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BM 1986-05-06 EcDevMinutes of May 6, 1986 The Economic Development Board met in a special called session on Tuesday, May 6, 1986 at 7:30 p.m. in the Board Room of the 1st Coppell Bank. The following members were present: John Bailey, Board Member Jay Turner, Board Member Jim Brown, Board Member Peyton Weaver, Board Member Tim Loudermilk, Board Member Also present were: Jim Cowman, Councilman and Linda Glidewell, Secretary. Item 1: Consider appointment of Chairman and Co- Chairman. Jay Turner made the motion that John Bailey be nominated as Chairman of the Economic Development Board and Jim Brown seconded the motion. The motion carried unanimously. Chairman Bailey nominated Jay Turner as Co- Chairman and nomination carried unanimously. Item 2: Work session to discuss Board Responsibilities, goals, and setting priorities for the next twelve (12) months. The following items were discussed under Item 2 of the published agenda. a) Discussion of the Board's involvement in the New Comprehensive Plan for the City of Coppell. Chairman Bailey informed the Board that J.T. Duncan is working on a Master Plan for the City and as soon as the first draft is ready, members of this Board and the Planning and Zoning Commission will be attending work sessions regarding the plan. Chairman Bailey and Peyton Weaver were appointed as the Committee from this Board to work with the Planning and Zoning Commission on the Comprehensive Master Plan. b) Discussion of the Establishment of a Regular Board Work Session Monthly Meeting Schedule. The next work session of the Economic Development Board will be on Monday, June 2, 1986. At that time the Board will set a date for the following work session. This will be the procedure until a definite meeting night can be worked out. c) Discussion of Up- coming Appointments for both voting members and team members to be appointed by the City Council. The three places up for re- appointment in June are: Tim Loudermilk, Jay Turner and Jim Brown. Chairman Bailey stated that the State Law says the Economic Development Board will consist of five voting members and sixteen team members. Councilman Cowman stated that before the Board submits a list of names for consideration by the Council for these appointments, that they might want to check with the individuals to make sure they would have the needed time to devote to working with this board. It was decided that each member would contact certain persons and get their feelings on serving with the Board, then get back with Chairman Bailey, who at that time would submit a list for consideration by the Council. d) Discussion of the Need for a City Employee Position of Economic Development Director. Chairman Bailey stated that sometime in the future this Board might want to consider a suggestion to be brought before the Council regarding the hiring of a full time city employee to serve as Economic Development Director, and also serve in the capacity of City Planner or working with the planning and zoning department. Chairman Bailey stated that the Board could begin contacting other cities and gather information on the person on their staff serving in this role, and at the time they feel it a necessity the board will submit a suggested job description to the Council for consideration. Co- Chairman Turner also suggested that maybe an Assistant City Manager could serve in this position. e) Discussion of the Development of a Marketing Program for the City of Coppell. Chairman Bailey stated that this Board should consider a formal Marketing Plan to be submitted to the Council. This plan would target particular businesses or types of businesses, and also set down certain procedures such as contacting businesses with leases coming up for renewal in the future to discuss their interest in moving to Coppell. f) Discussion of the Revision of the City's Current Multi -Media Slide Show and transfer of this presentation to video tape. It was decided that the Board should first work on updating the information in the present Multi -Media Slide Show, and then check further into the transfer of the presentation onto video tape. Councilman Cowman stated that the Board might want to consider getting cotmmittments from the various developers listed in the presentation to help ease the cost of this project for the City. It was also stated that the Board would need to make a decision on the suggestion of using a Public Relations Firm to help market the City. g) Discussion of the Financial Incentives that the City can offer to new businesses to entice them to move to Coppell. The Board members will be contacting various other cities to get an idea of what types of incentives can and are used by surrounding cities to entice new businesses into the area. The Board will then be able to set down guidelines on what incentives will be offered and when and how they can be offered. h) Discussion of the Establishment of By -Laws for the Economic Development Board. Co- Chairman Turner will begin work on drawing up a set of By -Laws to be adopted by this Board. i) Discussion of the Board's involvement in the North Texas Commission. Councilman Cowman stated that the Foreign Trade monthly meetings of the North Texas Commission are held at the World Trade Center in Dallas, and there are representatives from all Countries in attendance at these meetings. Therefore, participation in these meetings is very important for this Board in order to make numerous contacts that would benefit the City. Councilman Cowman will be attending these meetings as the Council Representative, and it was decided that Co- Chairman Turner would be the Representative from the Economic Development Board designated to attend the meetings. j) Discussion of the Board's participation in the Metrocrest Chamber of Commerce. The Board feels it is important to participate as much as possible with the Metrocrest Chamber of Commerce. Chairman Bailey asked that Secretary Linda Glidewell, contact members of this board to make reservations for luncheons held by the Chamber of Commerce. ATTEST: k) Discussion of the Development of a Budget for the remainder of fiscal year 1986 and the Development of a Budget for the fiscal year 1987. Councilman Cowman stated that the discussion of the development of a budget for the remainder of fiscal year 1986 will be an item on the Council Agenda for Tuesday, May 13, 1986. He also stated that two bills in the amounts of $3216.71 and $1841.60 are currently owed to Rowbotham Advertising. July 1, 1986 is the deadline to have all budget information turned in to the city staff. All members will work on and submit to Chairman Bailey any suggestions they have on the budget, who will then compile a completed budget request to be submitted to the Council. No other business was discussed at this time. It was decided that Chairman John Bailey and Co- Chairman Jay Turner should be the authorized signatures on the Board's Bank Account. Chairman Bailey will contact City Secretary Dorothy Timmons, to have these changes made. Ad j ournment. 1) Discussion of Authorized Signatures on the Board's Bank Account. m) Other Business. P C14 3 42 4 4 inda � G1i ew ecretary J H BAILEY, CH ' MAN MEETING TIME: 7:30 p.m. CALL TO ORDER INVOCATION Notice of Meeting May 6, 1986 MEETING PLACE: 1st Coppell Bank Notice is hereby given that the Economic Development Board of the City of Coppell will meet in a special called work session on Tuesday, May 6, 1986 at 7:30 p.m. in the Board Room at the 1st Coppell Bank. The purpose of the meeting is to consider the following items: AGENDA Item 1: Consider appointment of Chairman and Co- Chairman. Item 2: Work session to discuss Board responsibilities, goals, and setting priorities for the next twelve (12) months. Adjournment CERTIFICATE I certify that the above meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on the 2nd day of May, 1986 at 4:00 p.m. Dorothy Timmo , Cit cretary 1