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BM 1988-01-14 EcDevy / /~/. . MEETING MINUTES ` ECONOMIC AgO BUSINESS DEVELOPMEMT BOARD CITY OF CQPPELL Januy 26, 1988 The Economic ard Development Board o� the City o{ Coppel� meL on Thursday, January 14, 1988, at 7:3O pm in the Council Chambers o{ the Coppell Town Center. The [ollowimg :7 .1P were present: Cavid Greer Don Hodges �egina Johnson Lae Richardson Angelo Vaccaro Team Members: Jim McGovern Don Keech Fred Pattison J�y Turrer Dp. Briao Couch Guests: La,ry 3ackson, Coppell City Attorney Tom Morton,�oppell City Council Liason Don Keech, MetrocresL Chamber of Commerce Jim McGovern rhe purpose o� the mee�ino is to czem mo. �� 7epor� on my-1aws Item No. 4: Chai`man's �eport Item No. 5: Appointment o[ 5ubcommittees � ' � E �» 1989 CITY MANAGER Item No. 6� Review o/ LegaI Procedures for �conomic Developnent Item No. 1: Call to Order The meeting was caIled Lo ord�r by Chairman Richardson at 7�30 �m with a quorum presenL et this time. Item No. 2: Approval of Minutes The meeting minutes were presented tn the board �or appro,al. A motion �o, approval was made by Boar�member Greer und seconded by Boa'dmember Vaccaro. The motion ca'ried. urORWAMED r������ MAYOR IL Item No. 3: Report on By -Laws 9epor� on the8y-Laus was submitted �y David Greer. 8oardmember Greer re�orted ihat the By -Laws were assembIed and ready {or publication. Final dra��s wnu!d be s�bmi�ted tc the board aL our next meeting. Chairman Richardson adde had reviewed t�e By -Laws of tbe other boards and modifie� these to suit our needs. The {inal dra{is will be submi�ted to tho board �or apprcva� �hen sent to the city staF� �or review. Fro� there the By -Laws will be ser� to Larry Jacksin, n`s ove �or legaI review. Board�ember GreeeState Statute governed the �umber o{ members on tha Economic Board to {ive. �t was confirmed thru the city attorney's oi�ice ��at state law only aILowed {ive members on the hoard. Roardmember Sreer then responded by asking i{ the board could elect alternatss to the b�ard. Larry Jackson, City Attorney, responded that no provision in the Iaw Pravi�ed {or alternate mem�rrs. �r. Jackson pointed nut �ha� alternates could be appointed by ths board on!y in an ex-o�{icio capacity. Recmmmen�ations or votes '71 the board shouId come from thc majority o{ the actuaI boanIy be abIe to accept appointment �o �he board in the �vent o{ a membors resignation. A}ternaLes connot {ulFill the guorum required. A quorum can only be �ormed by three actual appo�nted ooardmembars. Boardmember Hodges asked Boardmember Greer t� the 7'i o� ex-o{�icio members o{ Lhe board was covered in the By -Laws. Ii was repo'ted thad in �he or�ioance creating tho board. Item No. 4: Chairman's Report Nutone Expansion. Chairmao Richardson reported he had met with tbe General Manager o� the local plani. The General Manager �elt that the decisions regar�ing ex�arsion would be handledCinncinatti and the parenL company. Once ihese decisioo makers come into CoppeII ior meetings roga^din� this expansion, a meeting will be sat wi�h the City Manager` Maycr, Tom �orion and Chairman Richardson. The Seneral Manager o� the local knew onIy what he had read in Lhe paper about the expansion. Richardson state� that t�e meeting was still very productive in that he discovere� �ome ilI �eelin�s toward the ctty With this �eeiing we would get back on the right track with Nutone. Richardson reported that with ihis meint ened his eyes as to how an� why we need to take care o{ our exis�ing businesses. With the �ormulation of the teams, we wiIl be able �o promote better relati�os with our existing businesses. Richar�son stated that the Nutone Manager had not taken steps with the city to express his w-oncerns. Richardson is he\ping him hecome involved wi�h t�e Coppell Bcsiness Associa�ion. It was apparent that we had businesses move to Cappsll and no one had oaid much atiention to them. �emorandum o� Meeting Economic and Business Development Board City o{ Coppel\ January 26, 198B Page Three City Council voted Tuesday night Lo gzve �he Coppell Gala a $5O0 donation {or promotisn and advertising o� the city. These {unds wiIl come out o� the Economic Development Budge�. Lauren Harris with the Metrocrest News brought to Chairman Richardson � copy insert caIled Progress 1987 which is a section in their newspape~ where each city and chamber in the Metrocrest advertised last February' She asked Richardson i{ the city would be in�erested in an ad ihis year. ^ Chairman Richardson presented Lhis idea to theboard [or recommpndation on wheLher or not to adveriise �his year. A{�er some discussion, Doardmember 6ree' made the motion to purchase a {ull color ad in ihe Metrocrest News insert Progress '8B. The ad would be a fuli page with the cosi being split with �he C.B.A. I� the C.B.A. re�used wp would only purrhase a hal[ page ad. T�e {ull pa�e ad might list all the businesses in the C.B.A, The �otion was sec�n�e� and the vote was unamious. Chairman Richardson '--F dra�L a ietter o� recommendatton to the council For the purchase. Item No. 5: Appointment of Subcommittees Cha�rman Richardson stated the team members of Lhe subco�mittees initia] assignmeni will be to prepare a pIan o� actioo {or the achievement o( the goals and objectives established by the board. The team members are a �roup o[ zens who have expressed a desire to nelp the �oard in our andeav�rs. The a7pointments are as �ollows� Su�coI'mittee I - De{ini:g 5trengths Angelo Vaccaro - Chairman Jay Turner Don Keech Subcommi�tee II - Determining Prospects Don Hodges - Chairman Jay Kobr�n Tim House Su�committee lII- Detormine lncentives and Aid David Greer - Chairman Jim McSovero T�m House 5ubconmittee IV - Community Assessment of Hesources Regina Johnson - Chairman Dr, Brian Couch Fred Patttson �e�orandum o� Mee�ing Economic an� Bus��ess Develoo�eot 31ar Each subcommiktee xill b� given sixty days to prepare Lheir �lan of action �or the achievement o� our goaIs an� objectives. Each committee should repor� io the board at our next meeting as to t�eir progress. Chairman �ichardson extended his help to each committee i{ any questions a'ose as they prepere thei, programs. This is basact finding nission with recommendations as to how we proceed to accomplish our goaIs. Item No. 6: Review of Legal Procedures for Economic Development Board 1. S�a�e Sta�ute 1D15J-1 establishes that the E.D.B. can use tha c�ty's general {und �or pr -In mo�ing growth and development in the ciLy. 2. Ar�icle 1269J4.1 addresses hotel taxes which may be used for economic developmeni by the city. Legal procedurss {or conducLing meetings was discussed. We are regula�ed by the state under the Open Meeting Act which provides thai each meeting shall be announced by posLing the notice o[ meeting seventy two houe mce±in� with a formal agenda bein� part e� the notice, ReguIar and special meetings shall be open to the pubIic. Only execuiive sess�ors shall �e closed. Jacksoo recommende� �hat executive sessions be limitpd {or the purpose o{ rsviewing applications {or board appointment. Emer�ency meetings are provided for and require twenty four hour notice to be 7oste�. In the cass n' this type o{ mpoiing ple�se consul the city at�orney to determine if t�e situazion is truly emioent. Jackson advised that all agendas be <ollowed c\osely. AIl o� ihe board`s records are subjec� to the Open ws any�ne {rom the public to obtain access t� these records. General Comments: 5ome discu�sion con�inued on �he subje�ts o{ Economic Development Bonds, Tax Aoate�ents and what areas o[ the city are economically depressef. Boerdmember Gree' reguesied that we obtain more in{ormation on the di�ferent programs a,a�lable �o businesses that m�ght promote development and g'owth. Chairman Richardson in{ormed us that Mayor Duggan was meetzng with each o� the appointe� boar�s reviewing progress and in F, i irg gudance, Memorandum o{ Mpeting Econnmic an� Business Development Board City of Coppell January 26, 1988 page Five A mo{ion was za�o and seconded �ar adjou~mment. Thp motion carried and the meeting adjourned. E�D OF MEETING. R EA rj ddo No Recording Se ry Economic and �p ent Board City o� CoppelI BY-LAWS OF THE ECONOI""IC DEVELOPP,�E13T BOARD OF THE CITY OF COPPELL Article 1 - Establishment The Economic Development Board of the City of Coppell is established under City Ordinance Number 86-356, Chapter 2, Article 2-3. Article II - Object. To advise and recommend to the City Council on all matters relating to the economic development of the City of Coppell. Article III - Appointment A. The Board shall be comprised of five (5) members to be nominated by the mayor and appointed by the City Council. Members shall be residents of the City of Coppell for at least twelve (12) months preceding the date of appointment. B. The teriri of office for each Board member shall be for two years, or until a successor is appointed. C. Any vacancy created on the Board shall be filled by a majority vote of the City Council for the remainder of the unexpired term within thirty days after the vacancy occurs. D. The members of the Board shall serve without pay or compensation but shall be entitled to reimbursement of necessary expenses incured in the performance of their duties when approved by the Council. E. The members of the Board shall have advisory powers only. Article IV - Officers. A. The Board shall elect annually a chairman, vice-chairman and secretary for one year terms of office, or until their successors are elected. B. They may hold office for two terms, after which one term must elapse before being eligible for re-election. C. In the event of a vacancy in the office of chairman, the vice-chairman shall assume the duties of chairman unitl the next regular meeting of the Board at which time the Board shall elect a new chairman. D. In the event a vacancy occurs in the office of vice-chairman or secretary, the chairman may appoint a Board member to temporarily assume the duties of that office until the next meeting when an election shall be held to fill the vacancy. Article V - Chairman and Duties. A. The Chairman shall preside at all meetings of the Board. In the absence of the Chairman, the Vice -Chairman shall preside. In the absence of both the Board shall elect a Chair Pro -Tem. B. The Chairman or his alternate shall call the meeting to order and be charged with preservation of order during the meeting. Article `:TI - Nest ngs..1—,Jo A. The Board shall meet in regular sessions at times extablished by the Board and City Council, usually the first Wednesday of each month. The Board shall hold such special meetings as shall be called by the chairman or at the request of at least two members of the Board. Three members of the Board will constitute a quorum. B. All meetings of the Board shall be open to the public unless otherwise permitted by law. C. The Board shall keep and maintain minutes of each meeting and submit them to the City Council monthly. D. If a Board member is absent from 3 consecutive meetings or 25/ of meetings in a 12 month period their position shall be declaired vacant and filled by the City Council. Page 2 Article VII - General Rules A. Robert's Rules of Order, Newly Revised shall govern the Board in all cases in which they are applicable and in which they are not in conflict with these by-laws. B. Any member of the Board desiring to speak shall be recognized by the Chairman and shall confine their remarks to the subject under consideration. C. Any amendment to the rules may be adopted by a vote of 3 members of the board provided that the proposed amendments or new rules have been introduced into the record at the last regular Board meeting. D. Public notice of all meetings shall be posted as per the laws of the State of Texas. E. The Chairman is responsible for the preservation of order in all meetings and shall determine all points of order subject to the the right of appeal of any member to the board. Article VIII -Powers and Duties of the Board A. The Board shall investigate and recommend metliods of promoting the City of Coppell to the City Council. B. The Board shall develop and recommend a City-wide econimic and business development strategy to the Council. C. Recommend to the Council economic and business development priorities on a city-wide basis. D. Recommend the expenditures of it's budget to the Council. E. Carry out such other tasks as the Council may designate. Article IX - Team Members A. The Board shall also be comprised of 16 non-voting members designated as Team rjembers, appointed by the City Council, representing the following classifications: 1. Utilities - 4 team members 2. Landowners/developers - 4 team members 3. Business Owners - 4 team members 4. P -embers at Large - 4 team members B. The term of each team member shall be for 2 years,:or,unitl a successor is appointed.. C. A team member vacancy shall be filled by the City Council for the portion of the unexpored term. D. All team members shall serve without compensation. E. All team members shall function under the by-laws of the Board and assist the Board and City Council as provided by the by-laws and as directed by the City Council. Memorandum of Meeting Economic and Business Development Board City of Coppell February 23, 1988 Page Four Vaccaro then would contact these individuals about the prospect and allow them to contact them. Next he was to schedule a meeting with the principals with Tom Morton to discuss the different programs available with the city and state. They are looking for a seven month completion time. Employee base that is needed are basically technicians and an area such as ours is desirable. Further discussion on how this deal could be made and some research on what possibly might be available. Boardmember Vaccaro is to contact the local developers and set up meetings with Tom Morton and the principals. Chairman Richardson pointed out that C.J. Webster is making sure of an effort to include Coppell in the information of prospects. Next Tuesday, February 16, 1988 is a work session for the City Council on Economic Development and is open to the Boardmembers. Item No. 5: Committee Reports Each committee gave an informal report on their progress. First was David Greer on the bylaws. He explained that these bylaws were a compilation of bylaws from the different boards. It is condensed being somewhat complete. He explained all the articles. Some discussion was had by the team members and it was decided that would be discussed further at the council workshop. However it may be recommended that we amend the ordinance related to the team member concept. This item was tabled to the next meeting at which time it will be recommended to council that the bylaws be put into force. Boardmember Greer reported on his committee, determining incentives, and that they were assembling this information. Boardmember Hodges reported on his committee, determining prospects. He explained that the committee had conducted their first meeting with each member being assigned a different portion to prepare. Scheduled to meet next week after the press conference by Lou Duggan and the workshop. Chairman Richardson asked if Jay Kobrin was checking into information regarding the bulk mail facility in Atlanta. Hodges responded yes. Boardmember Vaccaro reported on defining strengths. They are preparing a survey letter to help confirm information on what things are available, land and lease space. He reported that he attended the DART meeting on what was in store for the Coppell area. Chairman Richardson suggested that Boardmember Vaccaro contact Bill Thompson on land owners in the west side area. Memorandum of Meeting Economic and Business Development Board City of Coppell February 23, 1988 Page Five Boardmember Johnson was not present so Chairman Richardson reported on her committee's progress and what they were compiling and who whey have contacted such as the utility companies who have offered to help our board. Lone Star Gas has an Economic Development department which has an economic profile dated 1988. They also have people who will help train us in planning economic development. Boardmember Johnson's group will be meeting on February 23, 1988, to finalize their report. Chairman Richardson said that by our next meeting we may not be completely through with our goal but should fairly close to being finished. Item No. 6: Consideration of Advertisement in the Coppell Gazette. Lee Richardson presented a sample of an advertisement that was used last year in the Gazette and pointed out that in the previous meeting the board had approved for recommending that the city purchase a similar ad in the Metrocrest News which was approved by the City Council. The advertisement would be run in the Progress addition of the Gazette. Cost would be $630 for a full page plus $25 for each additional color used. Chairman Richardson called for the board's discussion on the purchase. Boardmember Greer asked how many copies would be distributed. Chairman Richardson responded that it would be mailed to every household in Coppell and would provide additional copies to the city and Chamber of Commerce. Greer asked what would be the cost of a half page ad. Richardson assumed that the cost would be approximately half of the full page cost. Greer then asked if the insert would be distributed to all of the Metrocrest. It was reported that it would only be distributed in Coppell. He then asked if any businesses outside Coppell would be allowed to purchase ads in the insert. Chairman Richardson it would be strictly for Coppell business and it is designed as an economic update report to the citizens. Bordmember Vaccaro moved that we purchase a full page advertisement in the Progress section of the Coppell Gazette to be produced in full color. Seconded by David Greer. The motion carried unanimously. Motion made by Boardmember Greer to adjourn. Seconded by Don C. Hodges and the motion carried. END OF MEETING. Respectf y Sub t Don C. Hodges Recording Secretary Economic and Development Board City of Coppell Notice of Meeting January 14, 1988 MEETING TIME: 7:30 p.m. (Open to Public) MEETING PLACE: Town Center - 2nd Floor Conference Room 255 Parkway Boulevard Coppell, TX 75019 Notice is hereby given that the Economic and Business Development Board of the City of Coppell will meet in special called session on Thursday, January 14, 1988 at 7:30 p.m. in the 2nd Floor Conference Room of the Town Center, 255 Parkway Boulevard, Coppell, TX. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Approval of Minutes Item 3: Report on Bylaws Item._4: Chairman's Report Item 5: Appointment of Subcommittees Item 6: Review of Legal Procedures for Economic Development Adjournment Chairman CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, TX on the 11th day of January, 1988 at 11:00 a.m. Debbie Cravey FILE COPY Notice of Meeting 4 January , 1988 MEETING TIME: 7:30 p.m. (Open to Public) MEETING PLACE: Town Center - 2nd Floor Conference Room 255 Parkway Boulevard Coppell, TX 75019 Notice is hereby given that th4"-Economic and Business Development Board,. of the City of Coppell will m'et in regular cal -1g, session on Wednesday , January 6, 1988 at 7:30 p.m. in the 2nd Floor Conference Room of the Town Center, 255 Parkway Boulevard, Coppell, TX. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Approval of Minutes Item 3: Report on Bylaws Item 4: Chairman's Report Item 5: Appointment of Subcommittees Item 6: Review of Legal Procedures for Economic Development Adjournment Chairman CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, TX on the 31st day of December, 1987 at 4:30 p.m. ' r ' Debbie Cravey MEETING TIME: MEETING PLACE: Notice of Meeting January 6, 1988 Glay D DEC 31 1987� Ct TrY, MANAGER 7:30 p.m. (Open to Public) Town Center - 2nd Floor Conference Room 255 Parkway Boulevard Coppell, TX 75019 Notice is hereby given that the Economic and Business Development Board of the City of Coppell will meet in regular called session on Wednesday, January 6, 1988 at 7:30 p.m. in the 2nd Floor Conference Room of the Town Center, 255 Parkway Boulevard, Coppell, TX. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Approval of Minutes Item 3: Report on Bylaws Item 4: Chairman's Report Item 5: Appointment of Subcommittees Item 6: Review of Legal Procedures for Economic Development Adjournment Chairman CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, TX on the 31st day of December, 1987 at 4:30 p.m. Debbie Cravey