic and Business Development Board met in regular session on Wednesday, March 6, 1991, at 7 p.m. , in the Executive Conf erence Room of Coppell Town Center. The following Board members were present: Richard Johnson, Chairman Barbara Austin Kim Brooks Lee Richardson William Rohloff Special Board members present were: Roy Brock City staff members present were: Alan Ratliff, City Manager Guests: Vicki Hart, Coppell Chamber of Commerce Penny Solomon, Coppell Chamber of Commerce Item 1: Call to Order: The meeting was called to order by Chairman Johnson, noting a quorum was present. Item 2: Review and Approval of Minutes: The minutes of the February 6, 1991, meeting were reviewed. William Rohloff made a motion to approve the minutes and Kim Brooks seconded it. The motion carried, and the minutes were approved. Item 3: Presentation by Debbie Abitz, AID_ Associates. Reaardin the Coppell Chamber of Commerce's New City Map: In the absence of Debbie Abitz, Penny Solomon presented the proposal for a new City map to be printed and distributed through the Coppell Chamber of Commerce. Aid Associates is preparing the map and is selling "advertising" spaces on it. After brief discussion, William Rohloff made a motion that the Board withhold any decision to purchase ad space on the map pending sales to area businesses. Kim Brooks seconded the motion, and it was approved. As an aside, Mr. Brooks recommended that a highway sign identifying Coppell be placed on the I-635 highway. Alan Ratliff noted that a request for such has been made previously, but never approved. He will check on the matter again. Minutes of the March 6, 1991 Economic and Business Development Board Page Two Item 4: Economic Development Financial Report: For the Board's information, Alan Ratliff presented copies of the financial report as of February 28, 1991. The report shows funds of $30,669.96 for economic development purposes. Item 5: Consideration of Recommending Approval of Contract or Agreement for Coppell Video: Richard Johnson reported to the Board about his visit with James Sullivan of Sullivan Productions, which was primarily to explore a possible reduction in Sullivan's bid to create a Coppell videotape. Mr. Sullivan offered to come down a little to about $18,500. Recognizing the importance of a quality promotional video for Coppell and the potential for recouping part or all of the cost through sales of videotape copies, the Board expressed agreement that the City Council should be asked to increase the monies allotted to this project. Barbara Austin made a motion for Richard Johnson, as Board Chairman, to ask the City Council to fund the video project at a level of $18,500, using the current balance in this Board's General Fund (about $4,000), with the remainder coming from the Board's Donation Fund (about $14,500). Lee Richardson seconded the motion, and it was approved. Item 6: Review of Policy for Distribution of Coppell Lapel Pins and Consideration of Recommending A2Rroval: Alan Ratliff presented a proposed resolution designating guidelines for distribution of Coppell lapel pins, including the sale of said pins for two dollars ($2) per pin. Lee Richardson made a motion to approve the resolution. William Rohloff seconded the motion, and it was approved. Item 7: Establishment of Boundaries of Air 4uality Nonattainment Area: Alan Ratliff presented to the Board, for its information, material from the North Central Texas Council of Governments concerning "Boundaries of Air Quality Nonattainment Area." This material addresses provisions of the Clean Air Act Amendments of 1990, and though relatively underpublicized, the provisions pose significant problems for area economic development. Both Dallas and Tarrant Counties are designated as "nonattainment" areas which thereby inhibits the location here of any companies that might produce hydrocarbons. Mr. Ratliff suggested that Penny Solomon might ask the Dallas Chamber of Commerce about their position on the issue. Minutes of the Economic and Business Development Board Item 8: Review and Discussion of Projects: March 6, 1991 Page Three a. Coppell Celebrates - Barbara Austin reviewed for the Board the planned activity for the "Coppell Celebrates Jazz" event, scheduled for April 20-21, 1991. A lot of work has gone into planning the two days of varied activities which will include jazz and Dixieland bands , a Cajun cookof f , crafts , games , a beauty pageant, auction, and more. The event is being heavily promoted and hopefully will draw participants from communities outside of Coppell, as well as our own citizens. b. Miscellaneous 1. Vicki Hart reported that at its last meeting, the Chamber of Commerce lacked a quorum, but 37 of 41 persons present ( 50 is quorum) support the one-half cent sales tax for economic development. Mayor Wolfe presented the issue, and a letter reflecting the response will be sent to the State Representative. 2. Richard Johnson asked the Board if the meeting start time was going to be a members. Acknowledging that members, it was agreed that going to be rather long, the 7 p.m.; otherwise, the time 7:30 p.m. problem for Board it can press some if the agenda is start time will be will normally be 3. Richard Johnson reported on a meeting sponsored by the North Texas Commission regarding business opportunities generated by the Superconducting Super Collider project. An Opportunities Guide has been produced and was distributed at that meeting. Alan Ratliff has retained a copy. 4. Alan Ratliff reported that another trip to Markham, Ontario, is being scheduled by the Metrocrest Chamber for May 24-26, 1991. They are encouraging three to five people from Coppell to make the trip to promote business opportunity in this area. Minutes of the March 6, 1991 Economic and Business Development Board Page Four 5. Vicki Hart presented a request from the Coppell Chamber's Economic Development Board that a member from this Board be appointed as representative to the Chamber's Economic Development Board. They meet on the first Tuesday of each month at noon. Alan Ratliff, Tom Morton, and Jay Turner are already mutual attendees between the two boards. Barbara Austin offered to attend as this Board's representative. Item 9: New Business: a. Alan Ratliff reported to the Board about Councilman Cowman's request that the area utilities companies form a coalition for economic development. Comment was made that experience by some current Board members has often been negative in attempts at such a coalition. Mr. Cowman is to be invited to visit with the Board concerning his suggestion, perhaps with some new insight. b. City Staff and City Council will be having a planning retreat on March 16. Alan Ratliff will solicit their comments on the proposed objectives developed for the Economic and Business Development Board. There being no further business, the meeting was adjourned at 9:04 p.m. Respectfully submitted, William Rohloff Recording Secretary Economic and Business Development Board City of Coppell ADR/WR/slt edbmin.36 l'JNlirK(';-t-,,NCtV PtlYSICIANS, P.A. FAX (2-14) 373-6520 'A PIL, E A 5' L LILT�1%1'11'R lfjjS SHECT W-17 �l ITS Sf a� m «vf � la " w 7 PV4 F A X ... ... AWE - FAX cict = Is M M 1% 7, fw rr I:,- .v "of vow Mjr w - or, "t -I! r - MES SAG r 41 FLF" 1-7 -,17 0 METP'!Pi E., L��7 ' - =� !' '� .—. i — ' H , , AD Ir— i I -.1—il' I 1. 1" T! UL vl .4- Ao7* 7 - kA 4LN' 0 AIJI- -S-j, Al j, Qi� VA 49� *AjW A, 4z 71. T S I- .A- r- � L Ar. Imo' = _ �� �.--�O c57 �-o 0 �lo�dC�_ m-_ ,��ze � f e-�._m � GC �-�-� g' , c.��zeCG C�i-.� - off Meeting Time: Meeting lace: NOTICE OF MEETING ECONOMIC & BUSINESS DEVELOPMENT BOARD Wednesday, March 6, 1991 7 p.m. (Open to the Public) Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas Notice is hereby given that the Economic and Business Development Board will meet in regular session on Wednesday, March 6, 1991, at 7 p.m., in the Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: Item 1: Item 2: Item 3: Item 4: Item 5: Item 6: Item 7: Item 8: Item 9: Call to Order Review and Approval of Minutes - 2/6/91 Presentation by Debbie Abitz, AID Associates, Regarding the Coppell Chamber of Commerce's New City Map Economic Development Financial Report Consideration of Recommending Approval of Contract or Agreement for Coppell Video Review of Policy.for Distribution of Coppell Lapel Pins and Consideration of Recommending Approval Establishment of Boundaries of Air Quality Nonattainment Area Review and Discussion of Projects: a) Coppell Celebrates �' b). Miscellaneous New Business/New Projects a) Utility Company Assistance Adjournment Ri and J!7 ion, 3M AUDIO AND VIDEO TAPES CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, Texas, on Friday, March 1, 1991, at I I p.m. Alan D. Ratliff, City M nager MEMORANDUM DATE: March 6, 1991 TO: Alan D. Ratliff, City Manager FROM: Frank Trando, Deputy City Manager/Finance Director SUBJECT: Economic Development Financial Report The financial position of funds for Economic Development at February 28, 1991: Donations Fund - Funds Available $ 26,668.94 General Fund - Budget $5,600.00 Expended to Date 1,598.98 4,001.02 Total Funds Available $ 30,669.96