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BM 1994-01-05 EcDevCity of Coppell Economic and Business Development Board Wednesday, January 5, 1994 MINUTES The Economic and Business Development Board met in a regularly scheduled meeting on Wednesday, January 5, 1994, at 7:00 p. m. in the Executive Conference Room of Coppell Town Center. The following Board Members were present: William Rohloff, Chairman Bronwyn Brock Jim Dippold Ron Pankey, Alternate Special Board Members: Jim Witt, City Manager John Mark Bonnot, Coppell Chamber of Commerce City Council Liaisons: Flo Stahly and Jim Garrison Guests: Kay Tiller, Media Relations Consultant Gary Sieb, Director of Planning and Community Services Tom Morton, Mayor Kathleen Roach, Executive Secretary to the City Manager and Meeting Recorder Item I Call to Order: Chairman William Rohloff called the meeting to order at 7:10 p.m. Item 2 Review and Approval of Minutes: Minutes of the December 1, 1993, Board meeting were reviewed and approved. Item 3 Introduction of new City Manager: Chairman Rohloff introduced the new City Manager, Mr. Jim Witt, and welcomed him to the Board. Mr. Witt provided some background on his past experience in Dodge City, Kansas. He stated he is looking forward to working with the Economic & Business Development Board in partnership with the Coppell CHamber of Commerce. Bill Rohloff expressed the Board's appreciation to Frank Trando for all of his rupport and efforts for the Board during the inter Item 4 Future Industrial Development Ideas: Mr. David Dunn, a resident of Coppell, presented his ideas for commercial industrial marketing based on his eight years experience as a commercial broker. Mr. Dunn expressed his interet in the economic development of Coppell and offered his assistance towards that goal. A moption was made by Jim Dippold to have a proposal back within 10 days from the Marketing Subcoommittee of the EBD Partnership on launching a plan for the groundbreaking of MJ Designs. John Mark will contact the subcoommittee first thing tomowrrow morning and get them working on this. Ron Pankey seconded the motion and all were in favor. A question was raised on the foreign trade zone and Mayor Morton explained how that works. The City will provide a leter off ecommendation to the Department of COmmere which is the agency that has to grant this. Item 5 Status Report on Current Development Prospects: Gary Sieb reported on current development activities in Coppell. There's a lot of activity in the southeast quadrant of the city. Boston Chicken have settled on the site next to the Mobil staion on Macarthur and Beltline. Along BeltLine there are 3 developments occuring, a church, a nursery and a mini warehouse. Acrosds the street on the northeast corner a retail plaza is being developed which will house a Blockbuster Video, a daycare facility and a couple of restaurants. Blockbuster has already signed up. A moderate income housing complexz its being planned across the street. Immediately norht of that the NorthLake Woodlands has another plat going through. Another development in the planning stage is is north of Deforest Road, 46 lots of SF 12. This area will have to be annexed into the MUD, however. Also, a Sonic Drive -In will be going to the P&Z commission on 1/20/94. Mrx apartments 6 acres across from Kid COuntyr 124 units its already zoned for this. Coming through the plating process still have a problem with drainage situation - problems with canals, etc. will be going to P&Z on 1/20/94. Two text ammendments which may affect EBD going to the Council next week regarding the 1.5 parking spaces per 100 sq. ft. of gross square footage of restaurant usage. MF2 district hight reduced from 45' to 35' reducing from 3 stories to 2 stories. Item 6 Economic Development Partnership Report: John Mark Bonnot handed out the final version of the new Coppell Community Profile and samples of the new Economic Development Partnership mailing label. He shared the past -up of the aerial map soon to be printed. He explained the legend that will be part of the fold out and the most recent planning map will be on the back side of the folder. The follwoing recommendations were mde as good additions to the map: Fire Administration and Building Inspexctions building, Andy Brown Park, Duck Pond Part and Grapevine Springs Historical OPark, the TI xomplex in Irving, and the addition of City Hallk to the Town XCenter spot. David Dunn suggested that a "yellowLibne" the light industrial areas. JMB asked for some assistance on some of the undeeloped areas. Chad Beach was recommended as the staff person to help with this effort. Jim courtney BRm JWitt, BStearman, KKing and JMBonnot had lunch last week to discuss the economic development partnership. BStearman has agreed to chare the committee for strategies planning. Want to see this group get supercharged quickly. Want to get on 5 subcommittees and meeting on a regular basis. BR mentioned the idea of getting the committee chairman in and orientationa do then all the committee members together as soon as possible for a group meeting to learn more babout their role in the picture. Item 7 Media Relations Report: Kay Tiller presented the idea of placing an ad in the SWREN at the coast of $725.00. The feeling was that until tjhe subcommittee has a better fpcus on where they want to spend their money. FStahly suggested we present this idea to the marketing subcommittee. But since the $ would have to be approved by this board it was decided not to discuss it at this time. Key presented her monthly report for the month of December and her invoice for the month of January. Upon review of her report and invoice, a motion from JDippold and a second by_BBRock was made to approve as presented. The motion carried. Item 8 Reports from Liaisons and Special Board Members: a) Council Liaison Report b) Coppell Independent School District No report. City of Coppell Economic and Business Development Board Wednesday, December 1, 1993 N MTES The Economic and Business Development Board met in a regularly scheduled meeting on Wednesday, November 3, 1993, at 7:00 p.m. in the Executive Conference Room of Coppell Town Center. The following Board Members were present: William Rohloff, Chairman Jerry Singleton, Secretary Bronwyn Brock Edward Spalding Linda Millegan, Alternate Ron Pankey, Alternate Special Board Members: John Mark Bonnot, Coppell Chamber of Commerce City Council Liaisons: Flo Stahly and Jim Garrison CISD Liaison: Roy Brock Guests: Kay Tiller, Media Relations Consultant Gary Sieb, Director of Planning and Community Services Tom Morton, Mayor Kathleen Roach, Executive Secretary to the City Manager and Meeting Recorder Item 1 Call to Order: Chairman William Rohloff called the meeting to order at 7:05 p.m. Item 2 Review and Approval of Minutes: Minutes of the November 3, 1993, Board meeting were reviewed and approved. Item 3 Revised Media Relations Contract: Bill Rohloff presented the proposed draft of the Media Relations contract for Kay Tiller. After some discussion, a motion to recommend approval of the contract, as amended, was made and seconded. Motion carried. Item 4 Economic Development Partnership Report: John Mark Bonnot handed out the monthly Chamber activity report. He also gave the Board an update on the status of the mailing labels, community profile and map. These items should be available in January, 1994. Item 5 Status Report on Current Development Prospects: Gary Sieb reported MJ Designs has closed the purchase of 100 acres for a major distribution center and corporate offices. There are numerous other development projects in various stages of the approval process. There were several questions raised about these projects and considerable discussion ensued. Item 6 Media Relations Sub -Committee Report: Kay Tiller presented her monthly report for the month of November and her invoice for the month of December. She informed the Board of her efforts to do a complete story on MJ Designs. Upon review of her report and invoice, a motion from Ed Spalding and a second by Jerry Singleton, was made to approve as presented. The motion carried. Item 7 Reports from Liaisons and Special Board Members: a) Council Liaison Report Flo Stahly reported she has been meeting with Park n Fly and would like to see this Board support the project. She encouraged the members of the Board to attend the upcoming P&Z meeting to hear the whole Park n Fly story. The P&Z meeting will be held on December 16, 1993 at 7:30 p.m. Flo thanked those members of the Board who attended the groundbreaking for Dr. Greg Gemoulis. Also, the YMCA is settled into their new space. Mitch Rietman will soon be opening up a bike shop in the Nicor Center. Mayor Morton reported on the Dallas Chamber of Commerce meeting yesterday regarding NAFTA. The U.S. embassy in Mexico City has established a data base and procedures for facilitating Mexican related economic development. The U.S. has a trade mission office in Dallas to facilitate related communication. There was some discussion regarding what the Board can do. The Mayor asked the Board and the Chamber to take an aggressive posture to work with the American embassy in Mexico City to develop possible relationships with business in Mexico. This could be a part of the Board's work plan for next year. Council Member Jim Garrison was welcomed back to the Board. He encouraged members to attend the P&Z meetings as they are very informative. b) Coppell Chamber of Commerce John Mark reported that the Chamber's Board meeting will be held tomorrow to plan the events for the coming year. The membership drive was very successful. Also, the Gala has been changed to March 5, 1994 at the Grand Kempinski Hotel. Tickets will be on sale at the Chamber in January. c) Coppell Independent School District Roy Brock said there wasn't much to report on the CISD. However, the construction of the new Town Center Elementary School is well ahead of schedule and will be on line for fall, 1994. The December CISD Board meeting has been moved to the 13th due to the Christmas holidays. Item 8 General Discussion and Other Business: Chairman Rohloff wished everyone a very happy holiday season. And with no further business to discuss, the meeting was adjourned at 8:45 p.m. Respectfully Submitted, eae5n;-e� Ir Kathleen Roach Executive Secretary to the City Manager MEMORANDUM DATE: DECEMBER 6, 1993 TO: FRANK TRANDO, INTERIM CITY MANAGER VIA: ALAN JOHNSON, INTERIM FINANCE DIRECTOR FROM: JENNIFER ARMSTRONG, INTERIM ASSISTANT F NANCE DIRECTORZ-'� SUBJECT: ECONOMIC AND DEVELOPMENT BOARD FINANCIAL REPORT The financial position of funds for Economic Development at November 30, 1993 FUND SOURCES General Fund Donations - Current Donations - Carried Forward Total EXPENDITURES DESCRIPTION ---------------------------- Business Meals Dues Postage/Courier Brochure PR/Services Advertising and Promotion Response Service Contr Supplies/Miscellaneous Total CURRENT FUNDS BUDGET COLLECTED 41,650.00 41,650.00 31000.00 603.00 14,861.56 14,861.56 59,511.56 57,114.56 CURRENT BUDGET 500.00 1,500.00 1,500.00 5,000.00 12,000.00 10,000.00 26,700.00 150.00 57,350.00 DEC 0 6 1993 UNCOLLECTED BUDGETED FUNDS ------------- 0.00 2,397.00 0.00 ------------- 2,397.00 MONTH YTD OBLIGATED UNENCUMBERED EXPENDITURES EXPENDITURES BUT UNPAID BALANCE ------------- ----------------- -- 0.00 ------------- 0.00 ----------- 0.00 500.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 5,000.00 886.96 11799.76 81500.00 1,700.24 250.41 21712.44 0.00 7,287.56 2,255.00 41510.00 22,550.00 (360.00) 0.00 45.00 0.00 105.00 --------------- 31392.37 ------------- 91067.20 ----------- 31,050.00 ------------- 17,232.80 KayTiller Public Relations December 22, 1993 To: CITY OF COPPELL ECONOMIC & BUSINESS DEVELOPMENT BOARD P. 0. Box 478 Coppell, Texas Public Relations Retainer for January 1994. . . . . . . . $12000.00 Expenses: Postage to send out MJDesigns releases. 8.70 Mileage . . . . . . . . . . . . . . . . . . . . . . . . . 66,.60 Total due this billing. . . $1,075.30 Thank you. . . . 625 KIRBY LANE 9 RICHARDSON. TEXAS 75080 • 214/235-0660 KayTiller Public Relations PUBLIC RELATIONS REPORT December 1993** December 1 - Spent about an hour working with Paragon Cable folks re: news about Coppell on cable, community access channel and other possibilities for visibility. (One thing I have in mind is a 30 -minute talk show on the theme of "Let Me Speak to the Manager" with Jim Witt. In this program, members of the E&BDB could be interviewed regarding economic development in Coppell. This way the Coppell citizens could become more acquainted with the work the Board does and what it has accomplished.) Talked to Any Jones secretary at MJDesigns. He is in meetings all day and hopefully will get back to me at 7:30 a.m. on Thursday. Attended Economic & Business Development Board meeting. December 2 - Finally talked to Andy Jones and got information for news release on MJDesigns. Immediately got news release written and faxed to Dallas Morning News and Dallas Business Journal. December.3 - McAiled MJDesigns news releases to the following publications: Area Development, Commercial Property News, Corporate Real Estate Executive, Plants+Sites & Parks, Real Estate Forum, Real Estate Review, Real Estate West, Site Selection & Industrial Development, Wall Street Journal/Southwest Edition, Business Week, and Forbes. National Real Estate Investor release was sent with an article I did for them and I hand -delivered the release to Southwest Real Estate News. FYI (For Your Information) releases sent to Texas Department of Commerce and Texas Industrial Development Commission. Also sent release to both U.S. Senators, all members of House of Representatives and Texas Legislators representing Coppell. December 7 - Wrote and faxed "media alert" to TV stations re: Christmas Parade. (This included Paragon Cable with whom I talked, also. I noted that Paragon had a cameraman covering the parade. 625 KIRBY LANE • RICHARDSON. TEXAS 75080 9 214/235-0660 December PR Report/page 2 December 13 - Hand delivered MJDesigns releases and Coppell logo cups to all "local" media. (I had names painted on cups for Jean Murph, Roger Cramer and Kevin @Metrocrest News and Michael Coleman and Kathee Brewer @ Coppell Gazette.) December 14 - Attended Coppell.City Council meeting - 'till 11:30 p.m. December 15 - Visited with Gary Seib about "what's happening" on the economic development scene. December 15 - Wrote release on Jim Witt taking over the reins of the city and Frank Trando staying on as assistant city manager. Faxed this to Dallas Morning News Metro section. December 20 - Faxed "Witt" release to all three Coppell newspapers. December 21 - Wrote GTE program release and faxed to all local newspapers. December 22 - Taking PR report, billing, etc. to Coppell so Kathleen can include it in "packets" for January 5, 1994 E*BDB meeting. Other activities that take place between December 22 and December 31 will be documented and presented to the Board at the January meeting. Note: Copies of "clippings" will be added for January meeting. NOTICE OF MEETING ECONOMIC & BUSINESS DEVELOPMENT BOARD Wednesday, January 5, 1994 Meeting Time: 7 p.m. (Open to the Public) Meeting Place: Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas Notice is hereby given that the Economic and Business Development Board will meet in regular session on Wednesday, January 5, 1994, at 7 p.m., in the Executive Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Review and Approval of Minutes, 12/01/93. Item 3: Introduction and Remarks From Mr. Jim Witt, New City Manager of Coppell Item 4: Future Industrial Development Ideas, Mr. David Dunn Item 5: Status Report on Current Development Prospects, Gary Sieb Item 6 Economic Development Partnership Report, John Mark Bonnot Item 7: Review and Discussion of Media Relations Report and Approval of Monthly Billing - Kay Tiller Item 7: Reports from Liaisons and Special Board Members: a) Council Liaison Report b) Coppell Chamber of Commerce c) Coppell Independent School District Item 8: General Discussion and Other Business Adjournment CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the Town Center of the City of Coppell, Texas, on Thursday, December 23, 1993. Roach, Executive Secretary to the City Manager Public Notice Statement for ADA Compliance The City of Coppell acknowledges its responsibility to comply with the Americans with Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e., sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator, or other designated official at (214)462-0022 or (TDD 1 -800 -RELAY, TX, 1-800-735-2989) . /kar ebdage.113