BM 1987-03-03 EcDevMinutes of March 3, 1987
The Economic and Business Development Board of the City of Coppell met
in a regular called session on Tuesday, March 3, 1987 at 7:30 p.m. in
the Council Chambers of the Town Center, 255 Parkway Boulevard, Coppell,
Texas. The following members were present:
Chairman John Bailey
Vice -Chairman Samuel Shuler
Secretary Lynn Brock
Boardmember David Greer
Boardmember Jim Brown
Also present were Member -At -Large Tim House, Secretary Linda Grau and
Secretary Debbie Cravey.
Item 1: Chairman's Report
Chairman John Bailey stated that he did not have anything for the
Chairman's report and asked if any of the Board members wanted to report
on an issue that was not addressed on the Agenda.
A copy of Ordinance No. 87377, an Ordinance establishing Rules, Times
and Procedures for conducting City Council meetings (copy on file with
approved minutes in the City Secretary's Department), was distributed to
the Board Chairman and each Board Member by the City Secretary's office
as requested by Mayor Duggan.
Item 2: Discussion and consideration of vendors for the preparation of
a demographic study for the City of Coppell.
Chairman John Bailey asked Vice -Chairman Sam Shuler to present his
findings to the Board. Vice -Chairman Shuler distributed a 7 -page
Demographics Study Report (copy on file with approved minutes in the
City Secretary's Department) to each person present. Vice -Chairman
Shuler advised the Board that he had put together a commentary and
evaluation form which evaluated each vendor's proposal. Each vendor
looked at the City differently, but all agreed that a demographic study
was necessary with major emphasis on the marketing issues. The Board
expressed a need to get on with setting up an inplace marketing plan
providing information sufficient enough to support long-range planning
for the City's economic and development growth. Vice -Chairman Shuler
advised that almost every proposal received, clearly involved both the
business/residential community in varying degrees. He went on to say,
that almost every vendor gave a project plan and the time frame in terms
of producing results were within reason. The ones which were more
extended indicated being able to negotiate on that issue. Costs of the
study ranged from $12,000 to $57,000. Vice -Chairman Shuler advised the
Board that he felt they needed to do some refining to determine exactly
what they wanted to accomplish, go back to the vendor, work with them,
and get a figure that is directly proportioned. Therefore, he tried not
to let the initial figures get in the way of what it was the Board was
trying to accomplish. He was also looking at the vendor's sustained
performances through their references because he felt this was an
important factor to keep in mind. D/FW Research advised they could give
the Board a quote on exactly what the demographic portion would be in
terms of tabulation. Af ter contacting all the vendors about their
breakdowns, D/FW Research indicated the highest degree of flexibility.
In terms of what the Board wants to accomplish Moore, D/FW and Belden
probably have the most local experience. D/FW has the highest exposure
to what is going on, in this immediate area, and a reference check
indicated impeccable references. Vice -Chairman Shuler advised he felt a
segmentation would allow the Board better control and a better way to
measure the results. It would also allow the Board to dictate as they
progressed. Vice -Chairman Shuler informed the Board he felt we needed
general numbers; the kind of information that the business community is
going to be looking at in terms of coming here. He didn't feel that we
needed a computer program at this time, but needed some raw demographic
information that is representative of our real estate inventory and how
we can utilize it for future businesses. It was his feelings that both
Moore and D/FW would be able to do this, with D/FW being able to do more
with marketing and research.
At -Large -Member Tim House asked about a mail out survey. Vice -Chairman
Shuler said he felt we could do this ourselves, maybe even solicit help
from the Coppell Schools as a class project, and felt each Boardmember
could contact their sources in the business community to get needed
information. It was decided to contact D/FW and get an entire client
list and see if they cover more industries than indicated on the list
made available to the Board. Vice -Chairman Shuler was commended on the
analysis he had done on this study. Chairman John Bailey reminded the
Board that they were under legal restrictions as to what they could
contract out before having to take bids. After a final selection on a
firm it was decided the next step would be to try and receive financial
backing. The Board discussed the possibilities of any area developers
stepping forward and taking on some of the financial obligations.
Chairman Bailey told the Board that there was approximately $20,000 left
in the budget. He went on to say that he would be meeting with the new
City Manager in the near future to discuss the upcoming budget and the
future need for a paid Economic and Development Director on the City
staff or an Assistant City Manager that may also function in this roll,
and have some expertise in this area. Secretary Lynn Brock asked if
there was any information available at D/FW Airport advertising Coppell?
It was suggested that this be researched. It was also mentioned items
such as this is what the study should accomplish, i.e, what trade
journals Coppell needs to be advertising in, etc. Boardmember Greer
moved to contact D/FW Research, get an extended client list and set up a
meeting with D/FW Research and the Board to discuss specifically the
objectives that we want them to accomplish and the price of the various
packages in order to accomplish those objectives. Boardmember Jim Brown
seconded the motion; motion carried unanimously, 5-0. Once we have
D/FW's final proposal the Board thought there was a need to invite every
business in Coppell, community leaders, civic leaders to attend a
presentation by the Board on this project and ask for public monetary
support. Minyards has offered their auditorium for this presentation.
It was decided that depending on D/FW's schedule the Board would call a
special meeting on Monday, March 9th or Tuesday, March 10th at 6:30 p.m.
Item 3: Approval of minutes - January 29, 1987.
Boardmember Greer moved to accept the minutes as submitted, Boardmember
Jim Brown seconded. Motion carried unanimously, 5-0.
Item 4: Other business
Secretary Linda Grau stated that we have Economical and Development
brochures stored at City Hall which are requested, but people are not
willing to pay for them. Chairman Bailey informed the Board that 2300
of these brochures were printed at a cost of $20,000.00 and should not
be "handed -out" to just anyone. It was decided that requests should be
on company letterhead, or an individual presenting a business card.
Brochures will also be left with the secretary in the Metrocrest
satellite office located in the Town Center to distribute to interested
parties, with legitimate requests. It was decided that all legitimate
requests be followed up with a form letter with John Bailey's signature
(signed by Linda Grau or Debbie Cravey). These requests would then be
passed on to the Board for reference. A form letter which had been
approved in the minutes of October 7, 1986 will be used and updated to
include the statement, "We are constantly updating this information. If
you have any specific questions, please give me a call." The Board
members were given a copy of the brochure along with a Parks of Coppell
brochure.
The meeting was then adjourned.
John failej, Chairman
Econo is Business eve pment Board
ATTEST:
ZZ IA�
Debbie Cravey, Secrary
MINUTES 030387
EDEV
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=f= 92 7
The City With A Beautiful Future
March 3, 1987
TO: All Board Chairmen
All Board Members
FROM: Dorothy Timmons, City Secretary
P.O. Box 478
Coppell, Texas 75019
214- 462- 0022
RE: ORDINANCE NO. 87377 - AN ORDINANCE ESTABLISHING RULES, TIMES
AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS
Mayor Duggan has requested that a copy of the attached ordinance be
distributed to each Board Chairman and Board Member.
If you have any questions, please do not hesitate to contact me.
DT/dgc
Attachment
MEMO
TGD
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. 9 % 6
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES,
TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances is hereby amended by adding
to Chapter One (1) the following new Article 1-10:
ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
Section 1-10-1 CREATION
WHEREAS, Section 3.12 of the City Charter of the City of
Coppell states that the City Council shall, by ordinance,
determine its own rules and order of business; and
WHEREAS, Section 3.09 of the City Charter of the City of
Coppell states that the City Council shall hold at least
one (1) regular meeting each month and as many additional
meetings as it deems necessary to transact the business
of the City. The City Council shall fix, by ordinance,
the date and time of the regular meetings; and
WHEREAS, the City Council of the City of Coppell
recognizes that in order to enhance the concept of
effective and democratic government, it is essential that
the City Council establish rules for the conduct of
council meetings, both formal and informal, and to
establish rules of courtesy for those attending meetings
of the Council, so that the true deliberative process
will not be disturbed.
Section 1-10-2 AUTHORITY
Article 3, Section 3.12 of the City of Coppell Home Rule
Charter provides that the Council shall by ordinance
determine its own rules and order of business. The
following set of rules shall be in effect upon their
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adoption by the Council and until such time as
they are amended or new rules adopted in the
manner provided for by these rules.
Section 1-10-3 GENERAL RULES
1-10-3.1 Meetings to be Public. All official meetings
of the Council shall be open to the public,
except those authorized by the laws of the
State of Texas to be otherwise.
1-10-3.2 Quorum. Five (5) members of the Council shall
constitute a quorum (Charter Article 3, Section
3.10) .
1-10-3.3 Minutes of Meetings. The Council shall provide
written minutes to be taken of all Council
meetings, except executive sessions authorized
by law, and such minutes shall be a public
record and shall be maintained by the City
Secretary. These minutes shall be open to
inspection by the general public (Charter
Article 3, Section 3.12). In addition to the
official minutes of each Council meeting,
except executive sessions authorized by law,
the City Secretary shall make an audio
recording of the proceedings. These audio
recordings shall be kept as long as
administratively valuable, but not less than a
period of thirty-six (36) months from the date
of the meeting.
1-10-3.4 Questions Subject to Division. If two or more
subjects or points are involved, in any vote of
the Council, any member of the Council may
require a division, if the question reasonably
allows a division.
1-10-3.5 Right of Floor. Any member of the Council
desiring to speak shall be recognized by the
Chairman, and shall confine his or her remarks
to the subject or question under consideration
or to be considered.
1-10-3.6 Attendance of City Manager. The City Manager,
or Acting City Manager, shall attend all
meetings of the Council unless excused by a
majority vote of the Council members present.
Such excuse may be granted after the absence
where time will not permit notification before
date of absence. He shall make recommendations
to the Council and shall have the right to take
part in all discussions of the Council, but
shall have no vote (Charter 4, Section 4.01 D
4).
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1-10-3.7 City Attorney. The City Attorney, or Acting
City Attorney, shall attend all meetings of the
Council and shall give an opinion, either
written or oral, on questions of law as
requested by the Mayor or a member of the
Council. The City Attorney shall act as the
Council's final authority concerning procedural
and parliamentary questions.
1-10-3.8 City Secretary. The City Secretary, or Acting
City Secretary, shall attend all meetings of
the City Council unless excused by a majority
of the Council and shall keep the official
minutes and perform such other duties as may be
requested of him or her by the Charter or the
City Manager. Such excuse may be granted after
the absence where time will not permit
notification before date of absence (Charter
Article 4, Section 4.05).
1-10-3.9 Department Heads or Employees. Any department
head or employee of the City, when requested by
the City Manager, shall attend any meeting of
the Council unless excused by a majority of
the Council. Such excuse may be granted after
the absence where time will not permit
notification before the date of absence. If
requested to do so by the City Manager, they
may present information relating to matters
before the City Council.
1-10-3.10 Rules of Order. That certain edition of
Roberts Rules of Order, Revised, the cover page
of which is attached hereto as Exhibit "A" for
identification should govern the proceedings of
the Council in all cases, unless they are in
conflict with these rules or the City Charter.
Notwithstanding any provision to the contrary,
no action of the Council shall be held invalid
by reason of any failure to comply with the
provisions of the adopted Roberts Rules Of
Order, Revised.
1-10-3.11 Suspension of Rules. Any provision of these
rules not covered by the City Charter or laws
of the State of Texas may be temporarily
suspended by a two-thirds vote of all members
of the Council present. The vote on any such
suspension shall be by roll call called by the
City Secretary or the person serving as City
Secretary and shall be recorded in the minutes
of the meeting.
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1-10-3.12 Amendment to Rules. These rules may be
amended, or new rules adopted, by a two-thirds
vote of all members of the Council, provided
that the proposed amendments or new rules have
been introduced into the record at the last
regular Council meeting.
Section 1-10-4 TYPES OF MEETINGS
1-10-4.1 Regular Meetings. The Council shall meet in
the Council Chamber at the City Hall on the
second and fourth Tuesday of each month at 7:30
PM o'clock unless otherwise officially changed
by the City Council (Charter Article 3, Section
3.09).
1-10-4.2 Special Meetings. Special meetings of the City
Council shall be held on the call of the Mayor
or a majority of the City Council members
(Charter Article 3, Section 3.09). Notice
shall be given to each member of the Council.
The call for a special meeting shall be filed
with the City Secretary in written form, who
shall then notify each Council member
personally or by leaving a copy of such written
notice at their usual place of abode, except
that announcement of a special meeting, during
any regular meeting at which a quorum of the
members are present, shall be sufficient notice
to Council members present of such special
meeting. The call for a special meeting shall
specify the date and hour of the special
meeting, and shall list the subject or subjects
to be considered. No special meeting shall be
held unless notice and the agenda have been
posted in accordance with the Open Meetings Act
of the State of Texas. Only such business may
be transacted at a special meeting as may be
listed in the call of said meeting or as
indicated thereto.
1-10-4.3 Work Sessions. The Council may meet informally
in work sessions at the call of the Mayor, or
upon the call of a majority of the members of
the Council, to interchange information,
provided that all discussions and conclusions
shall be informal. A work session may include
the informal meeting more commonly referred to
as a pre -agenda meeting. Notice of any work
sessions shall be given in accordance with the
Open Meetings Act of the State of Texas and no
action shall be taken at a work session unless
authorized by a specific agenda item.
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1-10-4.4 Recessed Meetings. Any meeting of the Council
may be recessed to a later time, provided that
any recess shall be to a certain date and time.
If the meeting which is recessed required
published notice in the newspaper and the
recessed date and time is announced at the
initial meeting, no additional newspaper
publication shall be necessary.
Section 1-10-5 CHAIRMAN AND DUTIES
1-10-5.1 Chairman. The Mayor, if present, shall preside
as Chairman at all meetings of the Council. In
the absence of the Mayor, the Mayor Pro Tem
shall preside (Charter Article 3, Section
3.05). In the absence of both the Mayor and
the Mayor Pro Tem, the Council shall elect a
Chairman.
1-10-5.2 Call to Order. The meetings of the Council
shall be called to order by the Mayor, or in
his or her absence, by the Mayor Pro Tem. In
the absence of both the Mayor and the Mayor Pro
Tem, the meeting shall be called to order by
the City Manager or City Secretary.
1-10-5.3 Preservation of Order. The Chairman shall
preserve order and decorum, prevent personal
references to Council members or the impugning
of members' motives, and confine members in
debate to the question under discussion.
1-10-5.4 Points of Order. The Chairman shall determine
all points or order, subject to the right of
any member to appeal to the Council. If any
appeal is taken, the question of the Chairman
be sustained?"
1-10-5.5 Questions to be Stated. The Chairman shall
state all questions submitted for a vote and
the City Secretary or the person acting as the
City Secretary will announce the results of the
roll call vote in the following form: "Being
Yes votes for the question and
No votes against the question, the question is
passed or defeated." Provided, however, that
the announcement of passed or defeated shall
not affect the validity of the vote if such
announcement is not correct.
Section 1-10-6 ORDER OF BUSINESS
1-10-6.1 Agenda. The order of business of each meeting
shall be as contained in the agenda prepared by
the City Manager (Charter Article 4, Section
4.01 D 5).
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The agenda for any regular or special meeting
shall be a listing by topic of subjects to be
considered by the Council. The agenda for
regular City Council meetings shall be
delivered to members of the Council no later
than each Friday preceding the Tuesday meeting
to which it pertains. The City Manager will
exercise his best judgment in determining the
most important items received for placement on
the agenda and shall add other items of
business in his discretion to come before the
Council.
1-10-6.1.1 Council Members' Submission of Agenda
Items.
All Council members may submit agenda
items. All items to be placed on the
agenda must be submitted in writing to the
City Manager by 10:00 A.M. o'clock on the
second Monday preceding the meeting at
which he or she wishes the subject to be
considered. Upon a majority vote of the
Council members the City Manager shall be
required to place an item on the agenda of
a regular meeting.
1-10-6.1.2 Citizens' Submission of Agenda Items.
Any resident of the City of Coppell shall
have the right and opportunity to submit
an item to be placed on the agenda of a
regular council meeting. An item
requested by a citizen to be placed on the
agenda must be submitted in writing to the
office of the City Manager no later than
10:00 A.M. o'clock on the second Monday
preceding the regular meeting at which the
citizen is requesting the subject to be
considered. The request must clearly
state the nature and subject of the item
to be considered. If in the opinion of
the City Manager the agenda of the
requested meeting is lengthy, he or she
may defer the item to the next regular
meeting of the Council. In the case of a
delay, the City Manager will notify the
citizen of the delay no later than the
Friday preceding the regular meeting
requested by the citizen. In no case may
a citizen's request be delayed for more
than one regular meeting (Charter Article
3, Section 3.12).
1-10-6.1.3 City Staff Submission of Agenda Items.
Any department head wishing to have an
item placed on the agenda of a meeting of
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the Council, shall submit a written
request to the City Manager of that fact
no later than 10:00 A.M. o'clock on the
second Monday preceding the meeting at
which he or she wishes the subject to be
considered.
1-10-6.1.4 City Manager's Discretion.
Notwithstanding the submission deadlines
in subparts 6.1.1, 6.1.2, and 6.1.3 above
of this Section 1-10-6, the City Manager
in his discretion may permit additional
agenda items and any documents for
distribution to the Council to be
submitted later than the deadlines
specified.
1-10-6.1.5 Emergency Agenda Items.
An item not appearing on the regular
agenda shall not be taken up for
discussion as a matter of Council business
during a regular or special meeting unless
it is of an emergency nature and comes to
the City Manager's attention too late to
appear on the agenda, and only then after
being posted in accordance with the
current or future laws of the State of
Texas. Prior to consideration, any
emergency item may be removed from the
agenda by majority vote of the Council
members at the meeting.
1-10-6.2 PRESENTATIONS BY CITIZENS
1-10-6.2.1 Subjects Not Appearing on the Agenda.
Persons wishing to speak on a matter which
is not an item on the agenda, must sign a
register and list their residence address,
provided by the City Secretary on a table
outside the Council Chamber, and such
persons may be heard only at the "Citizens
Appearance" portion of a regular meeting
or special meeting. Each speaker must
state his or her name and address of
residence. Presentations by individuals
during the "Citizens Appearance" shall be
limited to two (2) minutes each. An
individual speaker's time may be extended
for an additional two (2) minutes with
approval of a majority of the Council
members present. There shall be a
cumulative limit of twenty (20) minutes
allotted for the "Citizens Appearance"
portion of any regular or special Council
meeting. No one group or organization
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shall be allowed more than three speakers
at this portion of the meeting. Those
persons who signed up to speak at the
"Citizens Appearance" shall be called upon
in the order that they have signed the
provided register. No personal attacks by
any speaker shall be made against any
member of the Council, Mayor, individual,
group or corporation (Charter Article 3,
Section 3.12).
1-10-6.2.2 Public Hearings.
Any person wishing to appear at a public
hearing held by the Council pursuant to
any official notice thereof shall sign a
register and list his or her address,
provided by the City Secretary, outside
the Council Chamber indicating the item on
the agenda the person wishes to address.
Each speaker will be limited to five
minutes, and there shall be a cumulative
limit of sixty (60) minutes for all those
speaking for an item on the agenda, and a
like limit for all those speaking against
an item on the agenda. No group or
organization shall be allowed more than
three speakers on any agenda item. These
limitations may be extended at the
discretion of a majority vote of the
Council members present.
Section 1-10-7 CONSIDERATION OF ORDINANCES, RESOLUTION AND MOTIONS
1-10-7.1 Form for Introduction. Each proposed ordinance
shall be introduced in written or printed form
required for adoption (Charter Article 3,
Section 3.13 A).
1-10-7.2 Procedure for Introduction. Any member of the
Council may offer any ordinance in writing that
has been placed on the agenda at a regular
Council meeting. Copies of proposed
ordinances, in the form required for adoption,
shall be furnished to members of the Council.
No action can be taken on any ordinance which
has not been made available to the Council and
to the public at the office of the City
Secretary, at least forty-eight (48) hours
prior to the meeting at which it is to be
considered. This rule, as applied to any
specific ordinance, may be suspended in case of
necessity by the affirmative vote of at least a
majority of all voting members of the Council
(Charter Article 3, Section 3.13 B).
1-10-7.3 Effective Date. Every ordinance shall become
effective upon adoption, or at any later time
specified in the ordinance, except that every
ordinance imposing any penalty, fine or
forfeiture shall become effective after
publication of its caption one in the official
newspaper of the City (Charter Article 3,
Section 3.13 C).
1-10-7.4 Reading of Ordinance. The reading aloud of a
title and caption of the ordinance shall
suffice as a reading. If two (2) Council
members request that the ordinance be read in
its entirety, it must be so read (Charter
Article 3, Section 3.13 D).
1-10-7.5 Recording of Votes. Voting, except on
procedural motions, shall be by roll call
called by the City Secretary or the person
acting as or for the City Secretary and shall
be recorded in the minutes (Charter Article 3,
Section 3.12).
1-10-7.6 Amending or Repealing an Ordinance.
An ordinance shall not be amended or repealed
except by the adoption of another ordinance
(Charter Article 3, Section 3.13 A).
1-10-7.7 Votes Required to Pass. Approval of every
ordinance, resolution or motion, except as
specifically provided in Section 3.06 of the
City of Coppell Home Rule Charter, shall
require the affirmative vote of four or more
members of the City Council unless otherwise
provided by law (Charter Article 3, Section
3.10).
1-10-7.8 Abstention. Should any member of the Council
choose to abstain from voting on any ordinance,
resolution or motion before the City Council,
where no declared conflict of interest exists,
his or her vote shall be declared as an
affirmative vote in the official minutes of the
City of Coppell (Charter Article 3, Section
3.11 B).
1-10-7.9 Reconsideration. A motion to reconsider any
action of the Council can be made only upon the
affirmative vote of four or more members of the
City Council.
1-10-7.10 Withdrawal of Motions. A motion may be
withdrawn or modified by the mover at any time
prior to passage without asking permission. If
the mover modified his or her motion, the
seconder may withdraw his or her second.
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Section 1-10-8 BUDGET AMENDMENTS AFTER ADOPTION
1-10-8.1 Supplemental Appropriations. Upon the
certification of the City Manager that there
are funds available for appropriations in
excess of those estimated in the budget, the
Council may make such supplemental
appropriations as desired. The Council shall
pass an ordinance authorizing the supplemental
appropriations (Charter Article 7, Sections
7.04 A and 7.03 C3).
1-10-8.2 Emergency Appropriations. At any time in an
fiscal year the Council may make emergency
appropriations to meet a pressing need for
public expenditures, for other than regular or
recurring requirements, affecting life, health,
property or the public peace (Charter Article
7, Section 7.04 B).
1-10-8.3 Transfer of Appropriations. Upon written
request of the City Manager, the Council may,
by budget amendments, transfer part or all of
any unencumbered appropriations balance from
one department, office or agency to another
(Charter Article 7, Section 7.04 D).
Section 1-10-9 CREATION OF COMMITTEES, BOARDS AND COMMISSIONS
1.10-9.1 Council Committees. The Council may, as the
need arises, authorize the appointment of "ad
hoc" Council committees. Except where
otherwise specifically provided by the Charter,
the Mayor shall appoint the members of the
Council committees, subject to the approval of
the Council. Any committee so created shall
cease to exist upon the accomplishment of the
special purpose for which it was created or
when abolished by a majority vote of the
Council.
1-10-9.2 Citizen Boards, Commissions and Committees.
The Council may create other boards,
commissions and committees to assist in the
conduct of the operation of the City
government. The Council shall, by ordinance,
prescribe the purpose, composition, functions,
duties, accountability and tenure of each such
board, commission and committee. Membership
and selection of member shall be as provided by
the Council if not specified by the City
Charter or by state law. Any board, commission
or committee so created shall cease to exist
upon the accomplishment of the special purpose
for which it was created, or when abolished by
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a majority v
commission or
powers other
City Manager,
or the laws of
Section 1-10-10 ENFORCEMENT OF DECORUM
ote of the Council. No board,
committee so appointed shall have
than advisory to the Council or
except as provided by the Charter
the State of Texas.
1-10-10.1 Warning. All persons (other than members of
the Council) shall, at the request of the
Chairman, be silent. If after receiving a
warning from the Chairman, a person or group of
persons, persists in disturbing the meeting,
the Chairman or the person acting as Chairman
may order that person or group of persons to
remove himself or themselves from the meeting.
If they do not remove himself or themselves
from the meeting, the Chairman or the person
acting as Chairman may order the
Sergeant -at -Arms to remove him or them.
1-10-10.2 Removal From a Meeting. The Chief of Police,
or such member or members of the Police
Department as the Chairman or the person acting
as or for the Chairman may designate, shall be
Sergeant -at -Arms of the Council meetings. He
or they shall carry out all orders and
instructions given by the Chairman for the
purpose of maintaining order and decorum at the
meetings of the Council. Upon instruction of
the Chairman, it shall be the duty of the
Sergeant -at -Arms to remove from the meeting any
person or persons who intentionally disturb or
disturbs the proceedings of the Council.
1-10-10.3 Resisting Removal From a Meeting. Any person
or persons who resist removal by the
Sergeant -at -Arms shall be charged with
violating Section 42.05 of Vernon's Annotated
Penal Code.
Section 1-10-11 CAMERAS AND RECORDING DEVICES
1-10-11.1 Supplemental Lighting. Supplemental lighting
for television and motion picture cameras shall
be used only with the exercise of extreme
discretion with regard to the intensity and
duration of such lighting and with a view to
creating the least amount of interference with
or disturbance of the proceedings of the
Council and the least amount of discomfort to
the members of the public in attendance.
1-10-11.2 Disruptive Lighting. The Chairman or the
person acting as Chairman shall have the
authority to determine whether the intensity
and/or duration of supplemental lighting is
such that it disturbs the proceedings of the
Council and upon making such a determination
require that the use of such lighting be
discontinued.
Section 1-10-12 ENFORCEMENT
1-10-12.1 Motion to Enforce. Any member of the Council
may move to require the Chairman to enforce
these rules and the affirmative vote of four
members of the Council shall require him to do
SO.
Section 2 REPEALING CLAUSE
All ordinances, or parts of ordinances, inconsistent or
in conflict with the provisions of this ordinance are
hereby repealed.
Section 3 SEVERABILITY CLAUSE
If any section, paragraph, subdivision, clause, phrase
or provision of this ordinance shall be adjudged invalid
or held unconstitutional by a court of competent
jurisdiction, the same shall not affect the validity of
this ordinance as a whole or any part or provision
thereof other than the part so determined to be invalid
or unconstitutional.
Section 4 EFFECTIVE DATE
This ordinance will be effective March 1, 1987.
PASSED AND APPROVED THIS 10th day of February , 1987.
C C�h44W��
Lou Duggan, Mayor
ATTEST:
Dorothy Ti ns ty Secretary
APPROVED AS TO FORM:
Lawrence Jackson, City Attorney
THE SCOTT, FORESMAN
ROBERT'S RULES
OF ORDER (MOO)
NEWLY REVISED
GENERAL HENRY M. ROBERT
U.S. Army
a New and Enlarged Edition by
SARAH CORBIN ROBERT
wi.+l2 the assistance of
HENRY M. ROBERT III
WILLIAM J. EVANS
JAMES W. CLEARY
SCOTT, FORESMAN AND COMPANY
Glenview, Illinois
London, England
EXHIBIT "A"
COPPELL DEMOGRAPHICS STUDY
COMMENTARY AND EVALUATION FORM
VENDOR QUESTIONAIRE DATE 02/21/87
1) DOES THE PROPOSAL ADDRESS OUR PROJECT GOAL(S) ??
2) DOES THE PROPOSAL ALLOW FLEXIBILITY IN IMPLEMENTATION ?
3) DOES THE PROPOSAL PROVIDE SCHEDULE AND PLAN ???
4) DOES THE PROPOSAL INVOLVE THE BUSINESS/RESIDENTIAL COMMUNITY ??
5) DOES VENDOR PROVIDE MECHANISM TO KEEP DEMOGRAPHICS CURRENT ??_____
6) VENDOR PROVIDED CITY PLANNING/MODEL CAPABILITY ????
7) DOES THE PROPOSAL ADDRESS OUR MARKETING REQUIREMENTS ?
8) DOES COST MATCH PROPOSED RESULTS ??? WHAT IS IT ??
RATING 10(0-5) 9(5-10) 8(10-15) 7(15-20) 6(20-25) 5(25-30)
9) DOES THE PLAN HAVE A SHORT/LONG PERSPECTIVE (GOALS) ?????
10> DOES THE DELIVERY SCHEDULE MEET OUR NEEDS ????
11) WHAT SOURCE/MECHANISM WILL THE VENDOR USE FOR DATA ???
12) VENDOR CREDENTIALS (LOCAL REFERENCES,ETC) ???? ______
SSJ:02/21/87 PAGE -1-
COPPELL DEMOGRAPHICS STUDY
COMMENTARY AND EVALUATION FORM
VENDOR QUESTIONAIRE DATE 02/21/87
1) DOES THE PROPOSAL ADDRESS OUR PROJECT GOAL(S) ??
2) DOES THE PROPOSAL ALLOW FLEXIBILITY IN IMPLEMENTATION ?___
3) DOES THE PROPOSAL PROVIDE SCHEDULE AND PLAN 7??
4) DOES THE PROPOSAL INVOLVE THE BUSINESS/RESIDENTIAL COMMUNITY ??
5) DOES VENDOR PROVIDE MECHANISM TO KEEP DEMOGRAPHICS CURRENT ??
6) VENDOR PROVIDED CITY PLANNING/MODEL CAPABILITY ????
7) DOES THE PROPOSAL ADDRESS OUR MARKETING REQUIREMENTS ?
8) DOES COST MATCH PROPOSED RESULTS ??? WHAT IS IT ??
RATING 10(0-5) 9(5-10) 8(10-15) 7(15-20) 6(20-25) 5(25-30)
9) DOES THE PLAN HAVE A SHORT/LONG PERSPECTIVE (GOALS) ?????
10) DOES THE DELIVERY SCHEDULE MEET OUR NEEDS ????
11) WHAT SOURCE/MECHANISM WILL THE VENDOR USE FOR DATA ???
12) VENDOR CREDENTIALS (LOCAL REFERENCES,ETC) ???? ...
SSJ:02/21/87 PAGE -1-
LUPPELL DEMOGRAPHICS STUDY
TABULATION
VENDOR 1 2 3 4 5 6 7 8 9 10 11 12
___________________________________________________________________________
L & H / I | / / | / i | I / | |
___________________________________________________________________________.
BELDEN ASSOC. i [ | I I | / | i I | | |
___________________________________________________________________________.
LJW INFOTECH > | | | I | | } | I | I |
_________________________________________________________________________~_.
MOORE D. S. } | i | | / | | | | | | |
____________________________________________________________________________.
M/G CONSULTIN81 | I | / | ( | |
_______________-____________________________________________________________.
DFW RESEARCH | / | i / i I | | ( ! | |
____________________________________________________________________________.
VENDOR TOTAL RANK
L & H
BELDEN
LJW INFOTECH
MOORE D. S.
M/G CONSULTING
DFW RESEARCH
S8J:02/21/87 PAGE -2-
CUPPELL DEMOGRAPHICS STUDY
TABULATION
VENDOR
1 2
3 4
5
6
7
@
9
160 11
12
___________________________________________________________________________
L & H |
8 | 6
| 7 |
| 6
| 5
| 9
} 3
/ 7
/ | 7
| 8 |
__________________________________________________________-~________________"
BB -DEN ASSOC. /
8 1 5
/ 7 |
| 6
/ 7
/ 6
| 5
1 6
| | 6
/ 7 |
_________________________________________________~-_________________________.
LJW INFOTECH |
7 / 5
1 7 1
| 6
| 4
/ 3
| 5
| 6
/ | 7
| 0 |
___________________________________________________________________________.
MOORE D. S. |
8 | 7
| 8 |
1 7
| 6
| 8
| 7
| 8
| | 8
1 7 |
____________________________________________________________________________.
M/G CONSULTING|
7 / 8
/ 7 /
| 7
/ 8
( 7
| 5
| 8
| | 8
/ 9 !
____________________________________________________________________________.
DFW RESEARCH /
____________________________________________________________________________.
9 / 8
| 8 |
1 7
1 6
i 9
/ 5
| 8
| i 8
| 9 1
VENDOR
TOTAL
RANK
L & H
66
3
BELDEN
63
4
LJW INFOTECH
50
5
MOORE D. S.
74
2
M/8 CONSULTING
74
2
DFW RESEARCH
77
1
SSJ:02/21/87 PAGE -3-
CUPPELL DEMOGRAPHICS STUDY
VENDOR EVALUATION FORM
VENDOR
1
2
3
4 5
6
7
8 9
10 11
12
___________________________________________________________________________.
L 8 H I
___________________________________________________________________________.
4
/
[ I
>
I i
/
|
I |
| }
BELDEN ASSOC. 1
8
i 6
| 8 |
| 6
/ 8
| 7 1
| 6
| / 5
| 8 |
___________________________________________________________________________.
LJW INFOTECH 1
7
1 5
| 6 i
| 5
| 5
1 5 |
1 G
| | 6
/ |
___________________________________________________________________________.
MOORE D. S. j
8
> 6
i 7 /
1 7
| 7
| 8 |
| 7
1 ( 6
i 8 |
___________________________________________________________________________.
M/G CONSULTING!
8
| 8
1 7 |
i 8
| 6
i 7 1
| 8
1 1 7
| 5 /
___________________________________________________________________________.
DFW RESEARCH |
___________________________________________________________________________.
8
| 8
/ 8 |
| 8
/ 7
| 8 1
} 8
| ( 5
| 9 |
VENDOR
TOTAL
RANK
L & H
BELDEN
60
3
LJW INFOTECH
45
4
MOORE D. S.
64
2
M/G CONSULTING
64
2
DFW RESEARCH
69
1
JKS
SSJ:02/21/87 PAGE -4-
CuPPELL DEMOGRAPHICS STUDY
VENDOR EVALUATION FORM
COST COMPARISONS
VENDOR RANK
L&H 6
:-JW INFOTECH 2
MOORE D. S. 1
M/G CONSULTING 3
DFW RESEARCH
:')SJ:02/21/87 PAGE -5-
COST(BASE)
OPTION(S)
VENDOR
___________________________________________________________________________.
1
2 3
L & H |
57,000
/
i / | / / |
___________________________________________________________________________.
\BELDEN ASSOC. 1
_____________________________________________________--_____________________.
29,600
| 46,300
/ 44,300 | 21,300 | > | �
-kLJW INFOTECH |
___________________________________________________________________________.
25,240
| 17,940
| 15,340 | } | | |
\MOORE D. S. |
___________________________________________________________________________.
18,500
1 19,000
| 14,500 / i / | /
M/G CONSULTING/
___________________________________________________________________________.
26,600
| 22,100
| 11,000 / | | ( |
�-DFW RESEARCH 1
___________________________________________________________________________.
30,000
/ 279000
/ / 1 / | |
VENDOR RANK
L&H 6
:-JW INFOTECH 2
MOORE D. S. 1
M/G CONSULTING 3
DFW RESEARCH
:')SJ:02/21/87 PAGE -5-
COPPELL DEMOGRAPHICS STUDY
VENDOR EVALUATION FORM
VENDOR 1 2 3 4 5 6 7 8 9 10 11 12
___________________________________________________________________________.
L&H
___________________________________________________________________________.
BELDEN ASSOC. | | } | 1 | | | ! } | | /
___________________________________________________________________________.
LJW INFOTECH | ! | I | | \ | I | | | |
___________________________________________________________________________.
MOORE D. S. I |
___________________________________________________________________________.
M/G CONSULTING| i | | | | } / } | |
___________________________________________________________________________.
DFW RESEARCH | | | I } I I | | | | { }
___________________________________________________________________________.
VENDOR TOTAL RANK
L & H
BELDEN
LJW INFOTECH
MOORE D. S.
M/G CONSULTING
DFW RESEARCH
SSJ:02/21/87 PAGE -6-
CUPPELL DEMOGRAPHICS STUDY
SUMMARY
IT SHOULD BE NOTED THAT ALL VENDOR PROPOSALS HAVE AN APPLICATION TO THE HEEDS
OF COPPELL. THEY ALL WERE PROFESSIONALLY DONE AND SUBMITTED. THE COST FOR
THE VARIOUS SOLUTIONS HAD A WIDE RANGE. FROM A LOW OF 18 K TO A HIGH OF 60K
FOR A TOTAL PACKAGE. THESE NUMBERS INCLUDED VARIOUS DEGREES OF MARKETING
RESEARCH TO BE DONE BY THE VENDOR.
BASED ON THE THEME THROUGHOUT ALL OF THE PROPOSALS THE MAJOR EMPHASIS WAS ON
THE MARKETING ISSUES. A NUMBER OF VENDORS CITED NUMEROUS WAYS AND SOURCES
FOR INFORMATION ABOUT OUR CITZENS. IT WAS TYPICAL TO SEE THAT WHAT WE
WANTED/NEEDED WAS SEEN AS AN OPINION SURVEY.
I BELIEVE THAT AT THIS POINT THAT ENOUGH RESEARCH HAS BEEN DONE AND THE
FACTUAL INFORMATION CAN BE EXTRAPOLATED FROM EXISTING REFERENCES. THIS
INFORMATION SHOULD BE COMPILED AND TABULATED TO ESTABLISH A BASE LINE FOR
COPPELL AS A CITY.
I ALSO BELIEVE THAT TO ACHIEVE THE OBJECTIONS THAT MONEY SHOULD BE FOCUSED
ON MARKETING AND MAXIMIZING OUR ECONOMIC AND DEVELOPMENT RESOURCES. OUR
PRIORITY IS TO SECURE AND EXPAND THIS BASE.
RECOMMENDATIONS
1. A MAIL SURVEY BE DESIGNED WITH A CONSULTANT, BOARD, AND CITY STAFF
ASSISTANCE. THIS WOULD BE AN OPINION SURVEY FOR REFERENCE. RESULTS TO BE
COMPILED AS A SCHOOL PROJECT. MINIMUM EFFORT
E. THE CONSULTANT COMPILES ALL OTHER FACTUAL INFORMATION.
3. THE CONSULTANT PREPARES A MARKETING PLAN.
4. THE CONSULTANT PREPARES A BUILD OUT AND IMPACT ANALYSIS OF THE MARKETING
PLAN ADDRESSING VARIOUS REALISTIC SCENARIOS.
5. THE CONSULTANT PREPARES TRADE—OFF ANALYSIS INPUT TO THE BOARD FOR
INDUSTRY AND/OR BUSINESS SEGMENT BASED ON TRENDS. THIS IS TO ADDRESS THE
WHAT DO WE GET FOR WHAT WE GIVE UP SCENARIOS.
8. THE CONSULTANT PREPARES A METHOD/PLAN/PROCEDURE TO MAINTAIN/UPDATE DEMO.
AND REAL ESTATE INVENTORY INFORMATION.
7. THE CONSULTANT RECOMMEND ADJUSTMENTS IN CITY RESOURCES TO SUPPORT ANY OR
ALL OF THE ABOVE.
8. THE CONSULTANT CREATES A DETAIL REQUIREMENTS STATEMENT THAT SUMMARIZES
THE CITY'S NEEDS TO SUPPORT GROWTH.
SSJs0E/21/87 PAGE —7—
MEETING TIME: 7:30 p.m.
MEETING PLACE:
Notice of Meeting
March 3, 1987
Town Center - Council Chambers
255 Parkway Blvd.
Coppell, Texas 75019
Notice is hereby given that the Economic and Business Development Board
of the City of Coppell will meet in a regular called session on Tuesday,
March 3, 1987 at 7:30 p.m. in the Council Chambers at the Town Center,
255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to
consider the following items:
AGENDA
CALL TO ORDER
INVOCATION
PUBLIC SESSION 7:30 p.m. (Open to the public)
Item 1: Chairman's Report
Item 2: Discussion and consideration of vendors for the preparation of
a demographic study for the City of Coppell.
Item 3: Approval of minutes - January 29, 1987
Item 4: Other business
Adjournment.
John 4ailoy, Chairma
Econom and Busines Development Board
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin
board at the Town Center of the City of Coppell, Texas on the 26th day
of February, 1987 at 4:30 p.m.
w F
Linda Grau, Secretary
AGENDA 030387
EDEV