BM 1994-07-16 EcDevCity of Coppell
Economic and Business Development Board
Saturday, July 16, 1994
MINUTES
The Economic and Business Development Board met in a special call meeting on Saturday, July
161 1994, at 8:00 a.m. in the Executive Conference Room of Coppell Town Center. The
following Board Members were present:
William Rohloff, Chairman
Jim Dippold, Vice -Chairman
Jerry Singleton, Secretary
Bronwyn Brock
Ron Pankey, Alternate
Jim Witt, City Manager
City Council Liaisons: Flo Stahly/Mitch Reitman,
Jim Cowman, Partnership Chairman
Kathleen Roach, Executive Secretary to the City Manager
Item 1 Call to Order: Chairman William Rohloff called the meeting to order at 8:10
a. m.
Item 2 Consideration and Approval of 1994-95 Budget:
Chairman Rohloff reviewed the budget sheet, the new draft of the Chamber
contract and the graphs showing the budget breakdown. Jim Dippold gave a brief
presentation on Fantus and their proposal for an economic development study.
Considerable discussion followed relative to how the additional funding for this
study could be solicited from the banks, utilities, and possibly some of the
developers.
Jim Witt addressed the upcoming changes in the internal DRC process beginning
August 1. These changes should aid in avoiding major misunderstandings and
speed up the development review process.
After some discussion, it was the consensus of the Board that the Chamber
contract should not include the entire EBD budget amount. Chairman Rohloff
suggested some rearrangement of the budget amounts and the Board was in
agreement. Upon a motion by Jim Dippold and a second by Ron Pankey, the
Board unanimously approved the 1994-95 budget request, as amended. Chairman
Rohloff expressed his thanks to Jerry Singleton, Jim Cowman and Jim Witt for
their efforts in preparing the budget. He also expressed his thanks to Jim
Dippold for the wonderful graphs. The budget will be presented to the Council
Finance Committee next Tuesday, July 19, 1994.
Item 3 Partnership Ad Approval:
Bill Rohloff informed the Board about an advertisement in the "Hometown Pride"
insert in the Harte Hanks publications. John Mark Bonnot contacted him last
week and since the Board had funded an ad last year and a decision had to be
made within 24 hours, Chairman Rohloff made the decision to go ahead with the
ad. Some discussion followed and the Board agreed that the absence of Coppell
in this insert would have been greatly noticed. Therefore, upon a motion from
Jim Dippold and a second from Jerry Singleton, the Board unanimously approved
the expenditure of $980.00 for the advertisement.
Item 4 Other Business
Jim Witt gave a brief update on two very good development prospects. Lone Star
Lumber and Door is moving forward, A second prospect met with City officials
last Thursday and they are very close to a decision. This one is an international
firm with a household name interested in relocating a 200,00 sq. ft. warehouse
and offices to Coppell.
With no additional business to discuss, the meeting was adjourned at 9:05 a.m.
Respectfully Submitted,
Kathleen Roach
Executive Secretary to the City Manager
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COPPELL ECONONUC DEVELOPMENT PARTNERSHIP
1994 - 1995 BUDGET REQUEST
DESCRIPTION
EBDB
Economic
Development
Partnership
Bu et
Bu et
Administrative Supervision
$159000
$ 159000
Information Collection and Distribution
39750
39750
Operating Maintenance Expense
69850
69850
Economic Development Networking
3 500
39500
Strategic Planning Division
6 000
6 000
Survey/Model
Marketing Division
279000
45,000
GoWGala 18,000
Promotional Materials 15,000
Advertising 10,000
Newsletter Z000
Product Improvement Division
500
500
Resource Development
Business Retention and Expansion Division
EBDB Budget:
81900
Monthly Lunch/Breakfast with Mayor 900
Reception for Major CEO/CFO's, City and Business Leaders 8,000
Economic Development Partnership Budget:
16,900
Monthly Lunch/Breakfast with Mayor 900
Reception for Major CEO/CFO's, City and Business Leaders 16,000
Response Team Division
79000
79000
Travel Expense (Air Fare, Auto, Lodging, Meals) 5,000
Public Relations (Prospect Meals, Entertainment) 2,000
TOTAL:
$789500
$1049500
AGREEMENT FOR PROFESSIONAL SERVICES
This agreement is made and entered into as the 1st day of October, 1994 (the
"effective date") by and between the City of Coppell ("City"), a municipal corporation and
political subdivision of the of the State of Texas, acting through its duly authorized Mayor,
and Coppell Chamber of Commerce (the "Chamber"), acting by and through its duly
authorized President.
Recitals
Whereas, the City Council desires to promote economic development and to
stimulate business and commercial activity in the City of Coppell; and
Whereas, the City desires to engage the services of the Coppell Chamber of
Commerce as an independent contractor and not as an employee to provide services on the
terms and conditions provided in this Agreement; and
Whereas, the Coppell Chamber of Commerce desires to render professional services
for the City on the terms and conditions provided in this agreement;
Whereas, the Coppell Chamber of Commerce has the knowledge, understanding, and
experience to respond in a highly professional and expedient manner to current industrial
prospect inquiries and specific needs, and to foster economic development.
Therefore, the City engages the services of the Coppell Chamber of Commerce, and
in consideration of the mutual promises contained in this contract, the parties agree as
follows:
Term
1. This Agreement shall be for a period of one (1) year, commencing on October
1, 1994, but may be terminated at any time by either party bygiving thirty days' written
notice to the other party.
Services
2. The professional agrees to provide the professional services as set forth herein
in accordance with the terms and conditions of this Agreement.
3. Daily Operations
_ A. Demographic Inquiries - The Coppell Chamber of Commerce will
respond to all inquiries concerning demographic data for all
prospective businesses and residents.
B. Greater Dallas Chamber of Commerce Proposals - The Coppell
Chamber of Commerce will prepare and deliver all proposals required
from the Greater Dallas Chamber of Commerce in regard to possible
prospects.
C. Personal Business Consultations - The Coppell Chamber of
Commerce will consult with any potential or existing business requiring
assistance in the preparation of a business plan or any other assistance
needed for their satisfactory relocation or expansion.
D. Economic Development Allies Networking - Coppell Chamber of
Commerce will maintain contact with economic development allies in
the metroplex and state. Visibility for Coppell will be maintained
through attendance at economic development professionals association
meetings, conferences, etc.
E. Reporting - Coppell Chamber of Commerce will keep the City
Manager and the Chairman of the Economic and Business
Development Board informed of major activities. A full report of all
economic development activities will be presented at the monthly
meeting of the Economic and Business Development Board, including
any and all economic development inquiries.
4. Projects
A. Statistical Data Base - The Coppell Chamber of Commerce will
develop and maintain a statistical data base for use in responding to
economic development inquiries.
B. Existing Facilities Inventory - The Coppell Chamber of Commerce will
create and maintain an inventory of available facility space including
building specifications and contact persons. Information will be filed
with certain public utilities, the Texas Department of Commerce, and
the City of Coppell.
C. Existing Sites Inventory - The Coppell Chamber of Commerce will
create and maintain an inventory of available land sites complete with
site sheets on each piece of property. Information will be filed with
certain public utilities, the Texas Department of Commerce, and the
City of Coppell.
D. Marketing Materials - The Coppell Chamber of Commerce will assist
members of the Economic and Business Development Board in
developing marketing materials
E. Strategic Plan for Economic Development - The Coppell Chamber of
Commerce will work with the Economic and Business Development
Board in the development of an overall economic development plan
for the City of Coppell. This plan will be coordinated with the Coppell
City Council and the Board of Directors, Coppell Chamber of
Commerce.
Use of Agents or Assistants
5. To the extent reasonably necessary for the Coppell Chamber of Commerce
to perform the duties under this Agreement, the Coppell Chamber of Commerce shall be
authorized to engage the services of any agents, assistants, persons, or corporations that the
Coppell Chamber of Commerce may deem proper to aid or assist in the performance of the
duties. The cost of assistance shall be borne exclusively by the Coppell Chamber of
Commerce and shall not be reimbursed by the City unless otherwise provided herein.
Facilities
6. The Coppell Chamber of Commerce shall furnish the facilities and equipment
necessary to perform the services required under this Agreement unless otherwise provided
herein.
Compensation
7. The City shall compensate the Coppell Chamber of Commerce for the services
to be performed under this Agreement by payment of a total of Seventy -Eight Thousand
Five Hundred and No/100 Dollars ($78,500.00), as follows:
A. Administrative Supervision
$15,000.00
Coppell Chamber of Commerce staff supervision of all aspects of the
economic development program. All requests for information from
industrial/business prospects will be directed to and coordinated by the
Executive Vice President. Also includes establishing and maintaining a
statistical data base for use in responding to economic development inquiries.
B. Information Collection and Distribution $ 3,750.00
Includes purchase of statistical data, postage, copying of materials required to
respond to economic development inquiries, business plan assistance, etc.
C. Operating and Maintenance Expense $ 6,850.00
Prorate costs of maintenance of office equipment, phone lines, utilities, rent,
supplies, etc.
D. Economic Development Networking $ 3,500.00
Includes costs related to establishing a visible presence for Coppell in the
community of Economic Development Professions in the metroplex and state.
Costs including membership dues, conference fees, travel expense, meals,
continued education courses, etc.
E. Strategic Planning $ 69000.00
Survey local landowners, business owners, and city council members to
determine viewpoints on economic development; run economic development
models using Dallas Central Appraisal District forecast and Phantus program.
F. Marketing Division $279000.00
Provide for new or upgrade existing collateral and promotional materials;
develop both a proactive and reactive lead generation program; develop a
newsletter targeted towards land developers and commercial real estate
brokers with information on local economic development initiatives.
G. Product Improvement $ 500.00
Create construction schedules for highway and street construction to and
around the city; create an overall land use plan; develop a list of local air
carriers and freight handlers; initiate meetings with utility companies and city
departments providing key areas of service to the city; establish flow chart for
development and interview contractors regarding their views of the local
building process.
H. Business Retention and Expansion $ 89,900,00
Sponsor a monthly lunch or breakfast format with Mayor, community leaders,
and major business owners; sponsor a special reception for major CEO/CFO's,
city, and business leaders.
I. Response Team $ 7,000.00
Provide for expenditures related to travel and public relations for community
representatives to help respond to basic and specific questions and concerns
of future prospects and potential users.
TOTAL $789500.00
J. City agrees to remit to the Coppell Chamber of Commerce the agreed fee in
monthly installments as scheduled below, to be paid on the first Friday of
each month commencing with the effective date of this agreement and has
approved the expenditure of such funds in compliance with the above
mentioned budget on the terms and conditions herein set out.
SCHEDULE OF PAYMENTS AMOUNT
October 7, 1994
$ 69541.67
November 4, 1994
$ 6,541.67
December 2, 1994
$ 6,541.67
January 6, 1995
$ 6,541.67
February 3, 1995
$ 6,541.67
March 3, 1995
$ 6,541.67
April 7, 1995
$ 6,541.67
May 5, 1995
$ 6,541.67
June 2, 1995
$ 6,541.67
. July 7, 1995
$ 6,541.67
August 4, 1995
$ 6,541.67
September 1, 1995
$ 6,541.67
Total $789500.00
Project Completion
8. The professional services shall be completed as contemplated by this
Agreement by September 30, 1995.
Devotion of Time
9. The Coppell Chamber of Commerce shall devote such time as is reasonably
necessary for the satisfactory performance of its duties under this Agreement.
Insurance
10. The Coppell Chamber of Commerce shall maintain a policy of comprehensive
general liability insurance in the minimum amount of five hundred thousand dollars
($500,000) to cover any claims arising out of the performance of services under this
Agreement, and shall further indemnify, save harmless, and defend the City from any claims
arising from any acts of the Coppell Chamber of Commerce or the Coppell Chamber of
Commerce's agents. The City shall be an additional named insured on such policy and the
Coppell Chamber of Commerce shall provide a completed certificate to that effect at the
time of the execution of this Agreement.
Entire Agreement
11. This Agreement constitutes the sole and only agreement of the parties and
supersedes any prior understandings or written or oral agreements between the parties
respecting this subject matter.
Assignment
12. Neither this Agreement nor any duties or obligations under it shall be
assignable by the Coppell Chamber of Commerce without the prior written consent of the
City. In the event of an assignment by the Coppell Chamber of Commerce to which the
City has consented, the assignee, or the assignee's legal representative shall agree in writing
with the City to personally assume, perform, and be bound by all the covenants, obligations,
and agreements contained in this Agreement.
Successor and Assigns
13. Subject to the provisions regarding assignment, this Agreement shall be
binding on and inure to the benefit of the parties to it and their respective heirs, executors,
administrators, legal representatives, successors, and assigns.
Attorneys' Fees
14. If any action at law or in equity is brought to enforce or interpret the
provisions of the Agreement, the prevailing party shall be entitled to reasonable attorneys'
fees in addition to any other remedy to which the party may be entitled.
Governing Law
15. The validity of this Agreement and any of its terms or provisions, as well as
the rights and duties of the parties, shall be governed by the laws of the State of Texas and
any venue for any action concerning this Agreement shall be in Dallas County, Texas.
Amendment
16. This Agreement may be amended by the mutual agreement of the parties to
it, in a writing to be attached to and incorporated in this Agreement.
Legal Construction
17. In the event any one or more of the provisions contained in this Agreement
shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provisions, and the
Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never
been contained in it.
Personal Services of the Coppell Chamber of Commerce
18. It is the intent of this Agreement to secure the personal services of or a duly
authorized and competent representative or representatives of the Coppell Chamber of
Commerce acceptable to the City. Failure of the Coppell Chamber of Commerce for any
reason to make the personal service such a person available to the City to the extent
necessary to perform the services required skillfully and promptly shall be cause for
termination of the contract. The Coppell Chamber of Commerce, its officers, agents and
employees shall make themselves available to consult with the City, its offices, agents and
employees at reasonable times concerning any matter pertaining to the subject matter of this
Agreement.
Compensation Withheld
19. Whenever the City shall have reasonable grounds for believing that the
Coppell Chamber of Commerce will be unable to perform this Agreement fully and
satisfactorily within the time fixed for performance, or a meritorious claim exists, or will
exist against the Coppell Chamber of Commerce, or the City arising out of the negligence
of the Coppell Chamber of Commerce or the Coppell Chamber of Commerce's breach of
any provision of this Agreement, then the City may withhold payment of any amount
otherwise due and payable to the Coppell Chamber of Commerce under this Agreement.
Any amount so withheld may be retained by the City for that period as it may deem
advisable to protect the City against any loss, and may after written notice to the Coppell
Chamber of Commerce be applied in satisfaction of any claim described here. This
provision is intended solely for the benefit of the City, and no person shall have any right
against the City or claim against the City by reason of the City's failure or refusal to
withhold compensation. No interest shall be payable by the City on any amounts withheld
under this provision unless otherwise required by law. This provision is not intended to limit
or in any way prejudice any other right of the City.
Final Payment Acceptance
20. The acceptance by the Coppell Chamber of Commerce, his successor or
assigns of any payment made on the final statement for services under this Agreement, or
any final payment due on termination of this Agreement, shall constitute a full and complete
release of the City from all claims, demands and causes of action that the Coppell Chamber
of Commerce, or its successors or assigns have or may have against the City under the
provisions of this Agreement.
Liabilities
21. The Coppell Chamber of Commerce shall not assert any claim arising out of
any act or omission by any officer, agent or employee of the City in the execution or
performance of this Agreement against that officer, agent or employee. Those claims may
be made against the City.
22. The Coppell Chamber of Commerce shall require any subcontracted
professional or consultant or other agent or assistant of the Coppell Chamber of Commerce
to agree in their respective contracts not to make any claim against the City, its officers,
agents or employees by reason of the performance of this Agreement or any subcontract
relative hereto.
23. Nothing in this Agreement shall be construed to give any person other than
the City and the Coppell Chamber of Commerce any legal or equitable right, remedy or
claim under this Agreement; but it shall be held to be for the sole and exclusive benefit of
the City and the Coppell Chamber of Commerce.
Notice
24. Any notice required or permitted to be delivered hereunder shall be deemed
received when sent by United States mail, postage prepaid, certified mail, return receipt
requested, addressed to City or Coppell Chamber of Commerce.
Dated this _ day of 1119
CITY OF COPPELL, TEXAS
BY:
MAYOR
ATTEST:
BY:
CITY SECRETARY
COPPELL CHAMBER OF COMMERCE
BY:
PRESIDENT
NOTICE OF MEETING
ECONOMIC & BUSINESS DEVELOPMENT BOARD
Saturday, July 16, 1994
Meeting Time: 8:00 a.m. (Open to the Public)
Meeting Place: Executive Conference Room at the
Coppell Town Center, 255 Parkway
Boulevard, Coppell, Texas
Notice is hereby given that the Economic and Business Development Board
will meet in a special call session on Saturday, July 16, 1994, at 8:00
a.m., in the Executive Conference Room at the Coppell Town Center, 255
Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to
consider the following items:
Item 1: Call to Order
Item 2: Consideration and Approval of 1994-95 Budget
Item 3: Partnership Ad Approval
Adjournment
CERTIFICATE
— I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of
Coppell, Texas, on Tuesday, July 12, 1994.
Roach, Executive Secretary to the City Manager
Public Notice Statement. for ADA Compliance
The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of
1990. Thus, in order to assist individuals with disabilities who require special services (i.e., sign
interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to
the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals
make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated
official at (214)462-0022 or (TDD 1 -800 -RELAY, TX, 1-800-735-2989).
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