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BM 1994-07-07 EcDevCity of Coppell Economic and Business Development Board Wednesday, July 7, 1994 MINUTES The Economic and Business Development Board met in a regularly scheduled meeting on Wednesday, July 7, 1994, at 7:00 p.m. in the Executive Conference Room of Coppell Town Center. The following Board Members were present: William Rohloff, Chairman Jim Dippold, Vice -Chairman Ron Pankey, Alternate Special Board Members: John Mark Bonnot, Coppell Chamber of Commerce City Council Liaison: Flo Stahly/Mitch Reitman Media Relations: Kay Tiller Kathleen Roach, Executive Secretary to the City Manager Item 1 Call to Order: Chairman William Rohloff called the meeting to order at 7:12 p.m. Item 2 Review and Approval of Minutes: The minutes of the June 8, 1994 Board meeting were reviewed. Upon a motion from Jim Dippold and a second by Ron Pankey, the minutes were unanimously approved. Item 3 Economic Project. Activity Report: John Mark Bonnot provided an update on various companies interested in locating in Coppell. There are two strong potential projects which we should be hearing about in the near future. Item 4 Review & Approval of Media Relations Report: Kay Tiller's monthly report was reviewed. Upon a motion from Jim Dippold and a second by Ron Pankey, Ms. Tiller's invoice was unanimously approved. Item 5 1994-95 Budget.: Chairman Rohloff handed out additional budget information as presented by the Economic Development Partnership and the Chamber of Commerce. Lengthy discussion ensued. The Board will ask Council to "invest" a dollar amount towards economic development. The EBD Board will then monitor the Council's investment via monthly reports from the Partnership and the board will report back to the Council each quarter about the progress of the various phases of the plan in detail. The most important item to be addressed as soon as possible is the need for a strategic planning survey and model to be completed. After some discussion, the Board decided, due to the urgency of this survey, to move forward with it as soon as possible out of the dollars remaining in this year's budget. Jim Dippold suggested Bill Stearman be contacted and involved in this activity since he is the Partnership Committee Chairperson for Strategic Planning. The Chamber contract will have to be revised with the new budget figures. Chairman Rohloff stated he was not comfortable with the entire EBD budget being paid out to the Chamber in 12 monthly installments. John Mark will take care of the budget revisions. Council Member Stably advised the Chairman that the Board and Partnership are asked to present their budget request to the Council Finance Committee on July 19, 1994 at 7:00 p.m. in the City Manager's Office. It was decided to refine the budget numbers and narrative somewhat and go forward to the Council with the dollar amount as listed. Jim Dippold offered his assistance to produce appropriate charts to accompany the budget. In order for the Board to have the budget request ready for presentation to the Council Finance Committee by July 19th, it will be necessary to have a special call meeting to consider and approve the 1994-95 budget. Upon a motion from Jim Dippold and a second by Ron Pankey, the Board voted in favor of calling a special meeting on July 16, 1994 at 8:00 a.m. to consider and approve the 1994- 95 budget request. Item 6 Reports from Liaisons and Special Board Members: a) Council Liaison Report Mitch Reitman reported that Council is going to start sunsetting each of the boards every two years. This year all the boards will be evaluated and each board will have to present their purpose, define their existence. Some of the boards may be merged together or may disappear completely. Flo Stahly also informed the board that Council will be interviewing the various board applicants before the appointments are made. This process will allow Council a better opportunity to get to know the applicants. rather than meeting them at an open reception as has been done in the past. b) Chamber of Commerce Liaison No report, liaison absent. c) Coppell Independent. School District. No report, liaison absent. Item 7 General Discussion and Other Business: Jim Dippold again expressed his concern that the partnership committees are not making the effort to report regularly to the EBD Board. Council Member Stahly asked the board why they did not respond to any of the recent critical letters to the editor regarding the new car wash facility. She believes the board and the partnership should take a proactive approach to responding to "bad press" about new businesses coming to Coppell. Ron Pankey asked whether the board could/should respond to editorial letters as a board. Ms. Stahly said she believed they should definitely do so, especially in support of new business. Council Member Reitman suggested board members sign any responses individually. With no additional business to discuss, the meeting was adjourned at 9:20 p.m. Respectfully Submitted, Kathleen Roach Executive Secretary to the City Manager /kar minutes.706 NOTICE OF MEETING ECONOMIC & BUSINESS DEVELOPMENT BOARD Wednesday, July 6, 1994 Meeting Time: 7 p.m. (Open to the Public) Meeting Place: Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas Notice is hereby given that the Economic and Business Development Board will meet in regular session on Wednesday, July 6, 1994, at 7 p.m., in the Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Review and Approval of Minutes, 6/8/94. Item 3: Discussion & Consideration of 1994-95 Budget Item 4: Economic Prospect Activity Report - John Mark Bonnot Item 5: Review and Approval of Media Relations Report Item 6: Reports from Liaisons and Special Board Members: a) Coppell City Council b) Coppell Chamber of Commerce c) Coppell Independent School District Item 7: General Discussion and Other Business Adjournment CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, Texas, on Friday, July 1, 1994. GLCs��� � ��i�G��"G✓ ileen Roach, Executive Secretary to the City Manager Public Notice Statement for ADA Compliance The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e., sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at (214)462-0022 or (TDD 1 -800 -RELAY, TX, 1-800-735-2989).