BM 1986-06-02 EcDevThe following members were absent:
The meeting was called to order.
Minutes of June 2, 1986
Jay Turner, Co- Chairman
Tim Loudermilk
Jim King
Also present was Secretary Linda Grau.
The Economic Development Board of the City of Coppell met in regular
called session on Monday, June 2, 1986 at 7:30 p.m. in the Board Room at
the 1st Coppell Bank. The following members were present:
John Bailey, Chairman
Peyton Weaver, Boardmember
Jim Brown, Boardmember
Item 1: Presentation of Budget request from the Metrocrest Chamber of
Commerce.
Chairman John Bailey informed the Boardmembers that representative
Richard Erickson, Director of Economic Development for the Metrocrest
Chamber of Commerce was unable to attend the meeting but had presented a
budget request to Chairman John Bailey for the 1987 budget year January
through December. (See attached sheet). The Metrocrest Chamber of
Commerce is requesting $20,000.00 from Coppell for the Economic and
Development Budget. All advertising would be through the Metrocrest
Chamber of Commerce for the four cities of Carrollton, Addison, Farmers
Branch and Coppell and would also include the Metrocrest brochure. It
was stated by Chairman Bailey that the budget was established by
population of the cities and ability to pay.
Item 2: Development of a detail budget recommendation to the City of
Coppell for the 1986 -87 fiscal year.
A. Chairman John Bailey stated that the budget for the Economic
and Development Board of the City of Coppell would be
approximately $40,000.00 which would include Councilmembers
travel expenses to the Economic Development Board related
items.
B. Chairman John Bailey also stated that a detailed budget
recommendation be presented to the City Council of the City of
Coppell.
C. Chairman John Bailey stated that a meeting and City
presentation should be arranged between the Economic
Development Board and the Developer's Council to rectify
problems between the City of Coppell and developers.
D. Chairman John Bailey stated that the slide presentation of the
multi -media communications be updated and stated that Henry
Dezendorf from Tele Image, 6305 N. O'Connor, Suite 103,
Irving, Texas 75039 -3510 has volunteered his time to update
the slide presentation and a video cassette.
The following is a proposed budget for Economic Development expenditures
for fiscal year 1986 -1987.
Metrocrest Chamber of Commerce Luncheons
Quarterly Dinners
Office Supplies
Postage
Advertising
Business Prospect Expenditures
Travel -Fall Economic Development Tour
Travel- Spring Overseas Economic Development Tour
Up -date of Multi -Media Slide Presentation and
Conversion to Video Tape
Up -date and Printing of City Brochure
Contribution to the Metrocrest Chamber of Commerce
Economic Development Division
Item 3: Establishment of a regular monthly meeting date.
Chairman John Bailey motioned to establish the first Tuesday of each
month for a regular work session for the Economic Development Board
excluding the month of June, 1986. Motion was seconded by Boardmember
Peyton Weaver motion carried 3 -0.
Item 4: Approval of minutes - May 6, 1986
Chairman John Bailey motioned to
Motion was seconded by Boardmember
Chairman John Bailey motioned to
seconded, motion carried 3 -0.
ATTEST:
EC.DEV.BRD
NOTES
Proposed Budget
for
Economic Development Expenditures
for
Fiscal Year 1986 - 1987
Linda Grau, Secretary
TOTAL
$ 900.00
2,400.00
500.00
800.00
4,000.00
1,000.00
3,000.00
5,000.00
5,000.00
2,400.00
15,000.00
$40,000.00
approve the minutes of May 6, 1986.
Jim Brown, motion carried 3 -0.
adjourn. Boardmember Peyton Weaver
evelopment Boa
Dear John:
RE /mas
Enc.
ME 1 R�kES 1
CHAMBER OF COMMERCE
ADDISON, CARROLLTON, COPPELL, FARMERS BRANCH
May 28, 1986
Mr. John Bailey, Chairman
Business & Economic Development Board
P. 0. Box 478
Coppell, Texas 75019
Attached is our projected 1987 Economic Develop-
ment budget for your consideration. As you will
note, we have allocated approximately one -third each
to advertising, prospect follow -up and administration.
Please submit this budget request in your 1987
budget. I will be available to attend any budget
meetings to field any questions you may have.
Submitted for your consideration.
ely,
�' ' �• • D ERICKSON, Director
Economic Development
1204 METROCREST DR. * CARROLLTON, TEXAS 75006 * 214/245 -0444
ME 1 R�KEES 1
CHAMBER OF COMMERCE
ADDISON, CARROLLTON, COPPELL, FARMERS BRANCH
ECONOMIC DEVELOPMENT DIVISION
PROPOSED BUDGET
1987
1204 METROCREST DR. * CARROLLTON, TEXAS 75006 * 214/245 -0444
ME 1 R�t&EES 1
INCOME
Town of Addison
City of Carrollton
City of Coppell
City of Farmers Branch
CHAMBER OF COMMERCE
ADDISON, CARROLLTON, COPPELL, FARMERS BRANCH
1987 ECONOMIC BUDGET
$ 40,000.00
30,000.00
20,000.00
40,000.00
TOTAL $130,000.00
EXPENSES
Advertising $ 34,000.00
Brochures 3,000.00
Slide Show 5,000.00
Industrial Tour 4,000.00
F.A.M. Trip 4,500.00
Prospect Exploration 5,500.00
Promotion 4,500.00
Aviation Day 2,000.00
Office Expense 1,000.00
Dues 1,000.00
Administration 50,000.00
Management Training 5,500.00
TOTAL $120,000.00
BALANCE SHEET
INCOME $ 130,000.00
EXPENSE 120,000.00
$ 10,000.00
1204 METROCREST DR. * CARROLLTON, TEXAS 75006 * 214/245-0444
ITEM
1. ADVERTISING
ME 1 R�kEEST
CHAMBER OF COMMERCE
ADDISON, CARROLLTON, COPPELL, FARMERS BRANCH
ECONOMIC DEVELOPMENT BUDGET
1987
# of Times Cost Each
Total
A. Magazines (Trade) 6 $ 3,000.00 $ 18,000.00
East Texas Book 1 2,000.00 2,000.00
Other Directories 4 500.00 2,000.00
B. Newspapers
Progress 4 1,000.00 4,000.00
Newcomer 4 500.00 2,000.00
Misc. 8 250.00 2,000.00
C. Yellow Pages /Directory 4 1,000.00 4,000.00
$ 34,000.00
2. BROCHURE
A. Art /Copy 1 1,000.00 1,000.00
B. Printing 1 2,000.00 2,000.00
$ 3,000.00
3. SLIDE SHOW
A. Photo 1 500.00 500.00
B. Voice /Music /Copy 3 500.00 1,500.00
C. Production 1 3,000.00 3,000.00
$ 5,000.00
4. INDUSTRIAL TOUR
A. Mailing (1,500) 1 800.00 800.00
B. Postage (1,500) 1 350.00 350.00
C. Printing (Gov. Stat.) 1 750.00 750.00
D. Travel Set Up 2 850.00 1,700.00
E. Expenses Set Up 2 200.00 400.00
$ 4,000.00
1204 METROCREST DR. * CARROLLTON, TEXAS 75006 * 214/245 -0444
5. F.A.M. Trip
A. Dallas Fan Fares 1 2,500.00 2,500.00
B. Travel Service 1 2,000.00 2,000.00
$ 4,500.00
6. PROSPECT EXPENSE
A. Travel 10 400.00 4,000.00
B. Ent. /Exp. 10 150.00 1,500.00
5,500.00
7. AVIATION DAY
A. Expenses
8. OFFICE SUPPLIES
A. Long Dist.
B. Misc. Exp.
ITEM # of Times Co: Each Total
10. ADMINISTRATION
A. Salary
B. Automobile
C. Other Expense
1
12 Months
2,000.00 $ 2,000.00
9. DUES /ORGANIZATIONAL
A. North TX Comm. 1 250.00 250.00
B. East Texas 1 120.00 120.00
C. D.A.I.O.A. 1 50.00 50.00
D. T.I.D.C. 1 250.00 250.00
E. Misc.
12 Months
12 Months
12 Months
60.00 720.00
3,750.00
250.00
150.00
11. PROMOTION
A. Prime Prospects 25 50.00
B. Prospects 150 5.00
C. Area Tours 10 250.00
j'tilt TWV
280.00
$ 1,000.00
330.00
$ 1,000.00
45,000.00
3,000.00
2,000.00
$ 50,000.00
1,250.00
750.00
2,500.00
$ 4,500.00
ITEM # of Times Cost Each Total
12. MANAGEMENT TRAINING
A. A & M School
B. Hotel & Expense
5
. 500.00 2,500.00
500.00 3,000.00
$ 5,500.00
INCOME
EXPENSE
ADVERTISING
Economic Development
1st Quarter 1986
Beginning Balance $ 53,181.46
JAN. Southwestern Bell Telephone $ 292.87
News Texas (Metrocrest News) 20.00
Times-chronicle-Today 50.00
Southwestern Bell Telephone 118.50
FEB. Southwestern Bell Telephone 118.50
Southwestern Bell Telephone 146.23
MAR. Addison Register Newspaper 350.00
Metrocrest News 839.30
Southwestern Bell Telephone 118.50
T.Lmes- Chronicle -Today 930.00
Southwestern Bell Telephone 146.23
OFFICE SUPPLIES
JAN.
/1
FEB.
PROMOTION
Mil R�kEEST
ADDISON, CARROLLTON, COPPELL, FARMERS BRANCH
Business Printing Service
Inwood Business Supply
Magic Photo
Carrollton Postmaster
CHAMBER OF COMMERCE
$ 3,130.13
$ 2,426.13
38.45
151.20
350.00
$ 2,965.78
JAN. Ragghianti & Associates $ 18.50
Louis Bull Advertising 543.17
Vanderburg Drafting 17.57
East Texas Chamber of Commerce 120.00
Louis Bull Advertising 507.21
Coppell Gala 350.00
N. Texas Commission 100.00
MAR. Ragghianti & Assoc. 2,386.00
" Legislative Conference 50.00
$ 4,092.45
1204 METROCREST DR. * CARROLLTON, TEXAS 75006 * 214 /245 -0444
INDUSTRIAL TOUR
JAN, World Trade Conanission $ 1,135.49
Four Seasons Hotel 128.40
FEB. Dick Erickson (Slide Show), 204.18
InterFirst Bank -Carr. (Exp.) 250.00
MAR. New York Hilton 1,578.85
$ 3,296.92
AGENDA
COPPELL BUSINESS & ECONOMIC DEVELOPMENT
BOARD MEETING
Dated: May 6, 1986, 7:30 P.M.
The following items of discussion are listed under Item 2 of the
published Agenda:
1) Discussion of the Board's involvement in the New Comprehensive
Master Plan for the City of Coppell.
2) Discussion of the Establishment of a Regular Board Work Session
Monthly Meeting Schedule.
3) Discussion of Up- coming Appointments for both voting members and
team members to be appointed by the City Council.
4) Discussion of the Need for a City Employee Position of Economic
Development Director.
5) Discussion of the Development of a Marketing Program for the City
of Coppell.
6) Discussion of the Revision of the City's Current Multi -Media Slide
Show and transfer of this presentation to video tape.
7) Discussion of the Financial Incentives that the City can offer to
new businesses to entice them to move into Coppell.
8) Discussion of the Establishment of By -Laws for the Business &
Economic Development Board.
9) Discussion of the Board's involvement in the North Texas Commiss-
ion.
10) Discussion of the Board's participation in the Metrocrest Chamber
of Commerce.
11) Discussion of the Development of a Budget for the remainder of
fiscal year 1986 and the Development of a Budget for fiscal year
1987.
12) Discussion of Authorized Signatures on the Board's Bank Account.
13) Other Business.
14) Adjournment.
MEETING TIME: 7:30 p.m.
June 2, 1986
MEETING PLACE: 1st Coppell Bank
NOTICE OF MEETING
Notice is hereby given that the Economic and Business Development Board
of the City of Coppell will meet in a special called work session on
Monday, June 2, 1986 at 7:30 p.m. in the Board Room at the 1st Coppell
Bank. The purpose of the meeting is to consider the following items:
CALL TO ORDER
INVOCATION
AGENDA
Item 1: Presentation of Budget request from the Metrocrest Chamber of
Commerce.
Item 2: Development of a detail budget recommendation to the City ,,wof
Coppell for the 1986 -87 fiscal year.
Item 3: Establishment of a regular monthly meeting date.
Item 4: Approval of minutes - May 6, 1986
Adjournment
I certify that the above meeting was posted on the bulletin board at the
City Hall of the City of Coppell, Texas on the 29th day of May, 1986 at
11:15 a.m.
EC.DEV.BRD.
NOTES
Joh Ba -ley Chairman
Eco• -.iic and Business levelopment Board
Dorothy TimmoTs, City -- etary